Council of Architecture ARCHITECTURAL COMPETITION GUIDELINES PREFACE Architectural Competitions have a long history, and have produced many extremely successful buildings. They attract great public interest, and have led to the discovery of new talent and new ideas, that could only be found by throwing an architectural project wide open to competition. The Council of Architecture Competition Guidelines provide a new uptodate code that safeguards the interests of promoters and of architects, and bring the system into line with present-day conditions. To many clients — the choice of an architect presents no difficulty, but to many others the choice is not easy. The client's desire to see the sketch designs of several architects before he commissions him Is understandable, but to ask ‘an architect to submit a sketch design is fo ask him to do the essential creative work for which he should be properly paid. If more than one or two architects are commissioned payment fo each would be expensive. Architects, however, are allowed fo compete against each other without charging a fee in an open architectural competition held under Council of Architecture Guidelines. The architectural competition is a balance of advantages. Architects who would not have been considered in the normal way for an important commission, perhaps for a building of national importance have an opportunity to prove their talent and ability. ‘Many architects regard competitions as a valuable opportunity for research, perhaps for the study of a new building type, or for exploring the possibilities of new technical ideas and for gaining new experience. On the other hand, the profession's willingness to allow its members to compete without fee is a remarkable concession to the promoter without parallel in any other profession. For the promoter also, there is balance of advantages. A competition will cost him a little more than if he had ‘commissioned an architect privately and it will take a litle more time. But this must be balanced against the chance (o draw upon the talents of all those who respond to the architectural challenge, and the possibilty than an outstanding design will emerge. He is making a public demonstration that he cares about architecture, and can take legitimate pride in his determination to find the best architect and the best design he can get. He will be rewarded with a greater public interest than is generally shown in new buildings. Competition Guidelines as laid by the Council of Architecture protects and safeguards the interest of both the promoter and the competitors. While ensuring the promoter a design of high standard, it also ensures that each competitor ‘competes on like conditions and within the same limitations. The purpose of these Guidelines is to explain the architectural competitions system, and to help the client who is thinking of promoting a competition to make up his mind whether a competition is the right answer to his architectural problem, and, if so, which kind of competition would be suitable. It also tells, a would be promoter how competitions are organised, and what are the responsibilities of promoter. 103Architectural Competition Guidelines ARCHITECTURAL COMPETITION — ITS PURPOSE Architectural Competitions give the promoters @ choice from the best viable project of high standard wih a variety of approaches. CCompettion brings out a wide range of ideas and concepis and gives the promoter the choice of selecting that which fits into his specific requirements. (One of tho principal aims ofthe compelton isto explore hidden talents among younger Architects. To many competitors often sth fist stop toa successful career. Competition Guidelines as lid down by the Council of Architecture protect and safeguard the Interests both of the promoter and the compettor. \While ensuring the promoter a design of high slandard and adjudgad as such by prominent Architects acting as Assessors, iLalso ensures that ‘each competitor competes on like conitons and within the same Intations, Both the promoter and the competitor are assured by these guidelines that the envies wil be judged only by those who are qualified to interpret ‘he compatitors' presentations and to judge if the design selected mests with the promote's requirements ‘Toe guidelines therefore lay considerable emphasis onthe mandatory requirement of Assessors a the qualficatons, The appoiniment ofthe Assessors should therefore be the immeciate and fit step the moment the promoter decides to goin fr a competition. ‘The President ofthe Council of Architecture Iso requested by the promoter, may suggest # panel of names experianced in his type of project propased, for appaintmont as Assessors, Their responsibilies commence with te approval ofthe bret afte compotion project. The Assessor ‘may even help to prepare the brie. For practical reasons, this responsibilty is often taken by the Senior Assessor who would then be available to advise the promoter on all matters connected withthe competion from the promoter’ decision to hold the competion il te final award. Briefly the Assessors (or the Senior Assessor) will: ‘Assist inthe preparation and approval ofthe brie. Study and understand the requirements of the Local Authorities. ‘Vist and examine the project ste, if necessary ‘Advise on the appointment ofthe Technical Advisors, if necessary. Finalise the compettion conditions. Prepare the final reporvaward, ‘The project biti the most important document. The success ofthe competion will depend upon the clarity and the completeness ofthe bret. ‘This can be achieved by a very lose cooperation between the Promoters and the Assessors (or the Senior Assessor) inthe preparation and Sinalisaton of the brit. Further the parcpaton ofthe Assessors in the preparation ofthe brief will enable them to understand fully the intent of the promoter. Also as ‘qualiee Archtocts they woud be capable of visualizing the development wit reference lo the promoler's requirement, sie condiions etc. and in intorpreting the compettion entries in these torms. For complicated projects such a¢ Hospitals, Arporis etc. which are under constant development ar projects encompassing highly technical elements, a Technical Adviser would be considered necessary in he intial stage to help the Promoter and the Assessors fo draw up the Brisf and ‘subsequently to advse the Assessors on the technical aspect ofthe competion ents, ‘Once the promoter’ requirements, the site conditions, the requremants ofthe local authortes ste. have been formulated into the competition bie, he Assessors (or the Senior Assessor) can advise the promoter an the type of competion that shoulé be promotes, Schedule 1 of the Competition Guidelines describes in deta the types of competitions, which could be adopted and successfully conducted, ‘The conditions for Architectural competition given in Schedule 3 specifies the procedure tobe fallowed bythe promoter for conducting competitions and these conditions nave been drawn up to ensure that each competitor competes on similar conditions, that te selection is baswd entirely on meri, that in appreciaton of he effort that would be putin by each competitor suitable and adequate prize monies and honoraria are assured, that anonymity ofthe competitor is maintained during the compeliton and thal each competitor enjoys Copyright and Right of Ownershi. Response from well established Architects as well as lage number of young Architects to an open competion can best be assured by wide publesty. This isa the more essental for projects which are of public interest. Publicity cous begin withthe invitation of Architects to participate through widely read media, This could be fellowed by press conferences and finally bythe publication ofthe Assessor's report and public exhibition of all the entries. 