Document Development Exposition: Workplace Correspondence

Explain in detail your document’s development from planning to finish, describing your
challenges, how you overcame them, and what you learned.

Planning
I plan to update this document and better make it to fit the assignments standards, after receiving
feedback from the professor. As the feedback from my peers was not very helpful. I want to
incorporate my understanding and show that I can put things in the correct order, grammar, and
business style that is required for the assignment. I think using plain business language.

First Draft (for peer editing)

Memo:
Subject: Request for Updates on Marketing Project

Dear Team,

I hope this email finds you well. I am writing to request updates on the marketing
project we have been working on. As we have been working on setting up the
College cookbook, I wanted to touch back on the best ramen recipe. I would like to
do a marketing project where we will make the ramen recipe the main factor in our
social media and commercials.

To ensure that we are all on the same page and able to meet our goals effectively, I
request each team member to provide an update on their respective tasks.
Specifically, I would appreciate it if you could provide the following information:

1. Task Progress: Please summarize the tasks you have been assigned and the
progress made so far. Include any milestones achieved or any issues that may
impact the project timeline.

2. Roadblocks: Please let us know if you have encountered any obstacles or

challenges during the project. This will allow us to promptly identify and address any
issues to keep the project on track.
 Document Development Exposition: Workplace Correspondence

3. Next Steps: Outline the steps you plan to complete your tasks successfully. If any
dependencies or collaborative efforts are required, please also indicate them.

4. Timeline Updates: If there have been any changes to the timeline or deadlines,
please inform the Team. All team members must be aware of any adjustments to
ensure proper coordination.

5. Questions or Concerns: If you have any questions or concerns regarding the

project, please do not hesitate to share them. We are here to support each other and
address any issues that may arise.

Please provide your updates by [deadline] so we can review them together and
discuss any necessary adjustments during our upcoming team meeting. If you
anticipate delays in meeting the deadline or need additional support, please let me
know as soon as possible.

Remember that effective communication and collaboration are vital to the success of
this project. Let's work together to deliver outstanding results and achieve our
marketing objectives.

Thank you for your attention to this matter, and I look forward to your updates.

Best regards,

Taylor Holland
Marketing Manager
N01514859@unf.edu

Email:
 Document Development Exposition: Workplace Correspondence

To: Team]
Cc: [Supervisor's Name if applicable]
From: Taylor Holland
Date: 10/5/2023
Subject: Project Deadline and Completion Plan

Dear [Team Members],

I hope this message finds you well. I am connecting with you regarding our upcoming
project deadline and sharing our plan to ensure we meet it successfully.

Project: The Best Ramen Ever

Deadline: Friday, November 5th
Project Team: [List team members involved]

Meeting project deadlines is crucial to our team's success and maintaining our
client's trust. Our marketing project is currently in progress, and we must stay on
track with the due date approaching.

Our Plan to Meet the Deadline:

1. Task Assignment: Review the project tasks and ensure each team member
knows their responsibilities. If you have any questions or concerns, please
don't hesitate to ask for clarification.
2. Timeline Check: Let's reevaluate our project timeline and ensure we allocate
our time efficiently to meet all milestones. If any adjustments are needed,
inform the team immediately.
3. Communication: Effective communication is critical. We will schedule regular
check-in meetings to discuss progress, address challenges, and share
updates. If you encounter any issues or anticipate delays, please notify the
team promptly.
4. Quality Control: We'll maintain high-quality standards in our work. We must
double-check all deliverables for accuracy, completeness, and adherence to
project requirements.
5. Collaboration: We encourage open collaboration. If you have ideas or
suggestions to improve our efficiency or enhance the project's quality, please
share them during our team meetings.
6. Contingency Planning: While confident in our plan, we'll also discuss
potential contingency measures to handle unforeseen challenges as we
progress.

Next Steps:
 Our first check-in meeting will be scheduled for [Date and Time].
 Document Development Exposition: Workplace Correspondence

 Please review your tasks and ensure you have the necessary resources to
complete them on time.
 Reach out to [Supervisor's Name] or me if you have any questions or need
support at any point during the project.
We can successfully meet our project deadline by working together and following this
plan. Your commitment and dedication to this project are greatly appreciated, and we
look forward to achieving our goals together.
Thank you for your cooperation and efforts.

Best regards,
Taylor Holland
Marketing Manager
N01514859@unf.edu

Second Draft (for your packet)

Memo:
Subject: Request for Updates on Marketing Project

Dear Team,

I hope this email finds you well. I am writing to request updates on the marketing
project we have been working on. As we have been working on setting up the
College cookbook, I wanted to touch back on the best ramen recipe. I would like to
do a marketing project where we will make the ramen recipe the main factor in our
social media and commercials.

To ensure that we are all on the same page and able to meet our goals effectively, I
request each team member to provide an update on their respective tasks.
Specifically, I would appreciate it if you could provide the following information:

1. Task Progress: Please summarize the tasks you have been assigned and the
progress made so far. Include any milestones achieved or any issues that may
impact the project timeline.
 Document Development Exposition: Workplace Correspondence

2. Roadblocks: Please let us know if you have encountered any obstacles or

challenges during the project. This will allow us to promptly identify and address any
issues to keep the project on track.

