Vetting Preparation

Preparation Sheet
Chapter 1
1.1 Name of Vessel Vinga Callsign: LACP7
1.2 IMO Number 9587207
1.4 Port of Inspection Huelva
1.5 Flag Norway - NIS Homeport: Bergen
1.6 Deadweight 158 982
1.7 Delivery date (from builder) 15 Jun 2012 Keel Laid: 03 Nov 2011
1.13 Vessel’s operation at the time of insp.: Discharging
1.14 Product being handled: Crude Oil
1.15 Vessel type: Oil Tanker
1.16 Hull type: Double Hull
1.17 Name of Vessel’s Operator Mowinckel Ship Management AS
1.18 Date current operator resumed resp. 15 Jun 2012
1.19 Last Port State Control carried out 28 Sep 2013
1.20 Port of Last Port State Control Novorossiysk Deficiencies: NIL
Type of PSC inspection: Initial
1.21 Name of Classification Society: DNV
1.22 Date of expiry of the Class 15 Jun 2017
Certificate:
1.23 Date of last special survey was N/A
completed:
1.24 Date of departure from last drydock: N/A
1.25 Date of Last Class Survey Status 10 Jul 2014
Report:
Chapter 2
2.1.9 Vsl designation, IOPP Form B, para 1.11 Oil Tanker
2.2 P and I Club SKULD Valid until: 20 Feb 2015
2.2 Masters Authority (SMS) MAN-10 Ch 3.1
2.4 Last Visit from Office Marine Super. 24 July 2014
Last visit from Office Technical Super. 16 May 2014
2.5 Last ISM Review (Annual Audit) 25 Sep 2013
2.6 Last Master Review (frequency) End of Master’s Closing Report dated: 08 Jul 2014
shift
2.7 Last Ballast Tank Inspection 17 Jan 2014 Interval (Months) 6 month
Last Cargo Tank Inspection 2.5 Years
2.9 Last CAP Survey N/A
2.12 Vessel enrolled in a Classification N/A Hull Structure, Rating
Society Condition Assessment Last day of Insp.:
programmer (CAP)?

Chapter 3
3.1 Minimum Safe Manning Certificate Crew List Please attach Minimum Safe Manning Certificate
and Crew List See attachment
3.2 Are the STCWW and Flag administrator’s Yes
regulations that control hours of work to
minimize fatigue being followed?
3.4 Common working language: English
3.5 Training Policy exceeding Statutory Requirements:
3.5 All Senior Deck Officers attended BTM: Yes
3.6 Master attended Ship Handling Course? Yes
3.12 Maximum level of blood alcohol content: 0.02 % Alcohol by volume
3.13 What was the recorded frequency of unannounced
Twice per year
drug testing:
3.14 Recorded frequency of unannounced alcohol
12 times per year
testing:
3.15 Date of the last unannounced on-board alcohol test: 04 July 2014
3.16 Date of the last unannounced D & A test undertaken 12 May 2014 by Alere Toxicology
by an external agency: in Milazzo
Chapter 4
4.8 Under Keel Clearance Policy Please attach a copy of Company UKC policy
4.13 Magnetic Compass Deviation Curve 25 May 2014 Carried out by: Capt Bendaño
4.18 Chart And Publication Subscription: Neptune/Nautisk Forlag.
4.21 ECDIS documentation for all Generic and Type specific
officers on bridge familiarization
4.22 ECDIS system on bridge Furuno
Chapter 5
5.1 Safety Officer Chief Officer
5.5 Safety Meeting. Date of last meeting 20 Jul 2014 Company Response Required
5.6 Last Three incident and/or accident 1 HSE report no.
within the last 24 mnd 2 HSE report no.
3 HSE report no.
5.14 Life Boat last time Waterborne 11 May 2014 To be Waterborne Quarterly
5.14 Last Fire Drill carried out 14 July 2014
5.14 Last SOPEP/SMPEP Drill carried 19 Jul 2014 On vessels carrying noxious liquids,
out last drill carried out in dealing with
chemical spills.
Date:
5.17 Testing of the ship security alert 21 Jul 2014 Maintenance, calibration and testing
system. of any security equipment provided
on board.
Date:

5.18 Ship Security Officer Chief Officer

5.18 Ship Security Officer training Yes
5.30 Number of MSA Tankscope 2 pcs.
5.31 Gas measuring equipment for H2S 2 pcs 4 pcs personal protection
5.35 AC / OX Certificate issued Last Annual & by:
5.39 Lifeboat on-load release gear, Huelva 24 July?? Carried out by:
Last annual
5.42 Rescue Boat last Waterborne 25 Jun 2014 To be Waterborne Monthly
5.43 Life Rafts, Last annual service 11 Feb 2014
5.44 Hydrostatic release units (HRU) 01 Jan 2016
expiry date.
5.47 Immersion suits service/test N/A - 3 yrs Pressure Test
(MSC/Circ.1114)
5.48 Pyrotechnics expiry date All valid with
earliest date of exp.
Jan 2015
5.53 Foam Compound, Last test date. 15 Nov 2011 Type of foam: Hi Expansion
3 yrs

