a DAMODAR VALLEY CORPORATION a SECRETARIAT DEPARTMENT (By DVC TOWERS: VIP ROAD oH KOLKATA-700 054 NO. SECTT. /VEHICLE/HOD/ 1389(A) 9, 2016 OFFICE CIRCULAR Sub: Revised Transport Policy in DVC. ‘After careful consideration, Corporation, in supersession of its earlier Office Circulars on the above subject, is pleased to formulate a new revised Transport Policy, which is appended in ANNEXURE, regarding entitlement of dedicated AC/Non-AC Vehicles by DVC Executives for official uses at DVC Headquarters, field formations, Ranchi and New Delhi and also for deduction per month therefor from, eligible Executives. ‘The new Transport Policy takes effect from 01.07.2016. This issues with the concurrence of Finance. b \b o\s (M. Biswas) Additional Secretary ENCL: ANNEXURE. wl aye. DISTIBUTION: AS PER LIST “ C.C.t 01. The Member (Finance), DVC, Kolkata - This has a reference to his Diary No.716 dated 29.02.2016. 02, The Executive Director (C&M), DVC, Kolkata 03. The General Manager (Finance) (4th Floor), DVC, Kolkata. 04. The General Manager (Finance) (6th Floor), OVC, Kolkata. 05. The PLO, Electricity Dept., DVC, Kolkata. 06. Sr, PS to Chairman, DVC, Kolkata. 07. Sr. PS to Member-Secretary, DVC, Kolkata, 08. Sr. PS to Member (Technical), DVC, Kolkata. 09. PS to Chief Vigilance Officer, DVC, Kolkata, 10, The Administrative Officer (G), DVC, KolkataREVISED FINAL REPORT DT. 02.11.2015 AFTER TAKING CARE OF THE. COMMENTS OF FINANCE DT. 30.10.2015 (REVISION-2) | SL.No | Enitement of Dedicated ules in Vogue | Present practice | Proposal Justification | AC. Vehicle and type of | vehicle for the top officials. | | Chairman Gharman 8 | Chakmans | Chairman may be. provided |DVC has a departmental AC vehicle (Type: Alts Corolla 1 entitled for | provided two dedicated AC vehicle | which is 1799CC) and one Honda City for Chairman | Soiected AC. departmental | (type upto 2000 CC) for him | vehicle dedicated AC _| andhis office. | je | Bom VerbeSICVO "No guide Tne 1 | Recent Member Al the Board Members/CVO | As the cars (HONDA CITY) being used by the Members able for Board | (Technical) & may be __providedone |presenty ae of less than 1600 CC capacity, the entitlement Members Member-Seoretary | dedicated A.C. vehicle (Type | has been kept accordingly. has been allotted | upto 1800CC). One additional | Honda City Car. | vehicle may also be hired | Jatranged for his office case to case basis on requirement. | EDs(M-10), PCE (M9), | Director Executive Ail Executive Directors(N-10), | Due to change in name of the post from Director to Executive | Project Head{not below (Technical) & | Directors are PCE (M-9}, HOD and Project | Director, Perks for Transportation has been kept same for | | the rank of CE-th, ‘HOD. Financial Adviser provided wih | Head_nat below the rank of | Executive Directors and AC vehicle foProject Heads not | (not below the rank of are entited for AC |dedicated AC | CE-tincuding officers (not below the rank of CE-IIhas been proposed considering the CEA), offcers(not below | vehicle as per | vehicle (Type below the rank of CE-I)_ importance ofthe post as Head of the establishment. the rank of CE-II) looking OM. no. S/MM/ | Maruti Swat looking after the job of ED after the job of ED. SecttVehicle | DZire.) may be entitled for dedicated Thuthorisation/246 AC. veticle (Type upto |: 26.10.2008 | 4400CC, | (copy enclosed) | As Page-1i5REVISED FINAL REPORT DT. 02.11.2015 AFTER TAKING. CARE OF THE COMMENTS OF FINANCE DT. 30.10.2015 (REVISION-2) [Si | Monthly charges for Rules in Vogue | Present practice Proposal ] Justification | | No. | using official vehicle | | ‘Chairman: Recovery