CRITERION VI: GOVERNANCE, LEADERSHIP AND MANAGEMENT 6.1 Institutional Vision and Leadership 6.1. State the vision and mission of the Institution and enumerate on how the mission statement defines the institution’s distinctive ‘characteristics in terms of addressing the needs of the society, the students it seeks to serve, institution's traditions and value ‘orientations, vision for the future, ete.? ‘Vision Confect as a premicr institute for professional education by moulding technocrats who can address the society's needs through inventions and innovations. Mission 1 Partake in the national growth of technology, industry and societal sespoasibilities. 2 Provide an environment that promotes productive research. 3. Involve the stakeholders for participatory efforts and contributions ‘The students of this institution are mainly from rural background. So the institution takes utmost care of the students & prepares the students in such a way that they can fit for industry standards. The institution shapes ‘the students through counseling, communication, personality ‘development programs. 6.1.2 What is the role of top management, Principal and Faculty in design and implementation of its quality policy and plans? ‘The Principal is the head of the institution The Management, the Principal and the faculty will design & implements the quality policy & plans. The principal will conduct meetings with governing body & all ‘other committee chairpersons and will take decisions according to the ‘suggestions givea by them. The principal reviews the regulation given by the university & student, faculty development programs. He plans for sustaining the quality of education, quality improvement and accreditation to achieve further of academic excellence ‘The sole of top management, Principal and Faculty in design and implementation of its quality policy and plans are mentioned in the ‘given table,6.1.3 What is the involvement of the leadership in ensuring ‘+ Thepolicy statements and action plans for fulfilment of the stated mission © Formulation of action plans for all operations and incorporation of the same into the institutional strategic plan ‘+ Interaction with stakeholders + Proper support for policy and planning through need analysis, research iaputs and consultations with the stakeholders ‘+ Reinforcing the culture of excellence ‘© Champion organizational change ‘The management of the College initiates the faculty to plan various activities inthe day to day fimctoning ofthe college to achieve the goals & objectives of the college. The priacipal will coordimte all these ‘activities with the help of heads of the departments. The faculty members have to take active panicipation in implementing vanous ‘quality improvement plans and programmes. The policy statements and action plans are fomulated afler cacfal consideration of all by the ‘management. The managemect tales the inputs ftom the stake holders to sis the need of industries, society et The stake holders are Students: '* Students’ feedback is considered to introduce innovative teaching- earning methodologies. ‘© Students’ input will help to introduce the elective courses to meet current trends. Alumni: ‘* Alumni are the focus group because their success is 2 measure of the Jong-term success of our program. Alumni feedback helps in curriculum design to meet recent trends in ‘engineering. Industry: ‘© Industry feedback is necessary to meet the gaps between program and industry. © Students are trained for not only technical roles but also for leadership. '* Industries conduct workshops to create awareness on emerging ‘technologies among the students. Faculty: ‘© Faculty members involve in various committees to ensure the smooth, reunning consistency of the program. + Faculty members provide inputs for designing the program, PEOs/POs establishment, course objectives and assessment.Management: © Management maintains coordination among all the stake holders of Parents: © Expect their wards to settle in good professional career and pursue higher eduestion. College academic committee condnets a meeting and fiames the Quality policy. vision and mission statements. The Intemel Quality Assurance Committee members of the programme frame the Program Educational Objectives (PEOs) and Programme Outeomes (POs). Afier that entire faculty defines the Course Outcomes (COs). Later these Course ‘outcomes are mapped to POs and PEOs and the alignment with the vision and mission statements is verified. 6.1.4 What are the procedures adopted by the institution to monitor and evaluate policies and plans of the institution for effective implementation and improvement from time to time? Quality Policy: Sasi Institute of Technology and Engineering is committed to achieve global standards and excellence in teaching, research and consultancy by creating conducive environment in the fields of technological and managerial studies with professionalism and global outlook ensuring continuons improvement.College is committed to continuous improvement and evolving modified strategies for the betterment of quality. The decisions taken by the appropriate regulatory bodies of the institution (GB and CAC) will be closely monitored by the respective committee for the implementation of decisions, noticing the challenges during implementation and suggesting suitable alterative actions. The appropriate committee will gauge the impact of the decisions and evaluates the effectiveness and devises plans and mechanisms for improvement from time to time, The respective dean with the coordinator concemed and committee takes up the task of monitoring and make submissions to the CAC. ThePrineipal of the college, at the helm of the affairs, has complete autonomy to govern the institution within the purview of the rules and regulations framed by the government and affiliating university. 