Woodbridge Rooms

Woodbridge Rooms
LGC Group
101 Milani Blvd
Vaughan, Ontario L4H Canada
Revision: 2
Modified: 2023-09-13
Presented By:
Sensus Communication Solutions Inc

Unit 1
2333 Wyecroft Road
Oakville, Ontario L6L 6L4 Canada
905-827-7200
www.sensusinc.com
www.sensusinc.com
Page 1 of 25
SCOPE OF WORK
PROJECT NUMBER
30433
LGC Group has asked for a template of conferencing equipment to aid in budgeting and selection for meeting spaces within their new
Woodbridge office location. Below is a description of conferencing equipment, as well as various display options to budget from.
Main Boardroom: GF-AM02-01
Boardroom GF-AM02-01 will be a relocate of existing equipment from its currently installed location at 20 Martin Ross Ave.
The description below outlines the functionally based on the install at Martin Ross location.
The Main Boardroom will be a native MS Teams conferencing system. The Main Boardroom will have dual 65” full commercial displays.
The displays would be mounted onto the same wall as the current projector screen is currently. A Poly X70 all-in-one collaboration bar
would be mounted below the display(s). The EPTZ camera within the all-in-one collaboration bar will speaker track meeting participants.
Microphone and speakers built into the all-in-one collaboration bar will capture local participants, as well provide far end and content audio
within the space. HDMI and USB will be available at the meeting room table for users to connect their laptops to share content or utilize the
all-in-one collaboration bar for non-MS Teams meetings. Wireless content sharing device will be available for users to display their laptop.
The switching between connections will be set up on priority. A touch panel control pad would be located at the table for users to dial/join
meetings or calls, share content, enter device mode.
Decommissioning and relocation.

Upon direction from LCG Group, Sensus will remove, and pack installed equipment from the Boardroom at the Martin Ross location.
Sensus will transport the equipment for installation at the new location.
Customer Deliverables:
- [QTY1] RJ45 data connection to Client LAN and [QTY1] 120Vac electrical duplex outlet at display(s) location
- [QTY1] RJ45 data connection to Client LAN and [QTY1] 120Vac electrical duplex outlet at table location.
- Cable path from display to meeting room table clear of obstructions
- MTR license and account set up for new office network
- Network configuration for MTR and device configuration deployment.
Sensus Deliverables :
- Sensus to provide AV related drawings, training and simplified operating instructions.
Poly X30 Typical: Qty, 2
Rooms: GF-P20-09, GF-P20-10
The Poly X30 Typical rooms would be a MS Teams native meeting space. The X 30 typical would have a single 50” wall mounted display. A
Poly X30 video conferencing system would be mounted below the display. HDMI and USB connectivity would be available for users to
connect to their laptop/PC to for content sharing or utilizing the “Device Mode” of the conferencing equipment for non-Teams meetings at the
meeting table. A touch panel control pad would be located at the table for users to dial/join meetings or calls, share content, enter device
mode.
- [QTY1] RJ45 data connection to Client LAN and [QTY1] 120Vac electrical duplex outlet at display location
- [QTY1] RJ45 data connection to Client LAN and [QTY1] 120Vac electrical duplex outlet at table location
- MTR license and account set up. MTR VoIP license if required.
- Sensus to provide AV Relevant Documentation, Training and Simplified Operating Instruction.
Poly X52 Typical: Qty, 4
Rooms: GD-AM02-02, GF-AM02-03, TF-AM02-07, TF-AM02-07a
The X52 room typical would be an MS Teams native meeting space. The X 52 typical would have a single 75” wall mounted display. A Poly
X52 video conferencing system would be mounted below the display. HDMI and USB connectivity would be available for users to connect to
Page 2 of 25
X52 video conferencing system would be mounted below the display. HDMI and USB connectivity would be available for users to connect to
their laptop/PC to for content sharing or utilizing the “Device Mode” of the conferencing equipment for non-Teams meetings at the meeting
table. A touch panel control pad would be located at the table for users to dial/join meetings or calls, share content, enter device mode.
- [QTY1] RJ45 data connection to Client LAN and [QTY1] 120Vac electrical duplex outlet at display location
- [QTY1] RJ45 data connection to Client LAN and [QTY1] 120Vac electrical duplex outlet at table location
- MTR license and account set up. MTR VoIP license if required.
- Sensus to provide AV Relevant Documentation, Training and Simplified Operating Instruction.
Page 3 of 25
GF - AM02 - 01
1 ATLONA AT-OME-EX-KIT-LT
[OFE] - Omega 4K/UHD HDMI Over HDBaseT Tx/Rx With USB, Control And Poe
1 ATLONA AT-OME-EX-RX-LT (Kit Item)

[OFE] - The Atlona AT-OME-EX-KIT-LT is an HDBaseT extender for
video up to 4K/60 4:2:0
1 ATLONA AT-OME-EX-TX-LT (Kit Item)

[OFE] - The Atlona AT-OME-EX-KIT-LT is an HDBaseT extender for
video up to 4K/60 4:2:0
1 Kramer Electronics C-HM/HM-10

[OFE] - HDMI cable (Male to Male) - 10'

