8 arrears Bra eae afefatsz IV Prearea site arererareft deat/aratertt oq fears water (sfraren aaa qet afer) wert 1 Peart water wad fe —— 1 are aries 17 2.0 arent wertirera & ardtren erated & foard- wivercer ana-at we perme Feird arr 18:19 art-gorett 20-21 aaa 22.28 ae 29.35 ae 1 afta erat ade afd, Rare en A apa areeeTaTtt 2. wat a ag ot teas rd, afer ra wreak ure onfe aT ana weet 2 3, abit fara ah rarer feared & ant a Reard wfrareor amr ap (Peden & ant ene rT re araT arate TT Ta TT FLA) are earret ate yg arrea and safe frare Srv-IT wel a Pa oty fear & flor over Rare 4 Reranch), stor oe ‘pes wer Per Provo eater afer, arya 5B 16 Te OI arava Prete eect arate rt aches Feared stereo ara ape a Tee fray ara Be 5, fate ar wart 6. Fare Far TAT 7, Watfta tar 8, Aer whet & arate 9, Paaret ware aT 10. arterre wife (fefaa) Petre Prefer eee Latter sitar a aatea ger afer afta, Ped Pret 12, athens Safire at avatar ara, Prey 13, Teieat a arekne PaPrre Far 14, afeere et Prove Paar 15, atererandt ait ee 16, stare sferery deat (aarrét)AIR MANUAL ® APPENDIX IV Record Management for Directorate & AIR Stations/ Offices (including Retention Schedule) CHAPTER I RECORD MANAGEME! Si, No. Subject Paras 1. General Guidelines vee 1-17 2, Study Report on the Retention Schedule for Records of the Subordinate Offices of Directorate General, All India Radio Generale sees 18-19 Modus Operandi 20-21 Observations cee 22-28 Suggestions sea 29-35 ANNEXURES 2. Minimum Requirements for a Record Room including Fire Fighting Arrangements List of Firms Dealing in Vaccum Cleaners, Fire Fighting Equipment and Preservatives etc Record Retention Schedule in Respect of Records Common to All Departments. (To be followed by all Staff Sections of the Directorate & other Administrative Sections at Stations) PART I— Records relating to establishment and Housc-keeping work. PART Il—__ Records other than those given in PART-I, Record Retention Schedule for various Sections of the Directorate (other than Staff Section) including P&D Unit & CCW Annexure 5 to 16 For Editor Record Retention Schedule in respect of the following subordinate offices of AIR and are to be followed by External Services Division News Services Division Monitoring Service Chief Engineer’s Offices Commercial Broadcasting Service Executive Engineer, (Civil) CCW Superintending Engineer's Office: H.P.T., Kingsway, Delhi Superintending Engineer's Office: Khampur Dethi ‘Transcription & Programme Exchange Service Research & Development Department All India Radio Station Staff Training Institute (Technical)arorirant Pree gee Pearé yet amare feer-fréer . Reard afttaren ara-apet at arate sate aaaren & er 79(4t) aver arta Fafer & feet Rear Tar & mite ore frat & fay oe anfea safe aftiraa A oT wel sored qarare ate rates are aa TAT 8) are: Ta ete TAT erate aT fate Bt wert arqara fava & Pears oh diem act tte gH ee eet Fea fret arf . me afaicas et & fare Pe Bare at ag eat afotafrat at aren aap sare fear on cer Bae ara 2 fee ge are F ae oie ot are evita Feo ore fee free Afar Gea de 6 are, arr TT ara attra ae we afer A or ey Ea a ary Te ar fis after afrercer aera-aet ant Fear aagt a ara fear ar a sre ate arena ad Pare aap oe aren at a er ate a Pre re Tear ere A ssamet acd Prats feat at wagT bi wat wer, aE ae dar A TF an ae Feard feraTe a anette web afederme & aere ee fea aH &, athe gfrecm gee aa a, sre on aT aa: ae afters Rar ary Pe aedes at ae shat sar fear at Ter BI . aT erator Sher Pare a ee es vite afte we ihe Saree ae, ee a-ha hare Pear oe att wet ae, feoré weet & aeew FT or F ce ac ofr waa-aate at Price feat stat 2 5. a a”, ay! alte a” a ater Peard a attire & Starite erate water dasa # te BF rer wat #1 ae attire Para ore Pas Peaster atte edt a aera coregcit at “aitareon” set gare a feo wwe @ sate argh a fear mo er ae a afte Var” At rect AY, 25 ae gt eM ae, ere Te abate Bare Cee CE Ste Brave safe) ame: Pravda fear sft a ae astra area ate Rear gerareo ae Screg” 9" ate a ret at Poapata Reardon ror @ ate Ga OTe A after wT AT sefare afefeat ate arta s afeclerane & ara afc ave ware at cet ifr ea frat a, grates sala & tear & tr 