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 q'l lrq$fl : q{lTtIr$I
Iqrr III-@rs4]

MIIYISTRY OF CIVIT AYIATION

(ATRPORTS AUTIIOzuTY OF INDIA)

NOTITICATTON

New Delhi, the l3th June, 2003

F.No. AAVPERSIEDPA/REGl20D2.-ln exercise of theporvers conferred by sub-section (l) rcad rvith

clause (b) of sub-section (2) Ahd Sub-section (4) of section 42 of the Airports Authority of India Act, 199-l (No.
55 of I 994), the Airports Authority of lrtdia with the previous approval of the Central Govemment hereby makes
the following regulations, namely :-

e- 1. sHoRT TITLE AND COMMENCEMENT. -

(1) These Regulations mav be called the

Airports Authority of India (Leave) Regulations, 2003'

(Z) They shall c6me into force from the date of publication in the fficial Gazette.

2 APPLICATION. - These Regulations shall apply to all employees of the Authority

except

(a) persons on deputation to the Authority;

and
(b) persons in casual or daily rated or part-time employmen[
provides otherwise'
(c) persons employed on contract except when the contract

($ DEFINITIONS. - In theSe regulitions unless the context

otherwise require : -
3

rdical Office/'means a medical omcer appointed by

the Authority
(a)..AuthorizedMetticalofflcer.meansalIEUlLCtlUlllLgloP|
Medical Practitioner possesslng
either on full time or paft time basis or a Registered
minimum qualification as MBBS I BDS IBAMS / BHMS'

(b) "Authority" rheans the Airports Authority of India;

exercise of any power' the

(c) ..competent Authority" means in relation to the
chairperson or any Member or any other
officer of the Authority to whom powers
behalf provided that in the case of
may be delegated by the chairperson in this

:1::,i#sffiwsr+.sfi
32 TIIE GAZETTE OF INDIA : EXTRAORDINARY III-Ssc.

Chairperson and whole time Members of the Authority appointed by the Central
Government the competent authority shall be the Central Government;

(d) "Completed year of selvice" means continuous seruice of specified duration in the

Authority and includes period spent on duty as well as leave including ortraordinary
leave;

(e) "Employee' means a pemon in the whole time seruice of the Authority;

(f) "Form" means a form appended to these regulations;

(g) "Hospital" means any hospital or dispensary or Medical Inspection (M,I.) Room

established by the Authority or empanelled or recognized by the Authority or under

the Central or State Government or Municipal Authority or Local Body;

(h) "Nursing Homes" means Nursing Homes empanelled or recommended by the

Authority;

(i) "Permanent Employee" means an employee who has been appointed against a

permanent post sanctioned on a permanent basis and has been confirmed against
the posU and

fi) "Temporary Employee" means an employee who has been appointed against a

temporary post sanctioned for a specific period or appointed on a temporary basis

against a permanent post and has not been confirmed. I
I

4. RIGHTTO LEAVE..
(1) Leave cannot be claimed as a matter of right.
(2) When the exigencies of service so require, leave of any kind may be refused or revoked
by the authority competent to grant it, but it shall not be open to that authority to alter the kind
of leave due and applied for by the employee except at the written request of the employee.

S, REGULATION OF CLAIM OF LEAVE. - An employee's claim to leave is regulated by

the regulations in force at the time the leave is applied for and granted.
 IlTrq III-q'r-s4] qff( S't {fqq;l : }I{TIIIRDi 33

6. RETROSPECTIVE COMMUTATION OF ONE KIND OF LEAVE INTO ANOTHER. -

(1) At the request of the employee, competent authority may, at,,.,its discretion, convert
retrospectively leave of one kind taken earlier into leave of different kind which was due and
admissible to him at the time the leave was granted provided that the employee's request is
received within 3O(thirty) days of his joining duty on the expiry of the relevant spell of leave
availed by him.

(2) Any amount of leave salary paid in excess shall be recovered or any arrears shall be paid
t,
after adjustment. \i I

7. MAXIMUM OF.CONTINUOUS LEAVE. - Unless the Competent Authority, in view of the

&c- exceptional circumstances of the case otherwise determines, no employee shall be granted leave
of any kind for a continuous period exceeding 5 (five) years.

8. ACCEPTANCE OF SERVICE OR EMPLOYMENT WHILE ON LEAVE. - An employee

while on leave, shall not take up any service or employment elsewhere including the setting up of a
a private professional practice such as accountant, consultant or legal or medical practitioner
without obtaining the previous sanction of the competent authority.
Ir,
9. COMBTNATTON OF DIFFERENT KINDS OF LEAVE / HOLIDAYS. -

(1) Reoular Leave - (a) Except as otherwise provided in these regulations, any kind of
leave under these regulations may be granted in combination with or in coritinuation of any other

G (b) Prefixing or suffixingof holidays to leave shall be allowed except in cases where for
administrative reasons; permission for prefixing or suffixing of holidays to leave is specially
t
withheld.
(c) Intervening Holidays including Sundays and Saturdays, wherever applicable falling within
I
the spell of any kind of leave shall be counted as leave.

(2) Casual Leave - (a) Casual leave cannot be combined with any other kind of leave unde,-

these regulations except special casual leave and restricted. holiday and compensatory leave, It
should not be combined with both special casual leave and regular leave taken together,

(b) An employee,can be permitted to combine half a day's casual leave with any other kind
of leave if his absence on the next working day was due to s.ickness or other compelling grounds
.65;.at163
-t
^--- -,-"r-*_ lrr!-::Ll

TtMGAZETTE OF INDIA : E,XTRAORDIN ARY P,rnlll[-Srit'. -l

3-l

only if he haS no further casual leave at his credit and he was allowed to avail half p days casual
leave in the afternmn.

(3) Restricted Holidav - Restricted Holiday can be prefixed or suffixed to any kind of leave
or casual leave.

