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Billing CHECKLIST

This document outlines the billing requirements checklist for contractors working with Grand Land Inc. It details the documentation needed for down payments, progress billings, final billings, and retention including billing statements, contract references, construction plans, bonds, progress reports, photos, testing documents, certificates, and more. Contractors must submit this paperwork with billing requests to ensure proper payment. The checklist provides a comprehensive list of forms and documents to streamline the contractor billing process.

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john kevin gadingan
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995 views2 pages

Billing CHECKLIST

This document outlines the billing requirements checklist for contractors working with Grand Land Inc. It details the documentation needed for down payments, progress billings, final billings, and retention including billing statements, contract references, construction plans, bonds, progress reports, photos, testing documents, certificates, and more. Contractors must submit this paperwork with billing requests to ensure proper payment. The checklist provides a comprehensive list of forms and documents to streamline the contractor billing process.

Uploaded by

john kevin gadingan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
  • Contractors Billing Requirements Checklist - Page 1: A checklist outlining the necessary documents and procedures for contractors' billing requirements, focusing on down payment and project billing aspects.
  • Contractors Billing Requirements Checklist - Page 2: Continuation of the checklist detailing contractors' billing needs, with emphasis on compliance and documentation standards.

CONTRACTORS BILLING REQUIREMENTS CHECKLIST

DOWN PAYMENT
DOWN PAYMENT REQUEST LETTER/ BILLING STATEMENT/BILLING INVOICE
CONTRACT REFERENCE: NOTICE OF AWARD (NOA) IF ISSUED WITH CONTRACT
NOTICE TO PROCEED (NTP) IF ISSUED WITH CONTRACT
PHOTOCOPY OF SIGNED CONTRACT/ PURCHASE ORDER (PO)/SERVICE ORDER (SO)
PHOTOCOPY OF APPROVED QUOTATION
CONSTRUCTION SCHEDULE (IF OTHERWISE REQUIRED)

CONSTRUCTION PLAN SIGNED (QS, PM & CONTRACTOR)


SURETY BOND IF AWARDED CONTRACT IS MORE THAN 1 MILLION (1ST DOWNPAYMENT)
PERFORMANCE BOND IF AWARDED CONTRACT IS MORE THAN 1 MILLION (2ND DOWNPAYEMT)
PROGRESS BILLING
BILLING STATEMENT
PROGRESS REPORT (SIGNED & APPROVED BY SITE ENGINEER)
PROGRESS PHOTO
TESTING & COMMISSIONING REPORT (IF OTHERWISE REQUIRED)
PHOTOCOPY OF NOTICE OF AWARD (NOA); ORIGINAL COPY IF 1ST BILLING
PHOTOCOPY OF CONTRACT; ORIGINAL COPY IF 1ST BILLING
FINAL BILLING
BILLING STATEMENT
PROGRESS REPORT (SIGNED & APPROVED BY SITE ENGINEER)
PROGRESS PHOTO
TESTING & COMMISSIONING REPORT (IF OTHERWISE REQUIRED)
PHOTOCOPY OF NOTICE OF AWARD (NOA)
PHOTOCOPY OF CONTRACT
CERTIFICATE OF COMPLETION/SERVICE ACCEPTANCE ISSUED BY CONTRACTOR
CERTIFICATE OF COMPLETION & ACCEPTANCE ISSUED BY GRAND LAND
RETENTION
BILLING STATEMENT
PHOTOCOPY OF CERTIFICATE OF COMPLETION & ACCEPTANCE ISSUED BY GRAND LAND
PHOTOCOPY OF NOTICE OF AWARD (NOA)
PHOTOCOPY OF CONTRACT

Prepared and Checked by :


CASHIER ENGINEERING DEPT.

PURCHASING DEPT. ACCOUNTING DEPT.

Grand Land Inc., M.J. Cuenco Ave., Cor. Holy Name St., Mabolo, Cebu City, Cebu 6000
CONTRACTORS BILLING REQUIREMENTS CHECKLIST
DOWN PAYMENT
DOWN PAYMENT REQUEST LETTER/ BILLING STATEMENT/BILLING INVOICE
CONTRACT REFERENCE: NOTICE OF AWARD (NOA) IF ISSUED WITH CONTRACT
NOTICE TO PROCEED (NTP) IF ISSUED WITH CONTRACT
PHOTOCOPY OF SIGNED CONTRACT/ PURCHASE ORDER (PO)/SERVICE ORDER (SO)
PHOTOCOPY OF APPROVED QUOTATION
CONSTRUCTION SCHEDULE (IF OTHERWISE REQUIRED)

CONSTRUCTION PLAN SIGNED (QS, PM & CONTRACTOR)


SURETY BOND IF AWARDED CONTRACT IS MORE THAN 1 MILLION (1ST DOWNPAYMENT)
PERFORMANCE BOND IF AWARDED CONTRACT IS MORE THAN 1 MILLION (2ND DOWNPAYEMT)
PROGRESS BILLING
BILLING STATEMENT
PROGRESS REPORT
PROGRESS PHOTO
TESTING & COMMISSIONING REPORT (IF OTHERWISE REQUIRED)
PHOTOCOPY OF NOTICE OF AWARD (NOA); ORIGINAL COPY IF 1ST BILLING
PHOTOCOPY OF CONTRACT; ORIGINAL COPY IF 1ST BILLING
FINAL BILLING
BILLING STATEMENT
PROGRESS REPORT
PROGRESS PHOTO
TESTING & COMMISSIONING REPORT (IF OTHERWISE REQUIRED)
PHOTOCOPY OF NOTICE OF AWARD (NOA)
PHOTOCOPY OF CONTRACT
CERTIFICATE OF COMPLETION/SERVICE ACCEPTANCE ISSUED BY CONTRACTOR
CERTIFICATE OF COMPLETION & ACCEPTANCE ISSUED BY GRAND LAND
RETENTION
BILLING STATEMENT
PHOTOCOPY OF CERTIFICATE OF COMPLETION & ACCEPTANCE ISSUED BY GRAND LAND
PHOTOCOPY OF NOTICE OF AWARD (NOA)
PHOTOCOPY OF CONTRACT

Prepared and Checked by :


CASHIER ENGINEERING DEPT.

PURCHASING DEPT. ACCOUNTING DEPT.

Grand Land Inc., M.J. Cuenco Ave., Cor. Holy Name St., Mabolo, Cebu City, Cebu 6000

CONTRACTORS BILLING REQUIREMENTS CHECKLIST DOWN PAYMENT DOWN PAYMENT REQUEST LETTER/ BILLING STATEMENT/BILLING INVOICE CONTRA
CONTRACTORS BILLING REQUIREMENTS CHECKLIST DOWN PAYMENT DOWN PAYMENT REQUEST LETTER/ BILLING STATEMENT/BILLING INVOICE CONTRA

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