6.L5 Give details of the academic leadership provided to the faculty by the top management? The Management of the college is in constant touch with head of the institution and has a good rapport with the head of the institution. In the institution, the members of the Management Committee meet frequently and the problems and issues related to college development, administration, recruitment, infrastructural needs and student discipline are discussed. In the Management committee meeting, head of the institute and some staff members nominated by the management committee are also present to provide information and suggestions if any. In the meetings, responsibilities are defined and communicated to the staff through the head of the institution, ‘© Heads of the Departments are in-charge of executing the policies with little variation depending upon the quality of students and number of staff available in each department. ‘+ Most of the staff are nominated to be the members of institutional committees like Transport committee, cultural committee, canteen committee, library committee, training and placement committee, etc, so that they can pnt forth their innovative ideas to achieve better results. ‘© Management and the Head of the Institution ensure that every staff member has a clearly defined role with specific duties and responsibilities. * Under the leadership of the Principal, chairpersons of various committees & course co-ordinators are engaged in assigning, delegating, co-ordinating and communicating responsibilities to the staif members as per the established system. + The responsibilities assigned to the teachers are conveyed to them in the periodical meetings’ reviews and by issuing personal letters to them.6.1.6 How does the college groom leadership at various levels? The college grooms leadership at various levels as follows: © For the effective implementation of the policies and plans, ‘various committees are formed. For all the committees a coordinator and members are appointed fiom the faculty itseli. © These committees are given sutonomy to work in their respective areas under the overall supervision of the principal and within the set policies and plans of the institution. This creates patticipative management, enhances decision making cbility, gives recognition and brings about leadership qualities * Foculty members are made in-charges of various activities like NSS, Sports and Games, Cultural activities, ete. This will help the faculty members in developing management skills, coordinstion and cooperation. Creates responsibility with accountability. 6.1.7 How does the college delegate authority and provide operational autonomy to the departments / units of the institution and work towards decentralized governance system? The college provides operational autonomy to the various departments for decentralization of work. Heads of the departments are given operational autonomy for:Time-Table preparation and subject allotment. Conduct of unit tests, assignment, project work and departmental fonctions. Checking of teaching diary, teaching notes ete. Conduet of practical classes. ‘Maintenance of department library and labs. In-charges and Coordinators of various committees are also given autonomy for the implementetion of the action plans and policies. The required logistical support is provided. * Autonomy and flexibility is to be used with in the overall objectives set for the institution, * Autonomy and flexibility to departments increases decentralization. 61.8 Does the college promote a culture of participative management? If ‘yes’, indicate the levels of participative management. Yes, the college promotes a culture of participative management.* Policies and plans of the college are framed after detailed discussions and deliberations in the staff meetings. Suggestions of the staff are given duc importance and decisions arc taken on the basis of consensus. * Even in departmental meetings action plan for the department is chalked out after thorough discussion among faculty members of the department. © Students and non-teaching members are also made part of various committees and as such enhance the scope for participative management. © Alumni, parents, students, Government and University pasticipation in decision making process leads to participative management. 6.2 Strategy Development and Deployment 6.2.1 Does the Institution have a formally stated quality pol developed, driven, deployed and reviewed? ‘Yes, the institution has a well defined quality policy which is committed to achieve global standards and excellence in teaching, research and consultancy by creating a conductive environment in the fields of technological and managerial studies with professionalism and global outlook ensuring continuous improvement.‘* The vision, mission, goals state the quality policy of the institution. All the stakeholders are well informed about the quality policy and goals of the institution from time to time through various means. * Action plans, policies and programmes for quality improvement, enhancement, and policy implementation are designed and put in action. Student centered teaching - learning ‘© Cultivating the habit of technological and managerial research © Increasing the confidence among the students community and creating employment potential through quality enrichment programmes and training. ‘+ IQAC of the college determines the strategies to be followed for enhancing quality in every aspect of the college functioning and the committees concemed deploy and review the same. 6.2.2 Does the Institute have a perspective plan for development? If so, give the aspects considered for inclusion in the plan. Yes, the institute has a perspective plan for development. The following aspects are considered for inclusion in the plan: * Programmes like workshops, seminars, guest lectures, etc. on ‘various areas for better employability. + FDP programs * Students’ welfare programmes for holistic development. * Institution-industry interaction for the mutual benefit. Alumni and other stakeholder’s participation. Decision making Process: Policy matters are decided in the governing body. Any requirements like equipment, text books, joumals, fumiture, personnel, etc, are proposed by the