BPS 4323 Occupational Safety and Health

Management System (OSHMS)

OPERATION

OSH PROGRAM
FACULTY OF INDUSTRIAL SCIENCES AND TECHNOLOGY

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Learning Outcome

1 Understand the clause 8 in Operation

2 Understand the main criteria for MS implementation

3 Outline the HOC, MOC, Procurement and Outsourcing elements in MS

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Clause 8: Overview • Gained an understanding of its OH&S hazards &
Env. aspect, - implement the operational controls
that are necessary to manage the risks and aspect
associated with its activities and comply with
• Operational controls can use a variety of methods applicable OSH & E legal requirements

• Established to meet the requirements of the

OSHE management system including controls to • Plan, implement and control its operational
reduce OH&S risks & Env impact to levels as low processes by establishing operating criteria
as reasonably practical and control the processes in accordance with
these operating criteria

• Giving serious consideration to how actual or potential

• Specific requirements that relate to the control or influence
environmental impacts happening upstream and downstream of
exercised over outsourced processes and the requirement to
an organization’s site-based operations are influenced or
consider certain operational aspects consistent with a life-cycle
controlled
perspective

• Procurement of products and services, & controls to ensure that

OSHE requirements relating to design, delivery, use, and end-of-
life treatment of an organization’s products and services are
considered at an appropriate stage

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Clause 8: Basic
Understanding ISO 45k
Emergency preparedness and response: to identify General provisions: such as the means for creating
potential emerging risks and develop specific and and managing documentation
customized plans with key stakeholders to minimize these
risks

Contractors: to communicate and control internal Hierarchy of controls: to utilize the

risks to third parties and evaluate risks they may most effective means of risk reduction
introduce into the workplace within the organization

Procurement: to validate all incoming Management of change: to ensure that when

materials and services conform to the planned changes occur they are managed to
system requirements control risk

Outsourcing: to make certain risk

controls are adequate for all outsourced
processes

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Clause 8: Basic
Understanding ISO 14k

• Depend on the nature of the operations

• Risk and opportunities
• Significant environmental aspects Emergency
• Compliance obligations preparedness and
response
Operation
clause has two
sub-clauses Effective ERP program - include
Operational planning • Provisions for assessing the potential for
and control emergencies,
• Preventing incidents and their associated
environmental impacts, plans/processes for
responding to incidents,
• Periodic testing of emergency plans/processes
mitigating impacts associated with these incidents

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ISO 45k : Operational
Control
The use of
procedures and
systems of work

Adapting work to workers

Established and
implemented as necessary
Ensuring the
to enhance OSH, by
competence of
eliminating hazards or, if not
workers
practicable, by reducing the Engineering and
OH&S risks to levels as low administrative controls Operational Control
Of The Processes
as reasonably practicable for Establishing preventive or
operational areas and predictive maintenance and
activities inspection programmes
Application of legal requirements and
other requirements or manufacturers’
instructions for equipment Specifications for the
procurement of goods and
services

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ISO 45k : Operational
Control
The method in which changes to the Application of legal and other
Method in which the organization process are planned and controlled requirements or manufacturer’s
determines what is required for each instructions for equipment Engineering controls
including unintended events
process and the method in which
requirements are controlled to ensure
workers are protected from harm

Defined as a function that “helps to

check the errors and to take
corrective action so that deviations
from standards are minimized and
stated goals of the organization are
achieved in the desired manner.”
The boundaries What resources are required to
Application of legal and other
of each process manage the process including
requirements or manufacturer’s
and how they leadership, equipment, time,
instructions for equipment
interact human (competency and training
aspects) and financial

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Eliminating hazards and
reducing OH&S risks

Provide a systematic approach to enhance occupational

health and safety, eliminate hazards, and reduce or
control OH&S risks

➢ Avoiding risks and adapting

work to workers
➢ Replacing the dangerous with the lesser
or non-dangerous
➢ Implementing collective
protective measures
➢ Appropriate instructions
to workers
➢ Providing PPE and instructions for PPE use/
maintenance

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Exercise

Choose one major process in textile manufacturing organization and Illustrate measures that can be implemented at each level used.

Hierarchy of
The ways of control Why the control should be implemented
controls

Elimination

• replacing the hazardous with less To reduce chemical hazardous exposure directly to workers
Substitution hazardous
Engineering controls /
reorganization of work

Administrative controls

Personal protective
equipment (PPE)

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Management of change

Enhance occupational health and safety at work, Recognized that accidents can
by minimizing the introduction of new hazards occur when processes deviate from
and OH&S risks into the work environment as defined established control
changes occur measures.

Include changes competent supervision and workers Notification of change may be

or the introduction of new materials, machinery and supported by training and competence
processes. requirements.

Change process could incorporate a

Change process may be supported by a
mechanism to assess and prevent the
documented system to acknowledge the issue
introduction of new hazards.
and receipt of the notification to ensure it is
communicated and understood.

