y The Complete Cloud Computing «ey Manual 825 Master Cloud storage and services for home and business a| Soe ee aN rag Manual The Complete Samsung Galaxy | Manual The Complete Manual Series Available on Readly a eee Coding Raspberry ee |=) he 4 i The Complete Mac User Manual The Complete Chromebook User ManualThe Complete Cloud Computing Manual Cloud computing is one of the most important advancements of digital technology in the last decade. With the cloud we're able to help science by crunching huge numbers and volumes of data, from discovering the secrets of the universe to trying to predict the next pandemic, to simply providing a safe and secure repository for our personal files and information. The cloud is all-powerful, but it's also our human to digital link to the next stages in computing technology: Al. With the cloud, we're creating the evolution of machine learning which will help us through the coming years as we rely more and more on technology to help us in our daily lives. In this book you'll discover what the cloud is, how it works, and how it can benefit you can your business. We look at the major players in cloud the storage market, and reveal in-depth analysis of key features. There's guides on how to create your own cloud, how to use Google's Home devices, and tons of information that will get you up. to date with the latest in cloud terminology and technology. Read on, and let's see what makes up the cloud and how it does and will continue to affect our everyday lives in this modern digital age. ©) Papercut www.pclpublications.com~ Contents ) 8 _TheDefinition of the Cloud 46 Google's Cloud Apps 10 _ History of the Cloud 48 Google Drive 12 _ The Cloudin Numbers 49° Gmail 14 Types of Cloud Services 50 Calendar 16 Cloud Problems 51 Docs 18 Why Cloud? 52 Sheets 20 Anatomy of the Cloud 53 Photos 22 Basic Consumer Cloud Services 54 _ How to Use Google Drive 56 Howto Use Gmail 58 Cloud Technologies: The Environment EE 0 MICROSOFT CLOUD - INFOCUS 28 = MediaFire 30 Synccom 62__ What are Microsoft's Cloud Apps? 32 MEGA 64 OneDrive 34° Dropbox 65 Office 365 36 pCloud 66 How to Use OneDrive 38 OneDrive 68 Howto Use Office Online 40 iCloud 42 Amazon Drive Tay Tad eee service for both busines erect70 DROPBOX CLOUD - IN FOCUS (Contents 116 DIY CLOUD T2__ What are Dropbox Cloud Apps? 118 Why Would You Consider a Do It Yourself Cloud? 74 Dropbox Files 120 Setting Up Your Own Cloud ‘75 Dropbox Photos 122 Virtualisation for the Consumer 76 Dropbox Paper 124 Virtualisation for SMB/SME Users ‘77 Dropbox Transfer 126 Using aNAS Drive as a Cloud Server 78 Howto Use Dropbox Storage 128 How to Set Up a Cloud Solution Using 80 Howto Use Dropbox Sharing ene 130 How to Set Up a Cloud Solution Using seeeesens oe a Business NAS Er anak es ae) 132_Cloud Security 134 Cloud Technologies: Education in the Cloud 84 The iCloud Service for Storage & Syncing “436 WhereNextforthe Cou? ~—=SC~S~S~S 180 ieloud Desktop, Documents & Folders) 138 Cloud Technologies: Gaming in the Cloud SL Te lire oF Cola 140 How to Use Google Stadia 92 Cloud Technologies: Artificial Intelligence We Ghossnyof Cou tems Eel Le Ty BEC cs Won Cl 0) 96 Cloud Services for SMB/SME 148 Google Cloud to Home 98 Team Collaboration Cloud Examples 150 The Google Home Collection 200 Cloud eCommerce Examples 152_Google Home First Time Setup 102 Cloud Accounting Examples 154 Play Music on Google Home 104 Data Management Cloud Examples 156 Using Google Home Routines 106 Email Providers for SMBs 158 How to use Google Chromecast 108 Green Cloud Providers 160 Google Home Tips and Tricks 110 nz Public Cloud Benefits Private Cloud Benefits Hybrid Cloud Benefits eur Des ecm ets prs! ceo es Poeriey Rrra CsCey Artificial Intelligence pase ae err Ceruts Peery your data is safe from ere eetWhat is Cloud Computing? ) Gout ComputingWhat is Cloud Computing? Reo eC meu ser ue cLy of how and where we access our private, personal and work- related data. From the earliest days of the home computer, Plea CEU ec ue eo On rise of the Internet and terabytes of storage, technology has revolutionised the way we interact with the world around us. Tem ERMC -ice-I RV CCoe nue (eNom ra) is a term used oftenwithout knowing exactly what ‘the cloud’ is, Petal an abe RE a Me li a ORO EU ene ean Cic erin a taeeaaut etn) VetM as celeron UCU i es) ct Deena ee Sea cuenta Cer rene So let's see what