staff- in-charges of each department. Alll the requirements are discussed at the departmental staff meetings and proposals are sent to the Principal’s office. Heads of the Departments and the Principal will analize the proposals based on the approved budgets of each department and they are procured by calling the quotations and making negotiations (instead of lowest quotation, importance is given to better quality, durability along with service facility). Student representatives of each department will represent their requirements to the Head of the Department concerned who intura will discuss with the prineipal and fulfill the requirements.6.2.4 Give a broad description of the quality improvement strategies of the institution for each of the following: Teaching & Learning: The requirement of staff is assessed as per AICTE norms and staff is appointed through the staff selection committee. The staff members are exposed to Faculty Development Programmes. Staff members are guided to prepare the teaching notes and teaching methodology by Heads of the Departments and other senior faculty. Alll the teachers are exposed to use of OHPs and LCD/DLPs. Students are motivated to be more regular to the class work and prepare subject wise notes. Students are imparted hands on training through laboratory experiments and industrial visits / training / tours. Knowledge gained by the students is assessed through periodical class tests, objective tests, mid examinations and laboratory tests, ete. Based on the assessment, the needy students are provided with additional teaching classes / bridge courses / laboratory classes. ate.Research & Development © Number of faculty is registered as research scholars and there by considerable number of research papers is being published. © MTech students are groomed to produce technical papers and ‘contribute for research activities. © Research proposals are submitted to AICTE for funding purpose. * R&D Labs have been established for undertaking R&D and consultancy. Community engagement: Staif and students actively participate in community services such as # NSS programs * Blood donation camps © AIDS awareness programs Human resource management © Transparent policy ©. Transparent and scientific way of selections. © Imparting related training. Formulation and communication of policies of the college. © Support for academic advancement. © Systematic performance appraisal system and guidance to the people concemed. Systematic promotion policies. © Democratic way of administration with participative management.Industry interaction ‘+ Lean from the Leader programs ‘© Infosys Campus Connect © Industrial visit 6.2.5 How does the Head of the institution ensure that adequate information (from feedback and personal contacts ete.) is available for the top management and the stakeholders, to review the activities of the institution? The head of the institution gathers the following information from various stack holders and appraises the management periodically: ‘+ The feedback from the students about the academic activities. * The feedback through the complaint boxes from the staff and students © The feedback from the parents and industries + The Feedback from alumni. 6.2.6 How does the management encourage and supportinvolvement of the staff in improving the effectiveness and efficiency of the institutional processes? The management encourages and supports involvement of the staff in improving the effectiveness and cfliciency of the institutional processes throu© Permitting the staff members to attend faculty development programs. © Motivating the staff members to apply for research projects * Encouraging staff members to atiend seminars, workshops extension lectures. © Making staff members making coordinators and in-charges of various committees with functional autonomy. © Rewarding staff members based on their performance 6.2.7 Enumerate the resolutions made by the Management Council in the last year and the status of implementation of such resolutions. The following resolutions have been implemented and still some of them are to be implemented. © To purchase new generator with higher capacty — Installed and working, ‘* To purchase LCD Projectors. Installed in final year class rooms * To construct new exclusive Library, Canteen and Administrative Blocks — work in progress. * To introduce new program B.Tech (CE)6.2.8 Does the affiliating university make a provision for according the status of autonomy to an affiliated institution? If ‘yes’, what are the efforts made by the institution in obtaining autonomy? Yes The Institute has a vision of autonomous status so that curriculum for different progrems can be modified as per the current needs of the industry. 6.2.9 How does the Institution ensure that grievances / complaints are promptly attended to and resolved effectively? Is there a mechanism to analyze the nature of grievances for promoting better stakeholder relationship? ‘+ The institution has a grievance redressal committee headed by the Principal which functions to address the grievances of Students, Faculty members. ‘* Suggestion boxes are placed at prominent locations in the Institute ‘+ Grevences are resolved and feasible suggestions are implemented. 6.2.10 During the last four years, had there been any instances of court cases filed by and against the institute? Provide details on the issues and decisions of the courts on these? Nil6.2.11 Does the Institution have a mechanism for analyzing student feedback on institutional performance? If ‘yes’, what was the outcome and response of the institution to such an effort? ‘Yes The Feedback is taken from students on current semester courses Feedback is taken from alumini on the institutional facilities. Feedback from students on faculty is taken online twice in a semester and analyzed, «Faculty meembers are required to give an explanation if they get a score less than 6.5 over a 10 point scale. The recommendations made by the alumini committee from the alumini feedback will be sent to principal then the principal will take the necessary action. 