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Review
a r t i c l e i n f o a b s t r a c t
Article history: Background: Nurses are expected to be the largest users of electronic medical records in hospitals. Liter-
Received 15 October 2018 ature specific to measuring the impacts of an electronic medical record implementation on the quality
Received in revised form of nursing work has not been examined.
15 November 2018
Aim: Report a scoping review to identify measures useful to evaluate the nursing benefits of electronic
Accepted 16 January 2019
medical records implementation in the Australian hospital context.
Available online xxx
Methods: Search terms included combinations of synonyms for: nursing, electronic medical record, and
healthcare quality. Data were extracted from eligible papers using an established five-step scoping review
Keywords:
Electronic medical record process. Eligible papers and extracted data were independently checked by two reviewers.
Evidence-based practice Findings: 120 papers were located by systematic searching of five databases and grey literature from
Nursing research peak bodies. A framework integrating three domains of nursing work with Donabedian’s quality model
Patient safety resulted in a matrix of 168 measures relevant to evaluating technology impact on the quality of nursing
Quality work.
Scoping review Discussion: Measures addressed structures, processes and outcomes of nursing work for fundamental
nursing care and harm prevention; however a gap emerged in relation to measuring individualised nurs-
ing care. Variability in measures and mixed reports of impacts of electronic medical records on nursing
work and patient care delivery were identified.
Conclusion: The scoping review identified measures useful to inform a quality assessment framework to
examine nursing benefits of electronic medical records in Australian hospitals. Next steps include testing
the validity, reliability and sensitivity of indicators to evaluate the impact of an implementation strategy.
Future research should identify measures to examine quality of individualised care.
© 2019 Australian College of Nursing Ltd. Published by Elsevier Ltd.
Contents
Summary of relevance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 00
Problem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 00
What is already known . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 00
What this paper adds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 00
1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 00
1.1. Background and theoretical framework . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 00
1.2. Review question . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 00
2. Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 00
3. Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 00
3.1. Structure measures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 00
∗ Corresponding author at: C/O Dr Bernice Redley, Level 2 I Block, Centre for Quality
and Patient Safety Research – Monash Health Partnership, Monash Medical Centre
Clayton, 246 Clayton Road, Clayton, Victoria, 3168, Australia.
E-mail address: rebecca.jedwab@monashhealth.org (R.M. Jedwab).
https://doi.org/10.1016/j.colegn.2019.01.003
1322-7696/© 2019 Australian College of Nursing Ltd. Published by Elsevier Ltd.
Please cite this article in press as: Jedwab, R. M., et al. Measuring nursing benefits of an electronic medical record system: A scoping
review. Collegian (2018), https://doi.org/10.1016/j.colegn.2019.01.003
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2 R.M. Jedwab et al. / Collegian xxx (2018) xxx–xxx
Summary of relevance where nursing care takes place. Little is known about how, and if,
implementation of an EMR translates into direct or indirect benefits
Problem for nursing work, and how these relate to patients’ outcomes sen-
sitive to nursing care quality. This paper reports a scoping review
Measurement of electronic medical record implementation to identify measures useful to evaluate the nursing benefits of EMR
benefits need to capture the quality and safety focus of nursing implementation relevant to the Australian hospital context. The
practice in Australian hospitals. outcomes are expected to inform a strategy to evaluate the impact
of EMR implementation on the quality and safety of nursing work.
What is already known
1.1. Background and theoretical framework
Evaluations of the benefits of electronic medical records often
overlook nurses’ critical role in quality and safety of healthcare
In Australia, the transition from paper to electronic health
delivery.
records has been a slow but inevitable process. As a late adopter,
the Australian healthcare system has the unique opportunity to
What this paper adds learn from international EMR implementation and mitigate poten-
tial problems. International literature reporting benefits of EMR
This review identified a matrix of measures to inform evalua- implementation typically focuses on financial issues or use of EMR
tion of the impact of electronic medical record implementation on by physicians. This is reflective of US style systems, founded on
the quality and safety of nursing work in Australian hospitals. A models of privatised billing, where most vendors originate. In
gap in measures to examine nurses’ delivery of individualised or contrast, nursing practice in the Australian healthcare system is
condition-specific care was identified. based on a British model of care that is patient-centred, multi-
disciplinary, quality focussed and predominantly publicly funded.