silver linings cast a gleam on this fn Malice enc RULe CIN History of the Cloud The Cloud in Numbers ceo ees Tame ara FC nen 20 _ Anatomy of the Cloud Basic Consumer Cloud ServicesZz What is Cloud Computing? The Definition of the Cloud What is the cloud? Where is it? What can you do with it? How does it work? These are questions that both home and business users ask regularly. eau eee us| Pee ee cue acura cu Cag eet ae Cae guru om 1100110101110100701 7103011101001010 “ 4 Hoogioloniosoeigro j10011010111010010101, | i 3 ‘SILVER LININGS ‘The meaning of the cloud has changed somewhat in recent years, more asit became the new buzzword that pundits and marketing executives liked to throw about. In its most basic, layman's terms, cloud computing is simply accessing a form of digital resource, or service, that isnt installed locally on your computer. For the home, consumer user that could mean accessing Gmail, Google Drive, Dropbox, or, in some circumstances, even viewing content through the likes of Netflix or listening to music via Spotiy. It's a loose interpretation of what a clouds, but essentially it’ the same. From the Small Medium Business (SMB), or Small Medium Enterprise’ (SME) point of view its a way of consolidating your digital resources and missin critical content into an always avalableonine and accessible solution This way, mobile workers andclients can acess the compary content and you dort reed to employ technical expertise to maintain the company servers and hardnare continually The ability to offer those shared resources without the technical or nancial impact of Setting itup, or keeping it maintained, sone ofthe main draws of using cloud computing over the more traditional setup of an air-conditioned room fl of servers; therefore makingit amore appealing proposition o both consumer and SMB/SME users. 12011, the National Institute of Standards and Technology (NIST brought together a final defniton ofthe term cloud ED ===: computing "Cloud computing is a model for enabling ubiquitous, convenient, on-demand network access to a shared pool oF configurable computing resources (eg, networks, servers, storage applications and services) It canbe rapidly provisioned and released with minimal management effort or service provider interaction” ‘TheNIST went ont ist five essential characteristics of cloud computing: on-demand self-service, broad network access, resource pooling, rapid elasticity or expansion, and measured, service Furthermore there are thre listed Service Models software, platform and infrastructure, and four Deployment Models: public community, hybrid and private The cloud therefore, has quite a broad defnition, encompassing pretty much everything we do and interact with ‘ona daily basis Throughout this book wlltake a more in- depth lookinto the cloud Well iscover whatt consist of how it works for you as an individual or business user, and how we can build our ov cloud service.(The Definition of the Cloud CLOUD BENEFITS In brief, here are some of the main benefits a company or an indi technologies and services, Va Ce) Baa ae eC COCr eS lual can expect from cloud computing “Pay as you go” @ ede Aga POE co halla LU) Finder file Edit View Go Window é About This Mac = App Stor " ‘System Preferences. 5 Dock » Recent Items » Force Quit... X#O Sleep Restart. Shut Down. once CEWhat is Cloud Computing?) History of the Cloud FROM CUMULUS TO CIRRUS. The considered and accepted evolution of the cloud, from concept to daily use, starts as far back as the 1950s, intelligence’ dreamed up the concept of Hercules Emulator program scientists were able computing time-sharing, In those days, computing cost milions to access the VMV/370 in multiple virtual machine states all of dollars, so McCarthy came up with the idea of renting from asingle system time-shared computing resources ta companies who couldn't afford the technology. This mamentis regarded as the beginning ofthe laud concept. TRL ovdopedOANET anced Treughau he Os hehe compe FEED iesrctirsecengneynetverthanecoe — BEREREEEQ) tromancinrovedconmaeston tht crrtualy bene bao ett tents consumes andbuines Using Cars iialconpeLidlders vines or wsesacesing remote resus va 0b pesecond creynecrthegtetsbeieamecedandacesng modems Eamets Sandardaed an traugh MS 00, progans onda tase fom aye Nowlandther companies estarcshsedensenes elsewhere in the world became