Crop Insurance Proposal 31.07.2023 (CLN) PCPMD Inputs Rev SCI

ASEAN Cooperation Project Proposal Template
Approved at 2/2021 CPR Meeting on 9 February 2021
ASEAN Cooperation Project

Proposal
For assistance on how to complete this template, please refer to the “ASEAN
Cooperation Projects Design and Management Manual”, which can be
downloaded at
http://asean.org/resource/asean-project-templates/.
1. PROJECT DETAILS
Proposal Identification Code:
(to be completed by the ASEAN Secretariat)
Project Title:
Promotion of Crop1 Insurance in ASEAN through the Public and Private Partnership
Brief Project Description – 300 words max:
Provide a brief description of the proposed project to be placed on the first page of the proposal. The
description must summarize the proposal’s objectives and key outputs or activities. It should be
succinct–no more than 300 words–while containing enough information for approving bodies to
understand how the proposal might contribute to ASEAN’s overall goals.
Building a resilient and sustainable agriculture sector is one of the goals outlined in the Vision
and Strategic Plan for ASEAN Cooperation in Food, Agriculture and Forestry (2016-2025). To
ensure sustainable development and reduce development gap in the crop sector of ASEAN
under the challenges posed by climate change and natural disasters, crop insurance as a risk
management tool help to reduce small-holder farmers’ vulnerability to production risks and
enable the sector to become resilient. Although ASEAN Member States (AMS) realize the
importance of crop insurance, there are still challenges in its development and implementation
which are common in the region and can be addressed through regional collaboration.
The project aims to support AMS to be better equipped with knowledge, enhance enabling
conditions, and support policy and regulatory framework to promote and strengthen regional
collaboration on crop insurance by emphasizing public-private partnership. The project will
provide capacity development measures for multi-stakeholders to establish and strengthen
national crop insurance program. Capacity building/coaching will also be provided to countries
with early experience in crop insurance development.
Likewise, it will facilitate platform to discuss and exchange knowledge for crop insurance
development and improvement in ASEAN. To sustain regional collaboration, it will support AMS
in identifying interests, priorities and opportunities to provide entry point for commitments of
different stakeholders through development of a set of knowledge products including
technical topics of common interest and stock-taking of the crop insurance implementation.
The Project will be 23 months period and implemented by Sanyu Consultants Inc. in Japan as
an Implementing Agency.
The project will be implemented based on the key principles of the ASEAN Outlook on Indo-
Pacific (AOIP): inclusivity, transparency, equality, mutual respect and mutual trust and can be
1
The project will be focusing on Regional collaboration on Crop Insurance Promotion. However, opportunity to expand crop to
agriculture insurance will be later explored and discussed toward the end of the project depending on level of regional readiness
and interest.
1
For more details, see the “ASEAN Cooperation Projects Design and Management Manual”
categorized as “Economic and Other Possible Areas of Cooperation” of the ASEAN Outlook
on Indo-Pacific (AOIP), particularly with respect to Micro, Small and Medium Enterprises and
secondly the implementation of SDG13 “Take urgent action to combat climate change and its
impacts” through climate change and disaster risk reduction and management and thirdly
Strengthening economic resilience and lastly food security. (AOIP sub-themes). This project
will also contribute to “Increased private sector engagement and investments in climate-
resilient agriculture and low-carbon food systems” in Midori Cooperation Plan” which is
welcomed by AMAF+3 meeting on October 20222.
Recurring Project: Yes No

If Yes, Previous Project Identification Code:
Indicate if the proposed project is part of a series of projects that involve similar objectives, outputs,
and activities.
Project Classification:
Indicate the Scope and Pillar
Scope: Single Sector Cross-Sector
Pillar:
(Main) Blueprint: the ASEAN Connectivity IAI
Economic Community Linkage:
Blueprint
Strategy:
(Main) Characteristic: C.
Key Action(s):
Enhanced Connectivity and
Sectoral Cooperation
Action Line(s): C.5. Food,
Agriculture and Forestry
Action(s): 57. (iv) Increase
resilience to climate
change, natural disasters
and other shocks.
Information below to be completed by the ASEAN Secretariat:
Nature of Confidence Building
Cooperation: Harmonisation
Special Assistance
Joint Effort
Regional Integration / Expansion
Type of Policy Initiative

Intervention: Establishment of Institutional Mechanisms
Human Capacity Building
Project Duration: < 6 months 6-12 months > 12 months
Proposed Commencement Date: October 2023
2
https://www.maff.go.jp/j/press/yusyutu_kokusai/chiiki/attach/pdf/221026_18-4.pdf
2
Proposed Completion Date: April 2025

