WELMAS SERVICES

LTD
PHONE: +211 928001253
EMAIL: welmasservices.ltd@gmail.com

PROJECT HEALTH & SAFETY PLAN

FOR

DESIGN AND CONSTRUCTION OF PAVED ROADWAY WITHIN THE US EMBASSY

RESIDENTIAL COMPOUND IN SOUTH SUDAN JUBA (USAID/SOUTH SUDAN)

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 JANUARY, 2004

CONTENTS:

1. Introduction/Purpose

2. Standards and Regulations

3. Project Health and Safety Responsibilities

4. Project Site Emergency and Evacuation Plan

5. Project Site Induction and Site Safety Rules

6. Project Visitors Induction Briefing and Register

7. Hazard Identification and Risk Control Assessment

8. Health and Safety Guidelines

9. Project Safety Meetings

10. COSHH (Control of Substances Hazardous to Health)

11. Accident and Incident Reporting

12. Tools and Equipment Inspections

13. Site Safety Inspections

14. Health and safety lead team

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 1. Introduction/Purpose

Project description
The works description involves, design and construction of paved roadway within the US
embassy residential compound in South Sudan Juba, including storm water utilities, in which
construction services includes labor material, equipment, management and general services.

Scope of works
The scope of works to be undertaken involves, provision of labour, equipment, material, and
services and monitoring of works and material as specified for the activities listed below;
 Mobilization to the site
 Design
 Subsurface activities
 Roadway construction

Policy Statement

Health and safety is integral to the responsibilities of all parties on the project with the health
and safety of all workers, employees, consultants, public and visitors to the site fundamental
to the success of the project. WELMAS Health and Safety Plan is a management framework
to encourage and ensure safer construction practices and to prevent dangerous acts that
could lead to accidents on site. It comprises of the following;
 Project Title
 Project Location
 Project duration
 Project Manager
 Health and Safety Officer
 Contractor
 Brief outline of the project

2. Standards and Regulations

We as the Contractor shall adhere to international and local standards for h e a l t h and safety

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as per;
 29 Code federal regulations (CRF) 1910, OSHA safety and health standards for
construction industry.
 29 CFR 1904, OSHA recording and reporting occupational injuries and illnesses for the
construction industry.
 29 CFR 1926 OSHA safety and health standards for the construction industry.

Welmas Services Limited shall conform to regulations and relevant authorities’ policies and
procedures relating to the execution, completion and remedying of the works. Welmas Services
Limited with the assistance of the client will identify and incorporate any requirements
identified above into the relevant sections of the project health & safety plan to assist with
implementation and control.

3. Project Health and Safety Responsibilities

In additional to the formal responsibilities detailed within the general conditions of contract; all
persons on the project site have a responsibility to take reasonable care for the health and safety
of themselves and others who may be affected by their actions, co-operate with the employer on
health and safety matters and not to interfere with, remove or alter anything provided on site for
health and safety welfare.

4. Project Site Emergency and Evacuation Plan

Site specific establishment and emergency/evacuation plan shall be developed by the site
Management team. As a minimum, the plan should include following elements:

 Location of the working area

 Location of the site accommodation - welfare facilities, toilets, parking, etc

 Communication routes - pedestrian access, traffic routes, material storage,

 Location of the first aid kits

 Location of the muster (assembly) points and fire extinguishers

 Location of the emergency exits and emergency routes

 Location of the spill kits

 Location of the hazardous materials storage (oil/chemical/gas)

 Location of the waste skips incl. hazardous waste

 Location of any areas that require protection

 Layout of site drainage, incl. location of the discharge

The emergency plan, including emergency contacts list shall be displayed on site and
described to all staff during induction briefings.
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Emergency/evacuation procedures shall be developed and presented in relevant forms and
be incorporated in the project site induction briefings and displayed on the site notice board.
Project Emergency Contact List shall be prepared and displayed on the site notice board.

Trail site emergency/evacuation drills will be held once in project duration for the purpose of
identifying any areas of concern and required improvements. Findings of the drill shall be
recorded using relevant form

5. Project Site Induction and Site Safety Rules

It is required that all personnel working on the project attend the WELMAS Health and Safety
site induction briefing prior to commencing any work on the site.
The General Site Rules shall act as the main agenda and content of the induction briefing.
Additionally, any information specific to the project shall be included in the induction. The
induction briefing should be, as far as possible, two way communication with attendees invited
to contribute, comment and ask questions regarding health and safety.

The site induction briefing and copy of the site safety rules should be presented in the
appropriate language of the attendees.

All attendees of the induction briefing will be recorded and included on the WELMAS site
induction register

6. Project Visitors Induction Briefing and Register

All Visitors to site must report to the WELMAS site office before entering the site working
areas. It is required that all first time visitors to the site undergo the WELMAS project site
visitors’ induction briefing before entering the site.