accessibleto all through Bulletin Boards andthe ke —_—~ a AEST, (Gout Computing(History of the Cloud Gli The internet grew exponentially Expanding onthe Web Services model Amazon REELED throughout the 90. As aresut. the ist EAL) launchedits Elastic Compute Cloud (FC2) in instance of the term ‘cloud computing’ 2006.EC2 was designed to provide scalable was used bya group of Compaq Computer engineers Ikwas resources inthe loud and provided the users the ably to ina 1996 presentation ented Tntemet Solution Division _conhigurethe serie wth minimal management Strategy fr Cloud Computing, and was a vision forthe company/sfuture business model Intret Stations Divs Steg for Cloud Computing Salesforce used the now maturing Internet its Google Apps cloud-based services a 6 Google Apps a © & 9 ‘Another significant milestone inthe clouds “These of more powerful bile history the launch of Amazon Web Sericesin AIREAMEAEAD) devices better networks and aster 2002. This service provided acloud-based sute of access tothe Intemet has esitedin a resources that ticked every aspectof the cloud defrition. It considerable cloud boomin recent years Estimation put the offered storage, computation and vtuasation and was money spent on cloud ences, tthe end af 2016 inthe quickly expanded. region of $L4trilion and hat gro sn ookingo slow down anytime soon, cxscoetaWhat is Cloud Computing? »-~ ) The cloud and all the services relating to cloud technologies _/ have some pretty big numbers associated with them. Here are pees some interesting factoids about the cloud. = % 60-70% investing in cloud-based solutions by the end of 2020. 85% 95% 85% of all new Itis estimated that by software developed the end of 2020, 95% in 2020 will be for of all workloads will be cloud delivery cloud-based. a 14% of all = companies that have fully adopted cloud solutions have downsized their IT workforce. ~6O'/'}(SE- IT staff since Mi —— TVA Cou Computing(The Cloud in Numbers ENTERPRISE COMPANIES WILL SPEND ‘33% MORE ON CLOUD SERVICES AND _ SOLUTIONS IN 2020 OVER 2019, ACCORDING TO STATISTICS, USING CLOUD. TECHNOLOGIES OVER TRADITIONAL SERVERS CAN CUT COMPANY IT COSTS BY UP TO 65%. 52% OF ALL ENTERPRISES SPEND MORE THAN $1.2 MILLION PER YEAR ON CLOUD SERVICES. _ Itis estimated that globally, over $25 billion aws ‘was spent on Amazon Web Services in 2019. nee) a Global IT spending on OF. of altcoud services: loud solutions wil grow ‘57 © ‘taken up by web; by 3.7% in 2020. a fo essen OF “falfies storedin (o} Some companies state that they've seen increased profits of up to 28% from using cloud services. cloud contain or personal data. 35% ofall current companies ‘express concern Sources: over cloud 10¢, Gartner, cow. Ovum, Bain & Company, KPMG, Datasharp, IBM > 2 oud CompingWhat is Cloud Computing? Types of Cloud Services ON-DEMAND AVAILABILITY Cloud services come in many guises and bewildering acronyms, Here are ten of the more popular cloud services and what they mean exactly GASS (Gaming As A Service) is set to take more DAAS (Desktop As Service) enables the worker to use their main desktop from any device anywhere in the world. Tiss desktop virtualisation, you access your Windows, Mac or Linux desktop via the cloud, along with all your icons, work shortcuts, ec (Gout Computing ED DDBAAS (Database As A Service) leaves the administration of a company database to the cloud service provider. Instead, workers can concentrate on using the database, wile companies can cut cout the DB admin overhead,( Types of Cloud Services HAAS (arduare ASA Service) although PAAS(Ratform As ASendc) isthe combination EITED orev ferent mother clout based cf beth hardvare and software development Setuionsalans a eampanyt rete fs This sence afer developers paar ocode hardware the poder computes pte phories_atet thei stv on vais harvard operating tablets ae alder lease om he upper Sten modes LIDAAS (Identity As A Service) is a cloud-based ‘SAAS (Software As AService) covers the likes of help secure access to bath virtual and physical full service housed inthe cloud; the company resources through various layers of security For example, needs to either populate it or simply pay for what they want. thumbprint reader software and irs detection access are Essentially its the entire coud setup under a single ite. handled via IDAAS, TAAS (Infrastructure As A Service) covers servers STASS (Storage