1. Introduction Nursing practice in Australia is underpinned by the nursing process
of cyclical steps of assessment, planning, intervention and evalua-
Electronic medical record (EMR) systems are changing the tion of patient care (Kitson, Conroy, Kuluski, Locock, & Lyons, 2013)
landscape of healthcare practice globally. Replacing traditional and informed by national quality and professional standards.
paper-based information systems, EMRs provide nurses with a cen- Since the 1990s, a large number of indicators have been used to
tralised and accessible source of electronic clinical information. benchmark healthcare quality standards, and subsequent patient
Electronic systems can offer a range of opportunities to improve outcomes, to encourage clinical practice improvements in nursing
nurses’ work through access to information, enhanced workflows care delivery across settings and jurisdictions (Brown, Donaldson,
and guidance for care practices. To date, evaluations of the benefits Bolton, & Aydin, 2010; Burkett, Martin-Khan, & Gray, 2017). How-
of EMR systems reported in international healthcare literature tend ever, little is known about whether these indicators are useful to
to reflect a focus on economic drivers such as revenue and busi- examine impacts of EMR implementation. Literature evaluating
ness management, rather than the quality and safety of patient care EMR implementation for nursing work is sparse, and the limited
that underpins nurses’ work in Australia’s predominantly publicly work available reporting the impacts of technology on the quality
funded health system (Australian Commission on Safety & Quality of nursing work is inconsistent (Nguyen & Wickramasinghe, 2017;
in Health Care, 2017b). Rogers, Sockolow, Bowles, Hand, & George, 2013; Zhang & Zhang,
There has been limited evaluation of the healthcare quality and 2016).
safety benefits of EMR implementation. In particular, potential ben- As the largest professional workforce in hospitals, nurses have
efits specific to the quality and safety of nursing care are often a critical role in successful EMR implementation and subsequent
overlooked despite nurses’ critical roles in healthcare delivery. impacts on patient care (Advisory Board International Global Centre
Nursing professionals comprise the largest proportion of the health for Nursing Executives, 2015; Snowden & Kolb, 2017). In Australia,
workforce (Australian Institute of Health & Welfare, 2018), hence nurses work both autonomously and collaboratively with other
are the highest users of EMRs in hospitals. Nursing care directly health professionals to deliver safe, high quality care. Legisla-
influences patient care outcomes in hospitals. However, examina- tion, professional standards, codes and guidelines regulated by
tions of the benefits of EMR have often failed to capture impacts the Nursing and Midwifery Board of Australia guide nurses’ prac-
on nursing work and clinical workflows across the many contexts tice, whilst the Australian Commission on Safety and Quality in
Please cite this article in press as: Jedwab, R. M., et al. Measuring nursing benefits of an electronic medical record system: A scoping
review. Collegian (2018), https://doi.org/10.1016/j.colegn.2019.01.003
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R.M. Jedwab et al. / Collegian xxx (2018) xxx–xxx 3
Health Care guide the practices and standards of the health ser- organisation of the primary author (RJ) were included to ensure rel-
vices (Australian Commission on Safety & Quality in Health Care, evance to the Australian nursing context. Synonym combinations
2017a; Nursing & Midwifery Board of Australia, 2018a, 2018b, of the search terms used are presented in Table 1.
2018c). Healthcare in Australia is expected to be safe, high quality, Step 4: The titles, abstracts and full text of identified papers were
consumer-centred, driven by information and organised for safety independently screened by two members of the research team to
(Australian Commission on Safety & Quality in Health Care, 2017a). exclude papers that did not meet the inclusion criteria. Inclusion
Implementing a hospital EMR system is therefore expected to sup- criteria included English language papers, full text availability, and
port nurses to meet their professional responsibilities across the publication within the last 15 years (after 2002) to ensure rele-
three domains of clinical nursing work: vance to current clinical practices and EMR implementation. All
study designs and document types were included in the scoping
1 Meeting the fundamental care needs of patients. This includes review including theses and literature reviews. Exclusion criteria
physiological, psychological, sociocultural, comfort, mobility, were limited to non-English language articles, opinion papers and
nutrition, elimination, environment, hydration and hygiene those considered not relevant to nursing work or EMR implemen-
needs (Kitson et al., 2013). tation.
2 Preventing iatrogenic harms. Up to one in four patients may expe- Step 5: Data extraction was guided by Donabedian’s structure-
rience an in-hospital complication or harm, most of which are process-outcome quality of care model (Donabedian, 1988) and
preventable through consistent high quality care (Nabhan et al., a framework of three interrelated domains of nursing work:
2012). Preventable harms contribute significant financial, phys- 1) Fundamentals of nursing care (Kitson et al., 2013); 2) Pre-
ical and emotional burdens to patients, their families and the venting complications and harms of hospitalisation (Australian
healthcare system (Duckett, Jorm, Danks, & Moran, 2018). Commission on Safety & Quality in Health Care, 2017a; Redley &
3 Providing patient-centred, condition-specific care. Nursing care Baker, 2018; Redley & Raggatt, 2017); and 3) Tailored condition-
should be tailored to the patient’s preferences and goals, and specific and individualised care (Australian Commission on Safety
planned and delivered in partnership with the patient and & Quality in Health Care, 2017a; Kitson et al., 2013).
healthcare team (Nursing & Midwifery Board of Australia, 2016).
