Your Office Microsoft Access 2013 Comprehensive 1st Edition Kinser Test Bank Download

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Comprehensive 1st Edition Kinser Test

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Your Office: Microsoft Office 2013, Access Comprehensive (Kinser et al.)
Module 6 Workshop 12 Create a Refined User Experience with Macros
1) A well-designed ________ takes, among other things, efficiency and usability into
consideration.
A) database application
B) navigation form
C) macro
D) embedded macro
Answer: A
Diff: 1 Page Ref: 596
Objective: Modify Database Settings for Protection from Macro Viruses
Text: Your Office: Microsoft Access 2013 Comprehensive
2) ________ can help increase both the efficiency and the usability of a database.
A) Business rules
B) Processing time
C) Arguments
D) Macros
Answer: D
3) ________ are values that provide information concerning the action being carried out by the
macro.
A) Business rules
B) Processing times
C) Arguments
D) Macros
Answer: C
4) Which of the following is NOT true regarding macros?

A) Macros can help increase both the efficiency and the usability of a database.
B) All well-designed databases contain macros.
C) Macros are database objects that provide a method of automating routine database tasks.
D) Macros can add functionality to reports and forms, as well as the controls that forms and
reports contain.
Answer: B
1
Copyright © 2014 Pearson Education, Inc.
5) Which of the following is NOT true regarding the safety and security of your database?
A) The sequence of macro commands can be harmful when executed.
B) Harmful macros have been known to add, edit, or remove data from a database.
C) A Trusted Location will fully protect you from any harmful attack.
D) Harmful macros can often spread to other databases or even to the user's computer.
Answer: C
Diff: 2 Page Ref: 596-597
6) Any file that you put in a(n) ________ can be opened without being checked by the Trust
Center security feature.
A) Trusted Location
B) embedded macro
C) path
D) macro
Answer: A
7) If you disable all macros with notification, then ________.

A) all macros are disabled and Access provides security alerts if there are macros present, which
is the default setting
B) you disable all macros with notification , except digitally assigned macros which are enabled
by default
C) Access allows all macros to run which makes your computer vulnerable to potentially
malicious code and is not recommended
D) all macros and security alerts about macros are disabled
Answer: A
8) If you disable all macros except digitally signed macros, then ________.
by default
Answer: B
2
9) If you enable all macros, then ________.
is the default setting.
by default
Answer: C
10) If you disable all macros without notification, then ________.

by default
Answer: D
11) Which of the following is NOT true in regard to selecting the appropriate macro setting?
A) The most common settings are Disable all macros with notification and Disable all macros
except digitally signed macros.
B) Settings can help to mitigate the risk of a macro virus and still allow useful macros to run.
C) Depending on the nature of the organization, the policy may be to disable all macros.
D) If the database is in a location defined as a Trusted Location, the macros will not be ignored
by the Trust Center security system.
Answer: D
12) Which of the following is NOT true regarding the Macro Designer?
A) The interface makes it easier to reduce code errors.
B) The interface makes it easier to determine whether or not to use the Macro Designer.
C) The interface makes it easier to build robust database applications.
D) The interface makes it easier to increase productivity of business users.
Answer: B
Objective: Understand the Macro Designer
3
13) A(n) ________ is a self-contained instruction that can be combined with others to automate
tasks and is considered to be the basic building block of macros.
A) Group
B) Submacro
C) Program Flow
D) Action
Answer: D
14) The ________ is a searchable set of macro actions that can retrieve actions based on
keywords.
A) Action Guide
B) Submacro
C) Action Catalog
D) Program Flow
Answer: C
15) The ________ group contains a list of blocks that can control the order that actions are
executed or help structure the macro.
A) Action Catalog
B) Submacro
C) Action Guide
D) Program Flow
Answer: D
16) Which of the following is NOT true regarding the Actions group?
A) The same Program Flow information is also provided in the Help window located at the
bottom of the Action Catalog when an action is selected.
B) The Actions group contains several different categories of actions.
C) The categories of actions are grouped together based on purpose and function and can be used
to build a macro.
D) As you point to each action group and action, Access displays a ScreenTip that explains the
general purpose of the object.
Answer: A
4
17) If the Action Catalog is not visible on the right, you can ________ between showing or
hiding it by clicking the Action Catalog button in the Show/Hide group located on the right of
the Design tab.
A) drop
B) move
C) toggle
D) drag
Answer: C
18) When the ________ is turned on, the macro executes one action at a time and pauses
between actions.
A) toggle feature
B) Single Step feature
C) Macro Designer
D) Program Flow
Answer: B
Objective: Understand How to Test and Troubleshoot Macros
19) Which of the following is NOT true regarding the Macro Single Step dialog box when
testing and troubleshooting macros?
A) Stop All Macros stops all actions in the macro and closes the dialog box.
B) Continue resumes normal operation of the macro and exits the single step process.
C) Pause stops the action shown in the macro.
D) Step executes the action shown in the dialog box.
Answer: C
20) If you receive an Error Number of ________ when stepping through a macro, then it means
there is no error detected with a macro action.
A) zero
B) none
C) null
D) one
Answer: A
5
21) When the MessageBox action is executed the macro is paused so the message can be
displayed. You need to click ________ in order for the macro to continue.
A) Cancel
B) Continue
C) OK
D) Go
Answer: C
22) Macros are composed of actions that often contain ________ to determine when and how to
perform the action.
A) subactions
B) messages
C) programming languages
D) logic
Answer: D
Objective: Improve Database Design and Function by Automating Manual Processes
23) A(n) ________ is a macro that is automatically executed when the database is opened.
A) GoToControl
B) OpenForm
C) AutoExec
D) MessageBox
Answer: C
24) By default the Action Catalog and Add New Action combo box only show actions that
execute in nontrusted databases. To see all actions, click Show All Actions in the ________ on
the Design tab.
A) Tools group
B) Show/Hide group
C) Views group
D) Field, Record & Table Events group
Answer: B
6
25) ________ that describe the purpose of a macro or complex program flows are considered
best practice but are many times neglected by database programmers.
A) Comments
B) Notes
C) Group
D) Data Actions
Answer: A
26) Which of the following is NOT a factor to consider when automating processes?
A) Taking the time to create a process flow that describes the actions and reasons for those
actions can reduce the chance of errors.
B) Macros can be used to automate complex sets of actions.
C) It is important to carefully think through all the actions that a macro will be executing to
complete the tasks before saving the macro.
D) Taking the time to create a process flow that describes the actions and reasons for those
actions can save time.
Answer: C
Objective: Reduce Processing Time by Combining Routine Tasks
7
27)
The above table is an example of a(n) ________.