A project is considered to have commenced on the date that the Proponent or IA is informed of the
approval and upon receipt of the first tranche of funds disbursement. A project is considered to have
been completed when the project completion report and unspent balance, if any, has been received
and verified by the ASEAN Secretariat. The proponent is required to submit the project completion
report, which comprise of narrative and financial report, within 60 days after the project is fully
implemented.
The report templates are available at http://asean.org/resource/asean-project-templates/
Participating ASEAN Member States: All
If not all (or not all in the same way), please indicate reason:
ASEAN cooperation projects are expected to involve the participation of every ASEAN Member State.
If a project involves the participation of every ASEAN Member State but in different ways (e.g., through
different levels of assistance) or does not involve every ASEAN Member State, please indicate the
reason.
The project will involve all AMS for both Output 1 and 2 and encourage for their active
participation and contribution in project activities to strengthen regional collaboration. With the
objective to support in minimising the ASEAN development gap, intensive national and in-
country support is foreseen in countries with early experience in crop insurance development
and implementation. Nonetheless, more advanced countries will be engaged in the sharing of
knowledge and experiences, for example through regional technical workshops to improve
experience and capacity in crop insurance among AMS.
Sponsoring ASEAN Body

Sectoral Committee/Main Body:
1. Senior Officials Meeting of the ASEAN Ministers on Agriculture and Forestry (SOM–
AMAF)
Meeting Number/Date: / 10 June 2023
2. ASEAN-Japan Comprehensive Economic Partnership Joint Committee (AJCEP-JC)
Meeting Number/Date: inter-sessionally/ 28 July 2023
Working Group/Sub-Committee:
1. ASEAN Sectoral Working Group on Crops (ASWGC)
Meeting Number/Date: / 26 May 2023
2. ASEAN-Japan Comprehensive Economic Partnership Sub-Committee on Economic
Cooperation (AJCEP-SCEC)
Meeting Number/Date: Inter-sessionally/ 18 July 2023
The proponent may consult with ASEAN Secretariat to identify the most appropriate sponsoring
ASEAN Body for the project.
Proponent’s Name and Address:
Ms. Ing-orn Punyakit, Deputy Director–General
Department of Agriculture (DOA)
50 Phaholyothin RD, Chatuchak, Bangkok, Thailand 10900
Contact Person and Contact Details:

Tel: (66 2) 579 0582
Email: ingorn2011@gmail.com
3
Implementing Agency’s Name and Address (if different from above):

Sanyu Consultants Inc.
1-13-17, Kita-Otsuka, Toshima-ku, Tokyo 170-0004, Japan
Tel: +81-3-5394-8992
Fax: +81-3-5394-8990
Email: M-OVS-EIGYO@sanyu-con.co.jp
Contact Person and Contact Details:

Mr. Kota HIRAYAMA
Manager, Project Operation Division No.3,
International Department
Tel: +81-3-5394-8992
Email: kota-hirayama@sanyu-con.co.jp
Remarks: The project will be led by Department of Agriculture (DOA) – Thailand (Bangkok)
and implemented by Sanyu Consultants Inc. (SCI) in Japan.
Date of Proposal Submission: 28 November 2022
Proposed Funding Source(s): Japan-ASEAN Integration Fund (JAIF) – AJCEP
Component
Consult with the ASEAN Secretariat, relevant ASEAN Sectoral Committee, or relevant ASEAN Body to
identify a proposed funding source.
Proposed Project Budget (total in USD): USD 638,140.72
Information below to be completed by the PCPMD of the ASEAN Secretariat

Recommendation of the ASEAN Secretariat
Meeting No./Date : / dd.mm.yyyy
Action : Endorsed Not Endorsed
Approval of Committee of Permanent Representatives to ASEAN (CPR)

Meeting No./Date : / dd.mm.yyyy
Action : Endorsed Not Endorsed
2. PROJECT JUSTIFICATION, REGIONALITY AND BENEFICIARIES – 600 words max

