Management MMB 533 Present by a4 = EIT : Lesson 1 Agenda = Defining a project 1 Defining Project Management = Defining a program 1 Project parameters 1 Role of Project Managers = Understanding Organizational Structures = Understanding the scope triangle 1 Applying the scope triangle = Managing the “Creeps” = Establishing the rules for classifying AL poses Ai . Ch01: What Is a Project? Defining a Project ‘Aprojectis a sequence of unique, complex, and ‘connected activities having one goal or purpose and that must be completed by a specific te, within budget, and according to specification (sv nots blow). ‘ei Syllabus Review Textbooks = Wysocki, Robert K., (October 2011). “Effective Project Management: Traditional, Agile, Extreme, 6" Edition,” (New York, NY: John Wiley Sons), 9781118016190 = Chatfield, C, and Johnson, T (2016) “Microsoft Project 2076, Step by Step guide”. = Managing Successful Projects with PRINCE2, ‘Axelos, 2017 "= A Guide to the Project Management Body of Dy. Kaoileage, (PMBOK ®@ Guide) - Fifth Ealtion Ch01: What Is a Project? Defining a Proj = Per the PMBOK®, Fifth Edition: 1 A projects» temporary endeavor undertaken to create 2 ‘ig product sore, or osu 1 hitp:iAvww.pmi.ora! = There is a beginning and an end = People perform work to meet project goals = Constraints of scope, time, resources, quality and cost = Uncertainty fi 1: What Is a Project? Is Ita Project? 1 Projects are unique. '= Projects are temporary in nature and have a definite beginning and ending date. '= Projects are completed when the project goals are achieved, = A successful project is one that meets or exceeds the expectations of your stakeholders,ed aTth] Project Stakeholders Ponmaa | CE ee tae ta Unique Attributes of Projects = No projects are identical in implementation = To adopt a “one size fits all” approach to every project is just asking for trouble. = Varying End Results 1 Different Personalities = Unpredictable Problems & Opportunities = Environmental Factors Ce ar cs Defining a Program program is a collection of related projects that share a ‘common goal or purpose. ry Po pos CLE ac ata Shared Attributes of Projects = Goals = People = Equipment & Supplies = Schedules = Budgets = Conflicts 1 Interdependencies (other projects, business strategies) E11 A ee eared What Is Project Management? ‘A method and set of techniques based on accepted principles of management used for planning, estimating, and controling work activities to reach a desired result fn time, within budget and according to specification. (PMBOK) set of tools and techniques—performed by people—to describe, organize, and monitor, the work of project activities Project managomontis organized common snes Supported by eto, plates and pocssse fo guarantee satisfying client requirements and delivering Ay faves ate ‘moore Woe Ce ac ate Program offices > Temporary Program Office + Atomporary management structure set up to ‘manage large projects + Usually set up for projects with 30 or more team members, + When the project is completed, the program office disbands Permanent Program Office + permanent management structure set up to ‘manage an on-going and changing portfolio of projects. £1 *Ch01; What Is a Project? Defining a Portfolio, ‘A portfolio is a collection of projects that share some ‘common link to one another {see notes below). Examples of common links: "Same business unit New product development projects R&D projects "Maintenance projects Process improvement projects ‘Staffed from the same resource pool Same budget > ‘E11 * PTE Ree ae eee OS = Project manager's are mile wide and an inch deep 1 Project manager's are like small business owners General management skills = Application skills A : Understanding Organizational Structures ‘= Functional Organizations = Projectized Organizations 1» Matrix Organizations Role of Project Managers = Ultimately responsible for achieving the project objectives: 1 Within the project += Within the organization iccessful Project Managers 1 Dedicated 0 goa: Gla dei ol assent and responses Ceordinalo, motvate and mentor pe Fave effective writen and veroal communication skis Delegate and monitor work ‘eches and somite skits ‘Senathty fo people ard aby to negotiate Dependable ‘Able funtlon under pressure Pertormar ‘aloo make decisions = Organizational and planning skis Budgeting tila Confit management skits Negotiation and influencing skits Leadership sas Team building and motvatng skits eo CT Tana] [Tmace]) [aman] [esate] [Romana ems "| | en L L I I I ot] [sun] [sue swt so T I I r oot] [son] [cue oe coFunctional Organizations Projectized Org Chart ceo ‘ec Binion “tg ala ote ad cexrcaermtviherantonsf Aki st compe fom] [min] [aoe] [oom] [aon Shaioestong scale ted rooce ney sis | [obs | [ites | [tis | [it wenn i T [ I T Epson por mast | [Pom] [rat] [ree] [moe Wihavorthanslemene vee] tte] Javetew | usin] | a ——— a”| [eae] [sae] [Sou] [Me ‘E11 Projectized Organizations Strong Matrix Org Chart 1 Project managers have ultimate authority over a the project. 1» The focus of the organization is the project. 