Writing an Application Letter

Sample Job Application Letter

Shinta Suryadi, S.E

Jl. Durian 5 No. 67
Semarang

Mr. George Gilhooley

XYZ Company
87 Delaware Road
Hatfield, CA 08065
(909) 555-5555

March 7th 2016

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I am
enclosing a completed job application, my curriculum vitae, my certification and other important
documents.

The opportunity presented in this listing is very interesting, and I believe that my strong technical
experience and education will make me a very competitive candidate for this position. The key
strengths that I possess for successes in this position include:
• I have successfully designed, developed, and supported live use applications
• I strive for continued excellence
• I provide exceptional contributions to customer service for all customers

With a BS degree in Computer Programming, I have a full understanding of the full life cycle of a
software development project. I also have experience in learning and excelling at new technologies
as needed.

Please see my resume for additional information on my experience. I can be reached anytime via my
cell phone, 555-555-5555. Thank you for your time and consideration. I look forward to speaking
with you about this employment opportunity.

Sincerely,

Shinta Suryadi
Layout and style
1. The letter should be limited to one page and a few paragraphs will normally be sufficient.
2. It is better to address a letter to a specific person, e.g. Dear Miss Chan, rather than Dear Sir or
Madam. However, in some job advertisements the name of the person you are writing to is not given.
It is good practice to try to find out the following information before you write your letter:
 The full name of the person you are writing;
 Their title – Mr., Mrs., Ms, Dr, Professor, etc, and;
 Their position – Personnel manager, Human Resources manager, etc.
All this information can be obtained by a quick phone call to the company.
Remember, never write Dear Miss W. Chan. It should be Dear Miss Chan. Do not use the initial
except in the address. If you start with Dear Sir/Madam, it is accepted practice to finish with Yours
faithfully. Whereas, if you start with Dear Miss Chan, you may finish with Your sincerely.
3. Your letter should be neat and free from careless mistakes.

Structure of the letter

Paragraph 1: It should state clearly why you are writing and where you saw the job advertised. For
example,
- I would like to apply for the post of … as advertised in today’s issue of …
Paragraph 2: it should say why you believe you are suited to the job and what you can offer the company.
- I believe I would be an asset to your company. I will be able to bring with me my experience of …
which I believe would be useful in this position...
Paragraph 3: it should give a little information about your qualification and experience. For example,
- My experience over the past two years has been at the managerial level, where I have had
responsibility for …
Paragraph 4: It should tell the reader when you are available for an interview and how to contact you
- I look forward to hearing from/meeting you soon.