(4) Comoensatory Leave - A Compensatory leave granted in lieu of duty performed by an

employee on Sunday or a holiday for a full day miy be treated as holiday for the purpose of
prefixing or suffixing of leave.

(5) Holidavs - Holidays can be pre-fixed or suffixed to any kind of leave and to be treated 'l
'
as duty for the purpose of drawal of pay and altowances.

(6) Soecial Casual Leave - The Special Casual Leave .can be combined with Sundays,
restricted holidays and other holidays but not with any othei kind of leave.
I
10. GRANTOFAND RETURN FROM LEAVE..

(1) Aoolication for leave - Any application for leave or for extension of leave and Jcining
Report shall be made in prescribed.form annexed to the Regulations to the Competent Authority
to grant leave.

(2) Maintenance of leave account - A leave account shall be maintained properly and up
to date in the prescribed form annexed to the Regulations for each employee of the Authority by
1

the officer authorized in this behalf. He should countersign every entry in the leave account.

(3) Emolovee should aoolv leave in advance - Except in emergency, application for
leave for 3 (three) days or more on grounds other than on medical grounds shall be submitted to
the authority competent to grant leave in the prescribed form annexed to the Regulations at least
7 (seven) dala before the date from which the leave is required.

(4) Emolovee should furnish leave address before oroceedino on Ieave -,(a) An
employee before proceeding on leave shall furnish in the application his address during the
period of leave. However, in case when it is not possible to indicate address, reasons for not
dorng so shall be explained by the employee in the leave application and the competent authority
rvould satisfy itself before granting leave.
 I ar tn-€rrg _[
] ql(f, SI {lsltDT : 3{T{iqKrrl 35

(b) No employee should leave the Headquarters or place of station or posting without
permission of the Competent Authority. In all applications for. leave including casual leave or'.
compensatory'leave during which the employee proposes to leave the station, the fact should be
stated in the application with the qutstation address.
(c) Any person who wishes to leave the staiion dur,ing the period of leave already granted to
,

him should notify his intention together with his address to his officer. Any chanje in that
address, which may occur thereafter, should also be communicated.

(5) Verification of admissibilitv of leave - No leave shall be granted to an

employee until a report regarding its admissibility has been obtained frorh the Competent
Authority maintaining the leave account.

&
(6) Leave not to be oranted in certain circunistances ' (a) Leave shall not be granted
to an employee when the competent authority has decided to dismiss, remove or compulsorily
retire him from service of the Authority.
(b) Leave shall not be granted to an employee who has been placed under suspension.

ti

(7) Medical Ceftificate for leave on medial grounds - Leave on medical grounds shail
be sanctioned to an employee on production of medical certificate of illness from an Authorized
Medical Officer or Hospital or Nursing Home, Competent Authority may secure second medical

(8) Fitness Certificate at the time of ioininq - An employee who. has been sanctioned
leave or an extension of leave on medical grounds shall not be allowed to resume duty unlbss he
,s produces a "fitness certificate" from the Authorised Medical Officer or Hospital or l,l ;sing Home.

(9) Waivino the oroduction of medical Ceftificate - The authority competent to grant
leave may, in its discretion, waive the production of Medical Certificate in case of an application
for leave for a period not exceeding 3 (three) days at a time. Such leave shall not be treated as

leave on medical grounds and shall be debited against leave other than leave on medical ground.

(10) Commencement and termination of leave - Leave ordinarily begins on the day on
which the transfer of charge is effected and ends on the day preceding that on which the charge
is resumed.

l',
 THEGAZETTEOF INDIA:DflRAORDINARY
Itr-Ssc.
%

(11) Return fron teave - An employee on leave shall not return to duW before the o<piry
permitted by the Competent Authority to cuftail
of the period of leave granted to him unless he is
his leave and resume duty before the o<piry of leave sanctioned
to him' He shall submit a
Joining Repsrt in the prescribed form (FORM NO'II)'

(12)-Anemployeemayberecalledfromleave,
demand and shall be paid:
by the Competent Authority, if the exigencies of the work so
(a) Travelling Allowance for the journey to be perforrned to resume duty, as

admissible to him, and

(b) Leave salary which he would have drawn until he resume duty'

-'(a) co'f€.:1:^,:::::t_t
unaulhoriued absence frqm duw. :nless:nt.:":ntib/, ',:-v.-e:
after his leave is over is entided to no'leave
,extenas ttre',leare; an,employee who remains abent
period shall be debited against his leave account
salary for the period of such absence and that
the period
du€, tne
pay leave to I ocent'such leave isi oue' rlr Eo<cess of such
tht
Perrru in
as though it:w€r€ half
leave due being treated as s\traordinary leave'
(b), ,,Wiltful absence from duty after'the o1piry of leave rende6'an employeg liable b
disciplinary action.
from resulting in loss of pay and allowances
(c) ,
,.The unauthorized absence of this hnd apart
in seruice entailing forfeiture of past
for the period of such absence would also constjtute a break
as'dies-non" tf the break is condoned
service, unless the break itself is condoned and treated
and treated as'dies non',by the Competent Authority,
the service renddred prior b unauthorized
period of break itself will not count for any purpose
absence be counted for all purpces but the
and treated aS dies non unless the employee represen$
in this regard' '

(d)Theconsequenceofunauthorizedabsencefromduty,whichisnotcondoned'wouldbe
as follows:
(i)PayartdAllowances.-Nopayandallowancesareadmissibleduringtheperiodof
unauthorizEd absence'
count for increment'
(ii) Increment The period of such unauthorized absen6e would not
-
not count for earning leave-
(iii) Leave - The period of such unauthot'ized absence would
ignored for
(iv) contributory Provident Fund - The period of unauthorized absence would be

the.purposeoferttiUementofContributoryProvidentFundbenefits.
by such unauthorized absence would entail
(v) Gratuity - The interruption in service caused
forfeitureofpastserviceforthepurposeofentiUementtogratuity

it ':.r,.,! r'. j ;il r;i+v-]iel*ni+il'l*'Ul*l

 lqFrm-qq+ l qrfit[IlltFl?: oGIIqRoI
37

(e) If such employee reports for duty before or.after initiation of disciplinary proceedings, he
may be taken back.for duty because he has not been placed under suspension.