104GUIDELINES FOR ARCHITECTURAL COMPETITIONS INTRODUCTION ‘Tne purpose of these Guidelines isto indicate the principles upon which competitions will be conducted and the rules which must be observed by a promoter for conducting competitions ‘These guidelines have bean drawn upin the interest ofboth the promater and the compettor and to ensure thatthe architectural competitions are properly conducted and that selocton of the design willbo on merit alone and wil sty the promoters requirements ‘Tne Cade of Professional Conduct of the Counel of Architecture does not allow Architects to give unpald services in competion with each other ‘and competitive designs shall only be submited through campettin organised whi the framework of these guidelines. (GUIDELINES. ARTICLE 1 : ELIGIBILITY TO COMPETE : Partclpaton in any and all competttons shall be open to: 1, Architects ie those who are registered withthe Council of Architecture under the Architects Act, 1972 on the date of announcement of the competion and thereater. 2. Firms inwhichallthe partners shall be registered withthe Councilof Architecture under he Architects Act, 1972 onthe date of announcement ofthe competition and thereafter! 3, Students ofa Teaching Instution, the qualifying examination of which s recognised by the Council of Architecture provided that no member he sa ofthe said insituton isthe sole Assessor a ina jury of trae or more Assessors, only cne Assessor som th sla ofthe said insthution, 4. Nolthor the Promoter of the compotion, Assessorls engaged for the competion nor any of their associate, partner or employee shall compete, agest a competitor or act as an architect ar joint architect fr the competion projec ‘Competitor may be requested to submit a proof of quaifcation, copy of his valé Registration cortcae issued by the Coun of Architecture, and In case ofa student, a cortieae from the head of his institution which is qualified a8 per 3 above. ARTICLE 2 : COMPETITION 1. The word Compettion’ shal apply to any competion described in Schedule 1 and participation shal be open only to those qualified as par Act. 2. ‘The draft competion conditions including timetable, registration fees, prize moniesthonoraria, board of assessor, the programme etc of competitions shall have been fraised within the framework ofthe guidelines prescribed by the Gounal of Architecture before any announcement is made by the promoter ofthe competition, 3. The conditions ofthe competitions shall larly give Conditions based upon guidelines prescribed by the Counel of Architecture “Type of Competition Purpose ofthe competion and intentions ofthe promoter Nature ofthe problem to be solved. [Al practical and mandatory requirements to be met bythe competitors. Number, nature, scal and dimensions ofthe decuments, plan andlor models Estimates if equied in standard form issued withthe condtons. ture of prizes Names of Assessors. Necessary information required for conducting the competion, 4 Amended by the Counel of Architecture at ts 3h Mating held on 26th & 27th July, 2004 054. Tho compatition shall be conducted in English 5. Allcompeltion designs shall be submited anonymously ARTICLE 3 : BOARD OF ASSESSORS The Board of Assessors shall at allies include Architects who ae registered with the Council of Architecture and shall be in a majority of atleast [ARTICLE 4 : PRIZES, HONORARIA & MENTIONS No competition shall be conducted without adequate premium/honorara and the competition conditions and the media announcements must slate the amounts and number of prizes forthe open competion and the amaunt af premium or honorarium to each camper ina ited Competition and inthe second siage of atwo stage competion ARTICLE 5 : COPYRIGHT & RIGHT OF OWNERSHIP |. Each competitor shal retain Copyright in his own competion design. |. Each competitor shal retain the righ of reproduction of his own competion design. ARTICLE 6 : EXHIBITION OF ENTRIES ‘All compattion designs inclusing those dsqualifad by he Board of Assessors shall be exhibited for aleast one week, together wih a copy ofthe Signed repot ofthe Board of Assessors. The exibition shall be open to public fee of charge ARCHITECTURAL COMPETITIONS REGISTRATION PROCEDURE Ibis extremely important for competitors who may be asked to pay substantial registration fees to know exactly when they are registered and Under what condtions the registration ‘ee wil be refunded, Iti also Important for intending competitors to receive sufficient information when ‘hey are invite to apply forthe compattion canons to enable them to judge whether the competion falls within the guidelines fr architectural compettion of the Councl of Architecture and whether they ae capable of tackling the problem set by the compatton. “The Council of Architecture recommends 3 parts Procedure PART! [Adescripve leaflet and/or an adverisementin general and professional media. These should include the folowing information: 4. Name ofthe Promoter 2 Purpose and nature ofthe competion. This should be carefully worded to give a clear idea of the scope ofthe project whether it is @ project or an ideas compton, single or 2 stage competiton and the typeof material hat a compettor would be asked! to submi 3. The prizes (or honoraria) 4. Names of Assessors 5. Persons eligible to compete 6. Anapproximate te table 7. The procedure for registration, the last dats for registration and the date by which the competion conditions would be made available By the prometer Copies ofthis leaflet with registration form attached (see model form) should be avalable from the promote. PARTI {An intending compettor makes an application the bodies Isted inthe advertisementieate forthe registration form, completes the registration form as per te instructions given onthe form and sends iby registered post to the promoter together with the reg'station fee (f any). ‘The registration form shouldbe sentby the intending competitor wih the time stipulated, wil establish hs eligbilty to compete, The registration Is only complete wien the promoter accepts the competito’seigibilty by placing his name on the competion register and informs him in writing accordingly. PART IL ‘The competion condition wil be sent to the intending competitor by the promoter only when his eligiily is estabished and his names entered In the competion register. 108REGISTRATION FORM {Al entries in block eters) Registration No OR Name of Educational Insttuton: Year of Study Competitors) Name(s) (1) Mes. Summame Yet Name (2) Mes, Sumame tet Name (2) Mens, ‘Samana Yet Name ‘Aadrass: (Incase of entry by a team, give th registered by the promoter as a leader, “ond Name “ond Name “ond Name dress ofthe rt mentioned person who will be Registration foo (Gy Demand Draft in favour of Demand Draft for Re, ) ro dated (indicate name of promoter) drawn on payable at (Genter name ofthe iy) 0 {enter amount) {enter name ofthe Bank)Declaration : (Tobe signed by Competitor. an individual Architect or one ofthe partners of frm of Architees or leader ofa team af Architects} | declare that at the time of application te register for the competition, | was registered withthe Council of Architecture incorporated under the ‘Architects Act 1972 and that the Registration withthe Councl af Architecture will bo maitainad til the award ofthe Board of Assessors and ‘hereto i the completion ofthe project am declared and appointed as the Architect forte project oR | declare tha at the time of aplication to register | was studying Architecture inthe (indicate year of study) year of Architecture at the. {Indicate name of educational instation) (Optional clause if students are admitted). Signature Date, Notes i. Registration isnot transferable, ii Ideas compettions: Students may register either individually rin team wit other students. ii, Two Stage and Single Stage compatiions: Students are nat permitlod to register and may therfore only participate in association with an accredited architec. Tile of Compettion (Enter name of project and location) {Amended by tre Gounst of Araecture at te 38H meeting held on 26% & 27th Jay, 200% 108MODEL FORM FOR IDEAS COMPETITION ARCHITECTURAL COMPETITION FOR.. 1.00 GENERAL RULES. INVITATION 1.4 Tho promoter, {inset