A) Group
B) Action Catalog
C) Program Flow
D) Process flow
Answer: D
28) The ________ action allows the user to bypass all the prompts that accompany various
actions in a database, such as running an update query and importing data into a table.
A) SetWarnings
B) AutoExec
C) GoToControl
D) SelectObject
Answer: A
29) In reference to a message box that appears during the execution of a macro, the frequency
and duration of the ________ depend on the hardware, which varies between computers.
A) AutoExec
B) MessageBox
C) SelectObject
D) Beep
Answer: D
8
30) ________ are useful to alert the user that an action has been completed, but message boxes
could also be used for custom error messages.
A) Error messages
B) Modal messages
C) Message boxes
D) Warnings boxes
Answer: C
31) A ________ is two or more submacros that are similar in function and are stored under the
same macro name.
A) macro group
B) data actions group
C) submacro group
D) data blocks group
Answer: A
Objective: Create Macro Groups
32) Which of the following is NOT true regarding macro groups?

A) When a macro group is created, only the name appears in the Navigation Pane regardless of
how many submacros it contains.
B) It is best practice to create logical groups based on function and purpose when creating them.
C) Access requires the submacros in a macro group to be similar.
D) When a macro group is executed directly from the Navigation Pane or by clicking Run in
Design view, only the first submacro is executed.
Answer: C
33) A(n) ________ macro is a macro group that assigns keys on the keyboard to execute each
submacro.
A) Embedded
B) AutoExec
C) Data
D) AutoKeys
Answer: D
9
34) Each submacro in a macro group must have a(n) ________ name.
A) event
B) unique
C) command
D) submacro
Answer: B
35) Because submacros cannot be executed from the ________, you can make the process easier
by assigning keys to each submacro so that reports can be printed simply by pressing keys on the
keyboard.
A) Macro Tools Design tab
B) navigation form
C) Navigation Pane
D) Action Catalog
Answer: C
36) ________ can easily be added to other macros by using the RunMacro or OnError actions, or
they can be easily assigned to events.
A) Submacros
B) Actions
C) AutoKeys
D) Groups
Answer: A
37) An ________ can be bypassed by holding down the Shift key when opening the database.
A) AutoKey
B) AutoExec macro
C) Action
D) Action Group
Answer: B
Objective: Create Macros that Run When the Database Opens
10
38) ________ macros are triggered by database events.
A) Data
B) AutoExec
C) AutoKey
D) Embedded
Answer: D
Objective: Increase Functionality of Forms and Reports
39) A ________ occurs when an action is completed on any given object. The action could be,
for example, a simple click of the mouse or entering information into a specific field.
A) modal message
B) submacro
C) database event
D) command
Answer: C
40) By embedding the macro it becomes ________, and if you export the form into another
database, any macros embedded will remain with the object.
A) portable
B) manageable
C) functional
D) efficient
Answer: A
41) Certain ________ are available for certain table events.

