0a7aSATA TECHNOLOGY AND

BUSINESS COLLEGE

BASIC ACCOUNTING WORKS

Learning Guide
UC: Use Business Technology & Equipment
Module Title: Using Business Technology & Equipment
LG Code: BUF BAW2 03 0812
TTLM Code: BUF BAW2 M03 1213
LO2: Process and Organizing Data

[prepared By Mr. JOHN SG [C-Level]]

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LO2: Process and Organize Data

INFORMATION SHEET 2: Process and organize data

Part of the computer (PC)

 Hardware: (Input device, Output device, Processor and Storage Device)
 Software: (System software (Operating system) and Application software
2.1 Concepts of inputs
What is Input?
Input is a place where, or a device through which, energy or information enters a system. It’s like:
Data: Unprocessed facts, figures, and symbols
Instructions: includes Programs, Commands and User response

What is an input device?

An input device is any hardware device that sends data to a computer, allowing you to interact
with and control it. ... The most commonly used or primary input devices on a computer are
the keyboard and mouse. However, there are dozens of other devices that can also be used to
input data into the computer.

The Keyboard
How is the keyboard divided?
 Typing/character key (A-Z/a-z)
 Numeric key (0-9)
 Function keys (F1-F12)
 Arrow key ()
 Special key (Ctrl, Alt, Shift, Enter, Insert, Esc ….)
What is an ergonomic keyboard?
Designed to minimize strain on hands and wrists. Ergonomics incorporates comfort, efficiency,
and safety into design of items in workplace.
Mouse
What is a mouse?
 Pointing device that fits under palm of hand
 Controls movement of pointer, also called mouse pointer, on screen
 Pointer on screen takes several shapes
What are common mouse operations?
 Point  Drag
 Click  Right-drag
 Right-click  Rotate wheel
 Left-click  Press wheel
 Double-click
Other input devices include:
 Scanners, Touchpad, Digital/web camera and more …..

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OUTPUT: is an output t device is any hardware device that showing/provide data to a user’s,
allowing you to interact with and control it. ... The most commonly output devices used on a
computer are like,
 Monitor/VDU  Earphone/Headphone and more
 Printer ……
 Speaker
Microprocessor: also called CPU (Central Processing Unit) it is the brain of the computer
Storage Device:
 Primary: (RAM & ROM)
 Secondary: (HDD, EHDD, Flash-Drive and others ………….)
 Tertiary: (Tap-Drive) it’s the oldest/ the third level of the storage derive
Concepts of storage of data

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Other than on the hard drive, data may also be stored on:
 Floppy disks: remember that a limited amount of information can be stored here, so it is a
good idea to compress the file to accommodate large amounts of data
 CD-ROMs: suitable for large amounts of data
 Back-up system: particularly important in case of computer failure to safeguard large
amounts of information
 External hard drives
 Thumb drives
 Zip- drive and flash drive
Retrieving Documents

Technology Consumables
 printer ribbons and cartridges
 CD-ROMs
 floppy disks
 toner cartridges
 back-up tapes
 Zip disks
There should always be an adequate supply of these consumables. Supplies should be checked on a
regular basis, the timing of which would vary according to the size of the organization and the rate of
use of these items.

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The ordering of these consumables may involve filling out a requisition form or an order form or
arranging for a tender or contract for their supply.

SELF-CHECK 1

1. Where is most data stored on a computer?

_____________________________________________________
2. What does the “+” sign indicate?
_____________________________________________________
3. What does the “-” sign indicate?
______________________________________________________
4. List 3 different locations that data can be stored other than the hard drive
______________________________________________________
5. Is the C drive on a computer internal or external hard drive?
_______________________________________________________
6. What is the advantage of having and external storage system ?
_______________________________________________________
7. List 2 different ways you can open a document.
_______________________________________________________
8. How can you find a document?
_______________________________________________________
9. How can you keep adequate supply of consumables?
_______________________________________________________
10. List 6 different consumables found in an office environment
________________________________________________________

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