5.58 Fixed fire extinguishing system Annual:

service 2 yearly:
 10 yearly:
5.61 Portable fire extinguishers service 31 May 2014
5.62 BA Compressor Air Quality, Last 20 Mar 2014
test date
5.72 Landing or Winching areas Landing
provided:
Heli Deck Aviation Authority
approval:
Chapter 6
6.6 SOPEP approval date 27 Apr 2012
6.8 List of National Contact Point dated 30 Jun 2014 List updated quarterly.
6.9 Vessel Response Plan approval date 04 May 2012
6.10 Qualified Individual (QI) Norwegian Marine Services Inc
6.19 Do ballast lines pass through cargo No
tanks?
6.21 HFO & DO Bunker Line Pressure Date: 08 Apr 2014 Pressure: 6.8 Bar
Tested,
6.28 ODME Manual Available Last Annual :
Last test: 22.07.2014
Last shore calibration date:
6.30 Ballast Water Management Plan Approved by:
approved
6.35 OWS, Last Calibration Date: NO RECORD Carried out by:
6.40 Garbage Management Plan Persons
responsible and
their duties
6.41 SEEMP Date: Available onboard

Chapter 8 Petrol
8.4 Heavy Weather Ballast procedure WBT 4P/S Last used date- N/A
8.5 Load Computer Class approval date 15 June 2012 Damage Stability included: Yes
8.6 The operational accuracy of the load Last annual: Next Annual Survey
computer records Last regular: 20 Jun 2014
Frequency of regular test: 3 Monthly
Class approved data should be used and the tests should be
carried out in the presence of the attending surveyor at the
annual survey.
8.8 Has the vessel “ U “ section ballast tanks No

8.10 Is the master aware of The worst damage stability condition from the Yes
stability book
8.11 Procedures for restoring stability (If Please attach procedures for restoring stability in case of
applicable) unstable conditions developing during cargo operations
from the operator's operating manuals.
8.24 Hermetic UTI, Last Annual Service: Date: Numbers of tapes in
04.09.2013 use:3
14.10.2013 Numbers of tapes in
20.05.2014 spare:

8.21 Pressure Testing of Cargo Lines: 08 Apr 2014 / 14 bars

8.27 Pressure test of tank heating coils 24 May 2014 Frequency: 6 monthly
8.35 Is the vessel in possession of an Yes person responsible for implementing
approved Volatile Organic the plan:
 Compounds (VOC) Management
Plan?
8.36 Inert Gas Manual available Yes
onboard:
8.52 Crude Oil Washing Manual 26 Feb 2013
approval date
8.81 Cranes last time load tested (5
Yearly):
Last Annual Inspection of Cranes: 20 Jun 2014
8.84 Ship To Ship (STS) Plan Class Date: 17 Apr 2012
Approved
Chapter 8 Chemical
8.4 Is there a Procedures and
Arrangements Manual available?
8.10 The worst damage stability condition
from the stability book
8.11 Has the vessel “ U “ section ballast No
tanks
8.12 Load Computer Class approval date Is damage stability included:
8.13 The operational accuracy of the load Last annual:
computer records, Last regular: Frequency of regular test: 3 monthly
Class approved data should be used and the tests should be
carried out in the presence of the attending surveyor at the
annual survey.
8.17 Procedures for restoring stability (If Please attach procedures for restoring stability in case of
applicable unstable conditions developing during cargo operations
from the operator's operating manuals.

8.40 Pressure Testing of Cargo Lines: Test Pressure:

8.50 COW Manual available onboard:
8.54 Hermetic UTI, Last Annual Service: Date: Numbers of tapes in use:2
Numbers of tapes in spare:2

8.85 Is the vessel provided with the

protective equipment required by the
IBC or BCH Codes?
8.86 Is the vessel provided with the safety
equipment required by the IBC or
BCH Codes?
8.88 Is the safety equipment required by
the IBC or BCH Codes examined by
an expert agency annually and are
records available?
8.89 Is the safety equipment inspected on Date of last records: The breathing apparatus shall be
board monthly and are records inspected at least once a month by a
available? responsible officer, and the
inspection recorded in the ship’s log-
book. (IBC 14.2.6)
8.94 Cargo hoses, annually pressure test.
Record of all hose tests and
inspections.
8.95 Cranes last time load tested (5
Yearly):
Last Annual Inspection of Cranes: Witnessed by:
Chapter 9
9.5 Last Brake Test Mooring Winches 24.05.2014