1 Kramer Electronics C-USB/AB-10

[OFE] - USB 2.0 Type A to Type B printer cable - 10'
1 Kramer Electronics C-USB/CA-6

[OFE] - USB 2.0 C (Male) to A (Male) Cable - 6 Feet
1 Barco C-10
[OFE] - Wireless presentation system. Includes 1 USBC Puck
1 Infinite Cables CAT6AUT-12BK

[OFE] - RJ45 Cat6a UTP 10GB Ultra-Thin Patch Cable - Premium Fluke® Patch
Cable Certified - CMR Riser Rated. 12 foot.
1 Kramer Electronics VS-211XS

[OFE] - 4K60 4:4:4 2x1 HDMI Switcher with audio and control
125 Northern CAT6E, Plenum - White

[OFE] - 23-4P UTP-CMP Solid BC CAT6E, Plenum - White
1 Poly Poly Studio X70 w/TC8
[OFE] - POLY STUDIO X70 & TC8 Integrated Dual Cameras 4K+ Video System for
Conf/Collab/Wireless
1 Poly Poly CAT5e LAN 3.6m (kit item)

[OFE] - CAT5e LAN 3.6m cable included in Poly kits
* Price Includes Accessories
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 4 of 25
2 Poly Poly HDMI 1.8m (kit item)
[OFE] - HDMI 1.8m included in Poly kits
1 Poly Studio X70 (kit item)

[OFE] - Studio X70 collab bar
1 Poly TC8 (kit item)

[OFE] - Poly TC8 touch control for use with Poly G7500, Studio X30
and Studio X50. Requires PoE network connection or optional
external power injector (2200-66740-XXX).
2 Samsung Pro AV QM65B

[OFE] - 65" Edge-Lit 4K UHD LED Display for Business
2 CHIEF LTM1U
[OFE] - Large Thinstall Fixed Wall Display Mount For 42 - 86''
Screen
2 Infinite Cables PB-164-BK

[OFE] - 6 outlet Surge Protector - 1000J, 4ft Cord, Down Angle Plug
- Black

2 SENSUS Plywood Backing

[OFE] - Plywood backing
1 SENSUS Decommissioning and Removal

Decommissioning and removal of existing equipment.
1 SENSUS General Labour Projects

SENSUS General Labour
1 SENSUS Travel
Travel to and from customer site. This cost could cover mileage, gas, vehicle rental,
and/or hotel room(s). Billable for locations outside of Sensus' serviceable areas.
GF - AM02 - 01 Total $7,826.39
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 5 of 25
GF - AM02 - 02
Omega 4K/UHD HDMI Over HDBaseT Tx/Rx With USB, Control And Poe

The Atlona AT-OME-EX-KIT-LT is an HDBaseT extender for video up
to 4K/60 4:2:0

to 4K/60 4:2:0

HDMI cable (Male to Male) - 6'

USB 2.0 Type A to Type B printer cable - 6'

USB 2.0 C (Male) to A (Male) Cable - 6 Feet
125 Northern CAT6E, Plenum - Black

23-4P UTP-CMP Solid BC CAT6E, Plenum - Black
1 Poly Studio X50/52 VESA Mount

Poly Studio X50 Optional Vesa Mounting Kit. Compatible with the Studio X50.
1 Poly Studio X52 w/ Poly TC10
POLY STUDIO X52 & TC10; 4K Video Conf/Collab/Wireless Pres Sys:Touch Cntrl,4K
5x EPTZ auto-track Cam,Codec,Stereo Spkrphone,Wall Mount Kit;Cables:2 HDMI
1.83m,1 CAT5E LAN 4.57m;NTSC/PAL;Pwr: Amer-Type B,NEMA 5-15.Optional Srvc
sold separately.

CAT5e LAN 4.57m cable included in Poly kits

HDMI 1.8m included in Poly kits
1 Poly Poly+ X52 w/TC10 Three Year Service

Poly Plus, Three Year, Poly Studio X52,Poly TC10

4K Video Conf/Collab/Wireless Pres Sys:4K 5x EPTZ auto-track
Cam,Codec,Stereo Spkrphone,Wall Mount Kit;Cables:2 HDMI
1.83m,1 CAT5E LAN 4.57m;NTSC/PAL;Pwr: Amer-Type B,NEMA 5-
15.Optional Srvc sold separately.
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 6 of 25
Poly TC10 touch control for use with Poly G7500, Studio X30 and
Studio X50. Requires PoE network connection or optional external
power injector
1 Richelieu Metal Grommet w/ Brush

2 3/8 in (60 mm) Metal Grommet with Brush, Brushed Nickel

75" Edge-Lit 4K UHD LED Display for Business
1 CHIEF LTM1U
Large Thinstall Fixed Wall Display Mount For 42 - 86'' Screen

6 outlet Surge Protector - 1000J, 4ft Cord, Down Angle Plug - Black

1 SENSUS Large Display Shipping

Large Display Shipping

Plywood backing
GF - AM02 - 02 Total $16,217.91
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 7 of 25
GF - AM02 - 03

to 4K/60 4:2:0

to 4K/60 4:2:0





sold separately.




Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 8 of 25
power injector


1 CHIEF LTM1U




Plywood backing
GF - AM02 - 03 Total $16,217.91
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 9 of 25
GF - P20 - 09

to 4K/60 4:2:0

to 4K/60 4:2:0




1 Poly Studio X30 Mount Kits

Poly Studio X30 Optional Mounting Kits, includes one each of the following:Vesa
Mounting Kit, and Wall Mounting Kit. Compatible with the Studio X30.
POLY STUDIO X30 & TC8; 4K Video Conf/Collab/Wireless Pres Sys:Touch Cntrl,4K 4x
EPTZ auto-track Cam,Codec,Stereo Spkrphone,Monitor Clamp Kit;Cables:1 HDMI
1.83m,1 CAT5E LAN 4.57m;NTSC/PAL;Pwr:Amer-Type B,NEMA 5-15.Optional Srvc
sold separately.
1 Poly Partner Poly Plus, One Year, Poly Studio X30,Poly TC8
Partner Poly Plus, One Year, Poly Studio X30,Poly TC8


1 Poly Poly Studio X30 Mounting Kit with Inverted Mount Option
Poly Studio X30 Mounting Kit with Inverted Mount Option - VESA
Mount which includes wall mounting plate, adapter brackets, and
mounting screws. Works with most monitors up to 50- 65
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 10 of 25
Cam,Codec,Stereo Spkrphone,Monitor Clamp Kit;Cables:1 HDMI
1.83m,1 CAT5E LAN 4.57m;NTSC/PAL;Power:Amer-Type B,NEMA 5-

power injector (2200-66740-XXX).


50" 4K UHD Standalone Signage (QMB Series)
1 CHIEF MTM1U
Medium fusion micro-adjustable tilt wall display mount



Plywood backing
GF - P20 - 09 Total $9,565.29
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 11 of 25
GF - P20 - 10

to 4K/60 4:2:0

to 4K/60 4:2:0




1 Poly Studio X30 Mount Kits

Poly Studio X30 Optional Mounting Kits, includes one each of the following:Vesa
Mounting Kit, and Wall Mounting Kit. Compatible with the Studio X30.
POLY STUDIO X30 & TC8; 4K Video Conf/Collab/Wireless Pres Sys:Touch Cntrl,4K 4x
EPTZ auto-track Cam,Codec,Stereo Spkrphone,Monitor Clamp Kit;Cables:1 HDMI
1.83m,1 CAT5E LAN 4.57m;NTSC/PAL;Pwr:Amer-Type B,NEMA 5-15.Optional Srvc
sold separately.
1 Poly Partner Poly Plus, One Year, Poly Studio X30,Poly TC8
Partner Poly Plus, One Year, Poly Studio X30,Poly TC8


1 Poly Poly Studio X30 Mounting Kit with Inverted Mount Option
Poly Studio X30 Mounting Kit with Inverted Mount Option - VESA
Mount which includes wall mounting plate, adapter brackets, and
mounting screws. Works with most monitors up to 50- 65
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 12 of 25
Cam,Codec,Stereo Spkrphone,Monitor Clamp Kit;Cables:1 HDMI
1.83m,1 CAT5E LAN 4.57m;NTSC/PAL;Power:Amer-Type B,NEMA 5-

power injector (2200-66740-XXX).


50" 4K UHD Standalone Signage (QMB Series)
1 CHIEF MTM1U
Medium fusion micro-adjustable tilt wall display mount



Plywood backing
GF - P20 - 10 Total $9,565.29
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 13 of 25
TF - AM02 - 07

to 4K/60 4:2:0

to 4K/60 4:2:0





sold separately.




Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 14 of 25
power injector


1 CHIEF LTM1U




Plywood backing
TF - AM02 - 07 Total $16,217.91
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 15 of 25
TF - AM02 - 07a

to 4K/60 4:2:0

to 4K/60 4:2:0





sold separately.




Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 16 of 25
power injector


1 CHIEF LTM1U




Plywood backing
TF - AM02 - 07a Total $16,217.91
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 17 of 25
Submittals
1 SENSUS MS Teams Room Firmware/Credentials

MS Teams Room system Firmware/Credentials
- Requires a fully completed "MS Teams System network Implementation form"
supplied prior to installation
1 Submittals
Project documentation and training including block drawings, equipment list,
simplified operating instructions, equipment manuals, and remote or onsite
training for up to 4 hours.
1 SENSUS *Documentation
Technical documentation as required for proper installation &
programming of system. All system documentation will be
provided in PDF format with work commencing upon receipt of
"Approval" deposit.
1 SENSUS Basic Training

Single session/appointment for end user training or training for the
trainer.
Submittals Total $4,752.20
Project Subtotal: $96,580.81
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 18 of 25
PROJECT SUMMARY
Total Installation Price: $96,580.81

Ont: $12,555.50
Grand Total: $109,136.31
Client: Rezaur Rahman Date
Contractor: Sensus Communication Solutions Inc Date
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 19 of 25
CONTRACT
Woodbridge Rooms
LGC Group
101 Milani Blvd
Vaughan, Ontario L4H Canada
Revision: 2
Modified: 2023-09-13
Presented By:

Unit 1
2333 Wyecroft Road
Oakville, Ontario L6L 6L4 Canada
905-827-7200
www.sensusinc.com
Assumptions:
In developing a comprehensive proposal for equipment and installation services, the Sensus integration teams must make some assumptions regarding
the physical construction at your facility. It is the customer’s responsibility to ensure that all of the following is accurate and remains accurate and
unchanged throughout installation. Please contact your account or project manager as soon as possible if there are any changes to the proposed site.
Fundamental alterations to the site can result in pricing or other changes. Our goal is to provide you with the most accurate proposal possible, so please
review these assumptions carefully.
- All electrical to be completed by others.