11. KINDS OF LEAVE DUE AND ADMISSIBIUTY. .

(1) Earned Leave :

(a) Calcutation of Earned Leave: -

(i) Advance credit in two installments:
The leave account of an employee shall be credited with 30 (thirty) days earned
leave in a calendar year. This shall be credited in advance in two installments
of
I
15 (fifteen) days each on the first day of January and the first day of July of
l.
L

r.
every calendar year.

- (ii) Maximum accumulation:

The earned leave at the credit of an employee at the close of a half year shall be
carried fonarard to noG half year, subject to the condition that the earned reave
so carried forward plus the credit for the half year shall not o<ceed 300 (three
hundred) days.

(b) At the initia! appointment: - The credit for the half year in which an emptoyee is
appointed will be credited at the rate of Ztlz (:fwo and a half ) darc for each compteted calendar
month of service which he is likely to render in half year in which he is appointed.
(c) Application for Earned Leave: - An application for earned teave or extension shall be
made in the prestribed form (FORM NO.I)
\\
(d) At the retirement or resignation: - The credit for the haf year in which an employee
is due to retire or resigns from the service shall be attowed leave at the rate of 2 vz (two and a
half) days per completed calendar month up to the date of retirement or resignation. If in the
case of an employee who resigns or retires from the seruice, the leave already avaited of is more
than the credit so due to him necessary
Fdjustment shall be made in respect of leave salary
overdrawn, if any.

(e) On removal or dismissal or death: - The credit for the half-year in which an
employee is removed or dismissed or died will be allowed at the rate of 2 Vz (tvtoand a half)
days per completed calendar month up to the end of the calendar month preceding the calendar
month in which he / she is removed or dismissed or died.
 [Pert Itr-SBc' 4l
TI# GAZETTE OFINDIA
38

leave: - If any employee has taken extraordinary leave

(0 Adiusfinent of Extraordinary
(one-tenth)of the extraordinary leave
shall be reduced by U10h
in a half year, the credit allowed
maximum of 15 (fifteen) daYs'
of during the previous half year subiect to a
availed

(g)AdjustmentofExtra-ordinaryLeavetakenatthetimeofretirementor
who is retired or resigned
dismissar or death: If an
- emproyee,
resignation or removar or year' has taken any Ecra-ordinary
or died in the middle of a calendar
or removed or dismissed
the rate of t/10th (one-
year, the earned reave credit sha, be reduced at
L".re during that harf
Leave and leave account
regularized'
tenth) of such Extra€rdinary

(h)Fractiontoberoundedoff:.WhilegivingcrediUfractionof0.5andaboveadayshall :

beroundedofftothenearestdaye.g.T%(sevenandahal0dar/stoberoundedofftoS(eight)
days

(i)Whentheperiodofabsencetreatedasdies.non:.Whentheperiodofabsence leave account at the

.dies-non, in half year, the credit to be a*owed to
has been treated as (one-tenth) of the period of
the next harf year sha, be reduced by 1/10th
commencement of
of 15 (fifteen) days'
'dies- nonr subject to maximum

0)Earnedl,eaveonaccountofunavaitedioiningtime:-Unavailedjoiningtime
(subjecttoamaximumof15days)shallbeallowedtobecreditedin,earnedleaveaccount

(i)Ifemptoyeejoinsthenewpostwithoutavailingfulladmissiblejoiningtime,theunavailed
accoun!
allowed to his earned leave
period as admissible is to be .,J

J
(ii)ThecreditofEarnedLeaveincludingtheunavailedjoiningtimecreditedshouldnot
exceed 300 (three hundred)
days; and
!

(iii)onedayjoiningtimeadmissiblefortransferwithinthesamg.,station,ifnotavailed,
cannot be credited to Edrned
Leave Account'
:

(k)Grant.ofmaximumEarnedLeaveatatime:-(i)Themaximumamountearned
leavethatmaybegrantedtoanemployeeataUmeshall.uerao("'.'-Illl"landeighty)days,
that the period of
providedthatwheretheemployeespendsanyperiod'ofsuchteavebutsidelndia,hemaybe
maximum of 300 days subiect to the condition
granted earned reave up to
a
exceed 180 days'
India shall not in aggregate
earned leave spent in

(ii)EarnedLeavemaybetakenatatimeupto300daysasLeavePreparatorytoretirement.

t-
 qH ltr-qs-s 4 r{Kfi ql {E[tlit : 3r{[qRUI 39

.Half
(2) PaY Leave: -

(a) Calculation of Half PaY Leave:

(i) Advance credit in two installments: - The leave account of an employee shall be

credited with 20 (twenty) days Half-Pay Leave in a calendar year. This shall be
credited advance

in two installments of 10 (ten) days each, on First day of January and First day of July
of every

calendar year.

(ii) On initial aopointment: - The credit for the half year in which an, employee is appointed
he is likely to
will be at the rate of 5/3 days for each completed calendar months of service which
render in a half year in which he is appointed.

& (iii) On retirement or resionation: - The credit for the hatf year in which an employee
is due

to retire or reign from the service shall be allowed at the rate of 5/3 days per completed
calendar month upto the date of retirement or resignation. If in the case of an employee who
resigns or retires from the seruice, the leave already availed o[ is more than the
credit so due to
if any'
him, necessary adjustment shall be made in respect of leave salary overdrawn,

(iv) On removal or dismissal or death: - The credit foi the half year in which an employee
is

per completed calendar

removed or dismissed or died shall be allowed at the rate of 5/3 da)s
in which he is removed
month upto the end of the calendar month preceding the calendar month
or dismissed or died.

