BALLYFABs INTERNATIONAL LIMITED

Vill: Gangarampur, P.O. Dakshin Alipur, Bishnupur, South 24-Parganas

FIRE SAFETY POLICY

Doc No: BFIL-JOKA/Pol-05

Policy: Fire Safety Policy

Effective Date: 30-09-2019

Date Last Reviewed: As stated in Review Record

Supersedes: All previous Policies and/or Statements

Approved by: Management Representative

 PREMISES PARTICULARS

Facility Premises Name : Ballyfabs International Limited

Particulars
Address Vill: Gangarampur,
P.O.: Dakshin Alipur
Bishnupur, South 24-Parganas
No of Floor Single
Contact Person Barun Barua
Mobile No 9875380584

General Occupancy Ballyfabs International Ltd

Descriptio
Covered Area
n
Working Hour 09:00 AM to 06:00 PM
No of Employees
No of other person may visit (Average)

 POLICY STATEMENT
Ballyfabs International Limited is committed to ensuring, so far as is reasonably practicable,
the safety regarding any fire incident to all employees, workers and any other persons who
may work on, visit, or use its premises, or who may be affected by its activities or services.
The organization takes its fire safety duties seriously. For that reason this Fire Safety Policy
has been formulated to help this organization comply with its legal obligations to staff and
visitors under the Regulatory and statutory laws implacable.

 OBJECTIVE
The objectives of the Policy are to ensure that:
 All stakeholders associated with this organization which includes employees, temporary or
occasional workers, visitors and also equipments and material and building are safe and
secured from any sort of fire incidence.
 All sorts of resources are protected from accidental fire
 BALLYFABs INTERNATIONAL LIMITED
Vill: Gangarampur, P.O. Dakshin Alipur, Bishnupur, South 24-Parganas

FIRE SAFETY POLICY

 Fire fighting equipments are in good and usable condition all the time.
 Protection from damage, lose due to fire for of sorts of organization property, clients or any
other third party property.
 Risks regarding fire are properly identified, assessed, recorded and managed.
 All legal, regulatory and contractual requirements and standards are met.
 These objectives shall be achieved through the implementation of Fire Safety Policy in
proper well managed manner.

 SCOPE
The Policy applies to all employees, workers and any other persons who may work on, visit, or
use its premises, or who may be affected by its activities or services. Also includes any form of
materials belongs to others which are held in the custody of, or used by this organization.
The organization accepts its obligations to comply with the laws as applicable.

 ROLES & RESPONSIBILITY

Organization will issue official documents signed by proper authority to designate officials as
Security Officer.
Given below the Roles and Responsibility Matrix for all relevant person/post associated with fire
safety process.

Position Role

Safety Officer  Carry out or arrange for Fire Risk Assessments

 Review and maintain fire safety signage
 Suggest appropriate changes to existing or planned new
buildings where required for the purposes of Fire Safety
 Make reports to Management Representative as
required and to the Finance department time to time
 Update others on changes to legislation, advice or other
material facts relating to Fire Safety within the
Organization
 Liaise with the Government Fire Service when required
 Review and maintain the following documents
o Renewal of Fire Safety NOC form Fire
Department
o Copies of all Fire Risk Assessments
o The Fire and Emergency Evacuation procedures
o Fire and Emergency Evacuation plans (routes)
o Records of all fire drills
o Records of all fire training

Security Supervisor  Implement, maintain fire safety issues as stated in

 BALLYFABs INTERNATIONAL LIMITED
Vill: Gangarampur, P.O. Dakshin Alipur, Bishnupur, South 24-Parganas

FIRE SAFETY POLICY

policy

Human Resource Dept.  Arrange to train new recruited employees about fire
safety, evacuation plan
 Arrange routine fire safety awareness training

Responsible Employees  Do their duty in time of fire drill practice,

(Who are given specific  Aware general employees about Fire Safety
responsibility for fire safety  Random sample checking of fire equipments
measurement)  Take active part in case of any fire incidence.

General Employee
 Take reasonable steps to ensure that they do not place
themselves or others at risk of harm.
 In the normal course of their work all staff will ensure
that they, and their associates, visitors and other users
of the premises, keep exits and lobbies clear of debris,
furniture etc.
 Fire extinguishers have not been removed from their
brackets
 Fire signs and notices are not removed or covered over
 Assist with the Fire and Emergency Evacuation
procedures in the way described in “Emergency
Evacuation Plan”
 Report any hazards or defective or missing fire safety
equipment to Security Officer
 Attend training session organized by authority

 RISK ASSESSMENT
 Security Officer with the help of other competent person shall make, record, review and,
where applicable, revise Fire Safety Risk Assessments at regular intervals.
 This should also be carried out if there has been any significant change in the physical
layout of a building or staircase or a change of use.
 The Security Officer may require occasional external assessments and may contract
competent organizations to do this work.
 The Fire Safety Risk Assessments must take into consideration everyone who may come
on our premises, whether they are employees, visitors or members of the public.
 Particular attention will be paid to people who may have a disability or anyone with special
needs.
 Departmental in charge have their duty to identify all hazardous substances and other
potential or actual hazards, and inform the security officer to incorporate these into Fire
Risk Assessment.

