INF 4433E CAT 1

IF/10/19
Kipkemboi Solomon Towett
ERP design and implementation in Terem University
Enterprise Resource Planning (ERP) has been an essential tool in enterprise management for several
years, and it continues to evolve as technology advances. An ERP system is a software suite that
integrates all aspects of an enterprise's operations, including manufacturing, inventory management,
procurement, sales, finance, and human resources.
In recent years, the use of ERP systems has become increasingly popular, and it is now considered the
next frontier in enterprise management. ERP systems provide a comprehensive and real-time view of
the entire organization, enabling decision-makers to make informed decisions quickly and efficiently.
The design and implementation process of an ERP system for Terem University that will serve the
next 10 years would involve several key steps:
Key steps
1. Requirement Elicitation and Analysis:This involves identifying the university's
processes, resources, stakeholders, and their interrelationships. The CIO should engage
with the university's management team, faculty, staff, and students to understand their
needs and expectations. The CIO should also assess the university's current IT
infrastructure and systems to determine their compatibility with the proposed ERP system
2. Define the Scope: After elicitation and identification or requirement ,the next step is to
define the scope of the ERP system. This involves identifying the modules or functions that
will be included in the system, such as finance, human resources, student management,
research management, procurement, inventory management, and so on.
3. Identify Stakeholders: The next step is to identify the stakeholders who will be involved
in the ERP system design and implementation process. This includes key university staff,
such as IT personnel, finance personnel, human resources personnel, and other
departmental heads.
4. Select the ERP Vendor: After identifying the stakeholders and defining the scope of the
system, the next step is to select the ERP vendor. The vendor should have experience in
developing and implementing ERP systems for educational institutions and should have a
good track record of successful implementations.
5. Configure the System: The ERP system should be configured based on the university's
specific requirements. This involves customizing the system to meet the university's needs,
such as setting up chart of accounts, workflows, security settings, and other configurations.
6. Data Migration: Data migration is a critical process that involves transferring data from
the university's existing systems to the new ERP system. This process should be planned
and executed carefully to ensure that all data is transferred accurately and without any loss.
7. User Acceptance Testing: Once the system is configured and data migration is completed,
the next step is to conduct user acceptance testing. This involves testing the system with a
select group of users to ensure that the system meets the university's requirements and is
easy to use.
8. Training: The final step in the implementation process is to provide training to the
university staff on how to use the new ERP system. This training should be comprehensive
and include both technical training and user training.
 9. Evaluation: The evaluation of an ERP system should consider the specific needs and
requirements of the university, and the system's ability to meet those needs effectively and
efficiently.

In conclusion, the design and implementation of an ERP system for Terem University that will
serve the next 10 years requires careful planning, execution, and testing. The key to a successful
implementation is to define the scope, identify stakeholders, select the right vendor, configure the
system, migrate data, conduct user acceptance testing, and provide comprehensive training to
staff. By following these steps, the university can ensure a successful ERP system implementation
that will meet its requirements and serve it well for the next decade.
References
Lin, P., 2019. Design and implementation of financial accounting information
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Amini, M. and Abukari, A.M., 2020. ERP systems architecture for the modern age: A
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Information Sciences, 1(2), pp.70-90.
Mahar, F., Ali, S.I., Jumani, A.K. and Khan, M.O., 2020. ERP system implementation:
planning, management, and administrative issues. Indian J. Sci. Technol, 13(01), pp.1-
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Alsharari, N., 2022. the Implementation of Enterprise Resource Planning (Erp) in the
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