As A Service) is where you. BS we examples of STASS. » & Sa we. —_ ? . cousconostng ©What is Cloud Computing? ) Cloud Problems CONCERNS IN THE CLOUD With the responsibility of entire company fortunes and user's private data, cloud providers do their best to limit problems; butthey do appear from time to time, te unquestonaby bene, Wiring fomthe oud LED iratipesieshecoutcn — SERED cris Seve tae hve anegate efecto For example, what happen wen the in2011 Aramnseouferedahugecuagesvapirred connection goes down? Alacko ere esc ee Cognac werthoryorng stragevertoftineandin._erleconpanes thempoeessargat han sceen extreme cases, ome customers lst data Although th initial cost of Similarly, what TEER pctoud ve) > ites > Videos > toc sk (cd > we pCoud Ove) © pou Dre) > Automatic pond | cate Foler > Google eve yas 1 My Pues |B My Videos According to pCloud, over 10 million usershaveswitchedto _createsa virtual area within the systems file manager and them from their former cloud services, People who workatthe acts asa type of network drive to keep everything in sync Pee a eae Sonne meet? aes eet cet Peo cnet cee Cloud is designed for ease of use.Tts web interface looks _versioning that'll keep your file history for up to 15-days in similar to that of Windows Explorer, andit’ incredibly uick the free model, and 30-days in the paid subscription models; Pierre ether ren urement ane oe es itoffers an enhanced backup and storage areafor youto sharing is available for individual files and folders, and you're Ce ore eee able to manage the shares you've created from the desktop POI c MRC eu cna Een SOE eee Oe TT En available for Windows, macOS, Linux (0S, Androidandasan you and the pCloud servers. Plus, the content you upload to add-on for Firefox and even a Lightroom Plug-in.pCloud _pCloud is stored on atleast three, separate server locations Peter te Secu cot (eas a eee a Pe ec eetPRICING loud’ pricing is very reasonable and offers something we dori often see from a cloud service provider You get 10GB of storage available for fee when you sign up, but you can upgrade tat tothe Premium 500G8 plan for £399 per month. ‘Alteratively there's a Premium Plus plan availabe for £799, peer month that offers 27B of storage But hold on, pCloud also offer a Lifetime plan witha saving oF £650 across bath of the subscription madels For a £175 one- time payment you can have S00GB of storage andfor a £350 ‘one-time payment you can have the ZTB plan. There's also a [pCoud Family option thal give upto fe users access tothe ZTB storage fora one-off payment of £500. Finally theres ‘a business plan but youll need to contact the pCloud sales division ta chat about your requirements and payment ‘With regardsto the pCloud Cypto added extra youre looking at amonthly fe of £499, afetime on-off payment of £125. monn OQ “175 "350 oud CompingTop Cloud Storage Providers ) OneDrive Dieter ia) eT DN ec ERT Once aT elena arate eC Bacon UC Oe aA RACE Le cle mak nia Le adding new features and integrating eae ee ae CRATE oP -a ted Zorro) The SkyDrivename was dropped in 2014 duetoalawsuit Tags, which uses AI to separate each image into sections like involving BskyB, for using the word Sky.The high courtruled people, buildings, food, technology, animals and soon, Serre ee cee ec eee Cena the Redmond Company redesigned ts cloud service together Sharing is asimple process of right-clicking a file or folder with a new name: OneDrive, and selecting the Share option. From there, you simply add the email address ofthe recipient and OneDrive will send Initially, Microsoft offered ts free users 10GB of storage, _ them an email with the link provided, Managing access to the Tee ae ee Oe Nee eure redesigned in 2015, the amount dropped to SGB of storage with individuals and teams, for free use.In addition, anumber of other plans were also Crees ee ae ee ec ee aCe cy 365 suite of apps and services, right-click anywhere within the OneDrive area and create De ee ae eee ase Despite the drop in storage, OneDrive has matured to become PowerPoint, OneNote, and even Forms and plain text Pen cnt ee he ee te no eet ees plenty of features assoclated with OneDrive on its own,but version ofthe software, which will automatically save to en ea eee eee ed OneDrive,so you don't even need to have Office installed on comprehensive cloud solutions we've ever seen, Pera Ue oe eer Re ee ey oe