BAg - FDD - Integrasi Odoo Dan PMS

FUNCTIONAL SPECIFICATION
DESIGN
BAG/MM/INTGR
INTEGRASI ODOO DAN PMS
PT. PELAYARAN BAHTERA

ADHIGUNA
Author : Alfa
Creation Date : 4-Sep-23
Last Updated : 11-Sep-23
Document Ref : BAg-FSD-STI
Version : 1.0
Functional Spesification Design Sales to Invoice
Page 2
PT. Pelayaran Bahtera Adhiguna
Company Confidential – For Internal use only
Document Control
Change Record
$
$$1
Date Author Versio Change Reference

n
4-Sep-2023 Alfa 1.0
Reviewers
Name Position
Distribution
Copy Name Location

No.
1
2
3
4
Note: The copy numbers referenced above

should be written into the Copy
Number space on the cover of each
distributed copy. If the document is
not controlled, you can delete this
table, the Note To Holders, and the
Copy Number label from the cover
page.
Page 3
Contents
Document Control ii
Introduction (Scope and Purpose) 4
Alur Integrasi PMS dan ODOO 5
Topical Essay 5
Scope and Assumptions 5
Process Flow 5
Flow Master Item/Product 6
Flow Master Kapal/Warehouse 6
Flow Master Stock 6
Flow Material Requested & Issue 7
Flow Material Transferred 7
Purchase Order Approved 8
Purchase Order Approved 8
Open and Closed Issues for this Deliverable 9
Open Issues 9
Closed Issues 9
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Page 4
Introduction (Scope and Purpose)
Functional Specification Design ini digunakan untuk memberikan informasi

yang akan digunakan oleh System Development Team (termasuk Technical)
untuk membuat Kustomisasi sesuai dengan user requirement. Selain itu,
dokumen ini juga berfungsi sebagai konfirmasi apakah desain report ini
sudah sesuai dengan user requirement.
Page 5
Alur Integrasi PMS dan ODOO

