Professional Documents
Culture Documents
Workbook Shortcut Keys
Workbook Shortcut Keys
In this section, we will understand the basics of operating a workbook. We will learn how to
create a new workbook, open an existing workbook, and save a spreadsheet so that you don’t
lose any data or calculations that you have done. We will then go through how you can toggle
between several different sheets in a workbook.
Those were the Excel shortcuts that can help you navigate through your spreadsheet. Once the
workbook creation is done, the next key step is cell formatting.
A cell in Excel holds all the data that you are working on. Several different shortcuts can be
applied to a cell, such as editing a cell, aligning cell contents, adding a border to a cell, adding an
outline to all the selected cells, and many more. Here is a sneak peek into these Excel shortcuts.
22. To select all the cells on the left Ctrl + Shift + Left Arrow
23. To select the column from the selected cell to the end of the
Ctrl + Shift + Down Arrow
table
24. To select all the cells above the selected cell Ctrl + Shift + Up Arrow
25. To select all the cells below the selected cell Ctrl + Shift + Down Arrow
In addition to the above-mentioned cell formatting shortcuts, let’s look at a few more additional
and advanced cell formatting Excel shortcuts, that might come handy.
Our Data Analyst Master's Program will help you learn analytics tools and techniques to become
a Data Analyst expert! It's the pefect course for you to jumpstart your career. Enroll now!
We will learn how to add a comment to a cell. Comments are helpful when giving extra
information about cell content. We will also learn how to find value and replace it with another
value in the spreadsheet. After this, we will look into how to insert the current time, current date,
activate a filter, and add a hyperlink to a cell. Finally, we will see how to apply a format to the
data in a cell.
Ctrl + Shift + L
29. To activate the filter
Alt + Down Arrow
After working with cell formatting Excel shortcuts, the next step is to understand how to work
with an entire row/column in Excel.
In this section, we’ll look at some critical row and column formatting shortcuts.
We will understand how to delete rows and columns, hide and unhide the selected rows and
columns, and group and ungroup rows and columns.
Now that we have looked at the different shortcut keys for formatting cells, rows, and columns, it
is time to jump into understanding an advanced topic in Excel, i.e. dealing with pivot
tables. Let’s look at the different shortcuts to summarize your data using a pivot table.
In the image below you can see that we have a pivot table to summarize the total sales for each
subcategory of the product under each category.
The image below depicts that we have grouped the sales of bookcases and chairs subcategories
into Group 1.
You can see below we have hidden the Chairs, Art, and Label subcategories.
ddd