BAA 3733:ACCOUNTING INFORMATION SYSTEM

TOPIC MAINTAIN

11
TAXATION,
DIVIDEND
DATA AND
ACCOUNTING
TIME PERIOD
LEARNING OUTCOMES:

Upon completing this lesson, you will be able to:

 Using the Appropriate Account for Corporation Tax and Dividends

 Close year end account
 Effects of before and after year end processing

 INTRODUCTION

UBS Computerized Accounting System performs all your tedious financial records keeping and
reporting needs, which are normally found in manual accounting operation.

It is a comprehensive accounting software specially designed to suit the size and nature of your
business. You can use it as an independent package or a part of an independent package or as
part of an integrated business and management system.

UBS Computerized Accounting system is a comprehensive yet flexible financial solution package
that allows you to create and maintain full set accounts for Small and Medium Enterprise (SMEs).
It consists of General Ledger (GL), Debtor Ledger (AR) & Creditors Ledger (AP).
 Lesson 11 : Maintain taxation, dividend data and
accounting time

11.1 USING THE APPROPIATE ACCOUNT FOR CORPORATION TAX AND

DIVIDEND

To start off key in the transactions, we need to first understand the first step. The exercise is
based on the questions given in the exercise book. Please take note that this course requires practical
practices, hence we will use the lab as our lesson going.

However, we will also need to refer step by step process through this module. We will go step
by step method since this course are based on key in data using in one on one process. First we need to
sign into UBS Accounting system. Then we need to do each step from A to Z.

We will go through exercise to see the functions of each step that we will learn. This first
exercise is regarding a newly formed company, whose first month activities involved only cash
transactions. There is no opening balance, debtor, no creditor and stock value. The starting period is !
and steps involved are:

Step 1: Company Setting

Step 2: Create Chart of Account

Step 3: Organize Batches

Step 4: Transactions

Step 5: View / Print Reports

Step 6: Back up

11.2 CLOSE YEAR END ACCOUNT

11.2.1 Enter New Company Data

According to information given by UBS Accounting Exercise Book below are the company details;

Company Name: Shisa Electrical Company

Accounting Year: 01/01/2020 – 31/12/2020

Starting Period: 1

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 Lesson 11 : Maintain taxation, dividend data and
accounting time

To key in these basic information,

 Go to Housekeeping > Setup > Setting > Page 1

 Key in company name and details
 Key in “Last Accounting Year Closing Date = 31/12/2020. This date will affect “This Accounting
Year’s Opening and Closing Date.”
 Key in Starting Period = 1
 Key in Closing Period = 2
 Click OK button to exit

IMPORTANT NOTES!!

Key in Last Accounting Year Closing Date, followed by Enter, and then This Accounting Year
will be changed accordingly.

11.2 EFFECTS OF BEFORE AND AFTER YEAR END PROCESSING

As explained earlier, each ‘Account’ must have a code. In UBS, the format of the code is xxxx/xxx. The
steps to assign accounts code are:

 Go to General > General Ledger A/C Maintenance and click at Add button
 Key in Account Number = 1000/000, then press Enter
 Key in A/C Description (Account Title) = CAPITAL, then press Enter
 (Key in Special Account when necessary, otherwise just Enter)
 Key in (or select from the list below) Account Type = A, then click at Save button
 Proceed to second account number…. And so on until complete all 8 set as shown in the Exercise
book. Once you finished, click at Exit button.

IMPORTANT NOTES!!
Do not forget to save each account number that you created. You must also select the
correct account type. For example: Account type for Salary Account should be M, if you
wrongly selected L, the salary amount will appear in Profit and Loss Account as Other
Expense
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 Lesson 11 : Maintain taxation, dividend data and
accounting time

SUMMARY

In summary, this step-by-step process will help you in key in the data into the software much
easier. You must remember that the amount of transactions that you need to key in daily might
be big. So by having the step will ease your burden in key the transaction into the UBS
Accounting Software.

KEY TERMS
Chart Of Account
Last Accounting Year Closing Date
This Accounting Year Opening and Closing Date
Accounting Year
Housekeeping

SUPPLEMENTARY MATERIALS

Check out my Prezi on Presentation at https://www.slideshare.net/rosfashihah/a-guide-to-ubs-

accounting-task-the-simple-steps-to-record-business-transaction

REFERENCES

1. UBS Accounting, Self Study Guide, UBS Corporation Sdn. Bhd., 2016 Edition

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 Lesson 11 : Maintain taxation, dividend data and
accounting time

For more details, you may refer to the ID checklist.

NOTE: This document shall be saved as ELV-COURSECODE-LP##-V1.docx for standardization.

Example: ELV-MPU2333-LP03-v1.docx.

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