EVENT

REPORT

[COMPANY’S LOGO]

PREPARED FOR:

[NAME]
[TITLE]
[CONTACT NUMBER]
[EMAIL ADDRESS]

PREPARED BY:

[NAME]
[TITLE]
[CONTACT NUMBER]
[EMAIL ADDRESS]

[COMPLETE ADDRESS]
[CONTACT NUMBER]
[FAX NUMBER]
[WEBSITE ADDRESS] /
[EMAIL ADDRESS]
[DATE]

[CONTACT’S NAME]
[TITLE]
[CONTACT’S COMPANY NAME]
[BUSINESS ADDRESS]

Dear [Mr./Ms./Mrs.] [CONTACT’S SURNAME],

Good day!

As requested by [NAME], the [TITLE] of the [SPECIFY] Department of [COMPANY’S NAME], here is
the finalized report regarding on the Annual Company Ball hosted last [DATE] at [LOCATION] from
[TIME] to [TIME]. As you well know, the Annual Company Ball is celebrated every year as a day of
celebration for the Company’s overall success prior to the end of the fiscal year while also providing
an opportunity to reward hardworking employees who helped contribute to the Company’s overall
success.

The following information contained herein includes: the overall budget, the guest list, the event
program, and the conclusions and recommendations.

If you have any inquiries or concerns regarding this report, please contact me or approach me in my
office anytime from [DAY] to [DAY] at [TIME] to [TIME]. Thank you for your time.

Sincerely,

[NAME]
[TITLE]
[CONTACT NUMBER]
[EMAIL ADDRESS]
EXECUTIVE SUMMARY

[COMPANY’S NAME] is an organized corporation currently existing under the laws of the
[STATE/PROVINCE] of [SPECIFY STATE/PROVINCE]. It was founded on [YEAR] by [OWNER’S NAME], a
former [SPECIFY PROFESSION] who has since gained considerable experience in the industry.

[COMPANY’S NAME] primarily deals with [SPECIFY PRODUCTS OR SERVICES], some of which contains
the following features:

● [SPECIFY];

● [SPECIFY];

● [SPECIFY];

● [SPECIFY]; and

● [ADD MORE AS NEEDED]

As of [YEAR], the Company operates a total of [NUMBER] branch offices, each of which are located
in: [CITY’S NAME], [CITY’S NAME], and [CITY’S NAME] where a total of [NUMBER] employees are
working.
 TABLE OF CONTENTS

COVER LETTER [PAGE]

TITLE PAGE [PAGE]

EXECUTIVE SUMMARY [PAGE]

TABLE OF CONTENTS [PAGE]

INTRODUCTION [PAGE]

EVENT REPORT [PAGE]

CONCLUSIONS and RECOMMENDATIONS [PAGE]

REFERENCES [PAGE]
A. INTRODUCTION

In [YEAR], [COMPANY’S NAME] has achieved a significant amount of milestones, with over $
[AMOUNT] estimate in profit due to the successful campaign of the release of its latest product, the
Company was able to gain a steady stream of profits while at the same time minimize their loss.
Stock percentages grew [PERCENT]% by [MONTH] and projected sales for next year are favorable.

Upon the release of the Company’s latest product, several review sites, noted particularly in
[WEBSITE], had generally been positive. The Company’s product is on par with several of its
competitors, including [COMPANY’S NAME]’s [PRODUCT NAME].

To celebrate the year end success of the Company, the management decided to throw in an Annual
Ball celebrating the end of the year celebrations, the success achieved by the Company, as well as
provide recognitions to all hardworking employees that helped achieved this year’s milestones.

This year the Annual Ball was held in [HOTEL’S NAME], a five-star hotel located in [CITY’S NAME]. The
event will be in the [SPECIFY NAME] hall which is able to host a total of [NUMBER] guests. Invitations
have been sent out as early as [MONTH] where the deadline for RSVPs are on [DATE]. As of the
deadline a confirmed number of [NUMBER] guests will be arriving.