84(8) 3 sii, ear ate oe earainte ear at we a ae And net Be Fel Ae ator A ar safe) faee rect ve "10 Te fear aT BT aa edie, arcar afecerts & ave Prae-Proet ace A a edt & ate ate A fea ook ara ate wee Sa” rf ar og Ba AT ave fora oT eT 1 a aT" earger a aiatear art abt wore see az fee a ara ae ee eh er at "site “a” case & dee 8 aden eas aia art S at S fears 4 ent teats erates vale Bass Her 84 (4) 7 fratfer Prat wat 21 eect A are ofdat afrard eo & dare Ft at afee cafe wreeit at are eed ana, aaitte eee at wafea ae & aera fee ae tafe arate gait Aaa % tar 92 H ates #1 acres Ai are & ter 78) & arene easier erect a rand wa & apeffage Bra AT sateen sar einer Sane ven fe atte” ore fark Prater aati & carer ata ve at TET aafwctarare a euratate at Rr an @ Sora § ad a are meer Reet rar ae nis Se SH ig Rear on a ate ara & ores ect a ead ate oe ate Te afwaraTe wy eT fear ar ae anny reat & farvtta ata orecit at ake arava a, at Pram se 25 at Bas safe ar aaa ore ta wea 21 ea “aig” erie at ee “afte” fear onc oe wai Sant et aes aftr are Pres Roan qari aartigs foe one serene ea ort a sae “Aerie” Siti a efter ae far BTCAIR MANUAL ” RECORD MANAGEMENT GENERAL GUIDELINES The Record Retention Schedule of the substantive function has been duly vetted as required under para 79 (d) of the Manual of Office Procedure with a view to ensure an appropriate period for their disposal. ‘The schedule is prepared section-wise and Office-wise and as such, itis comprehensive denoting the complete activity of each Section/ Office. This will as-such facilitate the recording reviewing and weeding out of records in the sections/oflices. To ensure that adequate notice is being taken regarding the expanding activitics of the Department, this schedule required to be revised after 5 years to include the new items of work required under para 6 of the Archival Policy Resolution Every care has been taken to include all the record group in the retention schedule but in case any record group is left out by chance, the period of the same may be determined in consultation with the National Archives of India. Similarly, new record series which formulate from time to time may be added in proper sequence in the Retention Schedule after consultation with the National Archives of India, It may, therefore, be ensured that the aforesaid work is attended to properly. The schedule is prepared on the basis of Main-Head and Sub-Head being dealt with in the Section/ Office and similarly the period of retention is provided after considering the importance of the record groups. “A’,°B" and °C" in the schedule stands as the classifications of records as provided under para 81 of the Manual of Office Procedure. !t may be cnsured that files should be "CLASSIFIED" as specified in the schedule at the time of recording and reviewing, Class ‘A’ and "B’ files are to be reviewed on attaining the 25th years of theie life in consultation with the National Archives of India. The Departmental Record Officer should, therefore, ensure that files “Classified” as “A' and ‘B' in the Retention Schedule are received in the Departmental Record Foom and a proper liaison is maintained in respect of reviewing of such files with concerned Section Officers and vis-a-vis the National Archives of India for transferring these records for permanent custody as required under para 84(8) of the Manual of Office Procedure. All'C'class fitesshould be reviewed before they are destroyed. The files which are marked as*C-10 in the Schedule may be further reviewed in consultation with the Branch Officers concerned and may becither upgraded as “Bor destroyed as the case may be. The year of review of Class “C’file will be reckened with reference to the year of their closing and that for class “A” and °B' files with reference to the year of their opening as prescribed under para 84(4) of the Manual of Office Procedure. Index slips should invariably be prepared of the files so as to facilitate the compilation of Annual Indexes while recording the files as required under para 82 of the Manual of Office Procedure. Itisalso essential to de-classify