Workbook Shortcut Keys

In this section, we will understand the basics of operating a workbook. We will learn how to
create a new workbook, open an existing workbook, and save a spreadsheet so that you don’t
lose any data or calculations that you have done. We will then go through how you can toggle
between several different sheets in a workbook.

Description Excel Shortcuts

1. To create a new workbook Ctrl + N

2. To open an existing workbook Ctrl + O

3. To save a workbook/spreadsheet Ctrl + S

4. To close the current workbook Ctrl + W

5. To close Excel Ctrl + F4

6. To move to the next sheet Ctrl + PageDown

 7. To move to the previous sheet Ctrl + PageUp

8. To go to the Data tab Alt + A

9. To go to the View tab Alt + W

10. To go the Formula tab Alt + M

Those were the Excel shortcuts that can help you navigate through your spreadsheet. Once the
workbook creation is done, the next key step is cell formatting.

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Cell Formatting Shortcut Keys

A cell in Excel holds all the data that you are working on. Several different shortcuts can be
applied to a cell, such as editing a cell, aligning cell contents, adding a border to a cell, adding an
outline to all the selected cells, and many more. Here is a sneak peek into these Excel shortcuts.

Description Excel Shortcuts

 11. To edit a cell F2

12. To copy and paste cells Ctrl + C, Ctrl + V

13. To italicize and make the font bold Ctrl + I, Ctrl + B

14. To center align cell contents Alt + H + A + C

15. To fill color Alt + H + H

16. To add a border Alt + H + B

17. To remove outline border Ctrl + Shift + _

18. To add an outline to the select cells Ctrl + Shift + &

19. To move to the next cell Tab

20. To move to the previous cell Shift + Tab

 21. To select all the cells on the right Ctrl + Shift + Right arrow

22. To select all the cells on the left Ctrl + Shift + Left Arrow

23. To select the column from the selected cell to the end of the
Ctrl + Shift + Down Arrow
table

24. To select all the cells above the selected cell Ctrl + Shift + Up Arrow

25. To select all the cells below the selected cell Ctrl + Shift + Down Arrow

In addition to the above-mentioned cell formatting shortcuts, let’s look at a few more additional
and advanced cell formatting Excel shortcuts, that might come handy.

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We will learn how to add a comment to a cell. Comments are helpful when giving extra
information about cell content. We will also learn how to find value and replace it with another
value in the spreadsheet. After this, we will look into how to insert the current time, current date,
activate a filter, and add a hyperlink to a cell. Finally, we will see how to apply a format to the
data in a cell.

Description Excel Shortcuts

 26. To add a comment to a cell Shift + F2

27. To delete a cell comment Shift + F10 + D

28. To display find and replace Ctrl + H

Ctrl + Shift + L
29. To activate the filter
Alt + Down Arrow

30. To insert the current date Ctrl + ;

31. To insert current time Ctrl + Shift + :

32. To insert a hyperlink Ctrl + k

33. To apply the currency format Ctrl + Shift + $

34. To apply the percent format Ctrl + Shift + %

 35. To go to the “Tell me what you want to do” box Alt + Q

After working with cell formatting Excel shortcuts, the next step is to understand how to work
with an entire row/column in Excel.

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Row and Column Formatting Shortcut Keys

In this section, we’ll look at some critical row and column formatting shortcuts.

We will understand how to delete rows and columns, hide and unhide the selected rows and
columns, and group and ungroup rows and columns.

Description Excel Shortcuts

36. To select the entire row Shift + Space

37. To select the entire column Ctrl + Space

38. To delete a column Alt+H+D+C

 39. To delete a row Shift + Space, Ctrl + -

40. To hide selected row Ctrl + 9

41. To unhide selected row Ctrl + Shift + 9

42. To hide a selected column Ctrl + 0

43. To unhide a selected column Ctrl + Shift + 0

44. To group rows or columns Alt + Shift + Right arrow

45. To ungroup rows or columns Alt + Shift + Left arrow

Now that we have looked at the different shortcut keys for formatting cells, rows, and columns, it
is time to jump into understanding an advanced topic in Excel, i.e. dealing with pivot
tables. Let’s look at the different shortcuts to summarize your data using a pivot table.

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Pivot Table Shortcut Keys

First, let’s create a pivot table using a sales dataset.

In the image below you can see that we have a pivot table to summarize the total sales for each
subcategory of the product under each category.

Fig: Pivot table using sales data

46. To group pivot table items Alt + Shift + Right arrow

The image below depicts that we have grouped the sales of bookcases and chairs subcategories
into Group 1.

47. To ungroup pivot table items Alt + Shift + Left arrow

 48. To hide pivot table items Ctrl + -

You can see below we have hidden the Chairs, Art, and Label subcategories.

49. To create a pivot chart on the same sheet Alt + F1

50. To create a pivot chart on a new worksheet F11

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