(For more details, see the “ASEAN Cooperation Projects Design and Management Manual”)
(a) Current Problem– In no more than 600 words, describe the problems in the region or
Sector that the project seeks to address. Explain the cause of these problems. The
description must be clearly linked to project’s objectives.
Agriculture is a core sector in ASEAN where large population proportion based
their livelihood and income on with 8 out of 10 countries in ASEAN dependent on
agriculture and its production. The ASEAN paddy production in 2020 was
estimated at 191.28 million tons3. The growth rate of paddy production in ASEAN
3
ASEAN Statistical Yearbook 2021
4
is 2.0 % between 2019 and 20204. In countries such as Myanmar and Cambodia,
the GDP share of agriculture sector accounts for 22.0% and 17.3% respectively.
In addition, in Thailand and Viet Nam, more than 35.0% of the population work in
agriculture sector5. Nevertheless, Southeast Asia is one of the regions that is most
vulnerable to extreme weather events and natural disasters.
The status of crop insurance in the AMS varies from no crop insurance programme
to national scheme implementation. These various status addresses challenge
each country faces due to related enabling policy to support the scheme. Likewise,
capacity and knowledge of government agencies may be limited, while interest
from the private sector on crop insurance seems to be little as there is limited
demand from farmers who lack knowledge about the importance and benefits of
crop insurance.
(b) Regionality – Show that the problem or issue affects more than one ASEAN Member
State and requires regional action. This is essential if the project is to be considered as an
ASEAN cooperation project.
Main common challenges on promoting crop insurance that require regional
cooperation in ASEAN are:
1) Limited (financial) capacity of small-scale producers to re-cropping due to

productivity/income loss from extreme weather events i.e. floods and droughts;
2) Few ex-ante disaster financing options applied by AMS governments that directly
channel funds to farmers;
3) Stakeholders’ lack of experience in crop insurance; little understanding from
insurance companies to create products that meet farmers’ need and affordability;
4) A need for improved mechanisms and enabling conditions, including policies,
data and information in agriculture sector to enhance the capacity, effectiveness
and efficiency of country’s agriculture risk management and financing; and
5) No continuous learning platform for exchange of knowledge to support

development of crop as an ex-ante government financing tool.
(c) Project History – List any related projects or activities, whether current or complete.
Describe how this new proposal would complement them. For recurring projects, please
include details of any outputs or lessons learned during the previous project.
The project will be implemented by making use of the experiences and outcomes
of the past regional cooperation projects. These include the “ASEAN Sustainable
Agrifood Systems” (ASEAN-SAS, Extension, 2017- 2019) that facilitated
development of regionally coordinated policies and strategies for sustainable
agriculture and food sector through providing regional platform to raise awareness
and common understanding on crop insurance, and identified perspectives and
future direction in the development and promotion of crop insurance. For example,
the policy recommendations were developed to integrate crop insurance into
crop sector related policies of ASEAN and provided recommendations on
4
Ibid.
5
Ibid.
5
enhancing synergies and cooperation among related ASEAN Bodies. At national

level, the project initiated policy dialogue to introduce National Crop Insurance
Programme in Cambodia and supported farmer awareness campaigns in
Cambodia, Indonesia, and Vietnam.
Also, the “10 Phases in Developing a National Crop Insurance Program”
endorsed by the 39th AMAF in 2017 will be further used for crop insurance
development and promotion in ASEAN.
Furthermore, the proposed project benefits from the work of the “Remote
sensing-based Information and Insurance for Crops in Emerging Economies
(RIICE)” project, which offers crop monitoring of rice in Cambodia and Vietnam for
better food security planning and aims to introduce new or enhance existing crop
insurance programmes through public-private partnerships.
Ongoing ASEAN projects related to agriculture insurance could also be shared to
enhance knowledge and experiences, for example, "Project of Capacity
Development for the Implementation of Agricultural Insurance" funded by
Japan International Cooperation Agency (JICA) in Indonesia that aims to build
capacities of insurance stakeholders as well as formulate policy
recommendations for the national agricultural insurance scheme.
(d) Beneficiaries – Please state who and how many people would directly benefit from this
project, and how many of these direct beneficiaries would be men and how many would be
women. Proponents should also identify who will indirectly benefit from implementation.
1. Direct beneficiaries:
a. All ASEAN Member States, including National authorities i.e. Ministry of
Agriculture, Ministry of ICT, Ministry of Finance;
b. Private sector representatives 6 including re/-insurance companies,
insurance regulators and financial institutions in ASEAN Member States.
2. Indirect beneficiaries:
a. 100 million farmers 7 in AMS who could potentially benefit from the
improved agriculture policy related to crop/agriculture insurance, insurance
schemes, insurance literacy/risk management campaigns.
3. PROJECT RESULTS
Overall Objective (impact)
The intended physical, financial, institutional, social, environmental, or other high-level
development results, e.g., at the ASEAN Blueprint level, to which a project is expected to
contribute.
The ASEAN Member States are more climate-resilient as they are better equipped with science-
based knowledge and enabling conditions to promote and strengthen regional cooperation for cost-
effective crop insurance 8 development/ or improvement and implementation through constructive
public and private partnership to contribute to ASEAN goals of sustainable agri-food systems.
6
It is estimated that private sector/companies participate in the capacity building workshop and other related activities.
7
BCSD Singapore, PBE, Indonesia BCSD and Viet Nam BCSD (2016). Efficient Agriculture, Stronger Economies in ASEAN:
Private Sector Perspectives for Policy Makers, p.28 (https://www.aprilasia.com/images/pdf_files/BCSD/BCSD_white_paper.pdf)
8
The Project will focus on crop insurance at regional level first with open option to expand to agriculture insurance in later stage.
6
Project Objective Indicators (to Sources/Means Risk/