1 The organization's resources are focused on To projects and project work. me [am |e — | Pe = Team members are collocated. ave] - - - = Loyalties are formed to the project, not to a ett eu functional manager. _ ee FY sn LY oe LY soit tee Weak Matrix Org Chart Balanced Matrix Org Chart . = _ -_ = - een Ton 7 rere] [rasce] [ascaies] [fsa] [Poeton rete] [Fines | [asians] [trmtor] | aton| i I I I I T i I T 1 sar] [su] [su ] [su ‘ut sat] Pom | [oun ‘ot at i I I I I I I T T T senport | [sun] [son] [ut ‘ot Prone fuente ore] [owt | [ot st stComparing Matrix Structures wescvaex —]BabreesWarx | Sarg Warm ae Frjectmanager | Promct manager are jes nd | Proecte ad Fees projetwere [project work apenas ire —|tineat atorty [Sunes ot | Fatma on Power [anapower author ane | projects [Sa ive [ose Btend ooo —|Wowt aa finctorst [wend stong| projected franaon [mate Srgenzaton ene. |raneoer prjectmanagere ‘E11 = Ch01: What Is a Project? Project Parameters = Scope. slatement that defines the boundaries of the project tal rot only what wil be done bl alo what wil sl be done, Ao refored to as a scoping statement, a project intlation ‘document, ora project request form. fis the foundaton for all projet work to follow 1» Quality - two types of quality are part of every project: = Protuctqualy— The quay of the deliverable trom the project. = Prooess qualy—The qualty ofthe project management process ise The focus is on haw wal th project management process ‘works and how can i bo Improved, = Cost the budget that has been established for the project, 1 Time - lent specfed ums rame within whch he project must be completo. Resource Avalabily - assets such as people, equipment, physica, TL f2eltes, oF inventory that have limited availabilities Ch01: What Is a Project? Applying the Scope Triangle The scope tangle sa system in balance (btore any projet work has been done folowing project planing). > The lengts ofthe thre sides exactly bound scope and qual, > Change inte variables (imo, cos, and resources avalabily) wil ‘cause the system tobe out of balarce >> Iftrere are any changes inthe variables, use the scope tangle: > Toul problem escalation seatey > To erutire the Project pact Slater (eee page 225) ‘The project manager cons resource utization and work schedules, > Managomont conto cost and resource level >» The cent controls scope, qualty and delvery dates. > Scape, quai, and dolvory dates suggest a bierarchy forthe projact ET]. manager os solutions to aecommedate changes are sought. 22 CITA ane etd Project Parameters = The following five constraints operate on every project: = Scope = Quality = Cost = Time = Resource Availability '= These constraints form an interdependent set, '» a change in one constraint can require a change in another Constraint oder to restore the oqullorum ofthe projec. E11 Cee dae et Understanding the Scope Triangle & Se Toscure vali ft Se Ce aC ate Prioritizing the Scope Triangle ——rriory — Ctieat Flexbie Variable ® lalalo| © Scope x ‘Qualiy x Time x ol x Resource Availability xCh01: What Is a Project? Creeps to Watch Out For pa reler to incre changes in the project due to the obscure, and for awhile lunnoticeable, actions of team members = Scope Creep = Hope Creep ® Effort Creep 1 Feature Creep A » 1» To adopt a “one size fits all” approach to every project is just asking for trouble. '= Your approach to managing any project must adapt to the characteristics of the project. Ch01: What Is a Project? Project Classification 0 = Aclassification rule can help i@ ‘you choose that approach a * Ch01: What Is a Project? Example Project Classes and Definitions Ce NaC ta Managing the Creey Soap Cp ——— rep be ugh nine popes wes rte ogo rr efter ante et eee amerrber lorena tn cl eee es ee 1 Hope Gop” appr en spon nr ment fb eae eteeat tenets eecteanetenrse ea sesesteayonecrets sae + Cho rep. mores eea mente worng ttt “ret pores sepctnnats tenon specs Besse random checks and increase the frequency of status reporting by eset ee 1 elu Gop. outs non tan meson oye eee ee ee a A saiStanit ete ge moray eae 2 ode Cee dar at Project Classification a teristics 1 Risk - Establish levels of risk (high, medium, and low). "= Business Value - Establish levels (high, medium, and low), "= Duration - Establish several categories (such as 3 months, 3 to 6 months, 6 to 12 months, and so on) = Complexity - Establish categories (high, medium, and low). = Technology used - Establish several categories (wel- established, used occasionally, used rarely, never used). = Number of departments affected - Establisn some categories (such as one, afew, several, and all) = Cost Ce aC ate Classification by Project Type Installing software Recruiting and hiring Setting up a hardware system in afield office Soliciting, evaluating, and selecting vendors: Updating a corporate procedure Developing application systems. EteDue Lesson 3 - Individual Required Reading Chapters 1&2 Glass Assignm maximum) Tell me about a project you have either led or been a participating team member on. Itcan be a successful Br fated project. 'doos nothave to be work related. If you can't think of one in your personal experience, think about one you would want to participate on. Include: 1 description ofthe project, {A description a why the projet wa success or aed Wat you ke about or wou)? nat would you do orenty?