All Visitors are required to be registered and logged on the WELMAS visitors’ registration form.

7. Hazard Identification and Risk Control Assessment

Hazard identification and risk assessment is an essential part of the health and safety
management system.

A hazard identification and risk assessment process is designed to assist with establishing
priorities and setting objectives and plans to eliminate construction hazards and to minimize the
risk of accidents on site. Infrastructure implementation involves executing a number of
potentially hazardous activities, it is essential that these hazards are identified, risk assessed and
controls put in place to eliminate, isolate or minimize the hazard.

Before each significant or new construction activity/task is undertaken an assessment of that

activity should take place involving the appropriate supervisory WELMAS staff and
employees/subcontractors of the Contractor responsible for executing the works.

Information presented/contained in the Hazard/Risk Assessment shall be clearly

communicated to the Contractor and Contractor staff. Risk Assessment briefings can be
combined with the briefing on the method statements for the work.
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 It is important that risk assessments are reviewed during the task durations, to ensure that
they adequately cover all risks and reflect changing conditions on site.

8. Health and Safety Guidelines

Health and Safety Guidelines is a collection of safe practice guidelines for various
infrastructure activities. The guidelines act as a tool to assist in identifying and controlling
common hazards found on construction sites and provided information and guidance to
incorporate into the project specific Hazard and Risk Assessment procedure for controlling the
risks.

Guidelines also provide information on the requirements of the minimum WELMAS health and
safety standards.

9. Project Safety Training and Meetings

Welmas Service Limited will also provide training to staff that will be tasked to work
on any substance that may be considered hazardous or pose a risk to their health and
safety. The training will inform the users of any risks and imminent danger.
Attendance to daily health and safety meetings is mandatory to all staff.
This includes any other information in regards to safety.

Mandatory morning daily staff safety briefs shall not last for more than of 15 minutes unless
otherwise. Safety briefs shall be minuted and circulated to project manager, site agent, COR and
CO respectively this is to ensure that all identified actions are acted upon.

10. COSHH (Control of Substances Hazardous to Health)

Many construction materials contain hazardous substances, possibly including

microorganisms and biological agents. There is a need to identify products and materials
specific to the project which may be hazardous. Controls need to be identified and put in
place to ensure exposure of employees and others to harmful elements is prevented or at
very least adequately controlled and isolated.

Particular notice should be given to product labeling and manufactures recommendations

regarding hazards present and directions on use, application instructions and storage
requirements. Specific training, additional technical information and active record keeping may
well be required to mitigate risk.

11. Accident and Incident Reporting

Welmas Services Limited health and safety lead team shall act on any accidents/incidences
involving injury, ill health and fatality, mental damage and loss of production due workers
injury to prevent recurrence. Incidents that are judged as having the potential for injury, damage
or loss but were not realized (a near miss) should also be investigated to prevent possible
recurrence.
Any investigation should be carried out as soon as possible after the accident/incident to allow
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 the maximum amount of information to be obtained.
The detailed depth of the investigation will largely depend on the severity and complexity of the
accident/incident and the level of risk it presents. More time should be spent on significant
events involving serious injury, harm or loss. The project manager responsible for the
project will either carry out the investigation or delegate the task to a senior member of the
Welmas Services Limited site team.

12. Tools and Equipment Inspections

Welmas Services Limited shall carry out regular inspection of the condition of the equipment
and tools on site should be therefore undertaken to help to detect any deterioration. Frequency of
the inspections depends on the type of the equipment, its use and condition it is exposed. A
brief check should be made before each use, and it is recommended that more thorough
inspections are done on weekly basis or upon change of the conditions i.e. relocation of the
scaffolding or severe weather (rain, wind, frost).

Site Safety Monitoring

Welmas Services Limited shall carry out regular health and safety site inspections of the
ongoing project after every two weeks and identified lapses/incidences, this information will be
forwarded to project manager for necessary action. During the site meetings all the
highlights of safety and health matters that arose shall be discussed accordingly.
In the monthly progress report all the health and safety remedial measures shall be capture

Health and safety lead team

Welmas Service Limited lead team is as in the tables below.

NAM YEARS OF
S/NO E DESIGNATION ROLES QULIFICATION EXPERIENCE
Bsc. Civil
PROJECT Engineering,
diploma in OVER 20 YEARS
MANAGER
Oversee site project
1 management management
Bsc. Civil
SITE AGENT Oversee day to day Engineering
2 site management (structures) Over 15 years

SITE Higher diploma

SUPRETENDANT Structures and civil in Civil
3 works Engineering 10 years
Responsible for day to
SAFETY & HEALTH
day health and safety Diploma project
OFFICER
4 matters management 10 years