name ofthe promoter) has decided to promote an Ideas Competition and invites Architects/Students to submit designs in competion fr. {insert the name ofthe project) in accordance wih the condtions and instuctions set out below. Its not the Intention ofthe promoter to bull. The competion is promoted as an exercise in designor planning, o draw attention to. (describe te purpose of the competion) and to assist the community by facitating further research and thought into the problem: ELIGIBILITY 4.2 The term” Architect” wil mean any person who at the time of his application is registered withthe Council of Architecture under the Architects Act, 1972. Where the application is made by afr, all parners ofthe fem shal be Architects. The qualifation and tile of the Partner who is responsible for the business ofthe frm, only need be stated in the registration form. 4.3. The term ‘Student shall mean a bonafide student of a recognised institution, the qualiying examination of which is recognised by the CCounal of Architecture APPROVAL OF CONDITIONS 1.4 This competition willbe conducted in accordance with the guidelines ofthe Council of Architecture, which also apply in case of points which have nat been specifically covered by these conditions. 1.5. The Board of Assessors have seen and approved these conditions 1.8 Acopy ofthe compettion codons have been fled with the Council of Architecture. 1.7 Registered participant wishing to submit more than one scheme may do so with payment of futher registration fee for each adttional entry. Each Scheme should be submitted separately and the participant must apply fr Turther copies of relevant despatch papers for each ‘daltional scheme, PERSONS INELIGIBLE 1.8 No member of the Board of Assessors shall take pat either directly or indirectly in the competition nor be entrusted ether directly oF Inirecly with work connected withthe prize winning design. No momber of the promoting body or an associate or an employee or any ‘member concemed withthe preparation or organising ofthe competion shall be eligible to compete or assist a competitor ENTERING IN THE COMPETITION 1.9. The competition conditions and registration form are avalable on written application from...(name ofthe promoter and his address) ‘The Registration form filed in and completed in al respects as Instructed snould be sent to tha promotor by registered post or hand livery together wih the registration fee of Re. not lator than (indicate the date). The Registration fom filed in and completed in all respects should be sent to the promoter not later than (indicate date). No registration foo Ie charge. 1.10 The rogistration fee sent along with registration form wil be refunded It the applicant does not full the qualification required under 1.2 and 1.3. The applicant will not be eligible to paricipate in the 2, Ifthe applicant retums the compettion conditions wit all enclosures by (incicate the date) and informs te promoter ‘of his Intentions not to parelpate, {Amended by the Coun of Acitecure a ts 38 meting held on 26th & 27% Jay, 200% 109BOARD OF ASSESSORS 4.11 The following members have been appointed on the Board of Assessors to advise on the conduct of te competition, adjudicate on the designs submitted and make the award, (Slate below name, tle ané designaton ofeach Assessor) 2 3 4 6. APPOINTMENT OF TECHNICAL ADVISERS 41.42. necessary the Board of Assessors may consult Technical Advser appointed by the Senlor Architect Assessor/Board o Assessors. The Technical Adviser may be consulted on any aspect of he competition and he may d@ asked be present during he judging to ge advice Con entries whan he i invited to so, but he shall not take pat in the Judging process. PRIZES AND MENTIONS 4.13. The promoter undertakes to accept the decisions andthe awards ofthe Board of Assessors and within 3 months ofthe date thereof to pay the following prizes 1. Tote author ofthe design placed frst Rs, 2. To the author ofthe design placed second Rs, 3, To the author ofthe design placed third Rs, 4. The promoter has also set aside an addtional sum of Rs. {or further awards for mentions tobe alloted at the lscretion ofthe Board of Assessors, ANONYMITY. 1.14 Anonymity wil be ste observed at al stages of the competion by the competitors, by the Board of Assessors, by the Promoter and by all thase cancemed with th competition. QUESTIONS AND ANSWERS 1.15 Competitions’ questions must be written on the form provided (No. 1) (attach additional. plain sheets for more quostions) and sont ‘o (name and address of the promoter to reach not later than, {incicte date). An explanatory memorandum desing wth the questions submited wil be clepatched to al the competitors not ater tan (incite te) and wil form part ofthe conditions and instructions of the competition. oR [No questions willbe permitted in the second stage. ‘SUBMISSION OF DESIGNS 41.18 Submission of design implies acceptance el the competition conlions. Compellors are advised to retain copies of tho design submited 4.17 Allplans and accompanying documents and envelopes comprising a competition entry must bear on the top right and @ 1 cm high six digit number of compettons choice, No other symbal, motto or distingushing mark wil be placed on any part of the compestion enty, ‘The design and the documents of each competitor shall be dispatched in a single packet using the labels) provided (No, 2), 1.18 Each design must be accompanies by a declaraoniproot of identiy form (No. 3) signed by the competitor or joint compatitors and tenclosd in the envelope provided. Each competitor must bo preparod to saisty the Sard of Assessors that ho is the bonafde author ofthe design he has submitted 1.19 Competition designs delivered by hand should reach the Promoter at his address gven in 1.9 not ater than (indicate date and time). Rece'pt with date and time of delivery will be issued by the promoter tothe competitors. 1.20 Competition designs sent by post or through fowarding agent must be dispatched net later than (dicate date - this should be same as 1.19). Proof of dispatch clearly showing the date of eispatch shall be forwarded tothe promoter separately wih @ covering letter informing him ofthe dispatch othe competion designs. This latter shall be on a plain paper unsignad and only wih the six dgt umber, 4.21 Competition designs sent through posto through forwarding agent must reach the promoter al his address given in 1.9 not later than {indicate date and time} 1.22 All drawings, documents, report and photographs should be packed logsther in a plain brown paper and sealed. This packet will also include the sealed envelope (No.4) containng the declaration’ proof of identity form (No. 31). the packst has to travel along distance, it’ may be dspatcned in a wooden crate. Soth the packst and the wooden crate will bear ony the name and address ofthe promoter and the six digt number.INSURANCE OF COMPETITION DESIGN 4.28 Each compettors responsibie for insuring his enty against lass, damage or non-delvery upto the time oft receipt by the promoter at the aderess glven in 18. 4.24 On receipt by the promoter, each entry wil be insured him (te promoter) for the sum of Rs UUs tum tothe competitor after ‘he award. This sum will also cover expenses to return of the design tothe competitor JUDGING PROCEDURE 1.25. Tho promotor wil place a secretariat al the disposal of tho Board of Assossors to minut their moetings and racord their decisions, 4.28 The dellvertions ofthe Board of Assessors willbe secret, No member ofthe Board or Technical Adviser or member of the prometer’ stat ‘or competition secretariat may disclose any detals of the competitions, deliberations or decisions, ‘The decisions ofthe Board of Assessors ars final and binding onthe promoter 4.27 The judging ofthe entries ara scheduled to take place during the month of. Aingicate month and year) and any delay ‘agreed by the Boad of Assessors wil be publicly announced, 4.28 The promoter will announce the award ofthe competion not later than two weeks aftr the judging hab n compat 1.29 Acopy ofthe report ofthe Board of Assessors willbe Sento each competitor atthe same time as the Board's award is made public. DISQUALIFICATION 1.90 The Board of Assessors may d'squaify entries fr the following reasons If despatched by post or through the forwarding agent to or delivered in person at the promotor’ address in 1.9 afar the last dato and ‘ume given in 1.19 and 1.20, 2, _Ifreceived bythe promoter at the address given in 1.9 by post or through forwarding agent after the lat date and time given in 4.21 3, Ifthe competitor dsregards any ofthe condtions of the compatton. 