Topical Essay
Alur Integrasi PMS dan ODOO.
Scope and Assumptions

Consider the following scope:
● Alur Integrasi PMS dan ODOO
Process Flow
Page 6
Flow Master Item/Product
Input Output
Role/PIC Process Name Process Description Journal
Document Document
Rendalhar Update Melakukan pembuatan , - - -
Product pemutakhiran/update
data product
Rendalhar Integrasi ke Mengintegrasikan data - - -
PMS product yang telah
ditambahkan
Description: Penambahan product/item baru dan pembaruan product/item seperti pembaruan status dan
description dilakukan di Odoo dan dikirim ke PMS untuk dibuat item baru atau diperbarui status dan
informasi di PMS.
Notes: Untuk item yang sudah ada di Odoo dan PMS akan dilakukan mapping menggunakan material
number sebagai penghubung (Unique Key).
Method: POST (Odoo to PMS)
API Field Mapping
Odoo Field
Odoo Field Name PMS Field Name PMS Field Description
Description
name.product_templ nama produk/item
ate
part_number.produc Part Number
t_template
manufacture_id.prod id manufaktur
uct template
manufacture_name. Nama manufaktur
master_manufacture
where
manufacture_id.prod
uct_template =
id.master_manufactu
re
material_number.pro Material Number
duct_template
colloquial_name.pro Colloquial Name
duct_template
name.uom_uom Unit of Measure
where
Page 7
uom_id.product_tem
plate = id.uom_uom
Response
PMS Field Name PMS Field Description Odoo Field Name Odoo Field Description
message error/success message
message explanation detail message
Flow Master Kapal/Warehouse
Input Output
Document Document
Operasi Tambah Kapal Menambahkan data - - -
kapal pada master data
warehouse
Operasi Integrasi ke Mengintegrasikan data - - -
PMS kapal yang telah
ditambahkan
Description: Jika ada penambahan kapal baru Odoo akan mengirimkan data kapal dengan
id.stock_warehouse sebagai penghubung.
API Field Mapping
Odoo Field Name Odoo Field Description PMS Field Name PMS Field Description
name.stock_wareh Nama Kapal
ouse
in_type_id.stock_w id utk transaksi
arehouse penerimaan di tiap
warehouse
id.stock_warehous id Odoo untuk warehouse
e
complete_name.sto Nama Lokasi/Sub
ck_location where Gudang di Kapal
warehouse_id.stoc
k_location =
Page 8
id.stock_warehous
e
location_id.stock_l id Lokasi/Sub Gudang di
ocation where Kapal
warehouse_id.stoc
k_location =
id.stock_warehous
e
Response
id kapal PMS id Kapal PMS id Kapal PMS
Notes: Jika kapal belum terdaftar di PMS. PMS memberikan feedback ‘Kapal Belum Aktif’
Flow Update Stock
Input Output
Document Document
Logistik Update Stock Melakukan - - -
pemutakhiran/update
data stock pada master
data
Logistik Integrasi ke Mengintegrasikan data - - -
PMS stock yang telah
diupdate/mutakhir
Description: stock opname dan adjustment stock akan dilakukan di Odoo dan dikirim ke PMS untuk
memperbarui stok di tiap kapal.
API Field Mapping
Odoo Field
Description
Page 9
warehouse_id.stock_quant id Kapal
name.stock_warehouse Nama Kapal
where id.stock_warehouse =
warehouse_id.stock_quant
location_id.stock_quant id Lokasi Barang
complete_name.stock_locatio Lokasi Barang
n where id.stock_location =
location_id.stock_quant
product_id.stock_quant id material
material_number.product_te Material Number
mplate where
id.product_template =
product_id.stock_quant
quantity.stock_quant Jumlah Stock
Material
product_uom_id.stock_quant id UOM
Response
Purchase Order Approved
Page 10
Input Output
Document Document
Rendalhar Purchase Odoo menerima data - - -
Order Approved PO yang
Approved otomatis membentuk
PO Approved
Rendalhar Integrasi ke Kirim data Purchase - - -
PMS Order Approved
Number ke PMS
Rendalhar Purchase Data Purchase Order - - -
Order Approved Number
Approved berhasil disinkronisasi
Number di PMS
Description: Surat Pesanan (Purchase Order) yang sudah diterbitkan ke Penyedia dikirim ke PMS sebagai
dasar penerimaan barang/jasa yang dikirim Penyedia ke Kapal.
Prerequisite
Data PO yang dikirim ke PMS adalah yang memenuhi kondisi berikut:
Odoo Field Name Value Comment

state.purchase_orde = purchase Yang dikirim adalah PO yang sudah di-
r approved
picking_type_id.pur = in_type_id.stock_warehouse PO dikirim ke Kapal tujuan penerimaan
chase_order
Informasi PO yang dikirim ke PMS

PO Header
Odoo Field
Description
id.purchase_order id key PO
partner_id.purchase_o id Vendor
rder
name.res_partner Nama Vendor
where id in (select
partner_id from
purchase_order)
name.purchase_order Purchase Order Name
state.purchase_order = Status PO = purchase
purchase
date_order.purchase_o Tanggal Order PO
rder
date_planned.purchas Expected Arrival
e_order
Page 11
PO Line
order_id.purchase_order_line = id.purchase_order
Odoo Field
Description
id.purchase_order_lin id line PO
e
sequence.purchase_or nomor line
der_line
name.uom_uom UOM
where where
id.uom_uom =
product_uom.purchas
e_order_line
product_id.purchase_ id Material Number
order_line
material_number.prod Material Number
uct_template where
id_product_template =
product_id.purchase_
order_line
product_qty.purchase Quantity Order
_order_line
kapal_id.purchase_ord id Kapal
er_line
name.stock_warehous Nama Kapal
e where
id.stock_warehouse =
kapal_id.purchase_ord
er_line
PO Receipt Header
Odoo Field
Description
id.stock_picking id untuk PO Receipt
where
origin.stock_picking =
name.purchase_order
PO Receipt Line
origin.stock_move = name.purchase_order and state.stock_move = ‘assigned’
Odoo Field
Description
id.stock_move where id untuk PO Receipt
picking_id.stock_move Line
= id.stock_picking
Page 12
name.product_templat Nama Product