Please cite this article in press as: Jedwab, R. M., et al. Measuring nursing benefits of an electronic medical record system: A scoping
review. Collegian (2018), https://doi.org/10.1016/j.colegn.2019.01.003
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Table 1
Themes and keywords used in scoping review search.
Theme Keywords
EMR (Electronic medical record) electronic OR comp* OR auto* OR informat* record OR syst*
Nursing nurs* care
Healthcare health OR medic* communicat* “length of stay”
Benefit benefit OR adv* OR impact OR outcome
Medication medicat* OR ADE OR advers* OR drug* OR effect* OR error
Falls fall*
Pressure Injuries pressure AND injur* OR ulcer
Nutrition nutrit* OR diet
HAIs (Hospital-acquired infections) wound* OR CLABSI OR UTI sepsis OR septic delirium
VTE prophylaxis (Venous thromboembolism) VTE OR clot OR DVT OR PE OR prophylaxis
(Donabedian, 1988), presented in Table 3. This matrix assisted with tribution and characteristics of nursing time on tasks (n = 10), and
identification of duplication and gaps in measures. nursing documentation (n = 13).
Please cite this article in press as: Jedwab, R. M., et al. Measuring nursing benefits of an electronic medical record system: A scoping
review. Collegian (2018), https://doi.org/10.1016/j.colegn.2019.01.003
COLEGN-587; No. of Pages 21
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review. Collegian (2018), https://doi.org/10.1016/j.colegn.2019.01.003
Please cite this article in press as: Jedwab, R. M., et al. Measuring nursing benefits of an electronic medical record system: A scoping
Table 2
Paper characteristics and measures.
Paper Citation Country Paper type Data Collection Timing Participants Discipline Stage of EMR Domain of nursing Measures Context
implementation work
Australian Council Australia Guideline N/A N/A All healthcare N/A Nursing Care Delivery Preventing harms of Australian healthcare
on Health Care professionals hospitalisation system
Standards (ACHS),
2010
Australian Institute Australia Guideline N/A N/A All healthcare N/A Nursing Care Delivery Preventing harms of Australian healthcare
of Health and professionals hospitalisation system
Welfare (AIHW),
2018
Akhu-Zaheya et al., Jordan Primary research Not specified 217 in paper group (1 Nursing Post-implementation Documentation Content and Hospital (medical and
2017 site), 217 in EHR group (2nd site) documentation surgical wards)
(2nd site)
Ali & Sieloff, 2017 USA Primary research Not specified 232 Nursing Not specified Documentation Standardised nursing Online
terminology within
ARTICLE IN PRESS
electronic health
records
Allen et al., 2014 USA Primary research Not specified Number not stated Nursing and Medical Post-implementation Hospital-acquired EMR-based Medical and surgical
5
6
Table 2 (Continued)
Paper Citation Country Paper type Data Collection Timing Participants Discipline Stage of EMR Domain of nursing Measures Context
implementation work
Bates & Gawande, USA Review Not specified N/A All healthcare N/A Nursing Care Delivery Monitoring, accessing Hospital and
2003 professionals information, alerts and community
responding to clinical
deterioration
Baysari et al., 2016 Australia Primary research Not specified Nursing and Medical Nursing and Medical Post-implementation Deep Vein Thrombosis Electronic risk Hospital
clinicians assessment tool for VTE
Bingham, Fossum, Australia Primary research 1 day in September 422 patient events Nursing and Medical N/A Clinical Deterioration Clinical review criteria Hospital
Barratt, & Bucknall, 2013 documentation and
2015 escalation
Blackman et al., Australia Primary research Not specified 289 Nurses and Nursing and Midwifery N/A Missed Nursing Care Missed nursing care Hospital
2015 Midwives and rationales
Bond & Raehl, 2007 USA Database Not specified 2,836,991 patients in Nursing, Medical and N/A Medication Safety Medication Hospital
885 hospitals Pharmacy management,
education and
ARTICLE IN PRESS
mortality
Bragadottir, Iceland Primary research Not specified 864 Nurses Nursing N/A Missed Nursing Care Missed nursing care Hospital
Kalisch, & and rationales
Paper Citation Country Paper type Data Collection Timing Participants Discipline Stage of EMR Domain of nursing Measures Context