6.3 Faculty Empowerment Strategies 6.3.1 What are the efforts made by the institution to enhance the professional development of its teaching and non teaching staff? The efforts made by the institution to enhance the professional development of its teaching and non-teaching staff are:* Conducting training programs like FDPs. + Permitting faculty members to attend workshops, seminars and conferences. * Managemat makes available NPTEL video lectures + Asranging training programs for non teaching staff * Enconraging teachning and non teaching staff members for pursuing higher studies. 6.3.2 What are the strategies adopted by the institution for faculty empowerment through training, retraining and motivating the employees for the roles and responsibility they perform? The institution prepares the employees for a bigger responsibility and role in the organization by motivating them through: * Pemuitting staff members to go for QIPs. ‘Nominating staff members as members of committees. ‘Appreciating staff members with incentives and rewards. Sanctioning OD and incentives for attending workshops/ seminars / FDPs 6.3.3 Provide details on the performance appraisal system of the staff to evaluate and ensure that information on multiple activities is appropriately captured and considered for better appraisal. The institution has a performance appraisal system for the evaluation of staff. Based on the following aspects performance appraisal of the staff member will be carried out.‘= By the self appraisal form, the faculty member has to apprise hinv/her self. ‘+ Feedback from students. © End examination results ‘+ Active involvement of staff in various activities other than academics. 6.3.4 What is the outcome of the review of the performance appraisal reports by the management and the major decisions taken? How are they communicated o the appropriate stakeholders? The outcome of performance appraisal is analyzed in detail and appraisal decisions are taken by the management. * The faculty who got good appraisal will be awarded in the form of appreciation and also nominated for best faculty award. * The best faculty from the department will be notified in the news letter. If the appraisal of a faculty member is poor in any aspect, the HOD concerned will motivate hiny/her to improve in that aspect. + The faculty will be encouraged to attend the workshops/seminars to acquire good knowledge. 6.3.5 What are the welfare schemes available for teaching and non teaching staff? What percentage of staff have availed the benefit of such schemes in the last four years? All Teaching and non teaching are given 0% concession in the transport fee. © Bus route incharges are exempted from the transport fee. © Free accommodation to the staff members is provided in the Society hostels subjet to availability. * College sponsors Professional Society Life Membership © The annual leave can be accumulated up to 90 days during the service. ‘Matemity leave is available to the lady staffs who have completed three years of service in this institution. Extraordinary Leave is given to the staff members subject to a maximum of 10 days. The college permits staff members to take special assignments with other colleges or industrial units. ‘Medical facility is available for all the staff members within the campus.6.3.6 What are the measures taken by the Institution for attracting and retaining eminent faculty? The Institution has the following provisions to attract and retain eminent and talented faculties, ‘+ Faculty members have free access to institutionsl facilities to camry out research work. ‘+ Lastitution meets expenditure incusred by the faculty members in presenting papers at National and Intemational conferences, registration fees, TA, DA and other expenses including on duty leave. ‘+ lastitute suppots faculty members who undertake funded projects. ‘* The institution encourages students and faculty to take up summer programmes in research institutes. © The faculty members involved in consultancy work are motivated by appreciation and increment in the subsequent year of service. 60-90% total consultancy amount is being paid to faculty member concerned. 6.4 Financial Management and Resource Mobilization 6.4.1 What is the institutional mechanism to monitor effective and efficient use of available financial resources? The institution follows the gudelines issued by the Governing body. The institute monitors effective and efficient use of available financial resources. + Every department prepares budget proposals for the next academic year which consists of the cost for new lab equipment to be purchased and up-gradation of existing systems, ‘+ The budget proposals received from various departments are consolidated and nommalized based upon the total income anticipated © Departments are encouraged to obtain grants through MODROBS, Seminar / workshop grants from AICTE and other funding agencies.6.4.2 What are the institutional mechanisms for internal and external audit? When was the last audit done and what are the major audit objections? Provide the details on compliance. Every year, internal audit will be conducted by the committee appointed by the principal. Afier thorough verification, committee will submit its appraisal to the principal for follow up action. College accounts will be audited by the qualified chartered accountant. No major audit objections are raised so far 6.4.3 What are the major sources of institutional receipts/fundi how is the deficit managed? Provide audited imcome and expenditure statement of academic and administrative activities of the previous four years and the reserve fund/corpus available with Institutions, if any. The major sources of institutional receipts are * Fees from the Non-reimbursement students. Fees reimbursement from the State Government * Term Loan from Banks The audit reports for the last three years are enclosed.6.5 Internal Quality Assurance System (IQAS) 6.5.1 Internal Quality Assurance Cell (QAC) a. Has the institution established an Internal