(outcome) measure project of Verification Assumption
achievements
1. Enhanced utilization 1. Improved crop 1. Project evaluation
reports
Risk:
of crop insurance insurance products
products, information that address farmers’ 1. Failure of the public
and knowledge to needs. 2. Statistics/
information from and private sector to
better appreciate the develop and
importance of crop relevant government
agencies and the implement crop
insurance in managing insurance schemes
crop production risks. private sector
that are affordable to
farmers.
2. Strengthened 2. Improvement in
regional cooperation crop insurance 2. Lack of commitment
for cost-effective crop policy/regulations/guid and support from the
insurance eline/schemes government and the
development/ private sector in
improvement. ASEAN member
states to promote and
3. Strengthened 3. Evidence of sustain the gains from
public-private increased public- crop risk management
partnership in crop private partnership projects/initiatives.
insurance created in crop risk
development and management.
implementation in Assumption:
ASEAN member Both the private and
states. the public sectors in
AMS maintain their
willingness to
cooperate to promote
agricultural insurance.
Outputs (direct Indicators (to Sources/Means Risk/
project results) measure project of Verification Assumption
achievements) Risk:
Output 1: Regional 1. Four (4) regional 1. Report(s) on
Knowledge and technical workshops regional technical 1. Lack of interest in
Cooperation on crop/agriculture workshops the government and
Platform(s) on Crop insurance and other the private sector to
Insurance are related topics for take part in the project
developed with the knowledge building and share knowledge
participation of and exchange take and experiences on
public and private place. Suggested crop insurance/risk
sectors topics/themes are management.
listed in activities
Online and/or Off- below.
line platform(s) to
create enabling 2. Number of
environment for the participants reporting
constructive increased knowledge
discussion and and skills from
exchange of capacity-building
knowledge as well as workshops
enabling conditions to
support continued 3. The knowledge 2. Knowledge
2. Failure to identify a
crop insurance products on crop products are uploaded
suitable online
development and insurance is and maintained for
platform from AMS or
improvement, and established and public access.
ASEC that can host
implementation in accessible to general the knowledge
ASEAN through PPP audience interested in products; or failure to
collaboration. AMS the topics. seek
can also use this
support/agreement
platform to discuss for
from identified suitable
possibility to expand
online platform.
promotion of crop to
7
agriculture insurance Assumption:

in the future. The governments in
AMS keep to manage
the existing online
platform for sharing
activities in agricultural
sector.
Main Activities:
Conduct four (4) Regional Technical Workshops on crop insurance and other related topics for
knowledge exchange. Potential themes/topics to be presented and discussed in the workshop
include:
 Output 1.1: Project kick-off workshop and Technical workshop to identify the gaps, issues
and limitations/challenges/threats on crop/agriculture insurance operation in the national
and regional levels, showcase the study on technical topics of common interest of AMS on
crop insurance in order to formulate solutions. (Indicator 1)
 Output 1.2: Workshop that will help equip AMS in their planned insurance operation and/or
assist them in the development of new insurance products and related technologies, among
others. (Indicator 1)
 Output 1.3: Capacity-building workshop to enhance capacity of countries with early
experience on crop insurance. (Indicator 1)
 Output 1.4: The knowledge products on crop insurance is accessible to general audiences
who are interested in the topics. The knowledge products can be stored at one of the
available AMS suitable online platforms or ASEC’s and need to be well maintained. The
details of the platforms will be discussed with the WG during the implementation. This
activity is to further promote the use of coordination mechanism/platform, which AMS can
altogether join. (Indicator 2)
 Output 1.5: Wrap –up workshop and workshop to identify possible areas of regional
cooperation and related strategies and activities, match the needs of each AMS and/or
cluster of AMS to shape potential future regional collaboration on crop/agriculture insurance
in ASEAN. (Indicator 1)
Note: The Regional Technical Workshops will potentially be held either via on-line or physical setting
depending on travel restriction and regulation of each country during Covid-19.
Outputs (direct Indicators (to Sources/Means Risk/