4. Ifthe competitor attempts to infuence any member ofthe Board of Assessors andlor dlscloses his identi. ‘TERMINATION OF THE COMPETITION 4.31 agains all expectations entertained by the promoter, the result ofthe competion ie such thal none ofthe partcipanis could be declared by the Assessor asthe winner ofthe competion, compotion could be regarded as terminated and the promoter will onthe advice of tre [Board of Assessors award the second, third andthe ational prizes tothe ents eelected by the Board ANNOUNCEMENT OF AWARD AND EXHIBITION 4.32 The promoter will ubish the award of the Board of Assessore and Inform the Counelof Architecture after having fst Informed the authors ofthe prize winning and premiated designs invidualy by tolegrams and confirmed by ltrs 41.38. All designs including those disqualified by the Board of Assessors will be exhibited from, (indicate date) to. {indicate date) at {indicate address) together withthe copy of the signed report of the Board of Assessors. The above dates ofthe exhibition wil also be conveyed individually to all competitors in advance, 1.34 Names ofall competitors wil be displayed at the exhibition. However, competitors of designs not premiated may choose to remain ‘anonymous. They should $0 indicate onthe envelope containing telr declaration/proof of identity form RETURNING OF ENTRIES 1.35 Within one month afer closing of the exhibition all entries except the design placed fst willbe returned tothe postal address given in the Geclaration form, by the promater at his own cost Inthe delivery to any such adaresses isnot accepted, a notfeation to that effect willbe sent by the promoter by registered post to the said postal adaress and tne entry willbe Kept by the prometer wit him for collection by he competitor for a period of three months from the Sate of the registered Teter. Afr thatthe promoter willbe free fo dispose of the erty at wl RIGHTS 1.38 Drawings ofthe designs winning the frst prize willbe retained by the promoter as his propery 4.37 Copyright ofall designs including the designs winning the rst prize willbe that ofthe authors ofthe designs, 1.38 Design awarded te fist prize onl wll be used by the promoter. 1.39 The promoter’ right on th designs awarded the ist prize covers one execution. Repettion ofthe said design by the promoter wil be with the wrtten permission ofthe author ane on confirmation of suitable terms. 1.40 No other designs whether premiated or not shall bo used wholly or partly by the promtr. 1.41. Each competitor shal retain the right of reproduction of his designs m‘SETTLEMENT OF DISPUTES 142. In the event of cispute not related tothe judging procedure ar the award of he Board of Assessors, the sttlement willbe by arbitration without recourse tothe legal authorities, ‘COMPETITION TABLE 143. The competion wil be run in accordance with the flowing time table: Competition conditions willbe made available by the promater (incicate date) Last date for registration (ingicate date) Last date for retur of compet conditions for refunding registration foe (indicate dato) Last dato of receipt of questions by the promoter (indicate dato) Last date for despatch of answers fo questions tothe competitor (indicate dato) Last date for despatch of compaiion enties by post or Gelvory of entries othe promoter by hana (indicate dato) Last date for receipt of enries by post or through forwarding Agent by the promoter (indicate dato) Judging dates (indicate dato) {indicate dato) Intmaton to each competitor ofthe awards of the Board of Assessors and publication ofthe awards semen india date) 2.00 Explanatory Note of the promoter, purpose and intent ofthe project 3.00. Information of General Nature 3x1 Economical Aspect 3.2 Social and Cultural Aspect 33° Climate 34 Physical Aspect ard Description ofthe sto 35 Ete 4.00 Programme of Requirements 5.00. Drawings and Documents to be submited by Competitors 5.1. Site plan and Location plan 5.2. Sketch design drawings 5.3 Prospective view (model f necessary) 54 Ete 6.00 Annexures ‘841 Registration Form 8.2 Competitors’ Question Form (No.1) 183 Competitors' Question Envelope (No.1) 8.4 Label(s) (No.2) {85 DeclarationProot of Identity Form (No.3) 8.6 DeclrationProot of Menity Envelope (No.3) 6.7 Loation Plan 88 Site Pln 189 Photographs of surrounding area and site 6.10 Letter type and size for code number 42CGompettors! Cusetions (No.1) (t apptoabie see 1.16) Competitors may submit questions so as ta reach the promoter at. (indicate adres) rot later than, (indicate date). Questions shauld be in block laters or typewritten. Ad extra sheets f necessary. ‘Question Not ‘Question Naz ‘Question Nos {Question No ‘Question Nos ‘address to which anawers should be sant Tile of competionEnvelope (No.1) Label for Despaten (No2) COMPETITOR'S QUESTIONS (NO.*) The Promoter Tie of the competion Address ‘The Promoter Tie of the competion Adress 14DECLARATION / PROOF OF IDENTITY FORM Registration No (Councit of Architecture) ‘OR Name of Educational Instutlon Year of study Name and Address Compettors In case of erry by an individual architect o a frm of Azchtects ora team of Architects, the rt name shall be ofthe leader! Declaration (To be signed by competitors i. individual Architect oral arners ofa frm of Architects or all members of a team of Architect" lve declare thatthe design is myfour work and that the drawings have been prepared by mysetourslves or in myiour afice tunder mylour supervsion, \vwe have complied wit and accept all aguatins and coneitons which apply tothe competition and accept the decision of the Board of Assessor, Signature 4 Date (Note: This form is to be complated, signed and placed in theofficial envelope provided, which Is then sealed and placed in the packet containing the competiton erties. Put the sig rumber only on the right comer of the envelope) Tie ofthe competition 1 Amended by the Gouna of Architecture at ts 38h meeting hele on 26% & 27th Jay, 200% 15Envelope (We) DECLARATION / PROOF OF IDENTITY FORM (NO.3) COMPETITOR'S IDENTITY NUMBER Promoter's Coxe Number (if given) In the event the design submitted under the above number NOT receiving an award the author(s) may remain anonymous by placing a'X'in the box below. Tie ofthe competionMODEL FORM FOR SINGLE STAGE OPEN COMPETITION ARCHITECTURAL COMPETITION FOR . 4.00 GENERAL RULES INVITATION 4.4 The promote. (insert name of the promoter) has decided to promote an architectural competion and invite Architects to submit design in single siage competion for smnni@967 the name ofthe projec) whichis proposed to be bulk on a ste at (indicate the location ofthe site) and admoasuring (area) ‘Squm in accordance with Conditions and Instructions set aut below. ‘OBJECTS AND NATURE OF THE COMPETITION 4.2. The object of the competion Isto obtain design for. (insert name of the project In accordance with which ater further elaboration this project wil be developed. ELIGIBILITY 4.3. The term “Architect” wil mean any person who atthe time of his application is registered with the Counell of Architecture under the [Architects Act, 1972. Where the application is made by a frm, all parners ofthe fm shall be Arcitecs. The qualification and ile of the Partner who is responsible for tne business of the fm only need tothe stated with registration form, [APPROVAL OF CONDITIONS 4.4 This competition will be conducted in accordance with the Guidelins ofthe Council of Architecture, which also apply in case of points which nave not been specifically covered by these conditions. 