(v) When oeriod of as dies non: - Where a Period of absence or

to be afforded to his half pay
suspension has been treated as dies non in a half year, the credit
by u18 (one by
$ leave account at the commencement of next half year, shall be reduced
the period of dies non subject to a maximum of 10(ten) dap' In case the
eighteenth),of
period
,
for earning leave'
of suspension is not treated as period spent on duty, it would not count

(b) Fraction to be rounded off: - While giving credit of half-pay leave, fraction of a day

shall be ounded off to the nearest day.

- The leave under this

(c) To be granted on Medical ceftificate or on private affair:
Regulation may be granted on production of medical certificate
from an authorized medical

officer or on Private affairs.

I
,10 TT{E GAZETTE OF INDIA : EXTRAORDINARY lP.+nr III-Sec.4l

(d) Not to.be granted in certain circumstances: - Half pay leave shall not be granted
to an employee unless the competent authority has reason to believe that the employee wlll
return to duty after expiry of such leave.

(e) Maintenance of Half-Pay Leave acoount: - Therbalance should be worked out at

the end of each half-year by debiting-

(i) HPL taken

. (ii) Twice the amount of Commuted Leave taken

(iii) Leave-notdue taken

(f) Apptication for Half Pay Leave: - An application for half-pay leave or extension shall
I)
{
be made in the prescribed form (FORM NO.

(3) Commuted Leave : (a)Conditions.for Grant of Commuted Leave : -

Commuted leave not exceeding half the amount of half pay leave due may be granted on
production of medical certificate from an authorized medical officer subject to the following
conditions : -

(i) At the request of the emplovee: - Commuted leave may be granted at the
request of an employee even when earned leave is due to him;

(ii) At the discretion of the Comoetent 4uthor:iW: ' If the Competent Authority is

satisfied that there is reasonable prospect of th1 emL,ioyee returning to duty on

its expiry; and
g,
(iii) Debitino from Half Pay leave account: - When commuted leave is granted,.twice
the amount of such leave shall be debited against the half pay leave due.

(b) In the case of reUrement or resionation: - When an employee who has been
granted commuted leave, resigns from service at his own request or permitted to retire
voluntarily without returning to duty, the commuted leave shalt be treated as half-pay-leave and
the difference between the salary in respect of commuted leave and half pay leave shall be
recovered.

provided that no such recovery shall be made if the retirement is by reason of ill health
incapacitating the employee for further seruice or in the event of death'
 Itr-Erus4] qKfr SI IIEFFI : SRIT9RoT 4l
IqFr

(c) Without oroductlon of Medical Ceftificate :- (i) Half pay leave up to a maximum of 180
days may be allowed to be commuted during the entire service (without production of medical
certificate) where such leave is uti.lized for an approved course of study certified to be in the
public interest by the competent authoriW,

(ii) Commuted leave in continuation of maternity leave may be granted up to 60 (sixty) days
without medical certificate (except on account of leave for miscarriage or abortion).

(iii) Commuted leave up to a maximu.m of 60 days may be granted to a female employee

!
with less than two living children, on adoption of a child less than one year old.

(d) Aoolication for Commuted Leave : An application for Commuted Leave or odension
& shall be made in the prescribed form (FORM NO.I).

(4) Leave not Due

(a) Conditions for orant of leave not due: - Leave not due may be granted to a

permanent employee subject to the following conditions:

(i) At the request qf the employee: - When there is no half-pay-leave at the credit
of the employee and he requested for grant of leave not due;

( ii) At the discretion of the Comoetent AuthoriW: - The Competent Authority is

satisfied that there is reasonable prospect of the employee returning to duty on
the expiry of leave;

(iii)
T Maximum amount of leave not due: - Leave not due during the entire seruice

shall be limited to a'maximum of 360 (three hundred & sixty) days out of which
! not more than 90 (ninety) days may be granted at a time and 180 (one hundred
and eighty) dafs may be granted otherwise than on Medical Certificate;

I
(iv) Limited to the Ha,lf Pay Leave: - Leave not due shall be limited to the half-pay
leave the employee is likely to earn after the grant of leave not due; and

(v) Debiting aoainst the Half Pay Leaye Account: - Leave not due shall be debited

against the half-pay leave the employee earned subsequently.

(b) In the case of temooranf emolovee sufferino from dreaded diseases: - Leave

Not Due may be granted for a period not exceeding 360 CIhree hundred and sixty) days, during
l65Lq,,/o3-- 6

I
42 THE GAZETTE OF INDIA : EXIRAORDINARY Itr-Ssc.4

his entire service to a temporary employee who is suffering from tuberculosis leprosy, cancer or
mental illness subject to the fulfillment of conditions in Clause (a), Sub-Regulation (4) of
Regulation 11 of this RegulaUon above and also subiect to the followitrr- further conditions
namely:

(i) That the employee has put in a minimum of one year of Service in the Authority'
( ii) That the post from which the employee proceeds on leave is likely to last till his
--
return to duty ; and
( iii) That the request for grant of such leave is support€d by medical certificate,

(c) In case of retirement or resiqnations - 1i; Wnere an employee who has been granted
leave-not-due resigns from service or at his request is permitted,to t tir" voluntarily without
returning to duty, the leave-notdue shall be'cancelled, his resignation or retlrement taking effect
from the date on which such leave had commenced and the leave salary shall be recovered.
(ii) Where an employee who having availed himself of leave not due, returns to duty but
resigns or retires from seruice before he has earned such leave, he shall be liable to refund the
leave salary to the extent the leave has not been earned subsequently.
*j:
provided that no leave salary shall be recovered under Regul{ition 9 if the retirement
. is by reason of ill health incapacitating an employee for.further service or in the event of
his death.