project results) measure project of Verification Assumption
achievements)
Risk:
1. Final report of
Output 2: Knowledge 1. Stocking taking of
stocking taking of crop
products are crop insurance 1. Unwillingness or
insurance
developed to implementation lack of interest of AMS
implementation
support ASEAN experience in to support the project
experience in
Member States countries and way and provide/share
countries and way
(AMS) in enhancing forward with inputs information on status
forward including
capacity and from AMS which of crop insurance and
technical topics of
knowledge on potentially include its implementation
common interest is
crop/agriculture technical topics of
disseminated.
insurance. common interest of 2. Failure to generate
AMS e.g. data significant interest
Taking from the management, from the target
previous crop insurance calculation beneficiaries to
insurance etc to enhance access and utilize the
implementation knowledge and knowledge products
experience, possibly capacity of country in produced through the
through the 10 Phases developing or project
in Developing a improving crop
National Crop insurance
Insurance Program, implementation or Assumption:
AMS should better programme. AMS maintain their
understand the interest to share and
8
challenges and 2. Knowledge provide information

provide suggestions products for different 2. Set of knowledge about crop insurance
and lessons learned to target groups on crop products, such as implementation.
the stock-taking report insurance i.e. training training course,
and disseminate the course, webinar, VDO webinar, VDO clips,
experience. Study on clips, animations etc. animations etc. is
technical topics of Types of products will available and used by
common interest of be identified during AMS.
AMS will further the project based on
provide guidance to needs of AMS and the
AMS how to improve usefulness.
experience in crop
insurance
implementation.
Main Activities:
 Output 2.1: Conduct and prepare the 1st draft of Stock-taking on crop insurance
implementation in ASEAN country and way forward and draft the report. (Indicator 1)
 Output 2.2: Conduct a regional dialogue to present, elaborate and refine 1st draft stock-
taking report. (Indicator 1). This activity will be organised under output 1.
 Output 2.3: Revise and disseminate the final draft of Stock-taking on crop insurance
implementation in ASEAN country and way forward. In addition, the final report will be
uploaded and shared in the online platform identified in output 1. (Indicator 1)
 Output 2.4: With common interests and needs identified by AMS, the knowledge products
for different target groups on crop insurance i.e. training course, webinar, VDO clips,
animations etc. will be developed and shared. Results of the study on the 3 common
topics of interest among AMS can also be used in this activity. The final products will be
printed and /or upload and shared online to the general audiences who are interested in
the crop insurance and its related topic under Output 1. (Indicator 2).
The project can have more than one result or output. Add rows as necessary.
4. PROJECT MANAGEMENT ARRANGEMENTS – 600 words max
(a) Management Arrangements – Briefly describe the project’s management structure,
including responsibilities, coordination mechanisms, and the project-management
reporting line. Include a description of the management role of sponsoring ASEAN Bodies
or Committees, as needed.
Department of Agriculture (DOA), Thailand as the proponent will host the Project, with
support from Sanyu Consultants Inc. (SCI) as an Implementing Agency (IA)., Thailand with
technical support, possibly from in-country national and international experts. The Project
Director from DoA supervises and oversees project activities implementation. The Project
progress will be reported by Thailand as Lead Country, with support from the IA (SCI), to
ASWGC, Sub-Committee on Economic Cooperation of ASEAN Japan Comprehensive
Economic Cooperation (AJCEP), and other ASEAN bodies if requested. Intermediary
reporting includes assessment of implementation progress, results achieved and
documentation of any constraints affecting implementation. Fund management will be done
by SCI and report directly to the ASEAN Secretariat.
The project team will coordinate their activities, joint assessments, capacity building,
training/joint learning sessions measures conducted with the ASEAN responsible units to
ensure regular exchanges. Specific management arrangements will be elaborated through
consultation, particularly with the FAFD.
Agencies Roles Responsibilities

Department of Agriculture Proponent - Host the project
(DOA), Thailand - Support SCI to implement
project
Sanyu Consultants Inc. Implementing Agency - Implement the project
(IA)
9
- Manage the project funds
[Disbursement arrangement and reporting requirement]