implementation work
Cox, 2011 USA Primary research October 2008 - May 347 patients Nursing N/A Pressure Injuries Pressure injury Hospital – intensive
2009 incidence in critical care unit
care patients
Despins, 2017 USA Systematic review Not specified N/A Nursing and Medical Post-implementation Hospital-acquired Sepsis detection Not specified
infections
Dowding et al., USA Primary research 2003-2009 29 hospitals Nursing Pre- and Pressure Injuries Pressure injury and Hospital
2012 post-implementation falls risk assessments
and rates of incidences
Dunton et al., 2007 USA Review Not specified N/A Nursing N/A Falls Nursing care delivery Hospital
(total nursing hours per
patient day, percentage
of hours supplied by
RNs, and years of
experience in nursing)
Dunton et al., 2004 USA Primary research 2000 (Not specified N/A Nursing N/A Falls Falls, amount of Hospital
ARTICLE IN PRESS
further) nursing hours per
patient, skill mix and
presence of casual staff
7
8
Table 2 (Continued)
Paper Citation Country Paper type Data Collection Timing Participants Discipline Stage of EMR Domain of nursing Measures Context
implementation work
Hakes & USA Primary research July 2004 and July 2015 Pre = 220 nursing Nursing Pre- and Documentation Documentation time Hospital
Whittington, 2008 hours, post = 260 post-implementation
nursing hours
Harrison et al., USA Primary research Not specified 587 patients Nursing and Medical N/A Hospital-acquired Test for electronic Hospital
2015 infections sepsis detection
Hauck & Zhao, Australia Primary research 2005-2006 Approx 200,000 All healthcare N/A Nursing Care Delivery Adverse drug reaction, Hospital
2011 patient episodes professionals infection, pressure
injury
Haynes et al., 2011 USA Primary research 8 months (Not 2 hospitals Nursing, Medical and Post-implementation Hospital-acquired Adminsitration of Hospital
specified further) Pharmacy infections post-operative
antibiotics
Herasevich, Pieper, USA Primary research Not specified 1 hospital Nursing and Medical N/A Hospital-acquired Electronic sepsis Hospital
Pulido, & Gajic, infections detection
2011
ARTICLE IN PRESS
Hollenbeak, 2011 USA Review Not specified N/A Nursing, Medical and N/A Hospital-acquired Incidence and costs of Hospital
Pharmacy infections catheter-related
bloodstream infections
Table 2 (Continued)
Paper Citation Country Paper type Data Collection Timing Participants Discipline Stage of EMR Domain of nursing Measures Context
implementation work
Kalisch, Tschannen, USA Primary research Not specified 11 hospitals Nursing N/A Missed Nursing Care Missed nursing care, Hospital
& Lee, 2012 nursing hours per
patient, falls,
Keenan et al., 2013 USA Primary research Not specified 200 hours of Nursing N/A Communication Nurse communication Hospital
observations and documentation
Khan et al., 2015 USA Primary research Not specified 92 patients Nursing and Medical N/A Delirium Delirium diagnosis, Hospital
mortality, readmission,
risk screening and
length of stay
Khurana et al., USA Primary research 29 April 2011 until 30 312,214 patients across Nursing and Medical Post-implementation Hospital-acquired Incidences of sepsis, Hospital
2016 June 2013 24 hospitals infections length of stay,
mortality
Kurczewski, Sweet, USA Primary research Before = July 2012 to West Virginia Nursing and Medical Post-implementation Hospital-acquired Sepsis interventions Hospital
McKnight, & September 2012, University (WVU) (pre- and post-alert infections
ARTICLE IN PRESS
Halbritter, 2015 after = January 2013 to Hospitals in 2012 activation)
March 2013 (Further details not
specified)
9
10
Table 2 (Continued)
Paper Citation Country Paper type Data Collection Timing Participants Discipline Stage of EMR Domain of nursing Measures Context
implementation work
Miller et al., 2016 USA Primary research Admissions during 230 patients Nursing N/A Pressure Injuries Pressure injury risk Hospital
2011 assessment, incidence
and risk factors and
nutritional status
Moon et al., 2018 South Korea Primary research Baseline September Baseline = 3284, Nursing Post-implementation Delirium Delirium incidences Hospital – intensive
2009 – April 2012, External (pre- and and risk factors care unit
External validation validation = 325, 3 post-automated