4.5. The Board of Assessors have seen and approved these conditions, 18 Acopy ofthe Compettion Conditions have been fled withthe Councl of Architecture, PERSONS INELIGIBLE 1:7 No member of the Board of Assessors shall take part ether directly or indirect in the competion or be entrusted either directly or indivectly with work connected withthe prize winning design. No member of the promoting body or an associate or an employee or any ‘member concemed wih the preparation or organising ofthe competition shal be eligble fo compete or assist a competitr. ENTERING IN THE COMPETITION 18 Tre competiton canditons and rgisration form are available on writen application from, (name of the promoter and his adaross). The registration form fled in ane completed in ll respects as instructed should be sen tothe promoter by registered post or hang delivery together withthe registration foe of Re. not ater than, oR The registration form filed in ane completed in all respects shouldbe sent to te promoter not ater than. (indicate dato), No registration fee Is charged 1.9. The registration fo sent along with registration form wil be retunded: oe applicant does not full the qualification requied under 1.3, 2. Ifthe applicant retums the compotion conditions wih all anclosures by (indicate tho date) an informs the promoter of his intentions nat to participa. TT Amended bythe Counel of Architects at ls 38th meeting held on 26 & 27 day, 2008 7BOARD OF ASSESSORS 1.10. The following members have been apooinied on the Board of Assessors to advise on the conduct of the competion, adjudicate on the designs submittod and make the award, (State below name, tile and designation of each Assessor) 4 2 APPOINTMENT OF TECHNICAL ADVISERS 1.11 If necessary the Board of Assessors may consult Technical Adviser appointed by the Senior ArchitecUAssessor/Board of Assessors. The Technical Advisor may be consulted on any aspect ofthe compettion and he may be askod to be presont during the judging to give advice ‘on antes when he i invited todo 80 but he shal ot take part inthe judging process, PRIZES AND MENTIONS 41.42 The promote shall accept 1a decisions and the awards ofthe Board of Assessors and within 3 months ofthe date thereof pay the following prizes: 41, Tothe author ofthe design placed fst Rs. 2. Tote author ofthe design placed second Rs. 4. To the author ofthe design placed thi Rs. 4. The promoter has also set aside an addtional sum of Rs for futher awards for mentions tobe alloted al the dsereion ‘ofthe board of Assessors, GUIDELINES IN RESPECT OF THE WINNING DESIGN 41.13. Its the intention ofthe promater to bull, and th tomake final plans and render architectural and ather al thor af the winning design will be appointd as the architect forthe proj 3d services for the successful implementation ofthe project, 1.44 As soon as possible and within a reasonable tme, the promoter shall conf in wring the appointment of the winner of the competion (subject {0 1.16 f applicable) as the architect in accordance with the "Condtions of Engagement and Seale of Professional Fees and CCharges' of te Council of Architectro, and the prize money due o him under 112 shal be an advance towards hs fees adjustable in his final instalment of foes. 4.45. In the unusual event when the promoter decides not to appoint the winner ofthe competition as architect to the project as per 1.13 he will ‘compensate him equal o twice the sum ttl ofthe prize monies referred to in 1,12 in adation tothe prize money awarded to him as the ‘winner ofthe competion. 1.16 If in the opinion ofthe Board of Assessors the winner ofthe competion does not have adequate experience commensurate withthe importance, complexity or magnitude ofthe project he may be required to associate with an individual architect or an arcritectral frm who inthe opinion of the Board of Assessors would have the requisite experience, 41.17 Tho promoter wil start the project as soon as its possible. If éue lo unforeseen circumstances and in spite of tue inlont the appointment feferred ton 1.13 or the construction ofthe project should be delayed and the winner of te competion‘ not given any further instructions to develop his design, the promoter will pay him ater one year from the date of the Award, in addition tothe prize money, an amount ‘equivalent o twice the sum total ofthe prize monies in 4.12. 41.18_|If for any reasons whatsoever the project is defintely called off and cancelled, the promoter will pay he winner of the competition, in adaition tothe amount paid as per 1.12 and 1.17, a further sum equivalent othe sum total ofthe prize moneys in 1.12. The total amount ‘thus received by the winner of the competition shall be regarded asa final reward forall his work and it shall constitute ful lscnarge by ‘the promoter of the competion, 1.19. howaver, the project i called off or canceled after the winner of the competition has been appointed as architect and he has rendered further services towards the implementaton of the project, he shall be paid as per above or as per the "Conditions of Engagement and ‘Scale of Professional Fees and Charges” ofthe Councl of Architecture whichever is more. ANONYMITY. 1.20 Anonyrnty wl be srt observed at all stages ofthe competion by the Competitors, by the Board of Assessors, by the Promoter and by all mos concormed withthe competion 18‘QUESTIONS AND ANSWERS 1.21 Competitions’ questions must be wrttan on the form provided (No. 1) attach addlional_ plain sheets for more questions) and sent to (name and address of the Promoter) to reach not later than (indicate date). An explanatory "memorandum dealing wih the questions submitted willbe dispatched to all the competitors not later than lindioate Sate) and wil form par othe condlions and instructions ofthe competition. SUBMISSION OF DESIGNS 4.22 Submission of design implies acceptance of tne competition conditions. Compattors are advised to retain copies ofthe design submited 1.23. Allplans and accompanying documents and envelopes comprising a compeifon entry must bear on the top righthand a 1 em. high six ig number of competitions choice. No other symbol, mato or eistingishing mark will be placed on any part ofthe compaition erty. The design and the documents ofeach competitor shall be dispatched in a single packet using the label(s) provided (No.2). 41.24 Each design must be accompanied by a declaratoniproof of identity frm (No. 3) signed by the compettor or joint compettors and tenclosed in the envelope provided. Each competitor must be prepared to satisfy the Board of Assessors that he Is the bonafide author ofthe design he has submited, 1.25. Competition designs delivered by hand should reach the promote at his address given in 7.8 no ater than (indicate dato and time). Receipt with dato anc time of delvary wil be issued bythe promoter to the competitors 41.28 Compettion designs sont by post or through forwarding agent must be eispatchod not lator than (indicate dato this should be same as 1.25). Proof of dspatch clearly showing the dato ofeispatch shall be forwarded to th promoter soparatoly witha covering liter informing him of th cispatch of the compettion designs. The letter shall be ona pain paper unsigned and only with the 8x digit numbor. 1.27 Competition designs sent through post or through forwarding agent must reach the promoler at Nis address given in 1.8 not later than (incicate date and time), 1.28 All drawings, documents, reports and photographs should be packed together ina plain brown paper and sealed. This packet wil also Include the sealed envelope (No.4) containing the dectartion’ proof of léenty frm (No.3). the packet has to travel along distance, i may be dispatched in a wooden crate, Both the packet ard the wooden crate will bear only the name and address of the promoter and the six digt number INSURANCE OF COMPETITION DESIGN 1.28 Each competitors responsible fr insuring his enty against loss, damage or non-delvery upto the time ofits receipt by the promoter atthe adaress given in 18. 