eee ee encrypted and privacy protected area of OneDrive where eee ec ee ee et a eee ec ‘much lke browsing through Windows Explorer. The Photos authentication in place here. alongside other security section lets you browse all the images in your cloud area, processes, and for free users. youre able to store a maximum Pee ee eee er Ce ee ee eee Pore ett Senn ee cee me cesPRICING ‘As stated, you get SGB free storage only initially That can features over their installed counterparts. be upgradedto 1006Bfor€1.99 permonth butyouwort Fo ¢5099 per eau get fice 365 Persona hich es grtan Ofice 365 license with those options Onthefip_jauttBof aoragecpOreDive plz alcencetorOffeees side you do get accesso Office for the web, which means or Windows ormacOS.as wel asimproved Features beyond youl stillbe able touse Word, Exel andso on from within thefee option Mawngupfor E7999 per year there's Office OneDrveandframoffcecom-and ts worthnotingthat 365 Home which allows upto sixusersto stall anduseOfce theonine versions of Word ec are only missingafew _365whle aso giving them 1B of storage in OneDrive each Conclusion Microsoft gets a lot of bad press, Some of which is unnecessary, but also to be expecteed since it’s the most used operating system and service Rec aN urea rNais about the Redmond Company, or of Ror aiea he eae eet rena a ere eel pear aoe OL eet more free storage available, that may Prt eer Mune py asoanren ears plans, but on the whole, we think Creer ee ee eee Enea te ursTop Cloud Storage Providers ) iCloud ENS eae TCE Pe EU aR October 2011 as BUT EST (tattoo) Tee ed Pear ee Ue ted lal me § service, MobileMe. Thanks to Apple's US Tie aire Ream Ut eMC emery CMU MR TR Oc Ht aeRO eres -e Met ec of over 20 million after just one week of becoming live. Good evening, David. Ce eee en eee! ee te eee ee eg eee eect tay Pe etree ong ones) ee Ge ea cu system that runs on some ofthe world's most expensive computers, why nat seamlessly incorporate a cloud service St eee The big step for iCloud came when Apple made it available to use viaan [Tunes update, which quickly led to tens of millions Ce ee eee td Peers ee nae te eee eee tera resources into the service, making it one of the mast eee! So ee CRU ce ee ee ae ore eee User eM erat et eed eer re Ce ent Pres Ree ee eae eee? offered 5GB of free storage, and you can upload viathe web interface or through the iCloua Drive folder on your Apple device. However, the power of (Cloud doesnt end with Ret eur ae eS Chg ior eet ny ee a ata eee eee Sacre ares by right-clicking and selecting Share, where you can optto Pree ae ere aw eens synced over iCloud and you can share and backup all your na Cee eo urea Ree een Cee eae ae ‘only available for Apple devices, however, the Cupertino Company realised aversion of iCloud for Windows in ‘mid-2019, which is now available from the Windows 10 Store.iCloud PRICING payment plans ae very reasonable, There's 5GB of space on Cloud for free, beyond that ex to pay 79p per month for 50GB, then £2.49 per month for 20068, and finally £699 per month for 2TBof storage SP Bs mo MOSOURSRORGREOG- OATESD BY oud CompingAura ONC Ear nu Ome Ur EUR Sa CNA CROC Ue cae potential storage, and teraflops of computing power that's PUR Coane mR URL B . CNT ‘Amazon Drive launched in 2011 and since then has undergone Areca ert eter ert Seg en a eens ene. oat een es ence ert cerry See au eee eee ed its aphato storing service or not, are chief among the concerns raised by afew of the millions of users ee ceased features across different countries. For example, China and Brazil hve different Amazon Drive features tothe rest of the world, and the pricing model seems abit random too, with UK Pee ea eee cee Peer esa Metin ie aricrs Deere eee Pe ae amet ea need er eee ea eet downloadable client confusingly called Amazon Photos, the ST eee reine ts! Bee ee te cr Transfers to and from the web interface are quick; better than Dropbox but slower than OneDrive or (Cloud. The Peete tes Pictures and Videos. Click on one ofthe folders to view its Career mene aia ued content viathe website. Simple and effective. is an TT enthusiast's dream come true. However, beyond CRUE Ree Ue ee UC LeU Coo NCR Cole Tet Seana em rang eon entire folders. Tt’sacase of highlighting the files/folders in cer ener Ree ae ens recipient or share it through Facebook or Twitter, You can view your current storage