The SCI (fund recipient) takes full responsibility of the utilisation of the fund and will manage it
professionally to ensure the accountability.
The SCI will follow accurately the details of approved project proposal including the budget
breakdown and understand budget realignment (cross-subsidy between different budget items)
and/or use of contingency without GOJ’s approval is not acceptable for JAIF-supported project.
The fund recipient has to consult with JMT first as soon as possible budget overrun or unlisted
expenditures in the budget proposal is found inevitable.
To clarify the reporting requirements of the IA entrusted to utilise the fund from JAIF, a
“Disbursement Letter” will be issued and signed by ASEC and shall be counter-signed by the
SCI.
The SCI shall note that the approved fund will be disbursed in tranches according to ASEC’s
Standard Operating Procedure (SOP) on Project Financial Disbursement and Reporting
(PFDR), effective from 1 January 2016.
In case the SCI requests for the second fund tranche, the First Tranche Financial Report
accompanied by its summary and supporting documents (original invoices* and receipts or
certified true copies) shall be submitted to ASEC Finance and Budget Division (FBD).
The Proponent/SCI will submit Project Completion Report (PCR) and Project Financial Report
(PFR) accompanied by its summary and supporting documents within 60 days of the end of
project implementation. (For projects which spans between two financial years, the
Proponent/SCI will also submit Annual Interim Report (AIR) and Annual Financial Interim Report
(AFIR), as of 31 December, with supporting documents within 30 days after end of ASEC fiscal
year. Project longer than 12 months with the budget of USD 1,000,000 and above should
conduct external audit.)
Upon receiving financial verification from ASEC FBD, the SCI is required to refund unspent
balance together with interest earned from the project funds, if any, to the JAIF account of ASEC
within 90 days of the end of the project implementation.
*Remarks: For expenses where invoices can be obtained (e.g. buying supplies from
companies), invoices and/or receipts should be submitted as the supporting documents of the
expenses. For all other expenses, especially cash transactions (e.g. taxi or supermarket
purchases), where invoices are not applicable, receipts would be sufficient.
[Visibility]
As this project will be supported by the Government of Japan through JAIF, the Proponent/SCI
will follow the Guide on Visibility for JAIF Supported Projects, including the use of JAIF logo and
reference to JAIF support, whenever project outcomes, outputs, and activities have
communication and visibility aspects.
Indicate the type(s) of visibility the proponent/implementing agency will use in order to
communicate JAIF contribution.
Activity Proposed Visibility Material Timeline Contact Information

(include details on the media used on person in charge
and a link/URL to website) for Visibility (if any)
1) Project Kick-off Press Release posted on On the first Will be identified
Workshop and Technical proponent's websites day of
Workshops Backdrop/banner/poster workshop
2) Workshop on Crop Press Release on proponent’s On the first Will be identified

Insurance Implementation in website day of
ASEAN Countries Backdrop/banner/poster workshop
10
3) Capacity-building Press Release on proponent’s On the first Will be identified

