FORMAL LETTER Formal Letter Format Eg. Write a letter to your Principal / Teacherin-harge / Form Teacher Use this format if the question says "Write a letter to your. to report/propose ." Fg. Used for WITHIN school/organsation Te elon Tend ine anew oan asm {es ceman (82) (eters eset stoic bon seen (ters orniaton ee ote beeen) on ota berwet) rocater 205 (este 20 PU ONT RL YEAR] ore oe btvenh ov andes! ten 2000 ee eines (redpenrssccptaona he crniaton chet) stl Seen (repens ernst) ere ote beeen senacProot an anal omeconie D208 eo echt ten era ron (tot pvc) anton 80} (om etre) leering aan] uO ouMA/COLON/PUNCTUAION roe eben) leet ne andrea eee eshte tl ene oy prac moet 1+ seeictes falter you moyen te cement onion ee Yeurssncy Someta uo connuycovon/runerssion) fore rarmrutranowsovs 1.)‘CATHOLIC HIGH SCHOOL: SITUATIONAL WRITING QUICK GUIDE (LETTERS) Witea LETTER to your” Princip Teacher-in-charge "Form Teacher (Internal Lotter) FORMAL. Also USE thi format f question says "Write a letter to, to reportipropose ..” Matthew Chan Cass Chairman (Class 4-4) Catholic High Schoo! 2 October 2011 Mr Lee Hak Boon “The Principal Catholic High Schoot Doar Mr Lee roposs!_on__Junoe_Holidays Class Overseas GIP Trip 2011 loroduction; Refer closely to the Task Requirement and Objectives of the Event to write a selevant intoduction, making ‘clear ‘oUF purpose in wring the reportproposal Get othe point fast ‘Main body could- consider the folowing aspects: + Organise “your paragraphs ina ‘manner logical and wel-stuctured in Achioving ‘the intended approval ‘nod. frem the superior "you are reporting / proposing to + Where rlevant, emphasise certain ‘objectives to fl. Do not tell the superior these objectivesirequirements if he isthe ‘one tho made them of is expected to know them. Just explain how your Proposalrepot wil moeUnave’ met the objectivesirequirements. + Evaluate 1 comment on feedback regarding previous” year's event, where relevant + Elaborate on details of Who What Where When Why How .. according | Wiite “a LETTER tothe Student Council President of ANOTHER SCHOOL. (or someone in another organization) ropose ... FORMAL” Matthew Chan, President, CH Student Counc CCathotc High Schoo! 8 Bishan Steet 22 Singapore 879787 26 October 2011 The President SEGS Student Counci ‘St Estolle Gin’ School 15 Mocniight Avenue Singapore 134567 Dear Madam Introduction: Refer closaly to the Task Requirement ‘and Objectives of the Event to wie a relevant Introduction, making dear your purpose in wring the reporpoposal. Geto the point fat. ‘Main body could consider the folowing aspocts: + Organise your parsgraphe in a manner logical and welkStrutured In achieving te intended approval nod from the superior YoU are reporting / proposing to + Wher relevant, emphasise —certin ‘objectives to full, Do not tel the reader these objecives! requirements If she is the fone who made them or is expected to know them." “ust explain how your Proposalreport wil meevhave met "the objectivestrequiements, + Evahiale 1 comment on feedback on Previous year’s event if elevantInecessary + Elaborate on detale of Who What Where When Why “How according to thTo the citoralobjeciveaank ‘+ Use the Past Tense when reporting ‘and commenting on the previous years event and feedback, OR ‘Use the present future tenee forthe proposed event or this year + Use ‘wouldcoulé! for politeness. in proposal and use ‘wi to assure the Principal that you wil not let him own te ‘Conclusion: Wie a brit, suitable close that feaffims your bebe that your propasal is ‘sound ad wil work. You may, #-relavant assure reader of willingness to consider his advice regarding modiicaons to. your proposal Yours sinceroly (because you named the addressee in your greeting, -Dear Me Lee") Signature in ful NOTE: f you are writing a_roport in this formal letter, eplace Proposal with Report land use the relevant appropriate tone’ and ‘ileiavobicivesnask. + Use the Past Tefse"when reporting and ‘commenting on the previous year's event ‘and feedback, OR Use the present / future {ense for proposed event for his year + Use ‘wouldleoul fr politeness in proposal and use ‘wil to assure the Principal that you ‘il not let her down et. Conclusion: Write a brief, suitable close that feallms your belief that your proposal i. sound ‘and wil work. You may, relevant, assure reader of wilingness. to. consider his advice regarding ‘modifications to. your proposal. Leave ema address or cell phone number for easy contac Yours fa uly (Signature in ft) QUESTION: What modifications would you make to this format and syle you were ta wit eter to the Parents of the school, Former Students of the school of your Fellow Students in the echoot?