May 2012 – July 2012, months post- delirium risk
3 months implementation = 263, assessment)
post-implementation 1 year post-
November 2013 – implementation = 431
January 2014, 1 year
ARTICLE IN PRESS
post-implementation
August 2014 –
December 2014
Paper Citation Country Paper type Data Collection Timing Participants Discipline Stage of EMR Domain of nursing Measures Context
implementation work
Pageler et al., 2014 USA Primary research Baseline = June 2009 - 24-bed unit Nursing and Medical Post-implementation Hospital-acquired CLABSI rate, Hospital – intensive
30 April 2011, infections central-line care unit
intervention = 1 documentation,
September 2011 – 31 compliance with
December 2012 dressing, cap and port
changes and insertion
kit
Paul & Robinson, Australia Review N/A N/A Nursing and Medical Post-implementation Medication Safety Adverse drug events, Hospital
2012 communication and
documentation
Piscotty, Kalisch, USA Primary research Autumn 2014 124 Nurses Nursing Post-implementation Missed Nursing Care Missed nursing care Hospital
Gracey-Thomas, & reminders
Yarandi, 2015
Plaskitt et al., 2015 UK Primary research Not specified Nurses (no further Nursing Post-implementation Pressure Injuries Pressure injuy risk and Hospital
information specified) occurence
ARTICLE IN PRESS
Ray, Laur, & UK Review N/A N/A All healthcare N/A Malnutrition Incidences of Hospital and
Golubic, 2014 professionals malnutrition community
Redley & Raggatt, Australia Primary research 2015 11 health services Nursing N/A Nursing Care Delivery Number of risk Hospital and
11
12
Table 2 (Continued)
Paper Citation Country Paper type Data Collection Timing Participants Discipline Stage of EMR Domain of nursing Measures Context
implementation work
Smith et al., 2006 USA Primary research 1 October 1999 -31 Outpatients Nursing, Medical and Post-implementation Medication Safety Medication Hospital
December 2002 Pharmacy (pre- and post-alert prescriptions
(includes 12 months implementation)
pre-alert
implementation and 27
months
post-implementation
Stalpers, de The Systematic review Not specified N/A Nursing N/A Nurse-Sensitive Nurse education, Hospital
Brouwer, Kaljouw, Netherlands Outcomes experience and staffing
& Schuurmans, hours and falls,
2015 pressure injuries and
ARTICLE IN PRESS
communication
Stevenson & Sweden Primary research 2-week period 21 Nurses Nursing Post-implementation Nurse and Patient Nurse satisfaction with Hospital
Nilsson, 2012 November - December Experience EMR documentation
Table 2 (Continued)
Paper Citation Country Paper type Data Collection Timing Participants Discipline Stage of EMR Domain of nursing Measures Context
implementation work
Tsai & Kong, 2013 Australia Primary research Not specified 4 healthcare All healthcare Post-implementation Nurse and Patient Knowledge of Hospital and
organisations professionals Experience processes and use of community
technology
Tubaishat et al., Jordan Primary research Not specified Electronic = 43, Nursing Post-implementation Pressure Injuries Pressure injury Hospital
ARTICLE IN PRESS
2015 Paper = 39 patients documentation
completeness and
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Table 3
Included Structure, Process and Outcome measures for each Nursing domain.
Please cite this article in press as: Jedwab, R. M., et al. Measuring nursing benefits of an electronic medical record system: A scoping
review. Collegian (2018), https://doi.org/10.1016/j.colegn.2019.01.003
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COLEGN-587; No. of Pages 21 ARTICLE IN PRESS
R.M. Jedwab et al. / Collegian xxx (2018) xxx–xxx 15
Table 3 (Continued)
as strategies to prevent pressure injury and falls) in nursing docu- on specific tasks expected to be impacted by electronic systems. For
mentation (Johnson, Jefferies, & Nicholls, 2012). Proposed benefits example, nursing time using paper documents or a computer have
of using a standard nursing language in an EMR include support for often been used to measure change when introducing electronic
care quantification, benchmarking, and research capabilities (Ali & systems (Liu et al., 2018; Park, Blegen, Spetz, Chapman, & De Groot,
Sieloff, 2017; Runciman et al., 2009; Saranto et al., 2014). Identify- 2015).