use, and the devices you've set up to access Amazon Drive. Beyond that, there's nat much Pee ee ee eee Ur Photos section isa confusing element, though Cee eee Tee eet separate entity tothe other storage features, making you think ene ences Cre cee ee Pe een ee tte Deu re sone ere oy areaasa gallery. By clicking through four different options, they can be viewed n different styles: acollage-type view, small thumbnails slightly bigger thumbnails and even bigger CSO ee eta pee rere maa ee ees ene ee ee aoc area, but never bothered to implement them PRICING ‘The prcing structure for Amazon Drive is quite good, but altle odd at te same time. Beyond the free 5G8 per ‘Amazon usr, you can buy 100GB for £1699 per year, and ITB for £7999 per year. But anything more wil cost you an additional £79.99 per terabyte, so 2TB of storage will set you back £15998, andi you wanted 30TB, then youre looking at £2399,70 per yearConclusion (Amazon Drive ecard oe ae nud users (and probabl en etn BOE Eee that doesn't feel c Tea en folders, store them and share them, but it's not as freer service as most of the Ue ce Corr isGoogle Cloud - In Focus ) tous Computing(Index oud CompingZz Google Cloud - In Focus ) Google's Cloud Apps Google has invested billions into building and delivering a uci ee eae ea eet office. Email, document editing, spreadsheet creation, website building, storage and collaborations are all covered with an easy to use and familiar interface Google is famous, or rather infamous, for pumping millions into the next big project only to drop it after afew years, or even less in some circumstances. Take Google for example, a service that was to be Google's answer to Facebook. While good, it never really enjoyed the kind of virtual footfall that Facebook ever did, and as such Google closed it down mid-2019. Imagine if you'd invested time and effort to create a personal, or work-based Google+ page only to have the rug pulled out from under you? & Gsuite neowe 8-bit Adventures(Google's Cloud Apps CASSIE everything from customthemes todd events and share them with to cross-platform compatibility its litle wonderthatthere are over Youcan import pre-defined calendar one billion active Gmail accounts templates international holidays 7 and celebrations, create emai based agendas and much more your fiends, family or co-workers, Google Drive isthe EISNER companys mass loud storage ‘though not quite solution With 1568 o fee strage EEED 2s pepiar as tonce bvaable and solutions fr upto wae Goatees 30TB for a considerable monthly has seen an upgrade in recent fee, rive is considered oneof the years tobing tin ine with the better SAAS for bath home and ther Google cloud apps. The SMBuse web page creation apis now far easier touse and manage, andthe arene integration ofather Google apps Jouteabe wit stad Sandolaoate . with amjone ths dud ps Described as accessible from any connected CCC a unified, device andthe dcmerts can dud based besmodas Mos Wor eh communications serve Google Tea in Teun or even fangats wherein web ge parte nt. voce or deo 7 ; Ghtewih ther tial ee groups sulin ah Gra BIESED citrytocene ana Goole and abo aaiale Asyoucan well BESED imine ices completes, the more popular office-based productivity apps wth anorline presentation cloud app. There are rumerous templates available, and, as before, you can save the presentation n vaio of diferent formats.Google Cloud - In Focus ) Google Drive Collabraton is one of them STORAGE . TEE ONDD most important aspects, and _ features ofthe modern cloud 15GB of free space is very storage service. Google Drives contents are private until you good, even by today’s high ssmsez _opttoshare them either individually, or as a group. Youcan volume standards. If you even create a publicly accessed share for your Drive contents need more though then yu can upgrade to 10068 for just €1.59 per manth or 21B of storage for amere £799 per manth, For the ‘SMBuser, youcan even go i % Up to 30TB for £239.99 = per month, You can upload anyknd of fle ype into Security aay atthe forefront of SERED Gocsle Orve beitaMicrosottOrtce — EERSURERAD) most users minds when it comes to cloud created fle, POF image, video or audio, computing, Google Drive is, thankfully a Youcan even view the contents of Adobe and Microsoft-based pretty secure service. Ik uses amiltary standard 256-bit AES filetypes, as well as archive and text fs, from within Drive. encryption cipher, and a two-step verification process that can interactwith your phone's security = your p 7 tou ComputingGoogle Drive/Gmail Gmail CO Rua ur eae CU Ree ee ea CUES UCase RR ee eo URL a lot you can do with Gmail's easy to use interface. iO) Group emails are great, but they can became distraction when yau'e trying to work, Clicking on the More button in a group- wide email and selecting Mute wll let you getthe message conversations but withaut the notifications et ca tom snip, 80 py tat worAcpente. Dov) ey eve pyeonstou. mon} alte eromeame. betog © Makerere edpatatme. © sox a i * preemies. 