e where
product_id.stock_mov
e
material_number.prod Material Number
uct_template where
product_id.stock_mov
e
name.uom_uom UOM
where id.uom_uom =
product_uom.stock_m
ove
name.stock_location Lokasi Penyimpanan
where
id.stock_location =
location_dest_id.stock
_move
name_stock_warehous Nama Kapal
e where
id.stock_warehouse =
warehouse_id.stock_m
ove
product_uom_qty.stoc Qty Order
k_move
quantity_done.stock_ Jumlah yang akan
move diterima
Response
Page 13
Flow Material Requested & Issue
Input Output
Document Document
Divisi/Kapal Buat Material Membuat permintaan - - -
Request barang
Manager Divisi Approve? Menolak/menyetujui - - -
permintaan barang
Divisi/Kapal Buat Material Melakukan pengeluaran
Issue barang
Odoo Proses Mengirim data - - -
Integrasi ke permintaan barang yang
CSM sudah disetujui ke Odoo
Description: Pemakaian sparepart di kapal dikirim dari PMS ke Odoo untuk mencatat biaya dan
mengurangi stok/nilai persediaan di kapal.
Method: POST (PMS to Odoo)
API Field Mapping
Material Issue Header
PMS Field
PMS Field Description Odoo Field Name Odoo Description/Value
Name/Value
location_id.stock_picking Lokasi asal sparepart di
Kapal
location_dest_id.stock_pic Tujuan Pemakaian
Page 14
king
picking_type_id.stock_pic Tipe Transaksi
king
user_id.stock_picking User Login
state.stock_picking Status = Done
scheduled_date.stock_pick tanggal permintaan
ing
date_done.stock_picking tanggal issue material
date.stock_picking tanggal create transaksi
Source PMS
Material Issue Line
material_number.product_ Material Number
template where
product_id.stock_move_lin
e
name.uom_uom where UOM
id.uom_uom =
product_uom.stock_move_
line
name.stock_location where Lokasi Penyimpanan
id.stock_location =
location_dest_id.stock_mo
ve_line
name_stock_warehouse Nama Kapal
where id.stock_warehouse
=
warehouse_id.stock_move
_line
quantity_done.stock_move Qty yang digunakan
_line
lot_id.stock_move_line Serial Number
Source PMS
Response
Page 15
Flow Material Transferred
Input Output
Document Document
Staff Logistik Buat Material Melakukan transfer - - -
Transfer barang dari kapal ke
kapal lain
Manager Divisi Approve? Melakukan - - -
validasi/menyetujui
transfer barang dari
kapal ke kapal lain
Manager Divisi Integrasi ke Mengirim data transfer - - -
PMS barang dari kapal ke
kapal lain yang sudah
disetujui ke PMS

API Field Mapping
Transfer dari Gudang/Kapal Asal ke Intransit
Header
location_id.stock_picking Lokasi Asal
Page 16
location_dest_id.stock_pic Lokasi Intransit Tujuan

