New Kitchen Heaven Retail Store

SCOPE MANAGEMENT PLAN

Project Title: New Kitchen Heaven Retail Store Date Prepare: 12/08/2022

Scope Statement Development

Project objectives: Open 50th store by Feb. 1 in Colorado Springs

Project Deliverables:
● Build out storefront, including shelving
● Retail product line will be delivered two weeks prior to grand opening
● Have grand opening party with cooking demos
Project Requirements:
● Sign lease within 14 days
● Offer new line of gourmet food products
● Have classroom space in back of store for cooking demos and classes
Constraints: Feb. 1 date will coincide with home and garden show
Fund Limitations: Spend no more than $2 million on the project
Assumptions:
● A store build-out usually takes 120 days
● Jill Overstreet will help with the initial store stocking
● Jake Peterson will provide supplies for the stores that aren’t retail products, such as
store furnishings, shelving, and so on, and can help with the store build-out as
well.
● The budget for the project will be between $1.5 and $2 million
WBS Structure

Level 1: The Project: Building the New Store

Level 2: Subproject or deliverables (demolition, design, bridgework, and paving)
Level 3: Deliverable: (location, store build-out, furnishings, product)
Level 4: Time and cost estimate (Constraints: February 1 date will coincide with home and
garden show. Fund limitations: Spend no more than $2 million for the project. )
WBS Dictionary

Code of account identifier:

Description of the Work of the component:

1. Buildout and ground preparations

2. IT Work on Cable installations
2.1 Procure The T1 connection
2.2 Run Ethernet Cable Throughout the building
2.3 Purchasing of Routers, switches servers and racks
2.4 Installations of Switches, Routers and Racks
2.5 Testing and adding location and phone to lookup function
3. Personnel Hiring and Shelves stocking

List Schedule Milestones:

Milestone 1:
Construction and IT’s jobs - Ricardo’s Team done by Sept 20

Milestone 2:
Build-out, Personnel Hiring by Jill’s Team done by January 26

Milestone 3:
Grand Opening Preparation done by January 30

Organization responsible for completing the component:

1. Jake’s Team - General Construction of store Build-out, furnishing, Shelving installation
and storage room
2. Jim’s team - Retail Product: Sign Lease, Gourmet Product, Cookware line and
Store Stocking
3. Ricardo’s team - IT Equipment hardware Procurement, installation and Testing
4. Jim’s team - Grand Opening: refreshment and Chef’s Demos

Cost Estimates:
Total Project cost: Estimate $ 1.5 to $2.0 million
Addition $10,000 for Ricardo’s Team

Contract or Agreement information Constraints and Assumptions:

1. February 1st date coinciding with home and garden show.
Assumptions:
1. A store build-out usually takes 120 days.
2. Jill Overstreet will help with the initial store stocking.
3. Jake Peterson will provide supplies for the stores that aren’t retail products, such as store
furnishings, shelving, and so on, and can help with the store build-out as well.
4. The budget for the project will be between $1.5 and $2 million.
 SCOPE MANAGEMENT PLAN

Scope Baseline Maintenance

The scope baseline maintenance will be used to monitor the status of the scope of the
project. The team will utilize the WBS Dictionary as a framework for the project and ensure
that they perform only the work described in the WBS Dictionary. This is measurable by
generating deliverables for each WBS element. Maintenance must be timely so that the project
is not tracking obsolete or other goals unmentioned in the WBS Dictionary. If there is a scope
change, the corresponding cost baseline and schedule baselines must be adjusted to reflect
the changes.

See Sections:
1. Scope Statement
2. The WBS
3. WBS Dictionary

Scope Change

Any major change to the scope will need to be verified by all of the stakeholders to make
sure that it is okay. The project manager first will decide if they think the change is necessary
and they will then approach all stakeholders and make sure they approve the change. If
there is just a scope revision it will be left to the project manager’s best judgment whether or
not the revision is necessary for the success of the project. Scope changes will be anticipated
and budgeted for accordingly.

Deliverable Acceptance

Project Deliverables:
● Build out storefront, including shelving
○ The storefront look must be consistent with all of the other 49 stores
throughout the country. This will need to be approved and signed off by
someone in the Marketing department.
● Retail product line will be delivered two weeks prior to grand opening
○ The retail product line must be displayed throughout the store in a way that
is easy for customers to find what they want and consistent with other
stores in the country. This will need to be approved by…?
● Have grand opening party with cooking demos
○ Customers will be expecting cooking demos of high quality by people who
know what they are talking about. Is will be important to hire instructors
with good experience and will be approved by the project manager as well
as someone in the Marketing Department.
Scope and Requirements Integration

As requirements are collected, they will be documented in a way that describes how the
requirements meet the business need for the project. However, before being included into the
scope, they must be unambiguous, traceable, complete, consistent, and acceptable to
stakeholders. Components of requirements documentation may include:
● Business requirements (project objectives, business rules, and guidelines of the
organization)
● Stakeholder requirements (impact to other entities or organization areas, stakeholder
communication and reporting requirements)
● Solution requirements (functional/nonfunctional, technology and compliance, support
and training, quality)
● Project requirements (performance, safety, compliance, levels of service, acceptance)
● Transition requirements
● Requirements assumptions, dependencies, and constraints.