ing a standard nursing language suitable for the Australian context Studies that measured the impacts of technology on nursing
was beyond the scope of this review and provides a focus for further work in relation to the quantity, frequency and/or duration of time
study. nurses spend on direct and indirect patient care report inconsistent
findings (Asaro & Boxerman, 2008; Callen et al., 2013; Liu et al.,
2018; Park et al., 2015). This is likely impacted by limitations such
3.1.2. Nurse work-time distribution
as inconsistent or unclear classifications or categories of nursing
The structure of nursing work has been examined using the
work across the studies, variability in the measurement methods
duration and distribution of time spent on nursing activities,
and tools (for example, continuous versus intermittent data cap-
patterns in nurses’ work and workflows. Studies have typically
ture; direct observation versus self-report) and the way data are
examined broad categories of nursing work such as: direct patient
reported (for example, proportion of nurse work time versus dura-
care (for example, at the bedside, fundamental nursing activi-
tion in minutes).
ties such as observations, hygiene, wound care, and medication
management), indirect patient care (such as administrative bur-
den, completing standard risk and assessment forms, non-nursing 3.1.3. Nursing documentation
services and equipment gathering) and other categories (such Data to examine nursing documentation was most often cap-
as interruptions, multitasking and waste) (Chaboyer et al., 2008; tured using the time nurses spend working on care records. Studies
Duffield, Gardner, & Catling-Paull, 2008; VanFosson, Jones, & Yoder, reporting impacts of implementing an EMR system on nursing
2016). In addition, studies have also examined nurses’ time spent documentation were inconsistent. For example, a meta-analysis
Please cite this article in press as: Jedwab, R. M., et al. Measuring nursing benefits of an electronic medical record system: A scoping
review. Collegian (2018), https://doi.org/10.1016/j.colegn.2019.01.003
G Model
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by Campanella et al. (2016) reported a decrease in nurses’ time 3.3.2. Preventable patient harms and complications
spent on documentation after introducing electronic documen- Nurse-sensitive patient safety outcomes such as rates of falls
tation. Alternatively, an earlier paper by Chaudhry et al. (2006) and pressure injuries were frequently used to measure nursing
identified two studies reporting a decrease in nursing documen- care quality (Dunton, Gajewski, Taunton, & Moore, 2004; Dunton,
tation time with an electronic system, and one study that found no Gajewski, Klaus, & Pierson, 2007; Lake, Shang, Klaus, & Dunton,
change. 2010). One study suggested implementing an EMR system can
Data about the quantity, quality and timeliness of nursing directly influence multiple patient safety outcomes impacted by
documentation, identified as important in professional standards nursing care, for example, the number of falls and pressure injury
(Australian Commission on Safety & Quality in Health Care, 2017a; incidences (Dowding, Turley, & Garrido, 2012.
Nursing & Midwifery Board of Australia, 2016), were infrequently
captured. A study comparing electronic and paper nursing doc- • Medication safety
umentation at two hospital sites reported introducing electronic
records improved the structure and processes for nursing docu- A reduction in medication errors was commonly reported as
ments; however the quantity and quality of nursing documentation a patient safety outcome of introducing electronic information
was superior in paper records (Akhu-Zaheya, Al-Maaitah, & Bany systems. A number of studies reported that EMR systems with elec-
Hani, 2017). One Australian study reported nursing assessment tronic medication management components, such as alerting and
documentation improved in the EMR, but not timeliness (Wang, clinical decision support, could reduce the frequency of some errors
Yu, & Hailey, 2013). Benefits of electronic documentation have been (for example, missed dose, erroneous dosing, duplication, prescrib-
attributed to structures that support automated author identifi- ing and administration) and eliminate others (such as handwriting
cation, time stamping, increased legibility, contemporaneous and interpretation, exceeding dose limits) (Amato et al., 2017; Brown
chronological-order information inputs (that are consistent with et al., 2017; Campanella et al., 2016; Forni, Chu, & Fanikos, 2010;
requirements of the Healthcare Information and Management Sys- Hoover, 2016; Jheeta & Franklin, 2017; Mattison, Afonso, Ngo, &
tems Society (HIMSS) standards) (Chand & Sarin, 2014). Mukamal, 2010; Nebeker, 2002; Roberts et al., 2010; Seidling et al.,
2007, 2010; Smith et al., 2006).
3.2. Process measures
• Hospital-acquired infections
Process measures included factors that facilitated outcomes of
care delivery (Donabedian, 1988). In this study, nine process mea- EMR systems with automated algorithms have been successfully
sures captured the workflows involved in delivering nursing care. used to identify incidences of infections or sepsis, and provide clin-
In particular, measures of communication between nurses and the ician support for early detection and treatment (Allen et al., 2014;
healthcare team emerged as a key factor impacted by EMR imple- Lo, Lee, & Liu, 2013; Pageler et al., 2014).
mentation.
