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Memo Samples for Effective Communication

This document provides examples of four different types of memos: 1) an office announcement memo about upcoming office renovations, 2) a meeting reminder memo, 3) a new policy announcement memo about a telecommuting policy, and 4) a request for feedback memo about an upcoming project. Each memo includes the standard memo formatting of the company letterhead, date, to and from fields, subject line, body of the message, closing, signature, and title.

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57 views2 pages

Memo Samples for Effective Communication

This document provides examples of four different types of memos: 1) an office announcement memo about upcoming office renovations, 2) a meeting reminder memo, 3) a new policy announcement memo about a telecommuting policy, and 4) a request for feedback memo about an upcoming project. Each memo includes the standard memo formatting of the company letterhead, date, to and from fields, subject line, body of the message, closing, signature, and title.

Uploaded by

Mohammmed
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd

Lecture 4 : Written Communication-Memo samples

1. Office Announcement Memo:


[Your Company Letterhead]
Date: [Date]

To: All Employees


From: [Your Name]
Subject: Upcoming Office Renovation

I am writing to inform you that our office space will undergo a renovation beginning on
[Start Date] and is expected to be completed by [End Date]. During this period, certain areas
will be restricted, and we may experience minor disruptions.

Please bear with us as we work to improve our workspace for a more comfortable and
efficient environment. We appreciate your understanding and cooperation.

If you have any questions or concerns, please feel free to contact our Facilities Department.

(CLOSING/COMPLEMENTARY CLOSE ) Thank you for your attention.

Sincerely,
[Your Name]
[Your Title]

2. Meeting Reminder Memo:

From [Your Company Letterhead]


Date: [Date]

To: [Meeting Attendees (audience) those who attend)]


From: [Your Name]
Subject: Reminder - Quarterly Meeting

This is a friendly reminder of our upcoming Quarterly Meeting scheduled for [Date] at [Time]
MESSAGE in the [Meeting Room]. The agenda will include [Agenda Topics].

Call to action Please make sure to come prepared, and if you have any additional topics or
updates to discuss, kindly notify me in advance.

We look forward to your active participation.

Best regards, SAlutation


Your Name Signature
Your Title
Lecture 4 : Written Communication-Memo samples

3. New Policy Announcement Memo:

Company Letterhead
Date: Date

To: All Employees


From: Your Name
Subject: New Telecommuting Policy

I am pleased to announce our new Telecommuting Policy, effective Date. This policy outlines
the guidelines and procedures for employees who wish to work remotely.

Please take the time to review the attached policy document. If you have any questions or
require clarification, please don't hesitate to reach out to our HR department.

We believe that this new policy will offer increased flexibility and support work-life balance for
our team members.

Thank you for your attention.

Sincerely, Salutation
Your Name
Your Title

4. Request for Feedback Memo:


Company Letterhead
Date: Date

To: All Team Members


From: Your Name
Subject: Request for Feedback - Upcoming Project

As we move forward with our upcoming project, we highly value your input and feedback. We
are keen to MESSAGE hear your thoughts, suggestions, and concerns regarding the project.

CALL TO ACTION Please feel free to share your feedback via email or arrange a brief
meeting with me. Your input will help us ensure a successful project outcome.

(Complimentary closing ) Thank you for your valuable contributions.


Best regards, SALUTATION
Your Name
Your Title

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