[you are witing a Letter to a News Editor, use the formal leller format too. Replace the "dolals of the person Forgarization you ate writing 10. with: The Editor The Straits Times. FORMAL Mathow Chan 20 Meconstone Lane Singapore 535256 26 October 2011 ‘The Eattor ‘The Straits Times 115 Moonlight Avenue ‘Singapore 134567 Dear SiriMadam Views on Noisy in Public Places" 1NS_are Rude an oduction; Make reference tothe previous Printed news article OR forum letter by Joumalstreader (name him) ‘Singaporeans ‘re Rude and Noisy in Pubic Places” Printed on 25 October 2011. (Please give ‘tact detals on the lerwiteridata of the original arte) Main body could include the folowing points: Convey your ‘main concurrenceldissent with the ‘said aileforum eter + Continue wih futher points you wish fo make, using an expository syle with your arguments for” andlor rebuttal of the said—ariceforum using thesis statements. topic sentences. ‘and 000 elaboration/substantiaton "ete Evaluatefeommentlexplain, Conclusion: Proper conclusion paragraph ‘Summarizing yout main argument points. Yours faithfully Signature in fut TF Wis 9 COMPLAINT letter i is similarly @ FORMAL ltr Matthew Chan 22 Moonstone Lane ‘Singapore 458253 26 October 2011, ‘The Manager Wendy's Restaurant AT Bukit Tomah Road Singapore 295942 laint_on_Poor_Service Standards _at ’s Restaurant on 26 October 2011 Wen Intoduction: Clear reference to the occasion on ‘which you experienced poor service standards at the restaurant Incude all detals of branch, date, lime of vst names) of waters) ete Main body could inelude the following pints: DO_NOT USE A THREATENING OR ANGRY TONE!” BE POLITE. AND ‘GRACIOUS! Include some nico pleasant recollection of Previous viss and contrast with the appalling recent vit Indicate exactly “what went wrong (in ‘calegories of fod, service, ambience, et) ‘Share your complaints ina mature. and factual ‘manner. DO NOT. GET OVER: EMOTIONAL! DO NOT RANT you can, make a suggestion for lmprovementin services provided. ‘Conclusion: Be persuasive but bref and to the Point, making clear that improved services. are Important to sustain your patronage of the restaurant. You can offer Your ealtphone number in case clarifications are needed, Yours faithfully Signature in fullWrite a LETTER to your UNCLE / GRANDFATHER | Teacher {in a personal capacity) about a personal trip! course / project’ that you will be part of A PERSONAL project — INFORMAL personal LETTER) 8, Moonstone Lane Singapore 234893, Dear Uncle Tiong lnyoducton: Pleasanties and enquities about personal maters and peoplefiiends! foiatves. leading up to. purpose of your current letter. No tile for ‘informal letter Is needed, Main body could ince the folowing + Use a PERSONAL FRIENDLY CONVERSATIONAL CHATTY TONE, Do NOT make it sound businessike, Ike "a report oF proposal. It HAS TO SOUND tke a friendly, INFORMAL letter. 1+ Incorporate the evakiaioniseashack that you have 0 anawer for Task Fullament in 2 personal, enaly she. ‘+ Inject rolevant personal comments and detals about famdy / frends 7 ‘lassmates ole, that help you convince the reader about the point you are making. Aways. keep te purpose, tasks and audience in mind when you are inventing details lo establish the impression of a familar relationship between you and the reader of your eter + You can use contractions ('m, youre, hos) in your informal eter to ‘make the tone mora conversational + NOTE: DO NOT OFFEND in your comments. Be nice and pole ‘Conclusion; End your letter appropriately. Express gratitude if your letler isin writen in response to ait or goodil advicefexpressions from the reader of your leter you are initiating this letter (e.g. 0 Invite him to a family oceasion oo offer im Write SPEECH to IF it is VERY FORMAL, usualy to a full cohort or school of students, IF itis LESS FORMAL, to your classmates / CCA, ‘mates fellow shudenteouneilors, juniors, ete Beginning your speech Very Formal Greet the audience, naming the most important ‘mamber(s) presen fist, Create your own very brat personal introduction if appropriate to this sitvaion. Then. “you. cout acknowledge your pleasure/honour of having the opportunity lo speak ‘on this occasion or make "a complimentary Telerence to something or someone of make a relevant reference fo a topical issue relevant to te Thome ofthe occasion you are speaking on, oR ‘Less Format: Good _moming fellow student councilors / classmates J CCA mates! Make 3 very bret joke / {opical reference "fo capture atention and immediately launch info. the purpose of your speech. (You neod nat inoduse yourself the Bueience already knows you) Main body could ince the following: + Structure the points you wish to make {according to the task requirement) in a logical manner in proper paragraphs. Maks ‘he most important point frst and leave the least important to as. “+ Link up paragraphs in a coherent mannér so that the purpose of your speech is never lost. Structure your” paragraphs, as. you. ‘would in an expository essay wih a topic sentence, elaboration and substantiation with ‘examplesfanecdotofanalogyistatsticsioke, ‘as relevant, + Use a tonelstye that is appropriate for the