(d) Aoolication for Leave not due : - An application for Leave not due shall be made in
the prescribed form (FORM NO.I).
il

(5) Extra-Ordinary Leave (EOL). -

:

(a) C6nditions for orant of Extra-Ordinary Leave : - Extra Ordinary Leave (EOL) may
be granted to an employee in the folloWlng special circumstances, namely :-
(i) When no other leave is admissible; and
(ii) grant
When other leave is admissible, but the employee applies in writing for the
of extra ordinary leave.
(b) Maximum Extra-Orctinary Leave aclmissible on anY one occasion: - (i) Unless the
competent authority, in view of exceptional or extreme compassionate circumstances otherwise
excess of
detdrmines, no employee shall be granted ExtraOrdinary Leave on any one occasion in
12 (twelve).months but not in excess of three months without medical certificate and 6
(six)

months with medical certificate in respect of temporary employees' Provided that the
limit
 qRilSIIItFftr: srqlEfCII 43
Iqrq III-so-s 4]

aforesaid may be raised to t8 (eighteen) a medical certificate in case'

months on pigduction of

where the employee is undergoing treatment for cancer or

for mental illness in an-institution

recognized by the Authority or is.undergoing treatment

in a sanatorium, institution or under a
pulmonary tuberculosis or pleurisy of tubercular origin,
specialisL recognized by the Authority, for
or tuberculosis of any part of the body or leprosy'

(ii) for the purpose of prosecuting

For Z4'(twenty four) months, where the leave is required
studies ceftified to be in the public interest prwided the employee concerned has completed 3

(three) years of continuous service on the date of expiry of leave

of the kind due and admissible

including 3 (three) months erctraordinary leave under clause

(a)' Where the employee is granted
(b) shall be required to execute a Bond in the
EOL in relaxation of provision contained in clause

I
prescribed form underbking to refund to Airports Authority of India the actual amount of
during such leave plus that incurred by
expenditure incurred by the Airpofts Authority of India
his not returning to.duty on the expiry of
any other agency with interest thereon in the event of
period of 3 (three) years after return to duty' The
such leave or quitting the service before a
permanent employees having a status comparable
bond shall be supported by sureties from two
to or higher than that of the employee concerned'

purpose of
(iii) Employees belonging to scheduled caste or scheduled Tribe may' ,for the
centres notified by the government from
attending the Pre-Examination Training course at the
competent authority in relaxation of sub-
time to time, be granted extraordinary leave by the
clause (ii).

any other. kind of leave' shall be

(iv) Two spells of Extra-ordinary Leave, if intervened by
purpose of applying the maximum limit'
treated as one continuous spell for the
\

(c) Aoolication for Extra-ordinarv Leave: Applicatlon for Extra-ordinary Leave or

extensionshallbemadeintheprescribedform(FoRMNo.I)
4.

(6) MaterniW Leave

than.two surviving cltild.ren may be

(a) For pregnancy: - A female employee with less
grantedMaternityLeavetol35(onehundredthirtyfive)daystwiceinserviceperiodincluding
In order to avail this leave' the employee
for Medical Termination of Pregnancy or Abortion'
in Airports Authority of India' The leave
will be granted
should complete one-year regular seryice
 THE GAZETTEOFINDIA EXTRAORDINARY
III-Src.4
*t
Authorized Medical Officer or Hospital or
on submission or production of Medical Certificate from
Nursing Home

aboftion
(b) Threatened abortion: Maternity leave is not admissible for threatened
i

(c)Leavenottobedebited:-Maternityleaveshallnotbedebitedtothelea'reaccount.
A female Employee may be granted leave of the kind
due and admissible (including leave not due
production of medical certificate for a
and commuted leave not exceeding 60 days) without
perioduptooneyearortillsuchtimethechildisoneyearold,whicheverisearlier'However
two surviving children'
this facility will not be admissible in case she is already having

(d)Forchildadootion:-Maternityleaveisnotadmissible.

combination with other kind of leave: - (i) Maternity Leave

may be combined
(e)
with leave of anY other kind.
for a period not
(ii) Leave of the kind due and admissible including commuted.leave
granted in continuation of maternity leave
exceeding 60 (Sixty) days if applied for may be
(except on account of leave for miscarriage or abortion)'

Leave shall be made in

(0 Aootication for Maternity Leave: - Application for Maternity
the prescribed form (FORM NO.I)

(7) $lecial Disabiliw Leave: (a) Admlsslbiliw: Admissible

to both permanent and
temporary employee - (i) when employee is disabled
by injury intentionally or accidentally
performance of his official duties or in
inflicted or caused in, or in consequence of, the due
consequence of his official position, and
performance of any pafticular
(ii) when an employee is disabled by illnes incurred in the
injury beyond the ordinary risk
duv, which has the effect of increasing his llability to lllness or
attachingtothecivilpostheldbyhimunderthesameconditions.

within three
cD eondltions: - (i) The disability due to injury, itself should have manifested
person disabled had acted with due
rnontlrs*f the occurrence to which it is attribi,rted and the

1;i,;rrrptitude in bringing it to
notice'
 lqFrItr-qrs4l qKfr ?FI {IEF[rt : 3ftIlqRol 45

Provided that the leave sanctioning authority, if satisfied as to the cause of the disability
may relax the condition and grant leave in cases where disability has manifested more than three
months after the occurrence of its cause,
(ii) The disability, due to illness, should be ceftified by an Authorized Medical Officer to be
directly due to the performance of the particular duty. If it has been contracted during seruice,
the leave sanctioning authority should satisfy itself that the disability is exceptional in character.

(c) The period of leave, granted, will be such as ceftified by an Authorized Medical Officer,
subject to a maximu m of 24 rnonths.

(d) The leave may be granted more than once if the disability is aggravated recurs in similar

(A circumstances at a later date, but the maximum leave in consequence of any one disability
should not exceed 24 months.

(e) Combination with other kind of leave - The leave may be combined with any other kind
of leave.

(D Special Disability Leave will not be debited to the leave account.

(g) The leave salary for the first 120 days will be the pay last drawn and for the remaining
period it will be equal to leave salary during half pay leave. In such cases, beyond the first 120
days, the official may take half pay leave (at his credit) for another 120 days along with the
special disability leave simultaneously and get leave salary equal to that on earned leave. The
half pay leave so taken will be debited to his leave account.