rate for personal use of DVC | Recovery ‘of Rs.300/- 2 | Board MembersiCvO vehicle by Chaiman and General | permonth is done as Manager is Rs.300/- per month upto | per existing rule 4000Km run and rate of recovery any | applicable to Chairman extra un per Km will be the standard | for use of DVC vehicle rate prescribed by the Comat | foro and private from time to time as per OM, no, | use SIMM/ Vehicle S51 ct. 12.02.1298. (ony enclosed) No guide line 1s available for Board | Members. Nothing is recovered due tonon-avaiibilty | any guide tne Recovery of Rs D000 per ron | Wn reve fas Banconsderes hore wilbe no imi for oficial 2s well 3s to and fo |i ne wth prevaing recto | journey from offce to residence. There wil be a limit of | | vena un upto ToO0K. per month However curey | Chaiman ‘@oaré membes!CvOmay | Porormed by Chaiman ral be tealed as oficalin [need to atlend professonallsocial general gathering and. meet any personaly | fotun for the interest of the cemganiseton and it is very dicot | | fedraw te boundary line of oficial and private journey perfomed by them Theretee is proposed that journey | perormed by Chairman and members Shall be treated 2 ofeialn general Racavery TRS, OOO? per anh may be done + Monthly recovery has been considered hore a be ro limit for oficial as well 2s t© and fro | nine wth prevaling practice journey fom offce to residence. There wil be a imi oF | private run upto ,000Km per month, However al journey performed by membersiCVOthemselves shal be treated | as oficial n general TED (WTO) Pinca Chet Engineer 7 Dreciors (AT resent only | nave o pay RSS ony for personal | RSL ger ron s use as per Office memorandum no. | recovered from Recovery of Rs. 1,600/-per month may be done. ‘Monthly recovery ras been considered There wil be no limit for official a8 well as to and fro | in line with prevailing practice. | journey from offce to residence. There will be a limit of SIMMIVehicieSS1 dt.» 12.02.1963 | Executive Directors fr | private run upto 800 Km per mont. | (copy enclosed) | personal use of OVC | vehicle upto @ monthly | | ‘un of 800K. | PCE WS), Project | No guide tines prevailing ‘Rt present only REGUL | Recovery of Rs. 6OOI- per month may be done ‘Monit recovery has been considered HeadHOD {not below | permont is recovered | There wil be ng It fer ofl as wel a5 acd | nine wih erevating ct | the rank of CE-| from Project | journey from office to residence, There will be a lint of | iinchudingotfcers (not | HeadiHOD for | private run upto 300 Km per month below the cank of CEN) looking alter the job of £0. personal use of DYC vehicle upto a monthiy [run of 300Km: | | 4s PagkREVISED FINAL REPORT DT. 02.11.2015 AFTER TAKING CARE OF THE (COMMENTS OF FINANCE DT. 30.10.2015 (REVISION-2) SINo. | Entitlement of | Rules in Vogue | Present practice Proposal Justification | | vehicle for journey from residence to | ofce | | 3 | Eniitlement of vehicle | CE1 are entitled for to ‘and fro joumey | CE are entited forto | CE-1 (WB) equivalent may be provided for ‘AC vehicle : | ser for journey ffom | ffom residence to offce and back for a & fojoumey from (up 0 1400 C.C. on single sharing basis) for joumey residence to office and | monthly charge of Rs. 50/- from each residence toofice | from residence to office and back.There will be a limit back with monthly | offee for avaling such facty as per | and back. Monthly | of private run upto 200 Km per month. Recovery of Rs. | | charges. | Offce order no, EST/Vehicle2000-| deduction is Rs S0/. | 600/-pm. may be done for avatng such facility. | | 2001103 dated 22.01.2001{copy | itis considered the maximum