atmosphere, audience and purpose, Think of litle interesting details to kesp the stoners‘ attention ued to your speech, + Iva ploasant, sincare tone, suitable for the + You could use some questions, personal and general examples, 0 substantiate your points and inspitelpersuade the isteners ‘+ You could use rhetorical questions euch as: Don't WE all gree that we are realy lacking[ Something) sound encouraging and eager To see him again orhave him accept your offer Yours sincoroly ‘Signature (Firstname only needed) Make your signature legible as you are not ‘expected to print your name below the signature. Tha ‘content of your letter wil ah ems oF while the other courses are just Tepeition of what we already know? Is is notte Best option in terms. of costs involved, and fun! and Tearing we ean get out of? Have fun and IMAGINE winat you would say if you were to be in such a situation in real ‘i Conclusion: At the end, recapitulate the key points (aathout sounding repetitive) and end on a high ote to get the audience to act as you desire, DO. NOT end off with ‘and have a nice day | God bless lc. ‘That is a most pathetic (10. lameyeichéd _ntilinaxd) ‘make your identiy clear to the reader (who already knows you very wel)Section B [30 marks} ‘You are advised to write between 250 and 350 words for this section. ‘You should look at the webpage on page 2, study the information carefully and plan yur answer before beginning to write, ‘Your school is organising a joint three day camp at Bold Earth Camp Site forthe ‘student leaders from your school and your sister school St Anne Secondary School “This joint camp aims to develop leadership quatios and allow the student leaders {rom both schools to bond. ‘Your teacher- in charge has already shortisted three activities shown on the webpage that are offered at Bold Earth Camp Ske, 4s the President ofthe Student Leadership Board of your school, you are to wita a letter tothe teacher-in-charge ofthe Student Leadership Board of St Anne ‘Secondary School to propose the activities you think would be suitable. In your letter youwi ‘+ Select two activities shown in the webpage + Suggest another actvly not from the webpage that the student leadors of ‘both schools can participate in at the camp ‘+ Explain your reasons for proposing these three activites. ite your letter in clear, accurate Engish and ina persuasive tone to convince the teacher-in-charge ofthe Student Leadership Board of St Anne Secondary School to ‘accept your proposal. Use your own words as-much as possible,Bold Earth Camp Site Learning Through Leadership and Adventure Immerse yourself in a wide range of programmes designed tobe fun and Jnspitational, Bold Earth Camp Site is the eamp for schools locking for ssf, leadership-based adventore activites, Ganosing Anexctin full-day sea expedition around Singapore for youto experience dierent water ‘and weather condition Experience adrenaline-pumping rock elimbing, Prepare to put ‘yur physical and mental strength tothe test, “High Blement Course Experience g-torey high structure with obstacles which test balance, coordination and concentrationSH Gt 20K~ Section B (80 marks] ‘You are advised to write between 250 and 350 words for this section. ‘You should look atthe printout on page 3, study the information carefully and plan "your answer before beginning to write ‘Ator the school's relocation to Bishan, the Principal received feedback of inconvenionce caused to the nearby residents. These include trafic congestion and loud noise at night during camps, Hence, he mooted the dea of geltng students to Perform community service to improve public perception of the school ‘As the Student Councilor tasked to look ilo this matter, you have boon asked to propose some ideas, especkaly after seeking the students views. Wt 2 lettr to the Principal, including the folowing ‘+ two activites shown inthe printout that wll best mest the community's needs + one other actity,cther than thoee shown inthe printout, tat forges tes betwoon tho schoo! and the residents ‘+ how the activities can be caried out ‘Write your lator in cloer, accurate Englich and in a persuasive tone to convince your Principal to adopt your suggestions. ‘You should use your own words as much as possible.Ideas for Community Service [7 chitaren’s Sports Clubs ‘The various Sports groups coach efildron on Saturday mornings, 2. Health Exhibition ‘An exhibition on heath and exerci to educate people about the importance of making heathy Iifesylechoiese 3. Clean-up Week {A community-wide Cleanup Week to help residents lspose of oxra household waste, bulky tems O° unwanted items. 4. Renovaid Studenis renovate the dilapidated fats of needy residents 5. Wall ural Painting wall murals to enhance the Beauty ofthe area and inti ove af the 6. Gardening ‘Adopt a park or select afew plats of vacant land and improve the landecape through gardening ‘Sifpesiminayeramionton/ pect)