MINUTES OF MEETING DATE

TATA Consulting Engineers Limited SH 1 OF 10

MEETING 22-12-2023
JOB NO: CLIENT: PROJECT: VENUE:
TCE-12852A SUNDARAM- ALUMNIUM DIE CASTING SCL- Meeting Room,
CLAYTON DCD PLANT AT Thervoy Kandigai
LIMITED THERVOYKANDIGAI

SUBJECT: Weekly progress review meeting of Electrical

Ref No: TCE/12852A/ELEC INST (5C)/038
Installation Works (Package 5C)

ATTENDEES

ORGANIZATION ORGANIZATION ORGANIZATION

M/s. PTK (CONSULTANT &
M/s. SUNDARAM M/s. TATA CONSULTING ENGINEERS ARCHITECT) THROUGH
CLAYTON LTD (SCL) (TCE) MICROSOFT
TEAM
1 Mr. B. Rajesh 1 Mr.G.Manivannan

2 Mr. I.K.Shaikh M/s. CRESCON PROJECTS

& SERVICES (CPS)
3 P D Pradhan 1 Mr.Velmurugan
2 Mr.Satheesh
3 Mr.B.Prabu

Note:- Ratification of minutes of the last meeting in the first subsequent meeting after that
legitimizes the minutes of meeting for all contractual purposes
SL TARGET
POINTS DISCUSSED ACTION BY
No DATE

A QUALITY

CPS was asked to submit the pending quality documents are method 28-12-23
statement for Inspection, testing and commissioning and items related 19-12-23
check. 08-12-23
As per advised SCL-MEP, the CPS will be submitted on or before 04- 04-12-23
11-23.
24-11-23
Also, CPS informed that whatever additional test which is not in their
17-11-23
scope as per contracts, requested to submit the additional claim as
actual. 15-11-23
1 PTK
SCL-MEP advised CPS to provide the list of test which is not your scope 06-11-23
and the same will be validated and confirmed. 30-10-23
20-10-23
CPS informed TCE / SCL-MEP that except the IR test remaining all test 12-10-23
wil be conducted with additional cost. 05-10-23
15-09-23
TCE requested PTK to advise in this regard to move forward 31-08-23
 CONTINUATION SHEET

MINUTES OF MEETING DATE

TATA Consulting Engineers Limited SH 2 OF 10
MEETING 22-12-2023
Closed
22-12-23
TCE has shared all the quality documents to SCL-MEP team to review. PTK /SCL- 21-12-23
2
Documents are reviewed and approved on 22.12.23. MEP 12-12-23
06-12-23

B ENGINEERING

CPS presented the Shop drawing approval status:

Total Drawings 53 C Revise and resubmit 0
A Approved 30 D Not Approved 0
1
A1 Approved as Noted/comments 6 E Yet to be Submit 0
B Submitted for Approval 3 F GFC yet to receive 0
B1 Under Hold due to architect/client 0 G Under hold 14
Yet to
TCE reiterated CPS to submit the 7 sets of final approved GFC hard approve
copy drawing to TCE office and TCE will be issued respective the 26-12-23
following stakeholders (PTK- 1nos, SCL Copy-1 No, TCE-2Nos, 21-12-23
Vendor-2 Nos and overall coordinator -1 No). 13-12-23
16-11-23
07-11-23
No of Approved by Approved by Submitted at 18-10-23
2 drawing PTK SCL-MEP TCE office SCL-MEP 11-10-23
53 35 25 25 03-10-23
22-09-23
TCE asked CPS to expedite to obtain approval from SCL-MEP and 15-09-23
submit the all the drawing at TCE office by earliest. 08-09-23
30-08-23
CPS assured to submit and obtain approval from SCL-MEP of balance 9 18-08-23
drawings on or before 26-12-23 21-12-23 13-12-23 19-06-23
02-06-23
 CONTINUATION SHEET

MINUTES OF MEETING DATE

TATA Consulting Engineers Limited SH 3 OF 10
MEETING 22-12-2023
PTK was asked to submit the following drawings (Approved as
Noted/comments -9 nos).

