Access - Chapter 4 - Working with

Forms and Reports

Creating a Basic Report Based on a Table or Query

A report displays data from a table or query in a format suitable for printing. Like forms, reports depend on a
record source for their data. Unlike forms, you cannot enter new data into a report. The easiest way to create
a new report is to use the Report button.
To create a basic report based on a table or query:
1. In the Navigation Pane, select the table or query record source for your report.
2. On the Create tab, in the Reports group, click the Report button.
3. When you save the report, notice that the default name in the Report Name box is the same as the name
of the table or query on which the report is based. Type a new name if you want to use something else.

In addition to the report title at the upper left side of the report header, the report includes the current date
and time in the upper right corner of the header and the page number centered in the page footer.

FIGURE AC 4.17

tips & tricks

The basic report layout is a simple tabular grid with each record displayed as a new row similar to the
Multiple Items form. If your report has many columns, this format may not fit on a single page.
let me try Live!
If the database is not already open, open the data file AC04-07-Spa and try this skill on your own:
1. Create a basic report from the Services table.
2. Save the report as: ServicesReport
3. Close the report.

Page(s)
ID ac21_sk_04_07