Objectives:

1.FAMILIARIZE THE
VARIOUS TYPES OF
BUSINESS LETTERS
2. IDENTIFY THE PARTS
OF BUSINESS LETTERS
3. ENUMERATE THE 3
P’S IN WRITING
LETTERS
 Types of Business Letters

1. Application – it is written to apply

for a job

Two kinds:
A. solicited- from a source
B. unsolicited
 Guidelines in Writing an Application
Letter

1. For solicited, mention the source

like the newspaper’s name, or the
name of the person.
2. Say your intention in applying for
a particular position.
3. Enumerate your educational
qualification.
4. Enumerate your experience.
5. Give your reason for applying or
transferring a job.
6. Give your personal information.
7. Ask for interview.
8. Give your contact number.
9. Attach your resume and supporting
documents like TOR, certificates, etc.
 Contents of An Application Letter

1stparagraph – mention the source

where you find out about the hiring,
the position you’re applying for and
your educational degree (the school
where you finished your degree and
the date of the graduation)
2nd paragraph – explain your level of
experience, OJT (on-the-job training),
seminars attended. In short, you sell
yourself.
rd
3 – your contact number, your
interest for an interview and thank
the reader for his time and
consideration
 Formats of An Application Letter

1. One inch margin on all sides.

2. Use single space if your letter is
long and double space if it is
short.
3. Always use two spaces in
between paragraphs.
4. From heading up to body of the
letter, use double space.
5. Use four spaces from
complimentary ending or valediction
down to signature line.
6. Use the full block format (no
indention).
2. Order – written request made
by the customer asking the
merchandise to send him goods or
products
3. Sales – persuade the reader to
buy a product, try a service,
support for a cause or participate
an activity
4. Transmittal or Cover letter –
provide brief introduction or
information about the
accompanying document, package
or item
5. Recommendation –
recommending somebody for a
position or job
6. Inquiry – asks for information like
price lists, catalogs and samples
7. Reply – must be written
immediately to answer customer’s
inquiry and to show courtesy
8. Appointment – appoint a
recipient to a certain position or
designation
9. Invitation – inviting someone to an
occasion or event and must be cordial
and gracious in tone
10. Acceptance to Invitation – this is
written to show gratitude
11. Declination – state the reason for
declining or refusing an invitation
12. Resignation – indicate the
reason for resigning, expression of
appreciation or regret and the
date of effectivity
13. Recommendation or
Commendation – recommending
a person
14. Congratulations on promotion
– congratulating someone for a
promotion
15. Thank you – showing gratitude
16. Welcome – welcoming a new
employee
17. Announcement – also known
as memos, and it is written to
make an announcement, giving
instructions, clarifying or
changing procedures, sending
recommendations, providing a
record and calling a meeting
 Parts of A Business Letter
1. Heading
2. Dateline
3. Inside Address
4. Salutation or Greeting
5. Body
6. Complimentary ending or
valediction
7. Signature Line
 Three P’s in Writing Letters

1. P-lan what you are going to

say
2. P-olish your writing before
you send it
3. P-roofread everything