1) Earthing scheme – 2 drawings (Not required to resubmit and

CPS assured to address all the comments during execution)
[On hold, due to space constraint only for HT panel room and
transformer]
2) Compressor & nitrogen bus duct & equipment layout, submitted
to PTK on 28/11/23 26-12-23
3) Infra bus duct (As advised PTK that according to site condition 21-12-23
the PEB strut tube will be alter to avoid 4000 A and 2500 A bus SCL- 13-12-23
3
duct clashes) - submitted to PTK on 28/11/23 MEP/PTK 06-12-23
4) Main building power, equipment layout, bus duct and earthing 29-11-23
(1250 A to be confirmed by SCL-MEP) Submitted for approval 17-11-23
– under discussion on change in Busduct to cable.
5) LT room mezzanine (As advised PTK that according to site
condition the PEB strut tube will be alter to avoid 4000 A and
2500 A bus duct clashes) Submitted for approval. Hard copies
to be submitted by 26/12/23
6) Security kiosk power layout - submitted to PTK on 28/11/23
7)Hazardous waste lighting layout & washing booth lighting layout,
lightning protection layout. - submitted to PTK on 28/11/23
CPS was asked to submit the following drawings on urgent basis
26-12-23
1) Main building power cable tray, CPS submitted to PTK on 07-12- 15-12-23
4 PTK/CPS
23, After site visit from PTK resubmission to be done by CPS 15- 14-12-23
12-23. Hardcopies submission by 26/12/23 0712-23

TCE / CPS highlighted that the hold for 14 drawing has become the
bottle neck to complete the project within stipulated time and requested
TCE expedite to release the DID drawing to enable commence the shop
drawing approval followed by execute at site.
To be
SCL-Civil / released
TCE also highlighted that as the architect and interior was freeze and
5 SCL-MEP / by
releasing of DID drawing should be expedited to arrest further delay
PTK immediate
which already 120 days
ly.

PTK informed TCE /CPS that all the drawings pertaining to the admin
building, canteen building, visitors lounge and security cabin which are
yet to approval the from SCL-Civil
 CONTINUATION SHEET

MINUTES OF MEETING DATE

TATA Consulting Engineers Limited SH 4 OF 10
MEETING 22-12-2023
CPS presented the TDS approval status:
LEGEND OF MAS. STATUS 28
A: Approved 23
A1 : Approved With Comments 05
6
B: Submitted for Approval -
C: Revised and resubmit -
D: Not Approved -
E: Yet to be Submit
TCE reiterated CPS to submit the final approved TDS hard copy to TCE Under
office. review
No of TDS Approved by Approved by Submitted at 25-12-23
PTK SCL-MEP TCE office 13-12-23
15-11-23
28 25 25 25 18-10-23
7 SCL-MEP
TCE asked CPS expedite to obtain approval from SCL-MEP and submit 03-10-23
the all the drawing at the earliest. 22-09-23
30-08-23
19-06-23
CPS already submitted the hardcopy of 25 nos TDS and approved.
02-06-23
Balance 3 nos submission pending, under discussion.
CPS explained about the status of approved with comments (A1) – 5
Nos
26-12-23
21-12-23
1) UPS-3 Nos (Admin & Canteen -2 Nos is under hold) Main plant-
1 No awaiting due to freeze the overall rating is pending from 13-12-23
SCL-MEP-17-11-23 08-12-23
8 2) Battery (Awaiting due to non-finalization of UPS-3 Nos from SCL-MEP 28-11-23
SCL-MEP)-17-11-23 17-11-23
3) Battery chargers –Closed 15-11-23
4) FAN (Exhaust) & 5) FAN (Domestic) (PTK informed SCL-MEP 25-09-23
that except the color code remaining was approved, SCL-MEP 09-09-23
advised to obtain approval from SCL-Civil in this regard),CPS to
submit the colour catloge of fans 13-12-23 04-12-23 26-12-23

C PROCUREMENT

TCE reiterated that none of materials should be procured without

obtaining prior approval in shop drawing as well as TDS from PTK and
SCL-MEP.
1 CPS To be
adhered
However, even after obtaining the aforesaid approvals all respective
vendors was asked to send request for need of mock-up, if any client
requirements further in this regard prior to commence the procurement.
 CONTINUATION SHEET

MINUTES OF MEETING DATE

TATA Consulting Engineers Limited SH 5 OF 10
MEETING 22-12-2023
Substructure (supporting system) for machine shop in main plant:

Cresceon was done the mock-up and approved the same by PTK
on 27-10-23.