- All conduit provided and installed by others.
- Building infrastructure (structural steel beams, etc) is available for all required connections to structure.
- All required wire paths and mounting points are clear of obstructions.
- Equipment Rack location is in the room.
- All Man Lifts, Scissor Lifts, Boom Lifts, and Scaffold as necessary by others.
- All trade work including but not limited to carpentry, drywall, painting and millwork by others.
- Electrical Power is required at equipment rack, projector & screen locations.
- As over-head work will be taking place, the site must be kept clear of all guests or non-permitted employees. PPE, must be worn as necessary.
- Work site must be kept safe and secure during installation. Owner is responsible for any product loss or damage including but not limited to theft or
vandalism.
- Project delays due to inappropriate site conditions are subject to Delay of Project Charges.
- Custom Order and Special Order Products are non-returnable.
- Unless specifically stated, all products are subject to the terms and conditions of the manufacturer’s warranty.
- Network connection required at equipment mounting locations.
- As required, engineering certification and building permits additional. License, permit, and bonding fees have not been provided for this project.
- Union Electrical AV Installation Subcontractor Fees have not been provided for this project.
- Union Low Voltage AV Installation Subcontractor Fees have not been provided for this project.
- Union Electrical Lighting / Shade System Subcontractor Fees have not been provided for this project.
- Union Delivery Fees have not been provided for this project.
- Shade Installation Subcontractor Fees have not been provided for this project.
- Furniture Installation Fees have not been provided for this project.
- Unforeseen building structure causing additional time shall be charged at our additional labour rate of $125.00 per hour.
Pending receipt of final project payment the system specifications, ideas, designs and arrangements represented thereby are and shall remain the
exclusive property of Sensus Communication Solutions Inc., and no part thereof shall be copied disclosed or used in connection with any other work or
project or by any other contractor, vendor or supplier without written consent. Visual contact with these documents or specifications shall constitute
conclusive evidence of acceptance of these restrictions.
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 20 of 25
The following is a list of Customer requirements that will need to be addressed in order for Sensus to perform the required work:
- Customer to engage facilities or an Architect to coordinate the audio visual design components with the aesthetics of the room as defined in the project
drawings inclusive of all millwork, credenzas, table designs, acoustic treatments, HVAC design, lightings, shades and other design needs as required.
- Customer to engage facilities or an electrical contractor to provide electrical requirements as defined in the drawings and meetings inclusive of Point to
Point Conduits, Stub Ups, Wire ways, Wiremold, High Voltage outlets, installation of electric screens and other electrical support infrastructure as
required.
- Customer to engage facilities or a network contractor to provide network and telecom requirements as defined in the Sensus drawings and meetings
inclusive of Analog Phone Lines, ISDN Lines, Network Connections, IP Address Information and other network / telecom support infrastructure items as
required.
- Customer to engage facilities or a general contractor to provide construction requirements as defined in the Sensus drawings and meetings inclusive
of Structural Support, build outs, patching and painting, electrical screen mounting, rear projection screen support and framing, and other construction
needs as required.
- Customer to engage millwork vendor to provide millwork requirements as defined in the Sensus drawings and meetings inclusive of credenza
construction details, venting, table cutting and other millwork related items as required.
- Customer will be responsible to provide assistance to Sensus if job licenses or permits are required for this project.
- Customer is also responsible for any fees associated with any of the required licenses or permits.
Site Conditions:
Installation pricing provided by Sensus has been based on the following conditions. If these conditions prove to be untrue or change during the course
of the project, additional charges may apply in order to complete your project.
- All rooms in which Sensus is to perform work will be available with unfettered access during normal working business hours (8am to 5pm local)
- Customer is to provide a contiguous work schedule to allow for Sensus to perform all work based on our implementation plan. If Client cannot provide
unfettered access to work areas on consecutive working days a change order may result for phase work or lost labor.
- On-site parking will be provided in a location within reasonable distance to the project site. The Sensus Project Manager will coordinate with facilities
management to determine any issues for the delivery of equipment.
- Loading docks, freight elevators and other required facility access systems will be made available to Sensus during the installation process at no
charge to Sensus.
- Deliveries have been estimated and are to be performed by Non Union Carriers. If union carriers are required additional considerations and charges
will be required.
- On-site secure storage will be provided for all Sensus equipment, tools and product merchandise for the duration of the installation period.
- If required, escorts will be available for the entire period of installation to allow Sensus team members to move freely throughout the facility to all
required locations for a successful installation.
Terms and Conditions
These Terms and Conditions of Sale, as well as, the proposal, quote and any Scope of Work shall be collectively referred to as the “Agreement”.
A. Total Project Investment Summary