• Deep vein thrombosis
3.2.1. Communication
Examination of communication activities such as face-to-face Implementation of EMR systems has been associated with
interactions, telephone calls and accessing information often used reduced rates of deep vein thrombosis, and increased compliance
duration and frequency to draw conclusions about the impact of with risk assessment and prophylaxis processes (Baysari et al.,
technology on nurse communication practices. Timely and effective 2016; Saum & Reeves, 2016).
communication between multi-disciplinary team members and
the patient has been associated with improved patient outcomes • Clinical deterioration
(Bardach, Real, & Bardach, 2017; Leonard, Graham, & Bonacum,
2004; Sutcliffe, Lewton, & Rosenthal, 2004). A wide range of changes Measures of clinical deterioration such as rates of clinical esca-
in intra- and inter-professional communication patterns between lation and cardiac arrests have been successfully measured and
healthcare staff was also reported. For example, nurses were found monitored using EMR systems (Osheroff et al., 2007; Wright et al.,
to spend less time in face-to-face communication with other 2009, 2011). However, measurement of benefits for nurses’ roles in
healthcare professionals after EMR implementation (Keenan, Yakel, the documentation of clinical risk, detection or escalation responses
Dunn Lopez, Tschannen, & Ford, 2013; Taylor, Ledford, Palmer, & to patient deterioration is lacking.
Abel, 2014). A gap in the availability of measures to capture the
quality and effectiveness of nurse communication processes with • Delirium
EMR implementation was identified.
Introduction of an EMR has been shown to improve documen-
3.3. Outcome measures tation of delirium outcome measures such as risk identification,
assessment, management and implementation of nursing inter-
Outcome measures captured the consequences of care delivery ventions (Moon, Jin, Jin, & Lee, 2018; Oh, Park, Jin, Piao, & Lee,
(Donabedian, 1988) and were the most prevalent measures identi- 2014; Rudolph, Doherty, Kelly, Driver, & Archambault, 2016; Swan,
fied in this review (n = 135). Identified outcome measures included Becker, Rickie Brawer, & Sciamanna, 2011).
missed nursing care (n = 27), preventable patient harms sensitive to
nursing care quality (n = 102), length of stay (n = 1) and experience • Pressure injuries
and satisfaction (n = 5).
Reporting of the incidence of pressure injury, compliance
3.3.1. Missed nursing care with risk assessment, and implementation of interventions for
Perceptions of missed nursing care has been used as a proxy pressure injury prevention are common outcome measures of
outcome indicator for the quality of nursing care (Griffiths et al., EMR implementation (Australian Commission on Safety & Quality
2017), but has not yet been examined in the specific context of in Health Care, 2017a). Reports of increased rates of hospital-
EMR implementation. acquired pressure injuries with EMR implementation have been
Please cite this article in press as: Jedwab, R. M., et al. Measuring nursing benefits of an electronic medical record system: A scoping
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attributed to improved reporting and completion of risk assess- measures should be undertaken in conjunction with examining
ments by nurses (Gunningberg, Fogelberg-Dahm, & Ehrenberg, nursing time spent on care activities, to identify how any released
2009; Plaskitt, Heywood, & Arrowsmith, 2015). time is spent. The presumption in some studies that increased
nursing documentation time is an unnecessary clinical burden
• Falls may need to be reconsidered (Keenan et al., 2013; Kim, Coiera,
& Magrabi, 2017) particularly if EMR implementation is associ-
Consistent with findings of increased reporting of pressure ated with improved quality of nurse documentation and facilitates
injuries with EMR implementation, falls outcome measures such increased time with patients, and subsequent improved patient
as reporting of incidence, compliance with completion of risk care outcomes. Duration of nurse time spent on documentation
assessments and implementation of preventative interventions should be cautiously used as an independent measure of EMR
have similarly increased with EMR implementation (Australian impact on nurses’ work.
Commission on Safety & Quality in Health Care, 2017a). The quality of communication between nurses and the broader
healthcare team has often been associated with preventable patient
• Malnutrition harms (Australian Commission on Safety & Quality in Health Care,
2017a; Duckett et al., 2018). Examinations of nurse communica-
tion were limited in this review, and most often focussed on nurse
In one study, introducing an EMR improved the efficiency and
time spent with patients as a proxy measure of communication
effectiveness of identifying patients’ nutritional deficits (Rossi,
with patients. As primary caregivers, nurses play a central role in
Campbell, & Ferguson, 2014).
ensuring the effective intra- and inter-disciplinary communication
required for ongoing patient care. It is recognised that EMR systems
3.3.3. Length of stay
have complex influences on nurse communication, but potential
Reports of the impacts of implementing an EMR system on hos-
risks or benefits are not well measured in current literature, high-
pital length of stay (LOS) is variable (Thompson, O’Horo, Pickering,
lighting a gap in available measures (Hripcsak, Vawdrey, Fred, &
& Herasevich, 2015). Two studies reported increased patient LOS
Bostwick, 2011).