TCE asked CPS to expedite the fabrication and install the sub structure
at machine shop area(Work in progress at fabrication Yard). 15-01-24
15-11-23
CPS assured TCE to complete the works on or before 15-01-24 and 09-11-23
complete the bus duct laying and commissioning 25-01-23. 20-10-23
16-10-23
CPS informed TCE / SCL-MEP that 1250A bus duct will be get delivered SCL-PED 12-10-23
2 03-10-23
within 8 weeks. SCL-MEP 23-09-23
19-09-23
SCL-MEP ignored their commitment and asked CPS to supply within 4 28-08-23
weeks. 24-07-23
30-06-23
As per the machine cells marking done at machine shop dated 20-11- 12-05-23
23,in which 13 out 35 rows of lighting fixtures which already erected the
supports was encountered with substructure proposed for bus duct.

CPS requested TCE/SCL-MEP to address the same for resume the

further lighting installation works as well as commence the substructure
fabrication for busduct.
CPS was asked to submit the detailed materials delivery schedule Info and
having Scope, Make, Order quantity. Action
26-12-23
1) Light fixtures – (Hardware)
2) BBT and Tap off boxes 20-12-23
3) Battery charger & Batteries Expected delivery 19-01-24 24-11-23
4) Wires, accessories 26-12-23 17-11-23
3 5) Earth pit, Copper Earthing Strips and LA earth pits 20-12-23 26- CPS
06-11-23
12-23
30-10-23
CPS assured to update the same in DPR on daily basis 19-09-23
30-08-23
23-07-23
19-06-23
SCL MEP/TCE informed to deliver the Earthing material, earthing strips
and LA earthing pits and other earthing pits on urgent basis
Precast Earth Chamber- Need to be submit one sample for approval on
22-12-23 26-12-23 26-12-23
Copper Earth Strips 22-12-23
4 CPS
GI Earth Strips for inside cable tray (to be completed on 26-12-23) 11-12-23
Earthing pits copper plate (to be completed on 26-12-23) 06-12-23
 CONTINUATION SHEET

MINUTES OF MEETING DATE

TATA Consulting Engineers Limited SH 6 OF 10
MEETING 22-12-2023
SCL MEP/TCE informed CPS to submit the NT items of 50mm
perforated cable tray with cover for light fixture cable droping –
Submitted to TCE on 13-12-23 25-12-23
5 CPS 12-12-23
Based on SCL/Vendor (CPS) confirmation OBO is the only vendor and
they are the manufacturer of cable trays, the quotes to be obtained from 04-12-23
OBO and with this single quote, TCE can process the approval for NT
items.
SCL MEP/TCE informed to CPS to submit the NT items for phase cross
over Submitted to TCE on 14-12-23
25-12-23
6 Based on SCL/Vendor (CPS) confirmation C&S is the only vendor and CPS 12-12-23
they are the manufacturer of Bus duct accessories, the quotes to be 04-12-23
obtained from C&S since Bus Duct is supplied by C&S. And with this
single quote, TCE can process the approval for NT items.
SCL MEP/TCE informed to deliver the DB on urgent basis,CPS shall 27-12-23
update the delivery date on 27-12-23, 19-12-23 26-12-23 04-12-23
26-12-23
7 CPS
11-12-23
04-12-23

D PLANNING AND PROGRESS

TCE informed Crescon that the following workfront are readly available
to commence the work immediately at site are follow as