Quality Assurance Cell (IQAC)? If ‘yes’, what is the institutional policy with regard to quality assurance and how has it contribute institutionalizing the quality assurance processes? Yes The institution established an IQAC with effect from the academic year 2013-2014, The fimctions of IQAC are: © To ensure maintenance of quality as per the standards enforced by various accrediting agencies like NBA, NAAC and ISO. © To chalk out the plan of action at the beginning of the year, conduct mid-session reviews and the outcome achieved at the end of the year towards quality enhancement. * To conduct periodic internal audits for reviewing the quality management system + To maintain liaison and establish network with individuals and organizations connected with quality assurance in the field of education. © To collect feedback from the students regarding various facilities and services being provided in the college and make improvements in the light of the feedback* To disseminate information on quality aspects and innovative practices through workshops, seminars, conferences, guest lectures, training programs and promotion of quality circles. + To ensure effective implementation of quality processes with proper documentation as suggested in the quality manual. + To fumish progress reports to the accrediting agencies regarding the achievements and continuous improvement of the college in terms of quality standards ‘To provide consultancy for quality assurance in collaboration with other institutions and accrediting agencies. © To make arrangements for getting contimious feedback from alumni, parents and other stakeholders on quality related processes of the Institution. b. How many decisions of the IQAC have been approved by the management / authorities for implementation and how many of them were actually implemented? Till now IQAC conducted only one meeting, the implementation of recommendations made by IQAC is in progress. ¢c. Does the IQAC have external members on its committee? If so, mention any significant contribution made by them. No The IQAC doesn’t have any extemal members. But it is planning to include extemal members in its committee. d. How do students and alumni contribute to the effective functioning of the IQAC? They provide the necessary input, feedback, recommendations for effective fisnctioning of the IQAC. €. How does the IQAC communicate and engage staff from different constituents of the institution? ‘* IQAC may consist of members from different constituents of the institution. The decisions of the IQAC are communicated to all staff concemed. * Through circulars and notices the IQAC communicates various decisions to all the constituents of the institution6.5.2 Does the institution have an integrated framework for Quality assurance of the academic and administrative activities? If‘yes’, give details on its operationalisation, ‘Yes The administration is decentralized and is effectively carried out as per quality policy in line with the suggestions of IQAC. 6.5.3 Does the institution provide training to its staff for effective implementation of the Quality assurance procedures? If ‘yes’, give details enumerating its impact. ‘Yes Faculty members are deputed to various training programmes related to quality assurance procedures and standards. 6.5.4 Does the institution undertake Academic Audit or other external review of the academic provisions? If ‘yes’, how are the outcomes used to improve the institutional activities? Yes Every semester academic audit of the department is carried out by IQAC. Every year academic audit is conducted by the Fact FindingCommittee of the affiliating university, INTUK. The outcomes are used to improve the quality of teaching & leaming process, infrastructure of the labs. 6.5.5 How are the internal quality assurance mechanisms aligned with the requirements of the relevant external quality assurance agencies/regulatory authorities? ‘* The intemal quality assurance mechanism is designed and operationlised on the guidelines and broad frame work of the extemal quality assurance agencies like NBA/ NAAC. ‘+ The intemal quality assurance mechanism also takes into consideration the quality parameters of the affiliating university. 6.5.6 What institutional mechanisms are in place to continuously review the teaching learning process? Give details of its structure, methodologies of operations and outcome? + It is an institutional mechanism that all the staff have to record the topies completed in each session * All the staff members regularly monitor the attendance. ‘+ Class Review meetings by the Heads of the Departments. © In the tutorials a number of problems are worked out and the examples discussed * The Institute monitors the quality of teaching by several means such asScrutiny of Course files. Regular meetings with student representatives Oral and written feedback from the students. ‘Students’ performance in the internal examinations. Results analysis. oo0000 Evaluation Procedures & Feedback © The evaluation of faculty by the students through feedback e Feedback focuses on various teaching skills © The head of the institution interacts with a few students of each class and takes the feedback. © Selfappraisals are teken from the faculty members at the end of every academic year. Syllabus: © Affiliating university prescribed syllabus is followed. @ Additional topics are included to bridge the curriculum, Academic Calendar: © Number of instructional days, contact hours per week as directed by affiliating university is followed 65.7 How docs the institution communicate its quality assurance policies, mechanisms and outcomes to the various internal and external stakeholders? The institution comammicates its quality assurance _ policies, mechanisms and out comes to various internal and external stakeholders through: ‘© Prospectus and Institute brochures Web site Notice boards Institute in house news letter Circulars Press releases ‘Wall posters and hoardings in the heavy crowded commercial center ‘+ Awareness campaign and NSS special camps ete.