OLD-HMM-HRD-SOP-016

GRADUATE MANAGEMENT
PROGRAM

This SOP outline the processes to manage, control and regulate the requirements
Brief Description
to source, train and develop Graduates at Hotazel Manganese Mines.

Document Owner Training Superintendent – Ephraim Nyathi

Revalidation Date 02 October 2022

Version: 2.0 (02 October 2020)

Revalidation date: (02 October 2022)
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Table of Contents

PURPOSE ............................................................................................................................ 3
SCOPE AND APPLICATION ............................................................................................... 3
RELATED DOCUMENTS ..................................................................................................... 3
PERFORMANCE REQUIREMENT ...................................................................................... 3
RESPONSIBILITIES............................................................................................................. 4
Heads of Departments/Mentors .............................................................................................. 4
Training Specialist ................................................................................................................... 5
Graduates ............................................................................................................................... 5
Coaches .................................................................................................................................. 5
ABBREVIATIONS AND DEFINITIONS ................................................................................ 6
Abbreviations .......................................................................................................................... 6
Definitions ............................................................................................................................... 6
DOCUMENT AUTHORISATION .......................................................................................... 7
AMENDMENTS HISTORY ................................................................................................... 7

Version: 2.0 (02 October 2020)

Revalidation date: (02 October 2022)
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OLD-HMM-HRD-SOP-016
GRADUATE MANAGEMENT PROGRAM
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PURPOSE
The purpose of this SOP is to detail the requirements for sourcing, managing and monitoring the training and
development of Graduates at Hotazel Manganese Mines. It also clarifies the roles and responsibilities of all
the stakeholders who have a role in the training and development of Graduates at Hotazel Manganese Mines.

SCOPE AND APPLICATION

This document applies to all HMM employees working with the training and development of Graduates.

RELATED DOCUMENTS
Corporate Graduates/Vacationers Procedure
Corporate Resourcing Procedure

PERFORMANCE REQUIREMENT
Recruitment of Graduates

The recruitment of Graduates is managed in accordance with the HMM Social and Labour Plan and
operations budget requirements. It will include c e HMM B a , e l ee child e a d l cal
communities and follow the HMM Recruitment procedure.
The contract of employment will be fixed-term for the duration of the training and development program
which will be 3 years for Electrical, Mechanical and Mining Graduates and 2 years for all other disciplines.

Training and Development of Graduates

Graduates will be issued with a relevant discipline specific Graduate Training Program which outlines the
minimum requirements to complete the program and which must be signed off by the Graduates and
Coaches.
Graduates will be allocated to Mentors who will oversee their training and development and allocate them
to specific areas and coaches to complete their training and development programs.
It is a requirement that the Graduate and Mentor must enter into a formal mentorship agreement to
manage the process and meet at least once a month to manage and monitor progress against Training
Program, address issues of concern and assign projects or next assignments.
The Mentors will allocate Graduates to specific work areas and Coaches who will oversee the day-to-day
training and development of the Graduates and expose them to Training Program requirements and further
opportunities.
It is the responsibility of the Graduates to monitor and manage their development programs. The time that
is allocated to a section should not be exceeded unnecessarily by the Graduate.
All external training and exposure must be approved by the Coach, Mentor and Training before
commencement.
Graduates are required to attend an annual Graduates residential program in their 1 st and 2nd year of the
g ad a e ga he e he f c i he de el e f leade hi a d b i e kill .
Graduates are also required to prepare presentations to present in the quarterly Steering committee
meetings and regularly engage with their Coaches, Mentors and Training in respect of progress,
challenges and issues and next projects or assignments.

Version: 2.0 (02 October 2020)

Revalidation date: (02 October 2022)
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OLD-HMM-HRD-SOP-016
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DOCUMENT
The Graduates TITLE
are also required to develop Training quarterly plans and discuss with the Training
Specialist, Coaches and Mentors monthly to ensure progress is achieved.

Completion of Graduates Development Program

Graduates are required to complete and sign-off all the areas in the Graduates Training Program and a
performance evaluation conducted to successfully complete the program. The performance evaluations
shall be conducted quarterly and 3 months before the completion of the program to sign-off successful
completion.
Graduates are allowed to apply for relevant vacancies 6 months before the completion of their programs,
provided they have completed 3 quarters of the Training program and demonstrate the ability to perform in
those positions.
At the end of the Training Programs, Graduates:
Will be given preference for relevant vacant positions but still need to apply.
Where there are no vacancies, Graduates will be carried over complement in a Graduate position,
subject to budget and individual performance, for up to a maximum period of 6 months or seconded to
other roles.
If there is still no vacancy available at the end of this period, Graduates will be offered any other roles
which could include, operator roles where applicable.
If no roles are available, Graduates will be released into the market and their contracts terminated.