the Secret/ Confidential files as per para %(d) of the Archival Policy Resolution which states that “Classified files remaining untransferred to the National Archives of India at the end of the stipulated period should be appraised once in five years witha view todown grading them and down graded files fit for permanent preservation transferted to National Archives of India. Unlike the non-classified files, the classified files if so warranted by the Department itself might be retained for a longer period than 25 years. The period after which cach such series of *Classilied files” can be “declassified should be determined by the concerned officers. After de-classification, these files should be amalgamated in their respective “non-confidential” Series.mraverarh Pram Te eh curt fart at ay "Fat td & stant coe eter Bae ee her strat A ar ca fr reer Ph re efit aicedr At matt rey era Red ete Reerr oe ager seer a oT ae 25 ae & afew que Rearé a gar aera oe aretha asta afters at A art seg xi pat fest & aes reat & ak Feared yp aya at ae Tate Pras carder farseght anf atenfers @— chen ard abt ere amra_ach a er war @, ras stor argu et 3 fare oA rect at cer wet # site aaadT arcane & afer zi “sah gare, ah squat aferanft a ay fr & ae tice at fr et Pi Pett rrr fe feracforerat anf 3 5 ofa sew by rari oraaet a & A ae @ Goats Pear arate aM aS fet ara Tze wT #1 5. Feard steers ama yat & ote archaea a afafined act & aetea @, arate ett per & te 95 & aberater Ree are Fata arerarat At Tee af sara Fra SAT Ute A aT Fe ATA aT Te AT fe orect A feaatda afte acter & art a afer ofa Peaté dare ey ort A stare 31 ae aea St arerraarat wet & fae ate sera Peat aret ot ace 8 at Feare aferarcr aera tare aren are a Str Star fs acters Pare ofrearer ana att Y aafert 21 frard ofraren aaa-qat a7 afer arated, OF wed dated Pranita Rare ea A eat ox Pree weer @ ot fx Paret fara & Peard water arctan oft cot arta Bt are: ae aa Peat streT @ Pes rae we ara cates Prard wm A verre Bt are Sis aratera aftr ateorer Bote 92.8 84 ae H fa TT fates rat oq ax eM aMaeraTe Aft doer F Gar 3 & sierts, Poors ww st Te shaft fauna far€ afeerdt & ara a ver ar aries retin edie afetarene a afc at eft ae arora fra é oat os ae Pete wg ae feminat site qara awa derma H few aT a 1) dt cera sero ae are arg are ait ree eet prereset sae ar ard ed fA eh rT be 72 aT A aT Pe are ae A oh oT a SoTL At 2) se smh Fr area real Ae Ferd afrarer sora a TT ee et lteten e tee ea lAIR MANUAL 80. ul 12, 13, 14, 15. 16, 17, Alll Divisions/ Sections should also try to avoid opening of files under the head “miscellancous”. Instead, efforts should be made to open the files under some specific head. It will help in retrieving of information quickly on particular subject. The information pertaining to the records which are more than 25 years old may be sent to the National Archives of India periodically. In case of files relating to the Commissions/ Committies/ Conferences/as specific in the Retention Schedule, the originating section should keep all records connected with the Appointment/ Constitution/ Agenda/ Minutes where as other sections may keep only these files which are concerned with the follow up action to be taken by them for reference purposes. Similarly, all sections/offices should ensure that 5 copies of all Printed Reports/ Proceedings! Printed Brochers etc. should be transferred to the Departmental Library for reference purposes as indicated in the remarks column of the Retention Schedule. To ensure proper implementation of the Retention Schedule, adequate attention should be paid to the various provisions as laid down under para 95 of the Manual of Office Procedure which stress on the need of preparing Monthly Progress Reports of Recording and Reviewing of files. Needless to point out that, while exercise of preparing the Retention Schedule will be unfruitful ifthe proper recording is not attended to as required in the present Retention Schedule. The proper implementation of the Retention Schedule depends on the establishment of a well organised Departmental Record Room which is pre-requisit for record