'g
(h)
. If the employee is entitled to any benefit under the Workmen's Compensation A$ or the
Employees'State Insurance Act, the amount of leave salary will be reduced by the amount of
benefit payable under the above Acts.'

(i) Authority competent to sanction leave - Appointing authorities are competent to sanction
Special Disability Leave.

(8) Studv Leave. - The study leave may be granted to an employee to undergo specialised
higher studies in technical or professional subject having direct connection with sphere of his

duties or any other study, on terms and conditions as decided by Competent Authority.
 Itr-Src.
46 TTIEGAZETTE OFINDIA

(9)LeaveSalarv.-(a)EarnedLeave-Anemployeeonearnedleaveshalldrawtheleave
before
to him which shall be equal to the pay drawn by him immediately
salary admissible
proceeding on earned leave.

pay leave or leave not due

(E) Half Pay Leave or Leave NOt Due - An employee on half
is entitled to leave salary equal to half the amount
specified.in sub-Regulation (a) of Regulation

9.

An employee on commuted leave shall be entitled to leave

salary
(c) commuted Leave -
equal to the amount admissible under sub-Regulation (a) of Regulation 9'

An employee on extraordinary leave is not entitle to any

leave
(d) Extra-ordinary Leave - $-
salary.

(e)MaternityLeave_Duringtheperiodofsuchleavethefemaleemployeeshallbepaid
proceeding on leave'
leave salary equal to the pay.{nwn immediately before

be submitted by the "

(10) Encashment of Leave - Application for encashment of Leave shall
shall not be counted as pay for any
employees. The payment made under encashment of Leave
purpose including contribuUon towards provident fund'

Leave will be
(1) Encashment of-Earngd Lsave : During seruice, Encashment of Earned
days at a time
permissible maximum twice.in a financial year with minimum of 10
.
without insisting on proceeding on leave subject to the concerned
emplOyees

keeping a residual leave of minimum of 30 days at credit

at the time of encashment
w
of earned leave.,

(a) Encashment of unutllised Earned Leave: In the following circumstances, an

earned leave due and
employde will 'be entiued for encashment of unutilized
admissible at the credit of the ernployee on the
last day of his seruice without
300 (three hundred) days;
keeping any residual leave subject to a maximum of

encastiment of earned
(b) On retirement of Resignation: Employees will be entitled for

leave at the time of their retirement after attaining

the age of superannuation or

resignation from service;

=:=
 qFr l[-qtrg4 qlffl i5T IITFI'tr : SrtlTIIKq
47
(c) on death :The earned teave standing at the credit of a deceased
employee (who dies
while in service) will be encashed ind paid
to his dependents or legal heirs at the
rate of pay last drawn by the deceased
while in seMce; and

(d) The cash equivarent under this crause wiil

be as fofiows:
' cash Equivarent = Basic + Dearness Alowance
x No. of Earned Leave to be
30 encashed.
(2) Encashment qf
: In _the following circumstances,
an emprovee wiil :unutitiseg,Half-Pay:leagg
be entiueo roiErrcasrrnEftTi;^tiil;d
harf pay reave due and
i. ts
admissibte at gr{it ol
Jh: rastday.-of rrisrservice,-suo:ia
(two hundred and forty) days of --' ---J-!r torv q
a lrro^rrrru,tt
maximum et of z240
njr pay teave.

(a) Leaving the service. of AAI on attaining the age

of superannuation
(b) Death while in service
(c) cessation of service including-resignation other
than on grounds of disciplinary
action, on attaining.age of so
rnnvt vo. pr*io.o th-e'emproyee has put in a
qtliltum of 20 (twenty) years or ierviie'in covt. f pielnirroins a minimum
of 1 (One) year in AAI. service

(o)

Half of Basic Pay + DA

Cash = x No, of HPL tio be encashed (Max24O)
Equivalent 30

12' CARRY FORWARD OF LEAVE. - When an employee

moves from one public section
Enterprise to another Public sector Enterprise with
t the consent'of both the emptoyers, the
employee shall be granted the facility'to carry fonl.rard his
earned teave and half pay leave.
\
13' SPECIAL CASUAL LEAVE. - Special Gsual leave may be granted to the emptoyees in
the following circumstances:
(1) Union activities: - (a) Special Casual leave of maximum 20 dap in a calendar year
may
be granted to the members of Central Executive Committee of the Recognized
Union.
(b) Special Casual Leave of maximum 10 days in a calendar year may be granted. to the
ffice Bearers of the Recognized Union at the Regions and Airports where formal
Union office is
set up and formal list of Union office bearers has been communicated to the local
Management
on in" recommendation of REgional Secretary and Branch Secretary as the case may
be.
 Itr-SBc.
,a TI.IEGAZETTEOFINDIA

Regional office or
(c) The other delegates who are not office bearers of the Branch or the
central Executive committee Member may be granted maximum
of 10 dap special casual leave
said leave may be
for attending All'Indra central Meeting of the Recognized union. The above.
allowed only on the recommendation of the General Secretary of
the Recognized Union'