0 8 ae fommypeto. FG remateromrayaccubarm — NAAR ong femdaone a penn ew wncow |S geeeeneneerepmmnenenn!2Ho# 2103 Gmail Labs were once one ofthe best clements tothe company’s emal service, SETTINGS but theyve been replaced with the ‘Advanced tab nove Click on Settings and then the Advanced. tab. In here are numerous features, such as Preview Pane and. Custom Shortcuts. = Mow 8 Youcan easly switch between multiple Gina accounts by clicking on your profile imagen the top right comer ofthe Gmail interface, However you can also quick change by entering number into the Gmail address. For example: htps://mal google conv/nailAVO/inbox. for one account https:/mail ree .googlecom/mailu/1/nbox, for another, and so on, Clicking on the cog icon followed by SettingsZz Google Cloud - In Focus Calendar Google's Calendar cloud app can do far more than simply letting you know when your doctor's appointment is due. With it, you can share multiple calendars, create countdown timers, receive daily agendas to your inbox and much more. Youcan add anather Google GED x court users calendar toyour i cay by cckng onthe ‘Adda Fiend Calendar box unde the Oper alenda's option “Tis aunches asepaate window which sendsarmessage tothe otherusersmaeconnt requesting pension Dye Nts tdars Subscribe to calendar sin unite Ccreatenew calendar Browse calendars of interest From URL Import Tis surprisingly easy to add a video callto any Calendar appointment. ll VIDEO CALLS youneed todo is click onthe Create bution in Calendar, setup the event, and click Add Video Call ‘When the invitees receive ther Calendar event email there'll be alinkto.a Google Hangouts video chat session, ED cious computing next to Other Calendars, and choosing Browse Calendars of displaying international holidays, sporting events, phases of the The various Calendar views: Day, Week, Month, ser end oe seth cach tm he soneCalendar/Docs Gli Docs On the surface, Google docs might appear to be just another, simplistic word processor; albeit one that's online and cloud-based. However, dig a little deeper and you'll come across Pe eu ae ees Raeananeaes as Chrome, and you have a microphone attached to your system, changes. Click on the Pencilicon in the upper right corner of Docs has a good numberof fonts from which While collaborating keeping REID to choose when creating anew document aS OP SLAM track of adocument’s JF you want, though, simply click onthe fonts revision history is as important box followed by More Fonts. This brings up anew window as tracking its on-the-fly changes Clickon File followed cisplaying hundreds more from which to choose. Justclickthe by See Version History, to view the entire history ofthe font to startusingit. chosen document.Google Cloud -In Focus ) Sheets create anew spreadsheet, upload an ‘comer ofthe screen then add the Emil existing spreadsheet from a computer, or use a template collaborators and enter the details of those with whom you from the Templates Gallery, to create a spreadsheet with a wish to share the fil. This allows you to edit and collaborate on specific purpose the Google Sheet document online When you upload a spreadsheet into There are some intresting Add Ors TES CRED coogle Drive, you have the choice xD availabe for Sheets, which canbe found to keep your spreadsheet inthe within the Add-Ons menu options along the original format or convertit into the Google Docs format. IF you top of the main Sheets window). These include functions such dont convert the spreadsheet, youmay note able to access it as mailmerge, Google Analytics and more. callabortivelywthin your teams Bor: . 