Requirements documentation may need to be updated to include any approved changes.

Verification and integration of new or updated requirements into the WBS Dictionary must be
accompanied with a signature from the project manager.
 PROJECT SCOPE STATEMENT

Project Title: New Kitchen Heaven Retail Store Date Prepared:

12/08/2022 Product Scope Description

The 50th Kitchen Heaven store, located in Colorado Springs, will open February 1 with a grand-
opening celebration. The project will involve: procuring the property, negotiating the lease, procuring
the shelving and associated store furnishings, getting a contractor on the job, and preparing the 50th
store festivities in collaboration with the marketing department.

Project Deliverables
Storefront complete with shelving and other store furnishings, outfitted with retail product lines, with
classrooms at back of store.
Grand-opening celebration with Colorado Springs community, including cooking demos with local
chefs.

Project Acceptance Criteria

Storefront build out construction is complete and site passes independent, city and county inspections.
Store furnishings are set up.
> 90% of ordered retail products ordered are received and stocked on floor.
> 90% of personnel needs are met and staff complete minimum two-week training.
At least three local chefs are secured for cooking demonstrations for grand-opening celebration.
Other catering for event is ordered.

Project Exclusion
Site does not pass inspections.
Store furnishings are poorly crafted/unavailable.
< 90% of necessary retail products are not physically in store by project completion date.
< 90% of personnel needs are not met at least two weeks before grand-opening.
Local chefs are not located/booked for participation in grand-opening celebration.
Catering is not secured for event.

Project Constraints

Spend no more than $2 million on project.

Complete project - have all deliverables completed by Feb. 1, 2023.

Project Assumptions
A store build-out usually takes 120 days
Jill Overstreet will help with the initial store stocking
Jake Peterson will provide supplies for the stores that aren’t retail products, such as store furnishings,
shelving, and so on, and can help with the store build-out as well.
The budget for the project will be between $1.5 and $2 million
 SCHEDULE MANAGEMENT PLAN

Project Title: New Kitchen Heaven Retail Store Date Prepared: 12/08/2022

Schedule Methodology

The methodology is based on Schedule Net-work analysis, Milestone Charts.

Schedule Tools
Project Management Software : Microsoft Project; Cost of Quality; Reserve analysis; Vendor bid
Analysis; Group decision - making techniques
Excel

Level of Accuracy Units of Measure Variance Thresholds

95% Hours +/- 5%

Schedule Reporting and Format

Schedule baseline and the reporting format is Milestone Method in time, Finish-to-start (FS)

Process Management

Activity identification Activity List; Project Schedule Plan with analogous estimating and rolling
wave planning.

Activity scheduling Milestone Chart and schedule compression

Estimating resources Activity list; Leads and lags

Estimating effort and Expert judgment based on Top - down Techniques and Days for
duration duration were used

Updating, monitoring and Project documentation updates .This would be done on share drive
controlling Project Plan
 ACTIVITY DURATION ESTIMATES
Project Title: 50th Kitchen Heaven Store in Colorado Springs & Grand-Opening Celebration
Date Prepared: 12/08/2022

WBS ID Activity Description Effort Duration Estimate

Hours

1.0 BUILDING AND CABLING

1.1 Sign Lease 8 Days by 8hrs of work

1.2 Order T1 Connection 360 Days by 8hrs of work

1.3 Ethernet Cable Run 16 Days by 8hrs of work

1.4 Contract With Gomez 16 Days by 8hrs of work

1.5 Build-Out 960 Days by 8hrs of work

1.6 Build-Out Complete 0 Days by 8hrs of work

2.0 IT HARDWARE

2.1 Purchase Hardware 112 Days by 8hrs of work

2.2 Install and Test Hardware 24 Days by 8hrs of work

2.3 Add Store to Website 8 Days by 8hrs of work

2.4 It Tasks Complete 0 Days by 8hrs of work

3.0 STORE

3.1 Order Retail Products 120 Days by 8hrs of work

3.2 Hire Retail Products and Stock 112 Days by 8hrs of work
Shelves

3.3 Train Store Personnel 16 Days by 8hrs of work

3.4 Grand Opening 16 Days by 8hrs of work

3.5 Project Closeout 40 Days by 8hrs of work

3.6 Project Ends 0 Days by 8hrs of work

 ACTIVITY ATTRIBUTES

Project Title: New Kitchen Heaven Retail Store Date Prepared: 12/08/2022

ID: 30100 Activity: Sign Lease

Description of Work:
Complete leasing by signing lease contract for retail space.