after implementation of an EMR system (Furukawa, Raghu, & Shao,
Outcome measures were comprehensively captured in this
2010; Ward, Froehle, Hart, Collins, & Lindsell, 2014); however,
review; however, it is difficult to attribute many outcomes to direct
Furukawa et al. (2010) reported the increase returned to pre-
nursing benefits of an EMR system implementation due to poor
implementation baseline approximately eight weeks later. This
process measures. For example, identification of risk, compliance
finding suggests the impact of EMR on LOS may vary over the
with risk assessment completion, and initiation and evaluation of
stages of implementation, hence hospital LOS should be viewed
preventative interventions were identified as vital components to
cautiously as an early outcome measure of EMR implementation.
the success of an outcome measures, but their evaluation in EMR
This parameter may be best evaluated over the long term.
implementation was inconclusive.
The measures identified in this review were variable, with lim-
3.3.4. Experience and satisfaction ited evidence available for the relevance of many to expected
Reports of nurses’ experiences and satisfaction with EMRs are nursing care benefits of EMR implementation. These findings are
mixed. For example, studies by Harmon, Fogle, and Roussel, (2015) comparable to other syntheses of EMR literature to examine the
and Takian, Sheikh, and Barber, (2012) found that nurses’ attitudes quality of available evidence and contextual challenges faced with
towards the EMR were more positive 3–5 years post-EMR imple- EMR adoption (Eden, Burton-Jones, Scott, Staib, & Sullivan, 2017).
mentation, whilst Stevenson, Nilsson, Petersson, and Johansson This literature has highlighted the importance of close monitor-
(2010)’s review reported that nurses were dissatisfied with EMR ing of EMR implementation using valid and reliable measures
systems as they felt they did not support clinical practice. Interest- to detect unintended consequences on decision-making and sub-
ingly, Kossman and Scheidenhelm (2008) reported that although sequent effects on patient care (Bardach et al., 2017; Bates &
nurses preferred the efficiency and accessibility of information in Gawande, 2003).
an EMR system, it hindered inter-disciplinary communication and The suite of indicators identified in the review (see Tables 2 and
was time-consuming to use. These mixed findings can be due to 3) may provide a broad evaluation and monitoring plan specific to
inconsistent tools, timeframes and measurement methods used. A the nursing benefits of EMR implementation. These indicators cap-
gap in measurement of patient experiences of EMR implementation ture many key activities that can be examined before and after EMR
was identified. implementation, to evaluate both structure and process changes
associated with EMR implementation. The measures can be opera-
4. Discussion tionalised across three organisational tiers:
This scoping review identified 168 potentially useful measures 1 Ward and local clinical governance: to monitor and evaluate the
to evaluate the impact of implementing an EMR on the quality quality of direct nursing care, assessments and interventions.
and safety of nursing work in Australian hospitals. These measures 2 Nursing-profession evaluation: specific processes to monitor
captured two out of the three nursing care domains examined. nursing professional standards, codes and guidelines.
While measures that examine the delivery of fundamental nurs- 3 Organisational processes: EMR nursing-specific goals align with
ing care needs and preventing avoidable harms were frequently many National Safety and Quality Health Service Standards
identified, there was a gap in how to examine if nursing care is (Australian Commission on Safety & Quality in Health Care,
patient-centred and delivered in partnership with the patient and 2017a) and healthcare quality assessment frameworks for safe,
care team (Nursing & Midwifery Board of Australia, 2016). Simi- effective, patient-centred, timely, efficient and equitable care
larly, while several measures captured structures and outcomes of (Duckett et al., 2018).
nursing work, there were limited measures relevant to capturing
the processes of nursing work. There is great potential to leverage EMR capabilities to achieve
Structure measures predominantly examined nursing work- benefits through supporting delivery of high quality nursing care.
time distribution, documentation and use of standard language; The EMR offers a centralised source of electronic clinical infor-
however the findings of this review suggest examination of these mation and the opportunity to provide accessible, comprehensive,
Please cite this article in press as: Jedwab, R. M., et al. Measuring nursing benefits of an electronic medical record system: A scoping
review. Collegian (2018), https://doi.org/10.1016/j.colegn.2019.01.003
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18 R.M. Jedwab et al. / Collegian xxx (2018) xxx–xxx
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review. Collegian (2018), https://doi.org/10.1016/j.colegn.2019.01.003
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