 COMMUNICATION
 BALLYFABs INTERNATIONAL LIMITED
Vill: Gangarampur, P.O. Dakshin Alipur, Bishnupur, South 24-Parganas

FIRE SAFETY POLICY

 Ballyfabs will ensure that any person it employs (directly or indirectly) is provided with all
relevant information related to fire safety and consult with employees on matters of fire
safety policy and arrangements.
 Staff will be informed of any changes that are made to the fire safety procedures and fire
risk assessments.
 Fire safety information will form part of the induction training for new members of staff.
 The Organization will also ensure that all visitors to the premises will be given information
regarding the evacuation procedures and not left alone unless they are aware of, and
familiar with, all available escape routes.

 TRAINING
 All the new employees will be given training on Fire Safety as per the “Training & Guidance
Document” designed by the organization.
 Routine training will be given to existing employees time to time
 Personal with specific responsibilities are separately given training (as a reminder) about their
responsibilities.
 All training records will be maintained
 Staff training is provided covering the following:
o Evacuation Plan
o Risk Assessment
o Use of Fire Equipments (Selective employees).
o Whom to report any incident
o What to do in any incident
o Where are the switches to activate siren
o What to do when siren will buzz.

 REVIEW OF POLICY
 The Policy will be reviewed by the Organization every year or more frequently if necessary.
 The review and suggested amendments will be initiated by the Security Officer and approved
by Management Representative
 The ‘Roles & Responsibility Matrix, Training & Guidance document’, will be reviewed at least
annually and at any other times when changes may be necessary.
 The Organization may make such variations to these procedures as it sees fit, subject to
informing relevant employees and following normal principles of reasonableness and fairness.

 DOCUMENTS
This organization documents and keeps records to prove responsible actions regarding fire
safety. The records detailed will be kept in good order, up to date and available for scrutiny at any
time in Ballyfabs premises by security officer.

 REFERENCES
 Fire Safety Evacuation Plan
 Training Documents
 Fire Extinguisher Service & Maintenance Record
 Electrical Maintenance Record
 BALLYFABs INTERNATIONAL LIMITED
Vill: Gangarampur, P.O. Dakshin Alipur, Bishnupur, South 24-Parganas

FIRE SAFETY POLICY

RISK PROBABILITIES
Sl Risk Factor Remedy Responsibility

1 Fire Extinguishers are non- Routing checking & Servicing Security Officer
workable
Service Contractor

2 Fire Extinguishers are blocked No blockage is allowed Various dept. in charge

If blockage found, remove Security officer
immediately
Sweeper/ Labour

3 Corridor is blocked Don’t allow anything on corridor. Various dept. in charge

If found, clear immediately Security officer
Sweeper/ Labour

4 Doors in working area closed in Always keep doors unlock all the Security person.
other side time

5 Siren Switches are not Check for functionality Security Officer

functioning
Electrical Dept,

6 Loose/ Open electrical wires Immediate repairing Security Officer

Electrical Dept,

7 Broken switch box Immediate repairing Security Officer

Electrical Dept,

8 Source of Ignition Restriction of such event in open Security Officer

floor area
Floor Supervisor
Use only in Restricted area like
kitchen, smoking area
Keep Fire extinguisher near

9 Use of Inflammable Chemicals If necessary, use within confined Security Officer

area
Production Dept.
Keep Fire extinguisher near
Store

10 Electric Short Circuit Routine Checking Security Officer

Electrical Dept,

11 Fire from Kitchen Use of non-flaming oven like Canteen staff

Micro oven, Induction Oven
 BALLYFABs INTERNATIONAL LIMITED
Vill: Gangarampur, P.O. Dakshin Alipur, Bishnupur, South 24-Parganas

FIRE SAFETY POLICY

12 Heat generating equipments Calibration, maintenance and Dept. in charge
vigilance
Machine operator
Maintenance staff

13 Equipments having moving parts Maintenance and vigilance Dept. in charge

Machine operator
Maintenance staff

Developed By

Compliance Officer/ Safety Officer

Reviewed and Approved By

Management Representative

REVIEW RECORDS

SRL REVIEW DATE REVIEWED BY REVIEW OUTCOME