A) Before events
B) After events
C) Data actions
D) Data blocks
Answer: C
Objective: Implement Complex Business Rules with Data Macros
11
42) ________ contain an area to add one or more data actions, and it executes all the actions
contained as part of its operation.
A) Before events
B) After events
C) Data actions
D) Data blocks
Answer: D
43) Macros can add functionality to reports and forms, as well as the controls that forms and
reports contain.
Answer: TRUE
44) Data macros can be executed directly from the Navigation Pane by double-clicking the
macro object, clicking Run in Design view, or by attaching the macro to a database object, like a
button or text field.
Answer: FALSE
45) Embedded macros are displayed in the Navigation Pane.

Answer: FALSE
46) Stand-alone macros are typically used to implement business logic into tables and
automatically set values in fields.
Answer: FALSE
47) Trusted macros have been known to add, edit, or remove data from a database and often
spread to other databases or even to the user's computer.
Answer: FALSE
12
48) Any file that you put in a trusted location can be opened without being checked by the Trust
Center security feature.
Answer: TRUE
49) Macro Settings are part of the Trust Center Settings and can be modified based on the needs
of the organization.
Answer: TRUE
50) Actions can be added to the macro by simply selecting one from the Add New Macro list or
by searching the Action Catalog.
Answer: FALSE
51) The Action Catalog consists of three different groups: Program Flow, Actions, and In this
Database.
Answer: TRUE
52) Macros can be printed by clicking the Design tab on the Ribbon, clicking Database
Documenter in the Analyze group, clicking the Macros tab, and then clicking the macro to be
printed.
Answer: FALSE
53) Both the number and complexity of macros can grow over time as the business grows and
needs change.
Answer: TRUE
13
54) After each action the Macro Single Step dialog box appears that shows the name of the
macro, the value of any conditions, the name of the action about to be executed, and the
arguments for the action.
Answer: TRUE
55) If the Single Step feature is on when the macro ends, it automatically turns off.
Answer: FALSE
56) If part of your macro is functioning correctly, then you can begin single stepping at a specific
point in the macro by adding the Single Step macro action at the point where you wish to begin
single stepping.
Answer: TRUE
57) The SetWarnings action is used often to suppress warning messages when performing
various tasks like running update queries and delete queries.
Answer: TRUE
58) When a macro group is created, only the name appears in the navigation form regardless of
how many submacros it contains.
Answer: FALSE
59) An AutoExec macro is a macro group that assigns keys on the keyboard to execute each
submacro.
Answer: FALSE
14
60) Many businesses are cutting waste by exporting reports and having them sent in an e-mail
instead of having them printed directly from a database.
Answer: TRUE
61) If you want a set of actions to run every time a database is opened, then you can create an
AutoKeys macro.
Answer: FALSE
62) An AutoExec macro can be bypassed by holding down the Ctrl key when opening the
database.
Answer: FALSE
63) There are five different table events that macros can be associated with: Before Change,
Before Delete, After Insert, After Update, and After Delete.
Answer: TRUE
64) Before events occur before any changes are made to the table data, and After events occur
after the changes have been successfully made.
Answer: TRUE
65) Certain data actions are available for all table events.
Answer: FALSE
66) ________ are database objects that provide a method of automating routine database tasks.
Answer: Macros
15
67) ________ macros can be executed directly from the Navigation Pane by double-clicking the
macro object, clicking Run in Design view, or by attaching the macro to a database object, like a
button or text field.
Answer: Stand-alone
68) ________ macros are stored as part of a database object such as a form or report or any
control like a button.
Answer: Embedded
69) ________ macros are stored in Access tables and are triggered by table events and are
typically used to implement business logic into tables and automatically set values in fields.
Answer: Data
70) ________ macros have been known to add, edit, or remove data from a database and often
spread to other databases or even to the user's computer.
Answer: Harmful
71) A(n) ________ is typically a folder on your hard disk or a network share where trusted files
are located.
Answer: Trusted Location
72) The ________ is an interface for building and editing macros.