Familv ?lannino Schemes: (a) Special casual leave up to a maximum of

6 working
(2)
operation under the
days may be granted to such of the emplovees.who undergo sterillzation
by the competent
Family Planning scheme. The above special casual leave may be sanctioned
production of a medical certificate from a Hospital approved by AirporE Authority
of
authority on
request from an employee'
India or Ministry of Health, Governme.nt of India in support of the
who may go for
(b) A day,s special leave may be granted to such of the female employees
Intra Uterine Contraceptive Device'insertion under the Family Planning Scheine,
on the date cf sh
production of a medical certificate
insertion of Intra Uterine Contraceptive Device, subject to the
undergo Intra Uterine
from the Family Planning center that the employee concerned has
"fhe special casual leave may be sanctioned by the competent
Device insertion.
Contraceptive
authority.
(c) of not exceeding 14 days may be granted to female
special casual Leave for a period
employees who may undergo non-perpeural sterilizauon under
the Family Planning scheme,
that the employee concerned has
subject to the production of a medical ceftificate to the effect
be gianted in the case of
undergOne such an operation. No special casual leave will, however,
puerperal oPeration.
puerperal or non-pqerperal Tubectomy
(d) Male employees whose wives undergo either
operation for the first time or for the second ume due
to failure of the first operation (under
leave for 7 days, subject to the.
Family welfare Programme) may be granted special casual
Tubectomy operation @
production of a medical certificate stating that their wives have undergone
for the second time due to the failure of the first operation.
It shall not be necessary to state in

the ceftificate that the presence of the employee is required

to look after the wife during her
convalescence'
/ operation after Medical
(e) Employees whose wives undergo Tubectomy salpingectomy
casuar reave up to 7 days, subject to the
Termination of pregnancy (MTp) may be granted speciar
undergone Tubectomy /
production of the medical certificate stating that their'wives have
SalpingectomyoperationafterMedicalTerminationofPregnancy.Itshallnotbenecessaryto
is required io look after the wife during
state in the certificate that the presence of the employee
her convalescence.
 lqn m-qtrs4l rIKf, ?fi't IFttFl : oIqFfRoI 49

(3) Soofts Events: (i) Special casual leave shall be granted up to a maximum of 30 dap in
a calendar year for:
(a) Participating in sporE events of national or inteniitional imporbnce; Coaching or
administration of teams participating in sports events of national or international
importance;
(b) Attending Coaching and training camps under Rajkumari Amrit Kaur coaching Scheme or
similar all India coaching or training scheme;
(c) Attentling coaching or training camps organized by National Institute of patiala; and
(d) Coaching camps in sports organized by Nationat Sporus Federation or Sports Board
recognized by the @vernment of 'India (Department of Youth Affairs and SporB) or
t. SporB Authority of India.
(ii) Participating in mountaineering trekkirtg o<peditions approved by the Indian
Mountalneering Foundation or organized by the Youth Hostets.Association of India.
aL-
(iii)
I

Special Casual Leave shall also be granted to employees for a period not o<ceeding 10
dala in any calendar year for participating in Inter Rqlion tournament and sporung events held
in any place in India.
(iv) Period in o<cess of 30/10 days in a year will be treated as regular leave and journey
period to and from shall also be o<cluded the limit of 30/10 darc.
(v) In the case of an employee who is seiected for participating in sportr events of National
or International iminrtance,.the period of actual days on which they participate ln the evenb as
also the Ume spent in travelling to and from such tournaments oi meeg may be treated as duty.
Further, if the pre-participating coaching camp is helci in connection with the above-mentioned
events and the employee is required to attend the.same, this period may also be treated as on
duW.
(vi) The quantum of special casual leave for a period not exceeding 30 days in a calendar

t, year allowed to an employee for purposes indicated in ltern (a)

also their attending the. pre-selection trail camp connecting with sporb events
b (d) in p# (i) above, will cover
of national or
internationa! importance.

(4) EmDlovees who could not attend office, on account gJ Bandh, Curfew, failure of
TransoorL etc: (a) The competent Authority may grant at its discretion, Special Casual Leave to
employee residing at places 8 kms. away from their ofrlces when they are unable to attend
office due to dislocation of traffic arising out of natural calamities, bandhs etc. subject to the
condition that no transport facility is made available by the Authority, Those employees, who are
in possession of Mobrcar or Mobr Cycle or Scooter or Moped and are claiming reimbursement of
conveyance petrol charges, are not entitled to special casual leave on this account. If the

1652-G// os ./
-

:t
50 THEGAZETTEOF INDIA:EXTRAORDINARY [Perr III-Sec.4l

absence was due to picketing or disturbances or curfew, special casual leave may be granted
irrespective of the distance from residence to office.
(b) If, however, the officlal had applied, or applies for leavi for genuine reasons e.g. medical
grounds, etc. for the day or days of the bandh, he / she may be granted the leave admissible
including casual leave and not Special Casual leave.

(5) Other Purooses: Special Casual Leave may also be granted for :

(a) Participating in'Republic Day parades and rehearsals theleof as members of St. John
Ambulance Brigade.
(b) Donating blood to recognized blood banks on working days for that day only;
(c) Training and duty as members of officially sponsored auxiliary police organization, such
as Home Guards, National Volunteer Corps, etc.; and
(d) The day of election or bye-election ror the Lok Sabha or State Assembly in the
Constituency where the employee resides, if his office were outside the constituency and is not
close for the day.

(6) , Combination of Soecial Casual Leave: (i) The special casual leave can be combined
with Sundays, restricGd holidays and other holidays but not with any other kind of leave.
(ii) This leave will not figure in the regUlar leave account of the employee. It will be treated
as duty for all purpOSes like fixation of pay, grant of increment and payment of salary.

t4, CASUAT LEAVE * (1) Application for casual leave - An application for casual leave
shall be made ltl the prescribed form (Form No. V).
(2) Conditions for grhnt of GAsual Leave - Casual leave will be admissible to all

employees of the Authority both permanent and temporary as indicated below:

i
(i) Up to a maximum of 12 (twelve) days in a calendar year;
I
(ii) It can be combined with Sundays, restricted holidays and other holidays, but not with

c any other kind of leave. When so combined, the inltructions regarding the total period of
absence, shall be issued by Competent Authority; '
(iii) Casual leave cannot be availed of for less than half a day;
(iv) Newly appointed employees during their first year of service will be given casual leave at
the rate of 3 days per quarter;
(v) Casual leave will not figure in the regular leave account of the employee. It will be
treated as duty for all purposes like fixation of pay, grant of increment and payment of
salary;
 lqFrm-qus4l qKe tfiIIIsFIrl: sfqltll(ol 5l

(vi) Casual leave is to be got sanctioned in advance except in the case of emergency or
sudden illness. In such cases, the concerned official is required h intimate the office on
phone or through written communication; and
(vii) Maintenance of Casual leave Record - the casual leave records for the official working in
different units or Depaftments will be maintained by the Units or Departments
concerned themselves. However, in the case of Head of Depaftment the casual leave
record will be maintained by the Department of Personnel.