1 oe x0 me iL Destinatior wey - Er 2018 {tous Computing( Sheets/Photos Photos Automatic backups are important to many You can even upload images that havent ERLE users, particularly of theirimages, Imagine ALABULALWD) been taken by a smartphone. What's more, taking an important picture only to drop if you click onthe Tnfo button for a non yur device into the sea maments later, Providing you have a smartphone image,it els you which device took the picture good connection, that image is backed-up and categorised and hat device's settings atthe time, with atime and date stamp, Each mage storedin Photsis editable with You can easy share your images ITEC anunbercttters alongwith ateringthe — ERLGEERREUILEDD ty creating a Shared Abu or by Contast and colours and tating The effets sharingindbiduaimage with are minimal, butwith the right image, they can be quite stunning, your Gmail contacts, You can even post the image to other sites such as Facebook or Twitter. oud CompingZz Google Cloud - In Focus How to Use Google Drive eee or cea eue nesnncetuneoaCee uy Crete Mice eeu reenter cee GEC ed phone or computer via the Google Drive software. Not only is this a great way to free up space on your devices, it also lets you access your files from almost anywhere. ~ nnd © conrentFovveR Yu can search Google Drive in the same way that you can search Gmail or one of the other Google products Qxuw Click the New button to open anew document, spreadsheet, presentation form or drawing, ® FOLDERS Your preset Google Drive folders are shown here along with any that you have created Click More to see Labels. easconara ‘The contents ofthe currently selected folder are shown here. You can change how items are displayed (istor Grid). © ossevay controts Change how itersin your folders are displayed and how they are sorted. The gear icon lets you access the G Drive settings. e UPLOAD LIST \When you upload multiple items to Google Drive, the Upload box appears, to show you the progress of each tem.INSTALLING BACKUP AND SYNC - PC/MAC The frst thing you need to dois check your Google Drive access status You can do this at drivegooglecomistart Ifyouhave access, you willseea blue Download button STEP 1 (How to Use Google Drive Clickon the Download button and when asked. to, Agree tothe Google Terms of Service. You ‘must do this before you start the download, STEF Click on Download Backup and sync and follow the instructions to instal the software on your computer. The ste will automatically detect whether itis PC or Mac , You ville asked to signin again and will then be asked to sync Ths creates a new folder on your computer which isused asthe storage folder, oud CompingZz Google Cloud - In Focus How to Use Gmail Cree Uc een ene Meu ca seamlessly on whichever OS you use, quickly becoming a key part of your daily routine. EE coon e MAILBOXES: These links let you display the messages in those mailboxes A number next to any mailbox hows the amount of unread messages, rather than the total amount inthe mailbox CREATING A GMAIL ACCOUNT See eee) account fram scratch If you connect an account, you wl be abletouse your new Gmail address 0 © vars Labels allow you to categorise your messages into various preset or custom folders You can save messages under more than one label for better cross referencing 8 CHAT CONTROLS ‘This section shows alist of your available Chat contacts ‘as well as containing the various chat controls: Add Contact, Status Update, et You can read more about ‘Gmail Chat later in this section,(How to Use Gmail @ searct Box Search for any message or contact in your Gmail inbox Clicking on the small arrow at the end of the search box allows you to refine your search in several different ways. © messace controis This set of buttons only appears when viewing a message. They allow you to archive delete or report the message as spam, as wellas letting youmeve the ‘message to a particular mailbox or apply label. The More button reveals even more controls. 6 CONVERSATION ‘Gmail displays mute messages from acontact in ‘conversation format. If someone replies to your message, both the reply and the orginal message are shown stacked inthe window You can expand the ‘conversation to make it easier to read, @ wickrerLy Click anywhere inthis boxta start a quickreply to the last message inthe conversation. To Forward message, click the Forward tab inthe quick reply window that opens Quick reply offers the same formatting options as creating a new message does. oud Comping