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PROPERTY
MANAGEMENT
STRATEGIES

Prepared by:
Liza F. Tan Casis
Tenant Screening Process

Implement a thorough and

systematic tenant screening
process to ensure you select
high-quality, reliable, and
financially stable tenants for
your rental properties.
Regular Property Maintenance

Schedule routine maintenance

checks to keep the property in
prime condition, fixing minor
issues before they escalate.
Maintain Strong Landlord-Tenant
Relationships
Cultivate good relationships
with tenants through open
communication, prompt
responsiveness, and
addressing their concerns or
queries quickly and
effectively.
Property Inspections

Perform regular property

inspections to ensure tenants
are adhering to the lease rules
and maintaining the property
appropriately.
Rent Collection

Establish a streamlined rent

collection process – investing
in online payment methods
and systems to ensure timely
rent payments and minimize
late fees.
Legal Compliance

Stay updated on property

management laws and
regulations, ensuring your
rental agreements and
practices are in compliance
with local, state, and federal
requirements.
Effective Marketing

Promoting your rental

properties through various
channels, such as online
listings, social media, and
local classifieds to reach a
wider audience and minimize
vacancies.
Tenant Retention

Maintain a high tenant

retention rate by creating a
comfortable living
environment, addressing
maintenance issues promptly,
and offering incentives for
long-term lease renewals.
Security Measures

Ensure the safety and security

of rental properties by
installing security systems,
providing adequate lighting in
common areas, and
conducting background
checks on prospective tenants.
Regular Rent Reviews

Conduct periodic market

analysis to ensure your rental
rates are competitive, creating
an appropriate balance
between keeping existing
tenants and maximizing rental
income..
Financial Management

Manage property finances

efficiently by keeping detailed
records of income and
expenses, ensuring all bills
and taxes are paid on time,
and preparing regular
financial reports.
Outsourcing
Partner with property
management companies or
hire specialized professionals,
such as accountants,
architects, or real estate
attorneys, as needed to handle
specific property-related
tasks.
Energy Efficiency

Invest in energy-efficient
appliances, HVAC systems,
and insulation to create a
greener living environment,
reduce utility costs for
tenants, and potentially
increase property value.
Digitalization

Utilize property management

software and other digital
tools to streamline processes,
track property performance,
and enhance communication
with tenants, contractors, and
staff.
Emergency Preparedness
Develop an emergency
response plan for your
property to address potential
disasters such as fires, floods,
and natural disasters,
including regular inspection of
fire alarms, extinguishers, and
emergency exits.
Emergency Preparedness
Develop an emergency
response plan for your
property to address potential
disasters such as fires, floods,
and natural disasters,
including regular inspection of
fire alarms, extinguishers, and
emergency exits.
JOB
DESCRIPTION
AND JOB
SPECIFICATION
Job Analysis is a primary tool to collect
job-related data. The process results in
collecting and recording two data sets
including job description and job
specification.
Both job description and
job specification are
essential parts of job
analysis information.
Writing them clearly and
accurately helps
organization and workers
cope with many challenges
while onboard.
Job Description
Job description includes basic job-related data that is useful to
advertise a specific job and attract a pool of talent.
It includes information such as job title, job location, reporting
to and of employees, job summary, nature and objectives of a
job, tasks and duties to be performed, working conditions,
machines, tools and equipments to be used by a prospective
worker and hazards involved in it.
Purpose of Job Description
The main purpose of job description is to collect job-related data in order
to advertise for a particular job. It helps in attracting, targeting, recruiting
and selecting the right candidate for the right job.
It is done to determine what needs to be delivered in a particular job. It
clarifies what employees are supposed to do if selected for that particular
job opening.
It gives recruiting staff a clear view what kind of candidate is required by a
particular department or division to perform a specific task or job.
It also clarifies who will report to whom.
Job Specification
Also known as employee specifications, a job specification is a
written statement of educational qualifications, specific qualities,
level of experience, physical, emotional, technical and
communication skills required to perform a job, responsibilities
involved in a job and other unusual sensory demands. It also
includes general health, mental health, intelligence, aptitude,
memory, judgment, leadership skills, emotional ability, adaptability,
flexibility, values and ethics, manners and creativity, etc.
Purpose of Job Specification
Described on the basis of job description, job specification helps
candidates analyze whether are eligible to apply for a particular job
vacancy or not.
It helps recruiting team of an organization understand what level of
qualifications, qualities and set of characteristics should be present in a
candidate to make him or her eligible for the job opening.
Job Specification gives detailed information about any job including job
responsibilities, desired technical and physical skills, conversational
ability and much more.
It helps in selecting the most appropriate candidate for a particular job.
Reference:

Top Property Management Strategies

https://blog.gitnux.com/strategies/property-management-
strategies/

Job Description and Job Specification

https://www.managementstudyguide.com/job-description-
specification.htm