MINUTES OF RUBUGURI TOWN COUNCIL

URBAN PHSICAL PLANNING COMMITTEE RUBUGURI, KISORO

August 2nd 2019

AGENDA
1. Opening Prayer.
2.
a) Communication from the Chairperson.
b) Matters arising from the Chairman’s communication.
3. Review of the composition and functions of the physical planning committee.
4. Way forward on formation of the physical planning committee.
5. Closure

Members present:
Mr. Mbonye Emmanuel- Town clerk-chairman
Mr. Wabusa Fredrick- Urban Physical Planner-secretary
Mr. Bwambale Celestine- Town engineer
Mr. Niwamanya Vian -Environmental Officer
Mr. Byamukama William- Assistant health inspector

Minutes Secretary:
Mr. Wabusa Fredrick-urban physical planner
The meeting was chaired by the chairman Mbonye Emma and started at 11:00am.

Minute no.& item Discussion Decision and action to be taken officer/s responsible
MIN 1/PPC/1/2019 The meeting was opened with a word of prayer
Opening Prayer by Mr. Niwamanya Vian.
Min 2/ PPC /1/2019 The Chairperson welcomed members present 1. The physical Planner Physical Planner
a) Communication from the in the meeting and appreciated the positive committed to availing hard
Chairperson energy towards establishing the Rubuguri copies of the physical planning
Urban Physical Planning committee. Act 2010 to all members and
also said that softcopy was
The chairman emphasized the need to focus already
on the physical planning Act 2010 and available.
disseminate it to all members
b) Matters arising from the
2) The Town Engineer hinted that all members 1. Appointment letters to be Town Clerk
Chairman’s communication. are currently available that is the district designed approved and
surveyor, town council environmental officer accepted by all members with
and the physical planner and that we should immediate effect
start as soon as possible.
MIN 3/ PPC /1/2019 The Secretary called the meeting to review the 1. Disseminate MIN 3/ PPC Physical Planner
Review of composition and physical planning Act 2010 sections 11 and 12. /1/2019 for all members to
functions of the physical Quoting; effectively know their positions
planning committee 11. Establishment of urban physical and responsibilities through
planning committees. email and other
Each urban authority or city shall establish an communication means;
urban physical planning committee which shall
consist of-
 the town clerk, who shall be the chairperson;
 the urban physical planner, who shall be the
secretary;
 the city, municipal or town engineer;
 the district environmental officer;
 a land surveyor;
 an architect; and
 a physical planner in private practice
appointed by the council on the advice of the
town clerk.

12. Functions of an urban physical planning

committee.
The functions of the urban physical planning
committee are—
(a) to cause to be prepared urban and local
physical development plans and detailed
plans;
(b) to recommend development applications to
the Board for change of land use;
(c) to recommend to the urban council,
 subdivision of land which may have significant
impact on contiguous land or be in breach or
any condition registered against a title deed in
respect of such land;
(d) to determine development applications
relating to industrial location, dumping sites or
sewerage treatment which may have injurious
impact on the environment as well as
applications in respect of land adjoining or
within a reasonable vicinity of safeguarding
areas; and
(e) to hear and determine appeals made
against decisions of the urban physical planner
or subordinate local authorities.
Min. 4/ PPC /1/2019 The secretary suggested two names to fully 1. Contact Mr. Banduga Moses Physical Planner
Way forward on formation constitute the committee that is and Architect Gokyalya
of the physical planning  Mr. Banduga Moses as physical planner in requesting them to accept to
committee private practice who led the preparation be part of the physical planning
process of the Rubuguri Town board physical committee;
development plan in 2016-2021.
 And Architect Gokyalya Irene who is affiliated
to the ministry of lands housing and urban
development in the housing department.
Min.5 /PPC/1/2019 There being no other business to conduct, the
Closure meeting was adjourned at 01:12 pm.

Chairperson Secretary any other member

Signed Date:……………………. Signed Date:……………………. Signed Date:…………………….