The Audio Visual System (“System”) proposal and quote provided by Sensus reflects the compilation of all goods and services required to deliver
the System described in the Scope of Work (“SOW”). The quote and the prices will be firm for 30 Days from the date of the quote provided
however, there are no material changes to the conditions and assumptions upon which it based. Any contracts or purchase orders received beyond
30 days from the date of the quote will be reviewed and adjusted accordingly and re-submitted for the Customer’s approval.
The quote does not include any electrical work inclusive of power requirements, cable pull, and equipment mounting. Permits, licenses and bonds
not specifically detailed in the quote are not included in the price and are the responsibility of the Customer.
All labor charges are for, and based upon, non-union labor unless union labor is specifically listed in the price quote.
Taxes have not been included in the quote unless specifically itemized in the pricing section of this proposal. Any and all sales, use or other taxes
(other than those taxes based upon the net income of Sensus) shall be the sole responsibility of Customer. Any tax exempt work shall require a tax
exempt certificate provided by the Customer to Sensus for review and acceptance.
All drawings and documentation are contingent on retainer. Since preparing a proposal requires system design & engineering by a professional
Systems Integrator, only one version of the proposal will be prepared without a retainer. If a second version is required or if the project is for design
& documentation only, a minimum $600 Design Retainer will be collected. The retainer covers design & engineering time and is non-refundable.
B. Payment Terms and Invoicing

Progress payments will be made according to the payment schedule below. Equipment will not be ordered until the equipment deposit has been
submitted. These times are subject to the timing of the construction and the lead times required for the ordered equipment to be delivered.
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 21 of 25
The final payment in full shall be due 30 days after (a) the Customer’s Acceptance of the System or (b) the first beneficial use of the System,
whichever is first. In the case of project delays the Customer agrees to progress payments for equipment and services rendered. “Acceptance” of
the System by Customer shall be deemed to be either, the Customer’s actual acceptance or the passage of 30 days from the date of the
substantial completion of the installation of the System.
All pricing quoted is based on a cash discount price. Payment must be made via check, wire or EFT.
Any and all past due charges shall be subject to a finance charge of 1.5% per month simple interest until the initial invoice amount and the incurred
finance charges are paid in full.
The Customer hereby agrees to the payment terms as stated above and in the event that Sensus undertakes collection efforts, Customer further
agrees to pay all collection costs, court fees and costs and reasonable attorney’s fees, if applicable.
C. Restocking Fees and Cancellation

In the case of Cancellation without cause (as determined within the sole discretion of Sensus), the Customer shall be responsible for any and all
labor charges incurred to date, equipment restocking fees of 10% for equipment that is returnable and 100% or full price for any equipment that
was custom built for the Customer or not returnable to the manufacturer.
D. Equipment Ownership / Liability

Contractor reserves the right to replace proposed models in the case of obsolescence, discontinuation or unavailability with a comparable model of
equal or greater value upon customer approval. Contractor will not be held responsible or liable in any way for any said product's obsolescence,
discontinuation or unavailability.
The title to all equipment shall pass to the Customer upon delivery subject to a security interest held by Sensus until payment in full is received by
Sensus. Any equipment loss or damage becomes the responsibility of the Customer upon delivery. Customer hereby grants Sensus a security
interest in all equipment and further appoints Sensus as its attorney-in-fact to execute any and all documents and to take any and all actions to
perfect its security interest in the equipment.
E. Project Scheduling
Upon receipt of a PO and deposit (project start date), Sensus will work with the customer to schedule the project work. Sensus will provide a
schedule that will identify the milestones and deliverables required by other trades in order to complete the project.
The schedule created by Sensus’ will be dependent upon other trades delivering their equipment, labor and other tasks on time, adherence to
Sensus’s room acceptance criteria, equipment availability, and current work load.
Unless stated otherwise within this proposal, Sensus’s proposed labor charges are based on all other trades completing required work prior to
Sensus technician’s arrival on site. If this condition cannot be met, it must be identified and communicated by the customer to Sensus not less than
seven (7) days in advance. Failure to identify and notify Sensus at least seven (7) days prior to Sensus technicians arriving to site, will result in
additional charges to be invoiced due to lost time or an increase in required effort to meet the project schedule.
Any customer initiated changes to the schedule after final approval will be considered a Project Delay as indicated in section G.
F. Work Days / Hours