Predecessors Relationship Lead or Lag Successor Relationship Lead or Lag

1.2 lead 1.0 lead

Number and Type of Skill Requirements: Other Required Resources:

Resources Required:

Personnel, Legal Expert knowledge, legal knowledge

information

Type of Effort: Time and meeting dead lines

Location of Performance: Real estate office, Colorado Springs, CO

Imposed Dates or Other Constraints: Must be completed by 1/15/2023.

Assumptions: Assuming everything will be on schedule

 ACTIVITY RESOURCE REQUIREMENTS

Project Title: New Kitchen Heaven Retail Store

Date Prepared: 12/08/2022

WBS ID Type of Resource Quantity Assumptions

1.0 BUILDING AND CABLING

1.1 Sign Lease 2 People

1.2 Order T1 Connection 2 People

1.3 Ethernet Cable & IT works 24

bundles +
8 Peoples

1.4 Cement 100 Bags

1.5 Build-Out 50 People

1.6 Ground work equipment 5 + 10

People

1.7 Purchase Hardware 6 People

1.8 Install and Test Hardware 15 People

1.9 Add Store to Website 3 People

1.10 IT Tasks Complete 3 People

2.0 STORE

2.1 Order Retail Products 4 People

2.2 All Other hardware 5 People

and Equipment

2.3 All Other hardware 7 People

and Equipment

Comments: The is based on what is needed and at low cost

 RESOURCE BREAKDOWN STRUCTURE

Project Title: New Kitchen Heaven Retail Store Date Prepared: 12/08/2022

1. Project
1.1. People
1.1.1. Quantity of Role 1: IT: 20 people
1.1.1.1. Quantity of Level 1: Build Out: 50 People
1.1.1.2. Quantity of Level 2: Store: 10 people
1.1.1.3. Quantity of Level 3: Interior and Exterior Decorations-
8 peoples
1.1.2. Quantity of Role 2: Closeout- 5 peoples
1.2. Equipment
1.2.1. Quantity of Type 1: Ladders, Stoves, Shelve, water filters
1.2.2. Quantity of Type 2: Lifts and Forklifts
1.3. Materials
1.3.1. Quantity of Material 1: Cement, IT and Electrical cables, paints
and wood
1.3.1.1. Quantity of Grade 1: Tables, Chairs, decorations
1.3.1.2. Quantity of Grade 2: Store retail items
1.4. Supplies
1.4.1. Quantity of Supply 1: 50 Shelves, 24 bundles of IT and electrical
Cables, 25 Tables and Chairs
1.4.2. Quantity of Supply 2: 20 tons retail supplies
1.5. Locations
1.5.1. Location 1: Kitchen Heaven Site
1.5.2. Location 2: Store front
 PROJECT SCHEDULE

Project Title: New Kitchen Heaven Retail Store Date Prepared: 12/08/2022

Task Name Duration Start Date Finish Date Predecessors Resources

(Days) Names
Kitchen Heaven Project

BUILDING AND CABLING

Sign Lease 1 Jill, Project
Manager
Order T1 Connection 45 Ricardo

Ethernet Cable Run 2 Ricardo

Contract With Gomez 2 Jill, Project

Manager
Build-Out 120 Contractor
Build-Out Complete 0
IT HARDWARE
Purchase Hardware 14 Ricardo
Install and Test Hardware 3 Ricardo
Add Store to Website 1 Ricardo
It Tasks Complete 0
STORE
Order Retail Products 15 Jill, Project
Manager
Hire Retail Products and Stock 14 Jill, Project
Shelves Manager
Train Store Personnel 2 Jill, Project
Manager
Grand Opening 2 Jill, Project
Manager
Project Closeout 5 Jill, Project
Manager
Project Ends 0 Project Manager
 ACTIVITY LIST

Project Title: New Kitchen Heaven Retail Store Date Prepared: 12/08/2022

ID Activity Description of Work

1.0 BUILDING AND CABLING

1.1 Sign Lease Signing the lease agreement

1.2 Order T1 Connection T1 cable procurement

1.3 Ethernet Cable Run Installation of the Ethernet cable

1.4 Contract With Gomez Signing the Contract

1.5 Build-Out Start of renovation and grounds work

1.6 Build-Out Complete When to complete the build out

2.0 IT HARDWARE

2.1 Purchase Hardware All hardware purchasing

2.2 Install and Test Hardware Installation activities

2.3 Add Store to Website Website development and testing

2.4 IT Tasks Complete when to complete IT stuff

3.0 STORE

3.1 Order Retail Products Retail stuff

3.2 Hire Retail Products and Stock Shelves workers for the store

3.3 Train Store Personnel Training activities

3.4 Grand Opening Preparations and activities for the

grand opening

3.5 Project Closeout When the project closes out

3.6 Project Ends Time to complete and hand over