Management of Graduates

The Graduates Steering Committee is established, chaired by the Operations Managers and including
Mentors, Training and Graduates to manage the Graduates Development Program. It is compulsory for
Graduates to attend the committee meetings. The focus of the steering committee is for Graduates to:

Present progress on their Training Programs.

Provide feedback on projects undertaken.
Outline next projects, assignments and training.
Report on challenges and help required.

The committee members will evaluate the Graduates performance and provide relevant feedback.
The Graduates Forum is established by the Graduates to provide moral, technical and social support,
coaching and assistance to the Graduates and is managed by the Graduates. It is supported by
management and encouraged to ensure the Graduates Development Program is beneficial to the
Graduates and operations and successful.

RESPONSIBILITIES
Heads of Departments/Mentors

Review and approve Graduates Training Programs.

Review and approve Graduates Quarterly Training Plans.
Act as Mentors or appoint relevant Mentors for the Graduates in area of responsibility.
Allocate the Graduate to relevant Coaches, sections and departments for relevant exposure.
Facilitate learning and provide the necessary resources and information.
Monitor Graduates progress and provide effective feedback.
Plan and approve required training and development initiatives.

Version: 2.0 (02 October 2020)

Revalidation date: (02 October 2022)
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Participate in the Graduates Steering Committee and provide constructive feedback.
Conduct Graduates performance reviews and provide feedback.
Identify relevant projects and opportunities for the Graduates.
Accountable to ensure that compliance of this SOP is adhered to within the boundaries of his/her area of
responsibility.

Training Specialist

Plan and allocate Graduates to Mentors.

Coordinate the update of Training Programs.
Coordinate and participate in the Graduates performance reviews and Steering Committee meetings.
Ensure monthly reviews of Graduates monthly Training Plans and resolve challenges.
Book the Graduates on required Training initiatives as set out in their Training Programs.
Participate in Graduate monthly meetings.
Provide required Training advise and resources.
Review monthly Training Reports against quarterly plans.
Conduct Monthly Check-Up Visits and meetings.
Identify and resolve related challenges and opportunities.
Ensure adherence to Training Programs.
Request ex-Graduates to provide support and coaching.

Graduates

Maintain mentorship relationships and monthly progress and challenges meetings with Mentors.
Compile quarterly and monthly Training Plans and agree with Mentor and Coach.
Provide Training Plans monthly and quarterly progress reports.
Prepare and attend performance reviews and Graduates Steering committee meetings.
Plan obtain approval and book required training.
Ensure adherence, completion and sign-off of Training Programs.
Take responsibility and ownership of the Training Program.
Participate in annual Graduates residential events and complete assignments.
Plan and Allocate Graduates to Site- Develop Quarterly Training Plans.

Coaches

Identify and facilitate relevant training needs.

Provide the necessary support, exposure and experience required in Training Programs.
Provide day to day Graduates management.
Conduct performance reviews and keep records.
Facilitate feedback sessions to Graduates and Mentors.

Version: 2.0 (02 October 2020)

Revalidation date: (02 October 2022)
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OLD-HMM-HRD-SOP-016
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Ensure adherence to and completion of training programs.
Attend performance reviews with Graduates and Mentors.
Sign off completed modules or assignments and provide feedback to Graduates and Mentors.
Review and Agree monthly and weekly Training Plans.
Provide daily, weekly and monthly feedback to Graduates in your area.
Allocate Graduates to relevant Supervisors.
Identify Projects and Opportunities.
Monitor Training Plan Progress.

ABBREVIATIONS AND DEFINITIONS

Abbreviations

Abbreviation Term

SOP Standard Operating Procedure

HMM Hotazel Manganese Mines

Definitions

Term Definition
N/A N/A

Version: 2.0 (02 October 2020)

Revalidation date: (02 October 2022)
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DOCUMENT AUTHORISATION

OLD-HMM-HRD-SOP-016
ENDORSE
Position Name Date Signature

Superintendent Training E Nyathi 04/10/2020

Specialist Training - MMT RT Hlatshwayo 05/10/2020

Specialist Training - WSL

K van Wyk 5/10/2020
APPROVE
Position Name Date Signature

Manager Maintenance MMT

16/10/2020
Manager Production WSL

Operations Manager MMT

B Bezuidenhout
2020/10/18
Operations Manager WSL

AMENDMENTS HISTORY

AMENDMENTS HISTORY
Date Version Page Details
20 June 2018 1.0 All New document
Title changed from Management of
Maintenance Graduates to
Management of Graduates
Changed per Corporate Graduates
02 October 2020 2.0 All
procedure
Removed all references to only GCC
requirements and GCC annexures
removed

Version: 2.0 (02 October 2020)

Revalidation date: (02 October 2022)
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