All work proposed by Sensus will be performed during the days of Monday thru Friday excluding statutory holidays.
Weekend and Holiday work will be available as required for additional fees. Work performed on Saturday will be charged at one and one half times
standard rates. Sunday and/or our listed Holidays will be charged at two times standard rates.
All work proposed by Sensus will be performed between the hours of 7:00 AM and 5:00 PM local time. Exact work hours for the project will be
established by Sensus’s Project Manager based on Room Availability and Company’s Hours. After Hours work will be available as required for an
additional fee at time and a half or double time rates.
G. Project Delays
Sensus understands that delays may happen during the course of your project. Communicating these delays to Sensus is required to minimizing
schedule delays and costs associated with a delay. Customer agrees to reimburse Sensus for additional expenses for delays caused by the
Customer and Customer’s agents including failure to adhere to Sensus’s room acceptance criteria, failure of Owner Furnished Equipment and
failure to adhere to payment schedule. Delays caused by the Customer and Customer’s agents which result in the delay of equipment delivery will
result in storage fees.
Project delays caused by the Customer after approval of the original project schedule do not alter the original payment schedule. The payment
schedule will always follow the originally approved project schedule.
If job is of a retro-fit/remodel nature on an existing structure, and scope of work exceeds time estimated to complete because of unforeseen
circumstances, owner agrees that he/she will be back-charged at a rate of $125 per technician, per hour for all extra labor involved in completing
the job.
H. Owner Furnished Equipment

Sensus pricing for the project assumes all owner furnished equipment (OFE) is in working condition, is at the latest firmware level, and meets
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 22 of 25
current industry standards. All necessary repairs, including but not limited to, hardware failure, software failure, upgrades to software, or
modifications required for integration into the audiovisual system are not part of this proposal. A change order will be provided for any hardware and
services required to replace or repair OFE that is not in working condition or that does not meet current industry standards. Project delays caused
by failed OFE gear will result in additional charges and delays as detailed in section G.
If any owner furnished equipment fails before or during the installation phase of a project which prevents Sensus from reaching system completion
by the targeted completion date, Sensus will consider that targeted completion date the project completion date for final invoicing and payment.
Return visits to address the completion of services caused by OFE failure will be billable at Sensus’s Standard Labor Rates. Sensus will not be
responsible for any Owner Furnished Equipment failures except for failures clearly identified to be solely and directly caused by physical handling
by a Sensus employee. Owner Furnished Equipment will not be covered under the Sensus AV Standard Warranty.
I. Travel
Projects outside our dispatch areas will incur travel expenses. Whenever travel expenses are incurred, any changes to the project including but not
limited to delays, change orders, OFE failures, etc. will incur additional travel costs.
J. Storage
Customer agrees to provide adequate and secured storage area for all installation equipment, supplies and tools. The storage area is to be locked
at all times, with only Sensus and Customer contact having access to storage area. Sensus is to be given a key to the locked storage area.
Customer agrees to accept storage of all equipment, supplies or tools prior to the agreed upon install date. Any reported theft or damage of
equipment and /or materials from the storage location during secure times shall be the sole responsibility of the Customer.
K. Delivery
Product will be delivered to Customer’s facility via standard shipment unless noted otherwise the price quote. If special shipping services are
required for “Inside Delivery”, “Lift Gate Delivery” or moving personnel, additional charges will apply. Customer agrees to make freight docks and
necessary freight elevators available as requested by the Sensus Project Manager for the delivery of equipment racks and equipment or supplies
delivered by the Sensus Installation Team. Time delays and related costs associated with facility access will be billed to the Customer at Sensus’s
Onsite rates.
L. Control System Source Code

Ownership of Control System Source Code is dependent upon the selection of the Control System Platform (CSP) for the project.
M. Sensus AV Standard Limited Warranty

Sensus will provide a limited labor warranty on all workmanship provided by us for a period of twelve (12) months from Customer’s Acceptance as
defined above in section B. If during that time, the Customer notifies Sensus in writing that the System fails to perform as specified due to faulty
workmanship, Sensus will correct the reproducible problem reported at no additional charge. Sensus is not responsible for the condition or
functionality of existing Owner Furnished equipment unless specific coverage has been purchased for these components. All new materials
purchased from Sensus contained in this System come with complete manufacturer’s warranty against defects in parts and workmanship. These
basic warranties cover all hardware on a return to factory – basis. A copy of all manufacturers’ warranties will be included in the documentation
submittals provided for each room. Sensus is not responsible for accidental breakage or Customer’s misuse of equipment. Specific Exclusions,
Exceptions and Limitations apply to our warranty, as listed below:
Alterations and or damages caused by any parties other than Sensus.
Acts of God Including but not limited to: Wind, Rain, Storm damage,
and all other acts of nature.
Liquid damage Including but not limited to water leaks, burst pipes etc.
Line Power, Static Electricity, Sensus will not be responsible for power line faults of any kind. Though suppression may be provided for the system
in accordance with best industry practice, it will not be considered absolute protection against surges, spikes or any other irregularities of the power
source. Equipment damaged by static born electricity, and or inductive electricity is not covered in any way by Sensus.
Lack of ventilation Including but not limited to: Temperature damage, overheating, and system failure. Proper and adequate ventilation of
equipment is required to maintain the performance of all the installed components. Blocking of vents, blower or fan grills will cause a lack of proper
ventilation. The Customer is responsible for maintaining any exhaust filters that may need service. In especially dusty, dirty or smoky environments,
professional services may be needed to replace and or clean filters of equipment that use such devices. Failure to provide or maintain adequate
ventilation may result in the void of Manufacturer and Sensus warrantees.
Foreign materials But not limited to: Dust, Dirt, Smoke, Sand, etc.
Materials & Equipment Any material or equipment provided by anyone other than Sensus and its agents and/or subcontractors is excluded: Sensus
will not in any way warrant failure of these materials and or equipment. Their repair and or replacement, and all associated labor will be handled as
a service call separate from any other work being done at any time during or after the contracted installation.
Acts of Customer or Third Parties Any acts of the Customer or third parties which damages the System.
THE ABOVE WARRANTIES ARE SENSUS’S ONLY WARRANTIES AND NO OTHER WARRANTY, EXPRESS OR IMPLIED, INCLUDING BUT
NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, SHALL APPLY AND
SENSUS EXPRESSLY DISCLAIMS ANY AND ALL SUCH WARRANTIES.
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 23 of 25
SENSUS EXPRESSLY DISCLAIMS ANY AND ALL SUCH WARRANTIES.
N. Sensus Support - Remote and Onsite AV Managed Care