As decided by the Event Planning Committee, theme for this year’s Annual Ball will be “Winter
Wonderland” and everyone is expected to don formal attire. The entire night will consist of
memorial speeches, a Christmas song medley performance, dinner, and an awarding of deserving
employees.

In the next section, the following charts and tables include all the necessary information.

B. EVENT REPORT

[COMPANY’S NAME]’S
GUEST LIST
For the [YEAR] Annual Ball

Held in: [LOCATION]

On: [DATE]
From: [TIME] - [TIME]

Hosted by: [NAME]

1. [NAME]

2. [NAME]

3. [NAME]

4. [NAME]

5. [NAME]

6. [NAME]

7. [NAME]

8. [NAME]

9. [NAME]

10. [NAME]

11. [NAME]

12. [NAME]

13. [NAME]

14. [NAME]

15. [NAME]

16. [NAME]

17. [NAME]

18. [NAME]

19. [NAME]

20. [NAME]

21. [NAME]

22. [NAME]

23. [NAME]

24. [NAME]

25. [NAME]

26. [NAME]
27. [NAME]

28. [NAME]

29. [NAME]

30. [NAME]

31. [NAME]

[ADD MORE IF NEEDED]

ANNUAL CHRISTMAS BALL EVENT PROGRAM

TIME ACTIVITY

[TIME] : [TIME] REGISTRATION

[TIME] : [TIME] PRAYER

[TIME] : [TIME] HIGHLIGHTS OF THE YEAR

[TIME] : [TIME] DINNER

[TIME] : [TIME] [SPECIFY]

[TIME] : [TIME] [SPECIFY]

[TIME] : [TIME] AWARDING

[TIME] : [TIME] CONCLUSION

MENU

Appetizer/s:

● [SPECIFY]
● [SPECIFY]
● [SPECIFY]
● [SPECIFY]
● [ADD MORE AS NEEDED]

Entrees:

● [SPECIFY]
● [SPECIFY]
● [SPECIFY]
 ● [SPECIFY]
● [ADD MORE AS NEEDED]

Desserts:

● [SPECIFY]
● [SPECIFY]
● [SPECIFY]
● [SPECIFY]
● [ADD MORE AS NEEDED]

Beverages:

● [SPECIFY]
● [SPECIFY]
● [SPECIFY]
● [SPECIFY]
● [ADD MORE AS NEEDED]

BUDGET

Item Quantity Price

[SPECIFY] [NUMBER] $[AMOUNT]

[SPECIFY] [NUMBER] $[AMOUNT]

[SPECIFY] [NUMBER] $[AMOUNT]

[SPECIFY] [NUMBER] $[AMOUNT]

[SPECIFY] [NUMBER] $[AMOUNT]

[SPECIFY] [NUMBER] $[AMOUNT]

[SPECIFY] [NUMBER] $[AMOUNT]

[SPECIFY] [NUMBER] $[AMOUNT]

[SPECIFY] [NUMBER] $[AMOUNT]

[SPECIFY] [NUMBER] $[AMOUNT]

[SPECIFY] [NUMBER] $[AMOUNT]

[SPECIFY] [NUMBER] $[AMOUNT]

[SPECIFY] [NUMBER] $[AMOUNT]

 [SPECIFY] [NUMBER] $[AMOUNT]

[SPECIFY] [NUMBER] $[AMOUNT]

[SPECIFY] [NUMBER] $[AMOUNT]

Total: $[AMOUNT]

C. CONCLUSIONS and RECOMMENDATIONS

Based on the program flow and the event’s conclusion, it can be said that the event was an overall
success and left the guests feeling satisfied and excited for the next fiscal year.

[ADD MORE CONCLUSIVE STATEMENTS, IF NEEDED]

For next year’s recommendations, the following may be taken into consideration:

● [SPECIFY];

● [SPECIFY];

● [SPECIFY];

● [SPECIFY]; and

● [ADD MORE AS NEEDED]

D. REFERENCES

The following sources, agreements, policies, and codes are applied herein this report:

● [SPECIFY];

● [SPECIFY];

● [SPECIFY];

● [SPECIFY]; and

● [ADD MORE AS NEEDED]