king
picking_type_id.stock_pic Id Untuk transaksi
king transfer
date_done.stock_picking tanggal transfer
scheduled_date.stock_pick tanggal permintaan
ing transfer
create_date.stock_picking tanggal create
uraian.stock_picking penjelasan transaksi
source PMS
Line
template where
product_id.stock_move_lin
e
id.uom_uom =
product_uom.stock_move_
line
quantity_done.stock_move qty transfer
_line
lot_id.stock_move_line Serial Number
Response
Odoo Field
Description
id.stock_picking id transaksi transfer
Page 17
Purchase Order Receipt
Input Output
Document Document
Order Approved Number
Approved tersinkronisasi di PMS
Number
Order Receipt Receipt secara otomatis
terbentuk
Rendalhar Integrasi ke Sinkronisasi data - - -
Odoo Purchase Order Receipt
ke Odoo
Order Receipt Receipt secara otomatis
terbentuk
Description: Proses penerimaan barang/jasa di tiap kapal dikirim dari PMS ke Odoo untuk mencatat stock
dan nilai persediaan di tiap kapal dan untuk melanjutkan proses pembayaran ke Penyedia.
API Field Mapping
PO Receipt Header
id.stock_picking where id untuk PO Receipt
origin.stock_picking =
name.purchase_order
Page 18
Source PMS
PO Receipt Line
origin.stock_move = name.purchase_order and state.stock_move = ‘assigned’
id.stock_move where id untuk PO Receipt Line
picking_id.stock_move =
id.stock_picking
name.product_template Nama Product
where id.product_template
= product_id.stock_move
template where
product_id.stock_move
id.uom_uom =
product_uom.stock_move
name.stock_location where Lokasi Penyimpanan
id.stock_location =
location_dest_id.stock_mo
ve
name_stock_warehouse Nama Kapal
where id.stock_warehouse
=
warehouse_id.stock_move
product_uom_qty.stock_m Qty Order
ove
quantity_done.stock_move Jumlah yang akan
diterima
Source PMS
Serial Number
Notes: Untuk melacak barang berdasarkan serial number seperti penerimaan Valve 3 dan masing-masing
menpunyai serial number 001, 002, 003.
lot_name.stock_move_line serial number
qty_done.stock_move_line 1
Response
Odoo Field
Description
Page 19

id.stock_picking id PO Receipt jika
where penerimaan parsial
origin.stock_picking
=
name.purchase_orde
r
id.stock_move where id PO Receipt Line jika
picking_id.stock_mo penerimaan parsial
ve = id.stock_picking
Page 20
Open and Closed Issues for this Deliverable

Note: Add open issues that you identify while
writing or reviewing this document to the
open issues section. As you resolve issues,
move them to the closed issues section and
keep the issue ID the same. Include an
explanation of the resolution.
When this deliverable is complete, any

open issues should be transferred to the
project- or process-level Risk and Issue Log
(PJM.CR.040) and managed using a project
level Risk and Issue Form (PJM.CR.040). In
addition, the open items should remain in
the open issues section of this deliverable,
but flagged in the resolution column as
being transferred.
Open Issues
ID Issue Resolution Responsibility Target Date Impact

Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact

Date
Page 21

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FUNCTIONAL SPECIFICATION

PT. PELAYARAN BAHTERA

Date Author Versio Change Reference

4-Sep-2023 Alfa 1.0

Copy Name Location

Note: The copy numbers referenced above

Note: To update the table of contents, put

Introduction (Scope and Purpose)

Functional Specification Design ini digunakan untuk memberikan informasi

Alur Integrasi PMS dan ODOO

Scope and Assumptions

● Alur Integrasi PMS dan ODOO

Flow Master Item/Product

Flow Master Kapal/Warehouse

Flow Update Stock

Purchase Order Approved

Odoo Field Name Value Comment

Informasi PO yang dikirim ke PMS

name.product_templat Nama Product

Flow Material Requested & Issue

Material Issue Line

Flow Material Transferred

Method: POST (PMS to Odoo)

location_dest_id.stock_pic Lokasi Intransit Tujuan

Purchase Order Receipt

message explanation detail message

Open and Closed Issues for this Deliverable

When this deliverable is complete, any

ID Issue Resolution Responsibility Target Date Impact

ID Issue Resolution Responsibility Target Date Impact

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