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Management of change
New products, processes or services
Establish a process
for implementation
and control of
planned temporary Developments in knowledge and technology
and permanent
changes that
influence its OH&S Changes to work locations, working conditions,
performance processes, procedures, equipment, or the company’s
organizational structure
Ensure that new,
unforeseen hazards
are not introduced, or
the risk profile Changes in knowledge or information concerning
increased as a result of hazards and associated risks
the introduction of the
change
Changes to applicable legal and other requirements

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Exercise
You are management level in the in tunnel construction organization. As a leader few events are expected to happened during construction phase.
Discuss best the method of management of change might be necessary to do.

Change of events Method of Management

First aider absent • Temporarily train existing staff

Introduction of a new piece of machinery

Flood within a tunnel structure /

construction area

Introduction of new software

Loss of knowledgeable competent

member of staff

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Procurement
• Products, hazardous materials
or substances, raw materials,
equipment, or services before
their introduction into the
workplace
• Address requirements for a
conform to the
organization’s OH&S
management system
• Need for consultation and
communication - interested
parties such as workers,
contractors, and visitors
Verify that
equipment, Equipment is supplied, delivered
installations, and according technical specification
materials are safe for and is tested to ensure it works as
use by workers intended
Installations are commissioned to
ensure they function as designed
Risk assessments are carried out
in advance of the use of the
equipment
Accordance with legal Any usage requirements,
requirements precautions or other
protective measures are
communicated and made
available
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Contractors

Coordination recognizes that some contractors

(i.e. External providers) possess specialized
knowledge, skills, methods, and means

Examples of contractor activities and operations

include maintenance, construction, operations,
security, cleaning and a number of other functions

OH&S performance Qualification, experience Resources, equipment,

Include consultants or specialists records are and competence criteria and work preparations
in administrative, accounting and satisfactory for workers are specified are adequate and ready
other functions and have been met for the work to proceed

Should verify that contractors are

capable of performing their tasks
before being allowed to proceed
with their work

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Outsourcing / Sub-contracting
Employment of an external
organization to perform one or
more processes in the OHSMS
Use the services of contractors
(external providers) to fulfil gaps in
processes and to complete tasks
requiring specialist knowledge.
Controls can include contractual
requirements, training,
inspections and risk assessments
Opportunities
The extent to which the The technical competence
for
outsourced process or of the organization to define
improvement
function is shared appropriate controls or
assess the adequacy of
The capability of the controls
The ability of the external
organization to achieve the The potential effect the outsourced
organization to meet the
necessary control through process or function will have on the
organization’s OH&S
the application of its organization’s ability to achieve the
management system
procurement process intended outcome of its OH&S
requirements
management system
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ISO 14k7:: Operational
Clause Overview
Control
Determining the use and Designing processes in such a way
Flexibility to select the type of amount of documented as to prevent error and ensure
operational control methods, individually information necessary consistent results
or in the combination that is necessary
to make sure the processes are effective
and achieves the desired results

Compliance obligations Monitoring or Using technology to

measuring processes to control processes and prevent
check the results adverse results
Environmental aspects and associated
environmental impacts

Risks and opportunities associated with

the manufacturing of its products or the Using competent personnel to ensure
Performing processes in a
provision of its services the desired results
specified way

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Life Cycle Perspective

Require organizations to look upstream and

downstream of the processes performed on-
site and try to reduce environmental impacts

Careful consideration - can control or

influence, including the acquisition of raw
materials, production and transportation,
use and maintenance, and recycling or
disposal

Needs to create records as evidence -

considered each lifecycle stage

To provide information to its external service

providers and contractors about the
potentially significant environmental impacts
of its products and services

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Life Cycle Perspective

Raw materials (environmental impacts of their production, distance

transported and mode of transport)

Equipment purchases (distance transported, options for recycling

at end-of-life, waste generated in their use).

Products to manufacture and offer for sale (same considerations as

well as disposal or recycling options at end-of-life)

Services used by the organization (environmental credentials,

chemicals used, waste generated)

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Emergency Preparedness
and Response
Identification of potential
emergency situations and
locations
Organizational roles,
responsibilities, and authorities
of personnel with specific roles
during an emergency
Most critical clauses of the standard
Review of emergency
response equipment and
materials
Information deemed necessary to
facilitate the emergency response
Communication with workers, process:plant layout drawings,
regulatory bodies and other location of emergency response
relevant interested parties equipment, location of hazardous
such as workers’ families, chemicals and wastes
neighbors, the local community
and the media
Defined and efficient process in the
event of an incident or accident can Key element in the
be central to ensuring that the effect mitigation of occupational
is mitigated and reduced health & safety risk
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Emergency Preparedness
and Response
Periodic testing of
Emergency
emergency preparedness
responses training
and response process

Details of the actions to Review and Interface and

be taken by personnel revision of communication with
during the emergency process emergency services

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Emergency Records for
Document Information

Emergency response team organization structure

Emergency telephone list
Distribution list
Glossary and abbreviation
Amendment list
Emergency event record
List of hazardous materials
Alarm system information

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2
"If you want to achieve greatness stop asking for permission." --Anonymous

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