15. POWER TO REIAXATION. - Chairperson of the Authority may, at his discretion in

deserving cases, for reasons tro be recorded in writing, relax any of the conditions for grant of
leave of any kind under these regulations.

dt"
16. AMENDMENTS. - These leave regulations may be amended or modified from time to
time by the Authority.

17. REMOVAL OF IDUBT. - Where a doubt arises as to the interpretation of these regulations,
it shall be referred to the Chairpeson of the Authority who shall decide the same.

18.Repeat and Saving Clause: - (1) On and from the appointed.date, International Airpofts
Authority of India [Leave] fi,egulations, 1990 and amendments from time to time shall stand
repealed;

(2) Notwithstanding such repeal, anything done or any action taken or purported to have been
done or taken under the aforesaid Regulations so repealed, shall, in so far as it is not inconsistept

t with the provisions of these Regulations, be deemed to have been done or taken under the
corresponding provisions of these Regulations.
52 THE GAZETTE OF INDIA : EXTRAORDh{ARY

FORM NO.I
AIRPORTS AUTHORITY OF INDIA
APPLICATION FOR LEAVE OR FOR EfiENSION OF LEAVE
(For Earned Leave, Half-Pay Leave, Commuted Leave, Leave Not due, Extra€rdinary Leave,
Materpity Leave)
[Refer Rqulations 11'(1), (2), (3) (4) (5) & (6)]
1. Name

2. Designation

3. Employee No.
4. Department /Section
5. Type of Leave
t

6. Period of Leave -s,

7. Saturdays, Sundays
& Holidap, if any,
proposed to be
pre-fixed/ su(fixed
(with dates)

8. Penriissiun to leave YeS /.No

Lile stati0n

9. Reason for leave

10, Complete addres;s

rluring leave perio<l

w'
Date :
(Sig nature of Appllcant)

Leare RecommenrJed/ Leave approved/

Not Recommended Not approved
(If not recomfiended (If not approved,
State reason in brief) state reason in brief)

Signature Signature
(Section Head) (Departmental Head)

Name: Name:

Date : Date

'.*,r.,r.-r.,-r*,* *
 Iqrrm_-qurs+ l r{r(T$IIIEFDT: sTgrqRuI
53

FOR,M NO. II

AIRPORTS AUTHORIW OF INDIA

(For Earned Leave, Hatf-pay Leave, affigl.,$i:lrr?ri..ru
Noioue, Exrra-ordinary Leave,

[Refer Regutations lt(t), (2) (3), (4), (S) & (6)]

Sub: JoininqReoort

I hereby repot for duty today after availing

_dap of _ (type of leave)
,o
.no, Medical Certificate and Fitness Certificate are also

enclosed.

-{F Name

Designation

Department /Section

Employee No.

No. of Encls.

Dated :

(Signature of Applicant)

f\ Forwarded to personnel Department

r
Name of Officer

Date Designation

Departmen!

' ii,,
i
,--dk
*4" '
r

': .

,' :

r
l:,.
v THEGAZETTEOFINDIA:EXIRAORDINARY
1 [Penrltr-Snc.4]
-L

FORM N-O. U

AIRPORTS AUTHORITY OF INDIA

[Refer Regulation 11(7) (b)]

Sub:- Reoort of IniurySustained bLan-emolovee due tojegiCent.

(To be filled up immediately after the accident by the fficer Incharge

Name

Employee No. Department

,1

Date & Time of Accident -: *,

Detail of Accident (including theJlace elacsident)

Cause of Accident

Action taken by the Departme0I including preventive aclion-; Wi

Name of officer
Signature of Head of DePtt. reporting
Department

Date : Date
 IqFrIfl-qo-s+] rfKd.?fiI {IEFH : QmlltllTol 55

FORM NO. W
AIRPORTS AUTHORITY OF INDIA

[Refer Regutation 11 (7)]

Sub:. Reouest for srant of Soecial DisabiliW Leave

I have met with accident and sustained injury on _ (Date) while working

in I request that I
(Deptt). may be granted Special

DisabiliW Leave for (No. of daW) from fn

\ Nature of Injury
.:41

Medical Certificate and Fitness Certificate and details of the Medical Treatment taken

alongwith medical treatment documents are enclosed.

Name

Date Designation

Employee

Department

',.3 Comments and Recommendations of the Sectional or Depaftmental Heads.

Dated ' Signature

(Departmental Head)
% TF{EGAZETTE III-Snc.
FORJ.'IV

AIRPORTS AUTHORITY OF INDIA

[Refer Regutation 14J

APPUCATION FOR CASUAL LEAVE / RESTRICTED HOLTDAY

Name

Designation

Employee No.

Casual Leave/RH
required to be
availed on

Saturdays/Sundays &
&
Holidays, if any,
proposed to be
pre-fixed/suffixed
(with date)

Reason for leave

Permission to leave the station : Yes / No

If Yes, comPlete leave address

of ) w

No. of Casual Leave / Restricted Holiday:

due before availing the above Casual
Leave / Restricted HolidaY

No. of Casual Leave / Restricted Holiday:

due after availing the above Casual
Leave / Restricted Holiday of sanctioned

Signature of Recommending fficer:

Signature of Sanctioning fficer:

S.I( NARULA, Chairman
IADVT I[/tV/l 58/2003/Extv.]

of India Press, Ring Road, Mayapuri, New Delhi'l10064

Prlntecl by the Manager, Govt'
and Published bY the'Controller of Publications, Delhi'l I0054.