Technical proposal to provide training on Financial Management and IPSAP

Auditing System.

Submitted to: Youth Network for Sustainable Development (YNSD)

Submitted by: MELKA Consulting Service (MCS)

September, 2019

Contact Address:
Seifu Tadesse
Managing Director, MCS
Cell phone: +251 0911 315070
Email: tadesseseifu6@gmail.com
Skype: Seifu23

1|Page
INTRODUCTION

The Youth Network for Sustainable Development (YNSD)—a non-governmental, non-

for-profit, indigenous organization which was founded in 2003. With over 160 youth
organizations operating under its national umbrella network, YNSD has worked with a
variety of local, national and international organizations on a diverse array of projects
aimed at enhancing youth capacity-building, supporting innovative SRH initiatives,
engaging with national-level government bodies to create an enabling environment for
AYSRH, and increasing coordination between government and non-governmental
institutions working on SRH.

In its role as the primary implementer of the Youth Challenge Initiative (YCI) project,
YNSD has been tasked with overseeing and managing and provide capacity building
training and technical support for a number of youth-led and youth-focused
organizations, which are involved in addressing gaps in SRH information and service
delivery at a local level.

This Financial management training is planned to be provided for lead and co-applicant
project finance staff. The training will be provided as part of capacity building, and
based on the finding of recent financial capacity assessment conducted by YNSD
financial officer and program manager.
This financial management training will be provided for finance staff working in YCI
project. The training participants will be finance staffs who are currently working as
finance staff. To that end, MELKA Consulting Service (MCS) in collaboration with YNSD
finance staff will conduct the above training for about 30 finance staffs.

OBJECTIVES
The overall objective of the training will be to equip the finance staffs on the overall
Financial Management and IPSAS auditing system. The training is aim to
further strengthen the capacity of finance staffs how to manage the project grants and
overall financial management.

The specific objectives of the training are:

1. To capacitate participants in understanding how to manage the organization
management system.
2. Capacitate the participants how manage financial document and prepare financial
report.

2|Page
Expected outcomes
By the end of the training it was expected that participants would have:

 Better understanding on the basics financial management.

 Got better understanding on the basics and principles of ISAP Auditing
 Gain knowledge on the principles advanced financial management.
 Implement better financial and system in the future project budget management

Scope of the training

The training will be provided for about 15 finance staffs from all YCI grantee and sub-
grantee projects.
1. Package 1.
 Introduction on overall and advanced financial Management.

2. Package 2.
 Managing Financial documents
3. Package 3.
 Introduction on the new (IPSAP) auditing system.

Training Methodology

For this training the company will use skilled trainer who have long years of experience
on the topics of the training.

The training methodology will utilize a participatory approach and will be based on the
premise that participants are not blank slates, and hence, would benefit most from a
process of questioning and generating a dialogue before being presented with concepts
and models.

The facilitators by and large will adopt an individual Socratic method, asking the
participants to define and conceptualize the said subject before being given full
explanations by the facilitators.

Divided the participants in booth group to discuss different subtopics among their group
and reflect back to the plenary. Following these exercise the facilitator also uses teller
presentation.

Participants will also be divided into different groups for different group assignment
and plenary discussion. This method is favoured in an attempt to actively engage the
participants at all stages of their learning process, and to maintain the workshop highly
participatory.

3|Page
Presentation: It is a short (10-15) minutes structured and orderly presentation of
information delivered by the trainer to highlight key points.
Brainstorming: It is a free flowing exchange of ideas on a given topics without the threat
of judgment or criticism. The trainer will ask question, pose problems or raise an issue
and learners suggest answer or ideas. The purpose of this activity is to draw wide range
of ideas and information from participants and to tap the experience and expertise of
the participants.

Discussion: The facilitators will use these techniques most frequently throughout the
training sessions. It takes place between the trainer and participants and also among the
participants. The facilitator or participants depending on weather the discussion is
structured or free form can control the content of the discussion. The purpose of this
activity is to allow the learners to take a more active role and help they utilize more of
their senses.

Small Group Work: The participants will be grouped into a reasonable number
(normally 4 – 6 people) and given certain task to accomplish the task using their
knowledge and experiences. Thus, group exercises will be done pertaining practical
application of skills they have from previous experience. Each group will be asked to
share their work to the entire participant, where the rest of the participants have a
chance to ask question or provide addition input on the subject matter for better
understanding or clarification.

Action Plan: It is the most important product of the training, a tool that can be used by
participants and their organizations in strengthening their management system. Action
plan groups will be identified usually comprising of individuals from the same working
areas and asked to develop the next step or develop the implementation plan. It helps
the participant to plan when and how they will put learning into action by relating the
new information and ideas to their work situation.
4.2. Evaluation of training sessions
It is an ongoing process that begins with the development of objectives. Ideally the
workshop program should be evaluated at the beginning of the workshop, during the
workshop, at the end of the workshop and after the participants returned to their job.
Finally, the workshop will be evaluated at the end of the course. This will help to
evaluate the effectiveness of the training.

5. Deliverables
Submission of training proceeding report: The consultant will compile and
consolidate the final version of facilitator note, training participant handout, assessment
tool and findings and training session proceedings.

4|Page
6. Schedule of the Consultancy
Based on the invitation letter and consultants previous similar under takings the
training will be given for 5 days with two facilitators.

Table 1. Schedule

Thematic areas About 15 financial staffs

of the training Day 1 Day 2 Day 3 Day 4 Day 5
Over all 1. Presentation of 1. Financial IPSAP IPSAP IPSAP
financial assessment documents and Auditing Auditing Auditing
management findings. how to handle introduction introduction introduction.
the documents. Way forward
2. Introduction (action plan)
about advanced 2. Tax, pension
financial and provident
management fund.
system

3. Finance,
inventory, and
procurement
procedures and
manuals.

5|Page