1.30 On receipt bythe promoter each entry will be insured by him (the promoter) forthe sum of RS ti ts retum tothe competitor after the award. This sum wil also cover expenses forthe retum othe design tothe compeitor JUDGING PROCEDURE 1.31. The promoter wil place a secretariat al the disposal ofthe Boaré of Assessors to minute thelr meetings and record thelr decisions. 1.82 The doiberations ofthe Board of Assessors willbe secret. No member of the Board of Technical Adviser oF member ofthe promoters’ stat or competion secutariat may csclose any deals ofthe competitions, deliberations or decisions. The decsions of he Boar of Assossors ate final and binding on the promoter and competitor. 1.38 The judging ofthe entries are scheduled to take place during the month of (indicate month and year) and any delay agreed by the Board of Assessors wil be publiely announced. 1.34. The promoter will announce the award of the compeiton no ater than two waeks afer the judging has bean complete, 1.35 Acopy ofthe report of the Board for Assessors wil be sent to each competitor at the same time asthe Board's. award ts made public DISQUALIFICATION 41,38 The Board of Assessors may disqualify entries fr the following reasons: 1. despatches by pos or trough the fowarding agent oor delivered in person atthe promoter’ address in 1.8aterthe lst datetime given in 1.25 and 1.28. 2, received by the promoter atthe address gven in 1.8 by post or through forwarding agent ater the last date and time given in 1.27 3. the competitor cisregards any ofthe conditions ofthe competion. 4. Ifthe competitor attempts to influence any member ofthe Board of Assessors andlor discloses his identity 9‘TERMINATION OF THE COMPETITION 1137 agains all expectations entertained by the promoter the result of the competion is such that none of the participants could be dectared by the Ascessor asthe winner ofthe competion, competion could be regarded as terminated and the promoter wil on the advise ofthe Board of Assessors award the second, third and the additonal prizes tothe entves selected by the Boar, ANNOUNCEMENT OF AWARD AND EXHIBITION 41.38 The promoter wll publish the award ofthe Board of Assessors and inform the Council of Architecture after having frst informe the autnors ofthe prize winning and premiates designs individual 1.39. All designs including those disqualiied by the Board of Assessors wil be exhibited from. (incicate date) ‘e, (incicate date) at (indicate address) together with the copy of the signed rapert ofthe Board of Assassars. The above dates ofthe exhibition wil aloo be conveyed individually to all competitors in advance, 4.40 Names of all competitors wil be displayed at the exhibition. However, compatitors of designe not premiated may choose anonymous. They should $0 indicate on the ervelope containing their doctaratoniproot of idanity form. RETURNING OF ENTRIES 441. Within one month air closing of he exhibition, all entries except the design placed frst wil be retured to the postal address given in the declaration form, by the promoter at his awn cos the delivery to any such addresses isnot accepted, a notification to tha effec wil be sant bythe promoter by registered post to the said postal address and the entry willbe kept by the promoter wit him for ellecton by the competitor fra period af threa months fram the date Df the registered leter. After thatthe promoter will be free to dispose ofthe entry at wil RIGHTS 4.42. Drawings ofthe designs winning the frst prize willbe retained by the promoter as his property 443. Copyright ofall designs including the designs winning the fst prize willbe that of the authors ofthe design. 4.44 Design awarded the first prize only wil be used by the promoter. 4145. The promoter’ right on the designs awarded the fist prize covers one execution. Repeiton of the said design by the promoter wil be with the written permission ofthe author and on confirmation of suitable terms. 4.45. No other designs whether premiated or not shal be used wholy or parly bythe promote, 4.47 Each competitor shall retain the right of reprcucion of his designs. SETTLEMENT OF DISPUTES 4.48. In the ovent of eispute not related fo tho judging procedure or the award ofthe Board of Assossors, the setloment wil be by arbitration without recourse to the legal authorities, COMPETITION TABLE 1.49. The competion will be run in accordance with the following ime table: Competition conditans will be made avalable by the promoter {indicate date) Last date for registration (indicate date) Last date for rturn of competion conditions for rfuncing registration foe (indicate date) Last date of rceit of questions by the promoter Aindcate date) Last date for despatch of answers to questions tothe competitor snus inate te) Last date for despatch of competion entries by post or rough fowarsing agent ar delivery of entries ta the promoter by hand {indicate date) Lat date for receipt of ents by post or through forwarding agent by the promoter (indicate date) dudging dates {indicate date) TOreurumnnnninnnnnnnn indicate date) Intimation to each competitor ofthe awards ofthe Board of Assessors and publication oF the awards {indicate date) 1202.00 Explanatory Note ofthe promoter, purpose and intent of the project 3.00 Information of General Nature 3.1. Economical Aspect 3.2. Social and Cultural Aspect 33. Climate 3.4. Physical Aspect and Description ofthe sto 35 Ete 4.00 Programme of Requirements ‘5.00 Drawings and Documents to be submitted by competitors 54. Site plan and Location plan 5.2 Skotch design drawings 15.3. Perspective view (model necessary) 54 Ete. 6.00 Annexures 6.1. Registration Form 6.2 Competitors! Question Form (No.1) 6. Compatitors! Question Envelope (No.1) 64 Label(s) (No.2) 85 Declaration / Proot of Kentty Form (No.3) 66 Declaration / Proof of kentty Envelope (No.2) 87 Location plan 6.8. Site plan 9. Photographs of surounding area and ste 6:10 Letter type and size for cade number 121Noa Compettors’ Questions (No.1) (applicable see 1.15) Competitors may submit questions 8 as to reach the promoter at (indieate adcress) not ater than (incicate date). Questons should bein block ltersortypaumiten, ‘Add extra sheets necessary ‘Question Not ‘Question No.2 Question Nos ‘Question No ‘Question Nos ‘Acdrassto which answers should be sant Tile of competion 122Envelope (Waa) Label for Despatch (No) COMPETITOR'S QUESTIONS (NO.1) ‘The Promoter Tie ofthe compatton Adress The Promoter Tile of the competition Address 123No.3 DECLARATION / PROOF OF IDENTITY FORM Registration No (Council of Architecture) OR Name of tucational institution Year of stusy Name and Aderess Compettors 4 In case of enty by an individual architect or a firm of Architects ora team of Architects, th fst name shall be ofthe leader! Declaration (Tobe signed by Competitors. individual Architect or al parners of arm of Architects or all members ofa team of Architects") lve dectare thatthe design is mylour work and thal tne drawings have bean under mylour supervision, reparad by myselfcursalves or in mylour office Uwe have complied with ang accept all equations and conditions which apply othe competion and accept the decision af the Board of Assessors Signature 4 2 3 4 Date: (Note: Ths form i tobe completed signed and placed in he ofcial envelope provided, which s then sealed and placed In the packst containing the compeiton erties. Put the sixigit umber only on the right comer ofthe envelope) “Tie of the Competition 44. Amended by the Counel of Areitecture at ts 38tn meting held on 2h & 271 July 2001 124velop (No.3) DECLARATION/PROOF OF IDENTITY FORM (NO.3) (COMPETITOR'S IDENTITY NUMBER Promoter's Coxe Number (if given) In the event the design submited under the above number NOT receiving an award the author(s) may remain anonymous by pacing a'X'in tha box below. 