Chapter 10
10.5 Dedicated Distress Communicator Third Officer
10.9 Shore Based Maintenance YES Westronic
Agreement
10.11 Last EPIRB Testing 24 Jun 2014 Battery expires: Feb 2017
Hydrostatic Release Expiry date Jan 2016
Chapter 11
11.7 Dead Man Alarm set to 15 minutes (Not to exceeding 30 Minutes)
11.10 Lub Oil Sample Testing Program: 3 months Last Report: LO 02 May 2014
Fuel Oil Testing Program: Every bunkering Last Report: Fuel 01 Jul 2014

11.14 PMS (Class) approval date: Approved by:

11.19 Last test of the emergency generator 08 Apr 2014 Frequency: At least Annually
carried out under load AMOS – 4 months
11.34 Lifting Equipment, last annual 17 July 2014 Done one by (Color?: )
inspection
(Lifting devices includes cranes, SWL
portable and beam chain blocks, pad
eyes, lifting beams etc.)
11.35 Lifting Equipment, last annual 17 July 2014 Done by (Color?: )
inspection SWL
(wire slings)
11.41 Spark Emission avoidance Policy (I.E. Cleaning of Economizer)
11.48 Steering Gear tested / drill 13 Jul 2014

Various Information;
Personnel Lift / Elevator Last Test
Medicine Chest Certificate Expires: Issued by:

ISO 9001 :2008 Issued by:

ISO 14001:2004 Issued by:
OHSAS 18001:2007 Issued by:

Below Documentation Required to be Sighted During Inspection;

 All Trading Certificates, (Obsolete Certificates should be removed from file).
Equipment- and Other Certificates.
Complete CSR File. (New CSR should be signed by Master when received onboard)
Updated HVPQ Document, Officers Matrix and Crew List
Last Port State Control and a Close-Out Report if any finding during this Inspection
Class Survey File / ESP File / Thickness Measurement Report.
Class Status Report (Not older than 4 months).
Oil Record Books (Part 1 and Part 2).
Approved SOPEP and VRP Manual.
Approved Stability and Damage Stability Manuals.
Approved Ship To Ship Transfer Plan
VOC Management Plan.
Inert Gas Manual
ODME Manual (No requirement for Class- and / or Flag Approval)
Approved Ballast Water Management Plan and Ballast Exchange Records.
Garbage Management Plan and Garbage Record Book.
SOLAS Training Manual (Ship Specific) and Maintenance Manuals for LSA and FFA.
Work Permits (Hot Work, Enclosed Space Entry etc.)
D&A Policy including Test Records from Internal and External Tests carried out.
Work and Rest Hour Records.
Ballast- and Cargo Tank Inspection Records. (Available in Maritime Work Station)
Certificates and Survey including Testing of Lifting Gear and Other Lifting Equipment
Records of Testing Mooring Winch Brakes.
Mooring Equipment Certificates, Wires, Tails, Links (1 Certificate for each item)
Accident / Incident / and Non-Conformance Reporting System File
Last 3 accident/incident reports
Report and Close-Out from Annual Audit and Masters Annual Review of SMS System.
Minutes from HSEQ Meetings including feed-back from Company.
Evidence / Records from Ship Visit carried out by Company Representative.
Last FMEA Report and Report from Last Annual DP Trail
Last Service Report from Maker of BLS Equipment (Calibration of Load Cell)
Service Reports for FOAM testing, FFA, O2 Analysis of BA Compressor (Annually)
Publications as listed in Para 2.15 in VIQ 2011 Edition, Revision 1 (dated 06 May 2011)
ECDIS Certificates + on board familiarization.
Engineers High Voltage certificates
Company procedures for flexible hydraulic hoses exposed on deck
Ship Energy Efficiency Management Plan (SEEMP)
Oil and fuel analyses file
Bunker check list’s file
Ballast, void spaces and cargo tanks inspection file

Deck- and Engine Officers Papers;

National Certificates (BRM and BTM Training for Master and C/O included in DP)
Flag State (Administration) acceptance of Certificate or CRA
Dangerous Cargo Endorsement
GOC for Deck Officers
Relevant Offshore Operation Certificates / Training (DP, Pos Ref System, HLO, BLS etc.)
Following is subject for Testing / Demonstration;

Start up and Running of Emergency Fire Pump

Start up and Running of Emergency Generator
Testing of Steering Gear in Emergency Mode including communication to Bridge
ODME
OWS / White Box (Testing of 15 PPM Alarm)
Bilge Alarms
Oil Mist Detector
High Level Alarms
Breathing Apparatus including Alarms

Please attach the following copies

Deficiency list of PSC (if any)

Ship’s particular
Class Status report
Minimum Safe Manning Certificate
Crew List
Outfit management services enrolment certificate
Ship’s certificates status List
Ship’s equipment certificates List
Abstract Of Safety Equipment (date of testing, calibration or overhaul of safety
equipment by ship or shore companies)
Form “C” (LPG)
Company UKC policy
List of equipment with frequency for oil analysis as per SMS