Professional Documents
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Planning
Essentials
How to avoid 7 costly planning mistakes —
featuring a one-page template to communicate
your plan
In a volatile world, strategy and its execution can quickly
go off course
Only
67% 53% 38%
of strategy leaders say there’s more than of business leaders responsible for of business leaders say their enterprise
a 50% chance that their plans will need strategy say their enterprise fails to can change plans fast enough to respond
to change after they have concluded achieve its strategic objectives. to market changes.
annual planning.
Sources: 2022 Gartner Strategy Adaptive Planning Survey; 2022 Gartner Barriers to Continuous Strategy Execution Survey; 2022 Gartner Strategy
Business Partner Planning Perspectives Survey
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Turn strategy into action with seven common-sense actions
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1 Focus on designing a minimally viable strategy
Avoid this mistake: Striving to create a comprehensive strategic plan all at once
Organizations able to
change plans fast are 198% Adaptive Strategy Building Blocks
more likely to capture the Illustrative*
Inputs Process Outputs
full potential of opportunities
Start Execution as Respond to Changes Embrace and Involve Everyone
created by external events. Early as Possible as They Happen Explore Uncertainty in Strategy
Real-Time Insights
Minimally viable plans, however, enable the Strategy Sprints Strategy Sprints Option-Based Strategies
organization to better embrace the core tenets Continual Process Experiment-Based
Experiment-Based Strategy Strategies Crowdsourcing
of an adaptive organization.
Minimum Viable Strategy Minimum Viable Strategy Minimum Viable Strategy Distributed Decisions
Note: Gartner research has identified nine building blocks that organizations use as part of an adaptive strategy process. Select those most
relevant to establishing your required adaptive strategy practices.
Source: Gartner
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2 Customize planning activities to meet participants where they are
Avoid this mistake: Streamlining or standardizing planning efforts just to lower total cost/time
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3 Sketch out initiatives to make sure the resources exist
Avoid this mistake: Delegating design of strategic initiatives without testing their feasibility
When funding is
lacking, 45% of strategic Initiative Value Map
initiatives fail.
Partner
Source: 2022 Gartner Strategy Long-Term Initiative Resourcing Survey
1 Value Creation Requirements
Asset Technical conditions that must
1 Capability be met to enable the initiative to
1 capture value
As firms take on more transformational initiatives, Process Req 1
1
it has become harder for stakeholders to Value Driver
pressure-test assumptions about what resources • Internal: Assets, capabilities,
an initiative will need to reach its goals. processes, resources, etc.
Value • External: Suppliers, partners, etc.
Create visual maps (example at right) for how
Relationships
an initiative plans to use resources, capabilities, Map dependencies between
assets and internal processes to create value. value requirements and individual
value driver nodes
This helps to pressure-test each part of the
resource plan and identify flaws in the initiative’s
design early.
Source: Adapted From ReadyAlly*
*Pseudonym
Related tool for Gartner clients
Gartner Initiative Accelerator
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4 Be clear about who owns what
Avoid this mistake: Assigning project ownership right before execution
59% of organizations
that are fully successful Three Key Challenges Impacting Successful Execution of Strategic Objectives
at achieving strategic Showing Difference in Percentage of Respondents to Select
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5 Cascade plans side to side, not just top-down
Avoid this mistake: Turning strategy cascades into a one-way, top-down communications activity
impact on succeeding
Key Strategic Imperatives
with strategic objectives.
Source: 2022 Gartner Barriers to Continuous Strategy Execution Survey
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6 Focus performance measures on key strategic assumptions
Avoid this mistake: Tying initiatives to metrics that relate mostly to day-to-day performance
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7 Pressure-test plans against a limited set of future scenarios
Avoid this mistake: Under- or overinvesting in how future scenarios might change strategic plans
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Bonus: Use a powerful visual to communicate your function's strategic plan
Example: Maximize digital investments and transformational initiatives. Example: Improve our ability to drive and support top-line growth by helping business partners make consistent and
informed funding decisions.
4 to 7 key metrics characterizing your 4 to 7 initiatives Do Don’t 4 to 7 key metrics characterizing your
current state required to • Reconcile conflicting views • Push ahead without consensus and target state
achieve the • Build strong buy-in buy-in
target end state
Do • Focus resources and attention Do
• Accurately measure the organization’s • Describe the organization’s desired end state
baseline and progress toward target state Example: Update integrated business planning models to account for inflation. • Set goals to determine when the end state
• Capture risks to achieving mission-critical will be reached
business priorities Example: Improve cost control in input pricing.
Don’t
Don’t • Target scenarios too distant from the current
• Create overly detailed metrics related to 4 to 7 assumptions Do Don’t state
day-to-day performance
that must be true • Communicate explicitly • Create confusion or disagreement
for the plan to • Specify quantifiable thresholds around basis of strategy
succeed • Omit risks that must be mitigated Example: Contribution to driving digitally
• Allow for real-time course corrections
Example: Contribution to driving digitally enabled growth (on a scale of 1 to 5) —
enabled growth (on a scale of 1 to 5) — 2.5 4 within 12 months
Example: Apply AI to forecasting process to improve profitability.
Example: Total value creation from finance- Example: Total value creation from
Example: Digitally enabled growth investments continue to return suboptimal results (returned x.x on
enabled projects — $3 million finance-enabled projects — $7 million
invested capital in 20XX).
by end of 20XX
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Strategic plan for your function
Type in the fields below to complete
the interactive form.
Vision Statement
Vision
State Statement
where the organization wants to go, what you want to accomplish. Statement of Strategy
4 to 7 assumptions
that must be true
for the plan to
succeed
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