workshop website day of
Backdrop/banner/poster workshop
4) Wrap-up workshop Press Release on proponent’s On the first Will be identified
website day of
Backdrop/banner/poster workshop
5) Publication on Stocktaking Report (e-copy) Within 2 weeks after the publication
Stocktaking on Crop of the report
Insurance Implementation in
ASEAN Countries
(b) Human Resource Inputs – Specify the type and number of personnel involved in the
project. Include the terms of reference for each position in the annexes.
The project team will be composed of:
1. Programme Manager (Japanese expert) who will be responsible for the overall planning,
management, supervision, and implementation of the project. S/he will ensure effective
coordination between all project stakeholders of the project.
2. Deputy Programme Manager/Supervision for Knowledge Product (Japanese expert) who
will assist overall planning, management and implementation of the project and provide
supervision on development of knowledge products.
3. Senior Expert (International expert) who will provide consultation for organising the
workshops and the workshop moderation (Activity 1.1, 1.2, 1.3 and 1.5)
4. Assistant for workshop operation (National expert) who will help to organize 4 workshops
and 4 meetings of the project (Activity 1.1, 1.2, 1.3, 1.5, P2.1, and P2.2)
5. Project Evaluator (International expert) who will develop logframe and conduct final project
evaluation (Activity P1 and P5)
6. Two Resource Persons (Regional experts) who will deliver sessions in the workshop on
insurance operation (Activity 1.2)
7. Three Resource Persons (Regional experts) who will share knowledge during the capacity
building workshop (Activity 1.3)
8. Resource Person (Japanese expert) who will share knowledge during the capacity building
workshop (Activity 1.3)
9. Stock-taking Supervisor (Japanese expert) who will provide supervision on stock-taking on
agricultural insurance in ASEAN countries (Activity 2.1, 2.2 and 2.3)
10. Ten National Researchers who will help to collect information for stock-taking (Activity 2.1)
11. One Knowledge Product Developer (Regional Expert) who will develop knowledge product
– training package (Activity 2.4)
12. One Knowledge Product Developer (Regional Expert) who will develop knowledge product
– Video/animation (Activity 2.4)
13. One Regional Expert who will conduct project mid-term review (Activity P3)
14. Assistant Manager who will provide administrative support to project administration and
project management.
(c) Monitoring and Evaluation Arrangements – Outlines must project how monitoring
and reporting of the project will be done. Note that progress reports will be required for
projects spanning two financial years, or that last longer than one year.
Please note that project evaluation is required for projects with budget of more than USD
one million or more than one year duration, project evaluation should be budgeted for
accordingly. For more details on progress reports and project evaluations as well as
guidance on developing the monitoring framework, please refer to Chapter 6 of the
ASEAN Cooperation Projects Design and Management Manual and the Monitoring
Framework’s Matrix (tool 7 of the Toolbox in Annex 3).
To ensure efficiency and effectiveness of project implementation and delivery, following is the
11
project monitoring and evaluation arrangements.
- Annual interim Report (AIR) and Annual Financial Interim Report (AFIR) will be prepared
for ASEAN responsible body on progress and challenges encountered during the project
implementation, and any changes or adjustments made to the planned activities and
results. The progress report will also be shared to ASEAN national focal points.
- Mid-term review will be conducted after the first year of the project provide greater insight
on the implementation progress and performance and to determine the extent of results
achieved.
- To capture success and possible impact after the project, the final project evaluation will
be conducted and measured by a project evaluation expert against impact indicators. The
results of the evaluation will be included in the Project Completion Report.
- To reflect the progress and challenges in the report, the project monitoring will be done
through these following approaches;
o Project log frame: will be used as guidance for project review and activity
adjustment.
o Project inception: will be conducted during the first 6-month of the project to 1)
develop project and countries annual work plan, 2) introduce project objectives,
activities and requirements, 3) develop ways of working among implementing
partners and project team.
o Bi-annual update/monitor/review regular reviews of the implementation plan will
be undertaken on a half yearly basis to share concerns and challenges of project
implementation and adjust project workplan to effectively mobilise resource and
human resource, if necessary. It will also provide opportunity to review impact
indicators and targets/milestones (against project log frame) to be achieved in the
later part of the project.
5. PROJECT SUSTAINABILITY – 300 words max
State how the outputs and benefits of a project will be sustained after project is completed.
Platforms for stakeholder engagement and public-private partnership create mutual
understanding, align interest and manage expectations of stakeholders. Multi-stakeholder
engagement and PPP bring value-added to crop insurance and create viable business
models and ability to scale up. The knowledge products on crop insurance and is accessible
to general audiences who are interested in the topics. The knowledge products can be stored
at one of the available AMS suitable online platforms or ASEC’s and need to be well maintained.
The details of the platforms will be discussed with the WG during the implementation. In additional, the
platform also provides capacity building and knowledge sharing space where AMS enhance
and expand their knowledge on the crop insurance. It is expected that the provided technical
knowledge will help AMS to be better aware of enabling conditions including lessons learned,
and policy framework/guideline for government and stakeholders for a successful crop
insurance policy/scheme development and improvement in country and region.
Stocking-taking of crop insurance implementation experience in countries and way
forward collects and disseminates experience of AMS’s crop insurance implementation with
way forwards, which is in a way viewed as their commitment to continue, improve and promote
crop insurance at both national and regional level. In addition, the way forward could provide
strategic direction and analysis for AMS how to minimise institutional and capacity gaps to
improve and upscale crop insurance implementation in country. Furthermore, the stocking-
taking of crop insurance implementation experience can be used as foundation, possibly, for an
ASEAN Regional Roadmap on Crop/Agriculture Insurance, which pave way to ASEAN multi-
sectoral framework development on agriculture insurance. This allows AMS, relevant ASEAN
bodies and sectors to work together towards active agriculture insurance planning and
promotion in a longer term and across country borders. This also helps to build cross-sectoral
consensus on needs of agriculture insurance among relevant sectors.
12
6. GENDER AND OTHER CROSS CUTTING ISSUES – 300 words max