If purchased, Sensus Support’s AV Managed Care offering provides our Customers with turnkey, rapid-response coverage for labour and support
on their recently integrated environment in addition to Sensus’s Standard Warranty. For the term of the agreement this package includes the
following, industry-leading support services for your integrated AV solution:
Sensus Support Silver includes:

• Sensus’s Customer Care will open a trouble ticket and the service issue is tracked until resolution.
• Unlimited remote technical support for defective or faulty system operation.
• Sensus's Technical Help Desk will perform (with the Customer’s assistance) preliminary troubleshooting, remote diagnosis and a video test call to
identify the problem before ordering parts for shipment.
• Sensus will honour the manufacturer’s warranty for all equipment provided.
• Preferred rates for labour and consumables.
Sensus Support Gold includes:

• All the benefits of Sensus Support Silver plus additional onsite benefits.
• A Sensus trained and certified technician is dispatched to arrive on-site.
• Free labor to replace consumables purchased from Sensus such as projector bulbs.
• Free firmware software updates on all equipment provided (Performed at the scheduled preventative maintenance sessions and subject to
system compatibility with software changes.)
• Unlimited training for designated system users.
• Preventative maintenance for all project equipment.
• Annual system analysis report to keep you informed on your systems’ health status.
AV Standard Warranty Exclusions, Exceptions and Limitations still apply with this Agreement.
O. Limitation of Liability
IN NO EVENT SHALL THE LIABILITY OF SENSUS FOR DIRECT DAMAGES EXCEED THE AMOUNTS PAID TO SENSUS BY CUSTOMER FOR
LABOR SERVICES OF THE PROJECT. IN NO EVENT WILL SENSUS BE LIABLE FOR ANY DAMAGES FOR LOSS OF USE, LOST PROFITS,
BUSINESS LOSS OR ANY INCIDENTAL, INDIRECT, SPECIAL, ECONOMIC OR CONSEQUENTIAL DAMAGES WHETHER OR NOT SENSUS
HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
P. General Provisions
1. Assignment. Customer shall not assign the Agreement without the Sensus’s prior written consent. Notwithstanding the foregoing, upon written
notice to Sensus, Customer may assign this Agreement to a successor who purchases all or substantially all of its business, assets, and
obligations, provided that the assignee agrees in writing that it will be bound by the terms and conditions of this Agreement.
2. Force Majeure. Sensus shall not be responsible for any failure to perform due to causes beyond its reasonable control, including, but not limited
to, acts of God, war, acts of terrorism, riot, labor disputes, strikes, unavailability of equipment, materials and supplies, failure of electrical, Internet,
co-location or telecommunications service, acts of civil or military authorities, fire, floods, earthquakes, accidents, or fuel crises.
3. Governing Law, Venue & Waiver of Jury Trial. This Agreement shall be construed, interpreted and enforced in accordance with the laws of the
State of New York, without regard to its conflicts of laws principals. Any and all disputes related to, or arising out of, this Agreement shall be
commenced and maintained exclusively in the state or federal courts located in the State of New York, Suffolk County and the parties irrevocably
consent and agree to submit to the jurisdiction and venue of said courts. Moreover, the parties agree that any and all disputes shall be heard and
resolved by a judge sitting without a jury and THE PARTIES HEREBY EXPRESSLY WAIVE THEIR RIGHT TO A JURY TRIAL.
4. Notice. Any notice under this Agreement must be in writing and delivered by personal delivery, overnight courier, or certified or registered mail,
return receipt requested. Notices to Sensus will be sent to the
following address or such other address as Sensus may specify in writing.
Sensus Communication Solutions Inc.