3. Next Steps: Outline the steps you plan to complete your tasks successfully. If any
dependencies or collaborative efforts are required, please also indicate them.

4. Timeline Updates: If there have been any changes to the timeline or deadlines,
please inform the Team. All team members must be aware of any adjustments to
ensure proper coordination.

5. Questions or Concerns: If you have any questions or concerns regarding the

project, please do not hesitate to share them. We are here to support each other and
address any issues that may arise.

Please provide your updates by [deadline] so we can review them together and
discuss any necessary adjustments during our upcoming team meeting. If you
anticipate delays in meeting the deadline or need additional support, please let me
know as soon as possible.

Remember that effective communication and collaboration are vital to the success of
this project. Let's work together to deliver outstanding results and achieve our
marketing objectives.

Thank you for your attention to this matter, and I look forward to your updates.

Best regards,

Taylor Holland
Marketing Manager
N01514859@unf.edu
 Document Development Exposition: Workplace Correspondence

Email:
To: Team]
Cc: [Supervisor's Name if applicable]
From: Taylor Holland
Date: 10/5/2023
Subject: Project Deadline and Completion Plan

Dear [Team Members],

I hope this message finds you well. I am connecting with you regarding our upcoming
project deadline and sharing our plan to ensure we meet it successfully.

Project: The Best Ramen Ever

Deadline: Friday, November 5th
Project Team: [List team members involved]

Meeting project deadlines is crucial to our team's success and maintaining our
client's trust. Our marketing project is currently in progress, and we must stay on
track with the due date approaching.

Our Plan to Meet the Deadline:

1. Task Assignment: Review the project tasks and ensure each team member
knows their responsibilities. If you have any questions or concerns, please
don't hesitate to ask for clarification.
2. Timeline Check: Let's reevaluate our project timeline and ensure we allocate
our time efficiently to meet all milestones. If any adjustments are needed,
inform the team immediately.
3. Communication: Effective communication is critical. We will schedule regular
check-in meetings to discuss progress, address challenges, and share
updates. If you encounter any issues or anticipate delays, please notify the
team promptly.
4. Quality Control: We'll maintain high-quality standards in our work. We must
double-check all deliverables for accuracy, completeness, and adherence to
project requirements.
5. Collaboration: We encourage open collaboration. If you have ideas or
suggestions to improve our efficiency or enhance the project's quality, please
share them during our team meetings.
6. Contingency Planning: While confident in our plan, we'll also discuss
 Document Development Exposition: Workplace Correspondence

potential contingency measures to handle unforeseen challenges as we

progress.

Next Steps:
 Our first check-in meeting will be scheduled for [Date and Time].
 Please review your tasks and ensure you have the necessary resources to
complete them on time.
 Reach out to [Supervisor's Name] or me if you have any questions or need
support at any point during the project.
We can successfully meet our project deadline by working together and following this
plan. Your commitment and dedication to this project are greatly appreciated, and we
look forward to achieving our goals together.
Thank you for your cooperation and efforts.

Best regards,
Taylor Holland
Marketing Manager
N01514859@unf.edu

Final Draft (for your portfolio)

Memo:

To: [Internal Team Members]

From: Taylor Holland
Date: 11/27/2023

Subject: Usability Test Findings and Recommendations:

In accordance with our previous assignment's instructions, I conducted a usability test on the
provided instructions and formulated a memo summarizing the findings and
recommendations for potential revisions.
Methodology of Usability Test:
 Identified five participants from various departments
 Distributed the instructions and observed their comprehension and application
 Recorded feedback regarding clarity, comprehensibility, and ease of
implementation
Usability Test Findings:
 Clarity: 80% of participants found the instructions clear and easy to follow.
 Comprehensibility: 60% grasped the core steps, but 40% struggled with
specific technical terms.
 Document Development Exposition: Workplace Correspondence

Implementation: 70% successfully completed the task; however, 30% required

additional guidance due to ambiguities.
Recommendations for Instruction Revisions:
 Simplify Terminology: Replace technical jargon with layman's terms for better
comprehension.
 Visual Aids: Incorporate diagrams or illustrations to supplement textual
instructions.
 Step-by-Step Breakdown: Expand on complex steps with a sequential
breakdown for clarity.
 Consistent Formatting: Align formatting throughout the instructions for better
readability.
 The usability test highlighted both strengths and areas for improvement within
the instructions. By implementing these recommended revisions, we can enhance
overall usability and ensure clearer understanding across all users.

Email:

Subject: Usability Test Memo: Findings and Recommendations

Dear [Manager's Name],

I hope this message finds you well. As part of our ongoing project, I've conducted a usability
test on the instructions provided, aiming to assess their effectiveness and identify potential
areas for improvement. Attached is a memo outlining the findings and recommendations
resulting from this test.
In summary, the usability test revealed strengths in clarity for the majority of users, yet there
are notable opportunities to enhance comprehensibility, particularly in technical terms and
procedural complexities. The memo delves into specifics regarding the test methodology,
findings, and actionable recommendations for instruction revisions.
Your feedback and guidance regarding the outlined recommendations would be greatly
appreciated. Please review the attached memo at your convenience. I'm eager to discuss any
next steps or adjustments required to refine the instructions further.
Thank you for your attention to this matter.

Best regards,
Taylor Holland
Marketing Manager
N01514859@unf.edu