125MODEL FORM FOR TWO STAGE OPEN COMPETITION ARCHITECTURAL COMPETITION FOR 4.00 GENERAL RULES INVITATION 1.4 The promoter (insert name of the promoter) has decided to promote an architectural competition and invite Architects to submit design in @ two. stage competition for (insert the name of the project) which is proposed to be built on a site at (indicate the location of the site) ané admeasuring (area) '5q.m in accordance with Conations and Instruction set out below. ‘OBJECTS AND NATURE OF THE COMPETITION 1.2. Tho object of the competition ist obtain design in two stagos fr. (insort the name ofthe project) in accordance with which after further elaboration this project wl be developed ELIGIBILITY 1.3. The term “Architect” wil mean any person who atthe time of his application is registered with the Council of Architecture under the ‘Architects Act 1972. Where the application is made by afm, all partners ofthe fem shal be Archilecs. The quaifcations and tile ofthe Partner who is responsible forthe business ofthe fm, ony need be stated in the registration frm APPROVAL OF CONDITIONS 1.4 This competion wil be conducted in accordance with the guidelines of te Councl of Architecture, which also apply in case of points which have nat been specifically covered by these conditions. 1.5. The Board of Assessors have sean and approved these conditions, 1.5. Acopy ofthe competition conitons have besn fled with the Council of Architecture. PERSONS INELIGIBLE 1.7. No member of the Board of Assessors shall take part elther directly or indirectly in the competion nor be entrusted either directly or indirectly with work connected withthe prize winning design. No memder of the promoting body or an associate or an employee or any member cancemed with the preparation or organising ofthe competition shal be eligible to compate or assist a competitor. ENTERING IN THE COMPETITION 1.8. Tre competion conditions and rogistation form are available on witton application from. (name ofthe promoter and his address). The regstation form filed in and completed in all respects as instructed shouldbe sent tothe professional Adviser (1.11) by registered post or hand delvery together with the registration 182 of RS. .n.on- Mot ater than {Indicate the dat), oR ‘The Registration form filed in and completed in all respects should be sent tothe promoter or Proessional Advserf appointed (1.11) not later than, Uincicate the dat). 1.8. The registration fee sent along wit registration fom will be refunded 4. Ifthe applicant does not full the quaifcaion required under 1.3. 2. _ Ifthe applicant retums the competiton conditions with all enclosures by. {Indicate the date) ane informs the promoter of his intentions nat to participate, “Amended bythe Counelof Ahecture at Rs 98K mowing Hel on 250 & ZT Jay, 2007 128BOARD OF ASSESSORS on the 1.10 The folowing members have been appointed on the Board of Assessors to advise on the conduct ofthe competition, adjudia! designs submited and make the award state below name, tile ane designation af each Assessor) 1 2 3. 4 6. PROFESSIONAL ADVISER 1.11. The promoter has appointed {incicate name, tite and aderess) as Professional Adviser to supervise the conduct ofthe competion and assist in the preparation of the conditions. He will assist the Board of Assessors and will be present during ts dalserations, but wll nave no vots. His responsibilty wil be lnited to those invaving the organisation ofthe competition. APPOINTMENT OF TECHNICAL ADVISERS 41.42 I necessary the Board of Assessors may consult Technical Adviser appointed by the Senior Architect Assussor/Board of Assessor. Technical Adviser may be cansulled an any aspect ofthe competion and he may be asked to be present during the judging to ive advice on enties whon he is invited to do so but he shall not lake pat inthe judging process. PRIZES AND MENTIONS 1.43 The promoter shall accept the decisions and the awards of the Board of Assessors and within 3 months of the date thereat pay the {allowing prizes: Each competitor selected by ‘the Board of Assessors to paticipate further inthe ‘second slage wil ceive an honorarhum of Re GUIDELINES IN RESPECT OF THE WINNING DESIGN 1.14 Its the intention ofthe promater to build, and the author ofthe wining design willbe appointed as the architect forthe project to make fina plans and render architectural and other alled services forthe successful implementation ofthe projet. 4.15. As soon as possible and within a reasonable tine the Promoter shall confirm in wring the appointment ofthe winner ofthe competion (subject to 1.17 f applicable) as the archtect in accordance withthe "Conditions of Engagement and Scale of Professional Fees and Charges’ of the Council of Architecture. 4.18. In the unusual event when the promoter decides not to appoint the winner of the competition as architect to the project as per 1.14 he wil ‘rant him compensation equal to 0.25% ofthe cost of te project in addition tothe honorarium due to him as per 1.13, {17 If'in the opinion ofthe Board of Assessors the winner ofthe competion does not have adequale experience commensurate withthe importance, complexity or magnitude ofthe project he may be required to associate with an indivcual architect or an architectural fm who in the opinion of the Board of Assessors would have the requisite experience. 4.48. No compattion may be abandoned until the fret stage hall have been completed and the Board of Assessors shall have made a lection ‘ofthe compoior fr the second stage. No abandonment ofthe competion shall be permitld after instuctons have been given to the Selected competitors to proceed with second slage. At no time be perod between the promote’'s decision to abandon or proceed with the competition shall exceed 3 months. In the event the competion is abandoned by the promoter after th frst stage but before tho commencement ofthe second siage, the eum total ofthe amount which would have become payable by way of honoraria as per 7.13 shal be equally avided among those competitors who woul! have been otherwise instructed io proceed withthe sand stage othe compatiton. ‘These amounts shal be paid to each ofthe compatitors within two months of te promoters decision to abandon the competion. None of the solocod designs or anyother design willbe used ether partly or whally bythe promoter and all nes shall be relumed bythe promoter this own costo te participants, 4.49 Tho Promoter wil stat the project as soon as i's possiblo. due to unforeseen croumstancos and in pio of re intent the appointment referred to in 1.14 or the construction ofthe pojoct shouldbe delayed and the win ofthe compotion isnt given any futhor instructions {o develop hs design, the promoter will pay him after one year from the date ofthe Award, in addon to honorarium and the prize money, ‘an amount equivalent to 0.25% of the cost ofthe projec, 4.20. hawaver the projec is called off or cancelled after the winner ofthe competion has been appointed as architect and he has rendered Turther services towards the implementation ofthe project, he shal be paid as per 1.19 or as per the Cond'tons of Engagement and Scale ‘of Professional Fees and Charges’ of the Council af Architecture whichever is more. ww‘ANONYMITY 1.21 Anonymity willbe srctly observed at all stages of the competition by the Competitors, by the Board of Assessors, by the Promater and by fllthose concemed withthe compatition. ‘QUESTIONS AND ANSWERS 1.22 Competitions’ questions must be wren on the form provided (No. 1) (attach addtional plain sheets for more questions) and sent to {name and address of the Promoter of Professional Adviser appointed to reach nol ater than). (indicate ato) An explanatory memorandum dealing withthe questions submited willbe dispatched o althe competitors nat ater than (incicate date) and wil form part ofthe conditions and instructons of the competition. 1.23, No questions wil be permitted In the second stage. SUBMISSION OF DESIGNS 1.26 These instruction in regard to the submission of designs will apply equally to both stages. Submission of design implies acceptance of the competion conditions. Competitors are advised to retain copies of the design submit. 