Light Fixtures Supports & Light cable tray:-

Status Total Normal light Emergency Target to

fixturs support light support complete
Casting shop 356 258 98 13-11-23
Nos. (Subject to
clearance)
Fabrication 105 95 Expedite
Nos. to work
1 CPS
Erection 85 85
13-11-23
Nos.
Machine shop 310 228 82
Nos.
Fabrication 240 178 62 31-10-23
Nos.
Erection 240 178 62
Nos.
TCE asked CPS expedite to complete the machine shop sub structure
work
In casting shop Bay 5 and Bay 6 light fixture supports manufacturing
and installation to be completed 10-01-24
 CONTINUATION SHEET

MINUTES OF MEETING DATE

TATA Consulting Engineers Limited SH 7 OF 10
MEETING 22-12-2023
TCE informed Crescon that the following workfront are readly available
to commence the work immediately at site are follow as.

CPS informed TCE / SCL-MEP that the following civil infrastructure

should be completed to enable commence the works.

Cable tray for power:-

1.Casting shop :-

1) Clearance need at high bay pipe rack at juncture of high and low
bay pipe rack (CPS assured to complete all 7 bays
interconnection on or before 04-12-23 by doing each per day) –
5 bays completed.
2) Cable tray fabrication started, installation started on 20-12-23.
3) For respective column dropping by ladder from pipe rack
clearance need to be provided by SCL, Marking already done by 26-12-23
2 CPS
CPS 10-12-23
After had discussion cable tray can be commenced at grid along V17
and subsequently cable laying will be commenced 10-12-23 24-11-23 at
Along H2-V35 to V17 and V17-H2 to H30
Revised drawing received from PTK On 15-12-23
CPS shall start the cable tray supports works in Mezanine floor by 26-
12-23 and completion of cable tray and earthingstrips by 20-01-23 15-
12-23 04-12-23 and cable laying shall start by 30-01-23 20-12-23.
2.Machine shop:-
1) Waiting for pipe rack erection (Only for few cable tray and most
of the power carrying by bus duct)
TCE added that as per the panel vendor commitment the 1st lot of panel
will be reached on or before 30-12-23 30-11-23,20-12-2023 meanwhile
the aforesaid the balance pipe rack work will be completed to enable
commence the cable tray and cable laying
29-12-23
CPS was asked to commence the HT cable laying. 18-12-23
06-12-23
CPS has started the earth work excavation in hard strata on 02-11-23 to 02-12-23
complete the work within 15 days. And CPS was asked to mobilise the 20-11-23
3 following materials for cable laying(Cable tags,route markers.Sand,truff CPS 30-10-23
and 33KV cable below mentioing warning tape shall be procured on 20-10-23
urgent basis). 16-10-23
CPS assured to complete the cable laying and related activities by 06- 29-09-23
12-23 22-09-23
11-09-23
 CONTINUATION SHEET

MINUTES OF MEETING DATE

TATA Consulting Engineers Limited SH 8 OF 10
MEETING 22-12-2023
TCE informed Crescon that the following work front are readly available
to commence the works immediately at site are follow as

1. LT Transformer 1& 2 : 12-08-23

2. Core and sand reclamation building : 21-08-23
3. LT Transformer 3,5,6,7 & 8 : 23-08-23
4 4. LT Transformer 4 : 30-08-23 CPS Info
5. Hazardous :30-08-23 completed the RCC (Waiting for MEP work
completion to start the tile works)
6. Connecting corridor – Core :14-10-23
7. Compressor & Nitrogen building: 18-10-23
8. Cooling Tower : 21-10-23
9. HT Transformer bed -01 : 25-10-23
TCE informed Crescon that the following work front are readily available
to commence the work immediately at site

Core and sand reclamation lighting works :-

CPS has completed all substructure, looping cable laying has been
To be
5 commenced on 24-11-23, and CPS needs to complete the SCL-MEP
confirmed
termination,ferruel number etc, SCL need to confirm 4 light fixtures
location due to no provision for light fixture exertion.

TCE highlighted and express their concern regarding the important of all
service coordinated drawings to enable execute the works without any
clashes during execution
TCE informed Crescon that the following work front are readly available
to commence the work immediately at site

Compressor & nitrogen lighting works:-

Will be
7 SCL-MEP advised CPS to provide Light fixtures one row from east to SCL
confirmed
west to revirew and approve the lighting layout due to additional pipe
rack installation.