#124 - 5589 Byrne Rd.
Burnaby, BC V5J 3J1
Attention: Drew Lobley, Director of Operations
Notices to Customer will be sent to the address set forth in the proposal or quote or such other address as Customer may specify in writing.
5. No Agency. The parties are independent contractors and will have no power or authority to assume or create any obligation or responsibility on
behalf of each other. This Agreement will not be construed to create or imply any partnership, agency, or joint venture.
6. Non-Solicitation. The Customer agrees that during the duration of the project and for a period of one (1) year following the Customer’s
Acceptance of the System, it shall not entice, solicit, hire or encourage any Sensus employee with whom
it had contact to leave Sensus’s employ.
7. Publicity. Customer agrees to allow disclosure by Sensus in one or more press releases, and in related discussions with Sensus’s customers,
prospective customers, and industry/financial analysts, of Customer’s, selection, purchase and use of Sensus’s products and services and to
permit inclusion of Customer name and Customer’s logo on Sensus’s website, customer lists and sales materials.
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 24 of 25
8. Waiver. No failure or delay by any party in exercising any right, power, or remedy under this Agreement, except as specifically provided herein,
shall operate as any waiver of any such right, power, or remedy.
9. Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable for any reason, the
remaining provisions will continue in full force and effect without being impaired or invalidated in any way. The parties agree to replace any invalid
provision with a valid provision that most closely approximates the intent and economic effect of the invalid provision.
10. Entire Agreement. The proposal, quote, Scope of Work and these Terms and Conditions of Sale, and their attached or referenced exhibits
constitute the complete and exclusive agreement between the parties with respect to the subject matter hereof, superseding any prior agreements
and communications (both written and oral) regarding such subject matter. This Agreement shall prevail over any terms and conditions appearing
on Customer’s purchase orders or other ordering documents, regardless of when such purchase orders or other ordering documents are delivered
to Sensus, to which notice of objection is hereby given. This Agreement may only be modified, or any rights under it waived, by a written document
executed by both parties. This Agreement may be executed in counterparts.
Payment Schedule Amount Due Date
Deposit $54,568.16
Balance $54,568.15
Signature:
Client: Rezaur Rahman Date:
Signature:
Print Name: Date:
Contractor: Sensus Communication Solutions Inc Date:
Woodbridge Rooms
Project No : 30433 Rev. 2 2023-09-13
Page 25 of 25

Woodbridge Rooms

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Woodbridge Rooms

Uploaded by

Copyright:

Available Formats

Woodbridge Rooms

Sensus Communication Solutions Inc

Main Boardroom: GF-AM02-01

Decommissioning and relocation.

Poly X30 Typical: Qty, 2

Rooms: GF-P20-09, GF-P20-10

Poly X52 Typical: Qty, 4

Rooms: GD-AM02-02, GF-AM02-03, TF-AM02-07, TF-AM02-07a

Sensus Communication Solutions Inc

Sensus Communication Solutions Inc

1 ATLONA AT-OME-EX-RX-LT (Kit Item)

1 ATLONA AT-OME-EX-TX-LT (Kit Item)

1 Kramer Electronics C-HM/HM-10

1 Kramer Electronics C-HM/HM-6

1 Kramer Electronics C-USB/AB-10

1 Kramer Electronics C-USB/CA-6

1 Infinite Cables CAT6AUT-12BK

1 Kramer Electronics VS-211XS

125 Northern CAT6E, Plenum - White

1 Poly Poly CAT5e LAN 3.6m (kit item)

* Price Includes Accessories

1 Poly Studio X70 (kit item)

1 Poly TC8 (kit item)

2 Samsung Pro AV QM65B

2 Infinite Cables PB-164-BK

2 Kramer Electronics C-HM/HM-6

2 SENSUS Plywood Backing

1 SENSUS Decommissioning and Removal

1 SENSUS General Labour Projects

GF - AM02 - 01 Total $7,826.39

* Price Includes Accessories

1 ATLONA AT-OME-EX-RX-LT (Kit Item)

1 ATLONA AT-OME-EX-TX-LT (Kit Item)

2 Kramer Electronics C-HM/HM-6

1 Kramer Electronics C-USB/AB-6

1 Kramer Electronics C-USB/CA-6

125 Northern CAT6E, Plenum - Black

1 Poly Studio X50/52 VESA Mount

1 Poly Poly CAT5e LAN 4.57m (kit item)

2 Poly Poly HDMI 1.8m (kit item)

1 Poly Poly+ X52 w/TC10 Three Year Service

1 Poly Studio X52 (kit item)

* Price Includes Accessories

1 Richelieu Metal Grommet w/ Brush

1 Samsung Pro AV QM75B

1 Infinite Cables PB-164-BK

1 Kramer Electronics C-HM/HM-6

1 SENSUS Large Display Shipping

1 SENSUS Plywood Backing

GF - AM02 - 02 Total $16,217.91

* Price Includes Accessories

1 ATLONA AT-OME-EX-RX-LT (Kit Item)

1 ATLONA AT-OME-EX-TX-LT (Kit Item)

2 Kramer Electronics C-HM/HM-6

1 Kramer Electronics C-USB/AB-6

1 Kramer Electronics C-USB/CA-6

125 Northern CAT6E, Plenum - Black

1 Poly Studio X50/52 VESA Mount

1 Poly Poly CAT5e LAN 4.57m (kit item)

2 Poly Poly HDMI 1.8m (kit item)

1 Poly Poly+ X52 w/TC10 Three Year Service

1 Poly Studio X52 (kit item)

* Price Includes Accessories

1 Richelieu Metal Grommet w/ Brush