1.25 Allplans and accompanying documents and envelopes comprising @ competion entry must bear on the top right hand at 1 em. igh six {ight numberof competitors choice. No ther symbol, motto o distinguishing mark willbe placed on any part ofthe competition enty. The design and the documents ofeach competi shall be dispatched in single packol using the label (s) provided (No. 2). 41.26 Each design must be accompanied by a declarationfproof of identy form (No. 3) signed by the competitor of jint compatitors and tenclosad in the anvelope provided. Each compelilor must be prepared to salisty the Board of Assossors thal ho Is the Donafiéa author ofthe design he has submited 1.27 Competition designs delivered by hand should reach the Professional Adviser at his address given in 1.11 not later than (indicate date and time), Receipt wit date ané tine of deivery wil be issued by the promoter to the competitors. 1.28 Fret stage competion designs sent by post or through fonvarding agent must be despatched not later than (indicate dato this should be same as 1.27). Proot of despatch clearly showing the date of despatch shall be forwarded to the Professional Adviser separately wth a covering latter informing him of the despatch of the competion designs. The letier shall be on a plain paper unsigned fang only withthe six digit number 41.28 Fst stage compotion designs sont through post or through forwarding agont must reach the Professional Adviser at his adaross given in 1217 not Tater han nnn (ndeate date an tmo) 1,30 All drawings, documents, report and photographs should be packed together in a plain brown paper and sealed, This packet wil also include the sealed envelope (No. 3) containing the declaration! proof ofdentiy frm (No. 2), Ifthe packet has to travel along distance ‘may be despatched ina. wooden cre. Both the packet and the wooden crate wil bear only the name and adaress of the promater and the six digit number 1131. Instructons and date and time forthe submission of design inthe second stage will be issued at appropriate ime. INSURANCE OF COMPETITION DESIGN 1.32 Each competitor is responsible for insuring his enty agains oss, damage or nor-delvary upto the time of is rece by the professional ‘Advigor atthe adress given in 7.11 1.83 On receipt by the professional Adviser each entry wil be insured him on behalf of the promoter fr the sum of Rs i its rotur to the competitor after the award, This Sum wl also cover expenses forthe roturn of the design to te compeiitor JUDGING PROCEDURE (First Stage) 41.34 The promoter wil place 9 secretariat atthe disposal ofthe Board of Assessors to minute thelr meetings and record thelr decisions, 4.35 The deliverations of te Board of Assessors willbe secret. No member ofthe Board or Technical Adviser on member of the promoters’ staf or competition scretarat may dsclose ary deals ofthe compettions, deliberations or decisions. ‘The decisions ofthe Board of Assessors ars final and binding onthe promoter. 1.26. The judging ofthe frst stage envies is scheduled fo take place during the month of (indicate month and year) and any delay agreed by the Board of Aszessors willbe publily announced 1137 The Board of Assessors shall noity the promoter and the Professional Adviser ofits selection in wring by rovicing tham with the code numbers ofthe designs selected forthe second stage. 1.38 Only the Profesional Adviser i appointed shal open the relevant envelope (No.3) containing the dectaraionproof of deny form (No.3) and shail inform eivicually, the authortoam leader of each selected design by atelogram that hes team is ntied to partcipale in the ‘second stage The declaraton(proo of identity forms (No.8) shall then be resealed each in ils respective envelopes (No.3) which wl not be opened again Luni after the final award has been made, The names of those seleced to proceed tothe second slage wil nat be made publi 128INSTRUCTIONS TO SECOND STAGE COMPETITORS 1.29 Supplementary instructions approves by the Board of Assessors wil be issued by the Professional Adviser to all competitors selected ta proceed to the second siage. These instructions wll conform in ulin lo the presen conditions bul may include a more detailed specication Of the accommodaton, larger scale drawings to be prepared by the competitors, and ary adstional details which may appear necessary ‘rom the findings ofthe first stage. JUDGING PROCEDURE (Second Stage) 4.40. The promoter wil announce the award ofthe competition not later than two weeks after the judging has been complete 141 Acopy of the port ofthe Board of Assessors willbe sono each competitor atthe same ime as the Board's aware is made public DISQUALIFICATION 4142 Tho Board of Assessors may disqualify entries forthe following reasons: 1. If.despatched by post or through the forwarding agent to or delivered in person at the Professional Adviser’ address in 111 afer the last cate ime given in 1.28 and 1.29. 2, received by the Professional Adviser atthe address given in 1.11 by post or through forwarding agent ate the tat date ane time given in 1.28. 3. the competitor disregards any ofthe conditions ofthe competition. 4. Ifthe competitor attempts to influence any member ofthe Board of Assessors andlor discloses his identity any tie during the frst stage and second stage ‘TERMINATION OF THE COMPETITION 4143. against all expactatons entertained by the promt, the result ofthe compottions is such that none ofthe patcpants could be selected bythe Assessor for the socond stage, the competiton could be regarded as terminated and the Board of Assessors wil sloct for to rst ‘stago envio design for te award of tho second, thie and addtional prizes, No honoraria wl be pal ANNOUNCEMENT OF AWARD AND EXHIBITION 4.44 The promoter wil publish te award of the Boar of Assessors and inform the Council of Architecture after having firs informe the authors ofthe prize winning and premiated designs individually by telegrams ard confirmed by llr 1.45. All designs including those disqualified by the Board of Assessors will be exhibites from {indicate cate) we. (indicate date) at (indate address) together withthe copy ofthe signed report of the [Board of Aasessors The above dates of the exhbiton wil also be conveyed individually to all competitors in advance, 4.46 Names of all competitors will be displayed at the exhibition. However, competitors of designs not premiated may choose to remain anonymous, They should so indicate on the envelope containing heir Geclarationproof of identity form, RETURNING OF ENTRIES 1147 Within one month aftr elsing ofthe exhibition all ones except the design placed frst wil be retumed to the postal address given inthe ectaraton form, by the promotor a his own cost. If the delivery to any such addresses is not accepted a natfialion to that effoct willbe sent by the promoter by regislered post othe said postal address and tho enity willbe Kept bythe promoter wit him for collection by the Competitor for aperid of three months trom the date ofthe registered llter. After thatthe promoter will be free to dispose ofthe entry at wil RIGHTS 1148. Drawings ofthe designs winning the frst prize willbe retained by the promoter as his property 1149 Copyright of al designs including the designs winning the ‘st prize willbe that ofthe authors ofthe designs, 1150. Design awarded the frst prize only will be used bythe promote, 4151. The promoter’ right onthe designs awarded the frst prize covers one execution, Repetition ofthe sald design by the promoter willbe ‘withthe witen permission ofthe author and on confirmation of stable terms, 1152. No other designs whether premiated or not shall be used wholly or par by the promote, 4153. Each competitor shal retain the right of reproduction of his designs, SETTLEMENT OF DISPUTES 1.54 In the event of dispute not related to the judging or te award of the Board of Assestor, the seltlement wil be by arbitration without recourse tothe legal authorities, 19