cistance from office to | enciosed) residence is 30 KM as city mit for the purpose of enitiernent. | | | CET md OE we rind Taw ad TO] CEE DCE ave CE, DOE & equivalent, may be provided for AC] z Jpumey fom residence to offce and back | ented for to & fo | vehicle (up to 1400 C.C. on bain shang basis) fr for a monthly charge of Rs. 50/- fom | joumey ‘rom | journey from residence to office and back. Recove'y of toh aficer for avaling such facity 2s | residence to offce | Rs. S0/ per month may-be done for avaling such pa | and back. Monthly | faci. | Ofce over ro. “ESTIVehce/000- | deductonis R60. | tis cansitered he max distance from offes to | | pon1i103 dated > 22.01.2001(copy | | residence is $0 KM as ‘ity limit for the purpose of | enclosed) | entitement. | | hs Page-di5.REVISED FINAL REPORT DT. 02.11.2015 AFTER TAKING CARE OF THE COMMENTS OF FINANCE DT, 30.10.2015 (REVISION-2) ['SLNo. | Entitlement of Rules in Vogue Present practice Proposal ] Justification | vehicle for official | | | use | t + Eniitloment of No guideline of DVC is avaible. At present all offices are |All offcers may be provided for vehicle fr |For aa! wk a te onloee | DVCvehicle for | provided vehicle for officiel official work on requsiint win fekd and | wil | be provided official | ofcial use use on requisition. Head Quarters, Ranchi office & New Delhi | vehiciesubject to availabilty as | ateadquartes, | Office. DVC's establishments are remotely Ranchi, New Dethi | Nomaty outstation joumey may be | located across the valley where and in the field geriormed by Rail where the facity is | puble vehicles are not easily formations. | avaiable ‘avaliable and to save time. | However, on compeling situation vehicle | may be Used with approval ofthe folowing officials. tfc: HOP | 'ALHQ: Concerned ED forofcers below ED. Concemed Membet for the EDs. Page-4i5 +sREVISED FINAL REPORT DT. 02.11.2015 AFTER TAKING CARE OF THE COMMENTS OF FINANCE DT. 30.10.2015 SI.No. | Rate of Private Rules in Vogue | Present practice Proposal | Justification ae an | &_| Forgeneral T Recovered as per Offce cedar no./Rate is not revised after |The "ecovery rae for prvale journey by any | The rate of recovery has been Kept | | | employees: CanVenicerGen/PL(vol.i}/1103 dt | 2001. So, private run not | employee may be coninued 2s per exstng | asi is. keeping Wt pany with the | F120" as. per rate of 2001 (copy |enterzined presently at rate (Rs. 450 per Km.) However allocation | higher ofc, mentioned above. enciosed) | Kolkata, of vehicle to any requistion made by any regular employee subject to avalabilty of | | | vehicle under pool and with due approval of | | | | {tte concemed HOD of the employee on \ oxigen ©] Maximum Km and | No guideline Ae present anim SOK | 30 Km may be Kept for single oumey as per | As City mts considered as 30 Kem | | jurisdiction aliowable | alowed forsinglejoumey. | presentresioe for single journey | (olfo) for Fick up | [Drop to Railway Station & Airport and | | vice versa. | | NOTE: ‘Transpotalowance shal notte drissibl o those employees who have provided corporation vice for travel between residence and office 2. Present rate of Transport allowance: i) CE-lI BDCE : Rs 3200 +DA i) CE Babove: Rs 7000) =DA 4 Approval fo to & fro joumey from residence to office for any adiionl stance beyond 30Km fr single journey mentioned inthe proposal may be obtained from the respeclve Member for Kolkata & regional offices and from HOP in case of fed formations Fear aaee rear per mont fore ofcers, sing oficial vice, hes been consiered,keping in mind tha they are surendesng He transport subsidy mentioned above. is row