Answer: Macro Designer
16
73) A(n) ________ is a self-contained instruction that can be combined with other instructions to
automate tasks and is considered to be the basic building block of macros.
Answer: Action
74) The ________ contains a list of blocks that can control the order that actions are executed or
help structure the macro.
Answer: Program Flow group
75) The ________ is a searchable set of macro actions that can retrieve actions based on
keywords.
Answer: Action Catalog
76) A(n) ________ is a form of internal documentation that can help explain the purpose of a
macro.
Answer: Comment
77) ________ can be incorporated into other macros by using the RunMacro or OnError actions
but cannot be executed directly from the Navigation Pane.
Answer: Submacros
78) As you point to each action group and action, Access displays a(n) ________ that explains
the general purpose of the object.
Answer: ScreenTip
79) Actions can be moved around by ________ them to the desired location.
Answer: dragging
17
80) Access allows a macro to be copied from the Macro Designer and pasted into a text editor as
________ to save as a backup or to share with others.
Answer: XML
81) When the ________ is turned on, the macro executes one action at a time and pauses
between actions.
Answer: Single Step feature
82) The ________ action pauses a macro so the message can be displayed.
Answer: MessageBox
83) The ________ action allows the user to bypass all prompts that accompany various actions in
a database.
Answer: SetWarnings
84) A(n) ________ is two or more submacros that are similar in function and are stored under
the same macro name.
Answer: macro group
85) A(n) ________ macro is a macro group that assigns keys on the keyboard to execute each
submacro.
Answer: AutoKeys
86) A(n) ________ is a macro that is automatically executed when the database is opened.
Answer: AutoExec
18
87) A(n) ________ occurs when an action is completed on any given object. The action could be,
for example, a simple click of the mouse or entering information into a specific field.
Answer: database event
88) By embedding the macro it becomes ________, and if you export the form into another
database any macros embedded will remain with the object.
Answer: portable
89) The ________ argument has a 255 character limit, just as a Text data type in tables.
Answer: Message Text
90) Data macros are typically used to implement ________ into tables and automatically set
values in fields.
Answer: business logic
91) ________ in data macros occur after the changes have been successfully made to the table.
Answer: After events
92) ________ contain an area to add one or more data actions, and it executes all the actions
contained as part of its operation.
Answer: Data blocks
93) ________ macros do not include the entire action list that is available in other macros.
Answer: Data
19
94) The ________ action can only be used inside of an EditRecord or CreateRecord data block.
Answer: SetField
95) Match the following terms to their description.
I. Macro
II. Argument
III. Stand-alone macro
IV. Embedded macro
V. Data macro
A. Automate routine database tasks

B. Can be executed directly in the Navigation Pane
C. Stored as part of a database object
D. Stored in Access tables
E. Values that provide information
Answer: A, E, B, C, D
96) Match the following terms to their description.
I. Action
II. Comment
III. Group
IV. If
V. Submacro
A. Implements logic into a macro

B. A self-contained instruction
C. Cannot be executed directly from the Navigation Pane
D. Internal documentation
E. Can be collapsed, expanded, and moved together
Answer: B, D, E, A, C
20
97) Match the following macro actions to their description.
I. AutoExec
II. ApplyFilter
III. DisplayHourglassPointer
IV. GoToControl
V. Beep
A. Restrict or sort records

B. Moves the focus
C. Uses the computer's speakers
D. Runs when the database is opened
E. Provides a visual indication
Answer: D, A, E, B, C
98) Match the following key assignments to their macro syntax.
I. Press Ctrl and type r

II. Press Shift + F3
III. Press Insert
IV. Press Delete
V. Press Ctrl + F2
A. +{F3}
B. ^r
C. ^{F2}
D. {DEL}
E. {INS}
Answer: B, A, E, D, C
21
99) Match the following common events to their description.
I. On Enter
II. On Exit
III. On Got Focus
IV. On Lost Focus
V. On Click
A. Occurs when a text-based control is clicked

B. Occurs when a user presses Tab to focus on an object
C. Occurs after using a text-based control and pressing Tab
D. Occurs when a user presses Tab to move the focus
E. Occurs after a user presses and releases the left mouse button
Answer: A, C, B, D, E
100) Match the following table-level events to their description.
I. After Insert
II. After Update
III. After Delete
IV. Before Delete
V. Before Change
A. Occurs once a record is deleted

B. Occurs when a record is about to change
C. Occurs when any field in a record changes
D. Occurs when a new record has been added
E. Occurs prior to removing a record
Answer: D, C, A, E, B
22

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Your Office Microsoft Access 2013

Comprehensive 1st Edition Kinser Test

4) Which of the following is NOT true regarding macros?

7) If you disable all macros with notification, then ________.

10) If you disable all macros without notification, then ________.

The above table is an example of a(n) ________.

32) Which of the following is NOT true regarding macro groups?

41) Certain ________ are available for certain table events.

45) Embedded macros are displayed in the Navigation Pane.

72) The ________ is an interface for building and editing macros.

95) Match the following terms to their description.

A. Automate routine database tasks

96) Match the following terms to their description.

A. Implements logic into a macro

A. Restrict or sort records

98) Match the following key assignments to their macro syntax.

I. Press Ctrl and type r

A. Occurs when a text-based control is clicked

100) Match the following table-level events to their description.

A. Occurs once a record is deleted

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