(a) Gender - Indicate how gender-related issues will be taken into account during project
implementation, specifically addressing how women and men would equally benefit from
the project, and whether the proposed project has allocated resources for this purpose.
Proposals must ensure that projects ensure equal opportunities for participation where
appropriate, and how this will be monitored. For more details, please see the “ ASEAN
Cooperation Projects Design and Management Manual ” section 4.3.6.a.
The project aims to promote equal gender opportunity across project activities at both national
and regional level through the following:
1) Collaboration via various platforms/dialogues for knowledge exchanged i.e. technical
workshops, regional dialogues. The platform provides equal opportunity for both men and
women representatives to actively participate on the topic of their interest, suitable for
their needs and enhance their knowledge. Their suggestions and comments will be taken
into consideration and contributing to the crop/insurance development and improvement
in the countries.
2) Capacity building and trainings for AMS will ensure active participants of both men and
women. For the study, the project encourages and pays equal attention, interest, and
expected contribution of both women and men.
(b) Other Cross Cutting Issues - State how these cross-cutting issues will be addressed
by the project, as applicable. Other cross-cutting issues include:
1. environmental sustainability;
2. inclusion of marginalised groups such as children, people with disabilities, or elderly
people, among other things;
3. human rights; and
4. technology or social innovation and ICT issues.
Promotion on development and improvement of crop/agriculture insurance in ASEAN requires
collaboration with other related sectors, including:
1) Disaster management: ASEAN is one of the regions that is vulnerable to the extreme
weather events and natural disaster, which effect environment, economic and livelihoods.
In case of productivity loss from extreme weather events, the crop/agriculture help to ensure
that farmers will be safeguarded and are capable of re-cropping. Therefore, promoting
sustainable agriculture through crop/agriculture insurance as risk transfer management tool
for farmers can minimize the negative impact to farmers and that they will be less vulnerable
to the risk exposure.
2) Insurance regulator: Insurance is a well-known form of risk transfer; however,
implementation will become a challenge without constructive guideline on the insurance.
Thus, promoting deeper insurance markets through ASEAN Insurance Integration
Framework could help the implementation more possibly in the countries. Thus,
strengthening the insurance sector’ policy and initiatives to promote wider coverage of
insurance, including crop insurance; and promoting integrating of crop insurance as part of
the agriculture sector’s policy and initiatives would be necessary.
The potential linkage of ECOTECH activities under the RCEP Agreement with this project
may be identified when the work programme for the RCEP ECOTECH activities are further
developed.
7. POTENTIAL RISKS
Outline all significant potential external risks or threats in the Project Results along with
corresponding mitigation strategies using the following table:
Risk / threat Mitigation strategy
13
Willingness of decision-makers at - This risk can be mitigated at 2 levels;

ASEAN level (including the AMS) to
1) Regional dialogues/workshops as
deal with and prioritise
knowledge exchange: to learn and
crop/insurance related issues to the
exchange with other countries the usage
national agenda
of crop/agriculture insurance and how it
supports the national development.
2) National multi-stakeholder’ s dialogues:
to engage all national stakeholders
involved in crop/agriculture insurance and
influence decision makers on how the
insurance supports the national
development as financial risks transfer.
Draft Stock taking of crop insurance - Consult the draft with relevant ASEAN
implementation experience in authorities in advance for suggestion for
countries and way forward is not improvement.
endorsed by one of the relevant
ASEAN bodies.
Government or leadership change in - Project staff engage in dialogue with the
countries national partners (government) to
understand their priorities and agenda in
agriculture sector. Then, the project staff
review strategy to adjust work plan, if
necessary, for necessary intervention.
_______________
Annex 1 – Budget Proposal
Using the format provided, outline budget input costs under relevant subheadings. Include a project
evaluation budget for projects that have an estimated budget of more than USD 1 million or that will
last longer than one year. For more details on project evaluations, see the “ASEAN Cooperation
Projects Design and Management Manual ”.
Annex 2 – Indicative Work Plan
Using the format provided, develop a work plan that sets out a timeframe for each of the project’s main
activities. The work plan must cover the entire period of the project.
Annex 3 – Notation on Additional Supporting Documents
List additional supporting documents that will submitted with the project proposal that will enhance
understanding of the proposal and its overall strategy, e.g., reports, memoranda of understanding, etc.
14

Crop Insurance Proposal 31.07.2023 (CLN) PCPMD Inputs Rev SCI

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ASEAN Cooperation Project Proposal Template

Approved at 2/2021 CPR Meeting on 9 February 2021

ASEAN Cooperation Project

Recurring Project: Yes No

Type of Policy Initiative

Proposed Completion Date: April 2025

Sponsoring ASEAN Body

Contact Person and Contact Details:

Implementing Agency’s Name and Address (if different from above):

Contact Person and Contact Details:

Information below to be completed by the PCPMD of the ASEAN Secretariat

Approval of Committee of Permanent Representatives to ASEAN (CPR)

2. PROJECT JUSTIFICATION, REGIONALITY AND BENEFICIARIES – 600 words max

1) Limited (financial) capacity of small-scale producers to re-cropping due to

5) No continuous learning platform for exchange of knowledge to support

enhancing synergies and cooperation among related ASEAN Bodies. At national

Project Objective Indicators (to Sources/Means Risk/

agriculture insurance Assumption:

Outputs (direct Indicators (to Sources/Means Risk/

challenges and 2. Knowledge provide information

Agencies Roles Responsibilities

- Manage the project funds

[Disbursement arrangement and reporting requirement]

Activity Proposed Visibility Material Timeline Contact Information

2) Workshop on Crop Press Release on proponent’s On the first Will be identified

3) Capacity-building Press Release on proponent’s On the first Will be identified

project monitoring and evaluation arrangements.

6. GENDER AND OTHER CROSS CUTTING ISSUES – 300 words max

Willingness of decision-makers at - This risk can be mitigated at 2 levels;

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