SCL-MEP informed that after completion of additional pipe rack will be

reviewed and confirmed the loaciton of erected light fixtures.
Not yet
TCE requested PTK to share the all the services coordinated design 19-09-23
intended drawing for main plant, ancillary building and external pipe rack 28-08-23
to facilitate prepare and submission of shop drawing. 11-08-23
8 PTK
24-07-23
PTK assured to share the all services coordinated design intend 23-06-23
drawing 31-05-23
24-04-23
 CONTINUATION SHEET

MINUTES OF MEETING DATE

TATA Consulting Engineers Limited SH 9 OF 10
MEETING 22-12-2023
As per the latest drawing for street light released by PTK on 07-09-23
has been approved by SCL-MEP. 26-12-23
18-12-23
TCE asked CPS to expedite the Street light progress which are readily 15-12-23
available work front at site 88 out of 138. CPS informed that only 75 nos 05-12-23
concreteing completed and balance 13 nos work front ready to 28-11-23
commence the work at site. 17-11-23
CPS 10-11-23
9 CPS was asked to install the 8 M & 12M double arm pole 22 nos and 58 SCL-MEP 05-10-23
nos respectively. CPS informed on 29-11-23 it is delivered and 22-09-23
installation 30 nos completed on 15-12-23 10-12-23 05-12-23 PTK
21-08-23
24-07-23
The submitted 12m high mast flood light layout was approved by PTK 15-07-23
on 19-09-23 and the same to be reviewed and provided the final 27-06-23
approval by SCL-MEP
02-06-23
SCL MEP/TCE instructed CPS to check the any hume pipe Crossing
missing for cable laying and instructed to start cable laying started from 29-05-23
east side on 26-12-23 18-12-23 11-12-23 05-12-23
Info
CPS was asked to submit the following tracker and schedule with sign- 14-12-23
off 06-12-23
a. Materials tracker 27-11-23
b. Manpower & Machinery 20-11-23
10 CPS
c. Mock-up 15-11-23
d. Staff mobilization 06-11-23
As the aforesaid tracker (C & E) submitted by 04-11-23 has been 06-10-23
reviewed and provided comments from TCE
30-09-23
19-09-23
26-12-23
SCL MEP/TCE informed CPS to expedite the lighting works and submit
the lighting works completion schedule including cable laying and DB 15-12-23
11 CPS
installation 11-12-23 04-12-23, revised schedule submission by 26-12-
23. 11-12-23
04-12-23

SCL MEP/TCE informed CPS to expedite the earthing strip laying works 26-12-23
12 in cable trays in all the building, completion schedule to be submitted on CPS 15-12-23
15-12-23 04-12-23 revised schedule submission by 26-12-23. 04-12-23
27-12-23
SCL MEP/TCE informed to CPS regarding the earthing pits marking of 21-12-23
13 CPS
138 nos 11-12-23
04-12-23
12-01-24
SCL MEP/TCE informed to CPS regarding street light pole errection (Till
14 CPS 21-12-23
date over all 42/73 nos completed)
11-12-23

E STATUTORY, CONTRACTUAL OBLIGATION & SUBMISSION

 CONTINUATION SHEET

MINUTES OF MEETING DATE SH 10 OF

TATA Consulting Engineers Limited
MEETING 22-12-2023 10
26-12-23
Switch yard 33 KV: 18-12-23
12-12-23
CPS was asked expedite to procure all the materials in this regards. 06-12-23
22-11-23
09-11-23
1 CPS informed that after obtaining drawing approval from CEIG will be CPS
commenced the procurement and the CEIG application submitted by 30-10-23
CPS comments addressed and after SCL sign resubmission shall be 13-10-23
done by 18-12-23. 22-09-23
CEIG team visited the site on 19-12-23, review and sing-off of drawing 30-08-23
is awaited, expected signoff by 26-12-23. 27-07-23
22-06-23