management programme of any Department. It is, therefore, suggested that an organised record room should be set up in the Department to attend to the various functions as specified in paras 82 and 84 of the Manual of Office Procedure. The Record Room should also be placed under the charge of a trained Departmental Record Officer as required under para 3 of the Archival policy Resolution. A copy of the Study Report of the team of Officers of the National Archives of India, who conducted the Study the observations made by them and the suggestion of the team are givenin the subsequent paragraphs, Note. 1. All Administrative Scotions and other Section deafing with establishment matters, house-keeping jobs, CRsete. will follow the Record Retention Schedule in respect of records common to atl Departments, which has been given in Annexure 1 2, Sections other than the above shall follow the Record Retention Schedule mentioned in Annexure IV.al sa ape Fam ae arervrarct wartrearay, we feeet & aeftrer araterit & frarg & Pore area aftereot aaa eet Te Hera Fear mere & Preatatert 11 sehr aioe Se afrarey ais arco area -as are tS . arererarctt Site afecrarne aif aaet s thr 6B aE eeraveene a. arent ofiramt dears (aaah) ae Rest 16 aber after eae wt afoot cay St aaretes qf fener A arg Bi Tenth, af ate ete ae rar arat at sé afta sfrwree aaah F stg fear are ate arti wer afsarare ae ermal ace eae wtreren a ale Prete A wey er ere, ater Hw eg Pere are ate Bef ar ve afrarem ares rg Rea are afte er arereer arate ar Prefered ees afecarm 3 are cored ees Rem ara aden raft & feta raf ame erated Fey gare sfrereor aeer-nt ser rw tt ardyoreit oete Prag aye at afae vftercr safe Pratiea et & sata a, Peeret on teerg & sere Pear ToT wm atte art rerraties, fates sept, arene site Ofererre Feat at ary are weir Pears Atte a afauren safe Praffea a 1g 21 ca att a, were alte arate ot T/A aT Tree ate ei Bt are A re hy Pater ferwct F eet aeae yore fae areca aaiteee Ss ere pmieat Boers oT & defer afwaniat & ae franeret for vat a afacter vfraren aera-at dare eet Ha, sates Gate Aart (esr) a Prater Peanher, afercor ate qitterer afipar at acterare cer rar #1 eae aff, fafrr seater rarit & feard yftrarcor aah Ft tare wet S aa F aferaafeat St Sy A awa rea Psy B-sre HrT Sa THT atAIR MANUAL 8 STUDY REPORT ON THE RETENTION SCHEDULE FOR RECORDS OF THE SUBORDINATE OFFICES OF DG: AIR: NEW DELHI 18, The Retention Schedules for records peculiar to 11 undermentioned subordinate offices of the Directorate General: All India Radio have been drawn up as required under para 6 of the Archival Policy Resolution. Sl.No. Office Annexure No. 1. External Serviees Division .....6++ . 3 LL, News Services Division ...... 6 IIL. Monitoring Service, Aya Nagar, New Delhi. see 7 IV. Chief Engineer, N, Zone, Jam Nagar House, New Delhi ...... 8 V. Commercial Broadcasting Service, New Delhi ..... cee 9 VI. Executive Engineer (Civil) Puspa Bhavan, New Delhi ssesescsessesereeees » 10 VII. High Power Transmitter, Kingsway Camp, Delhi seriteeeneeees VIIL, High Power Transmitter, Khampur, Delhi veeteteeee 12 1X, Transcription & Programme Exchange Services, New Delhi . 13 X. Research & Development, LP. Estate .eesseeeee : 14 XI. All India Radio Station, New Delhi. . is XII. Staff Training Institute (Technical) New Delhi ....ss0ssesssesseeeentseeertseesenes 16 19. Every care has been taken to make the Retention Schedule as comprehensive as possinle, However, if any subject head is found missing, the same may be added in the retention schedule and its retention périod may be accorded in consultation with National Archives of India. Similarly new record series which come into existance in future, may also be added in this Retention Schedule at proper sequence and retention period thereof be accorded in consultation with the National Archives of India, Note: Oifices/ Stations similar to the above wil follow the same retention schedule as has been recommended for the above office. MODUS OPERANDI 20. With a view to determine appropriate retention period of each record groups, the study of records was done in depth and suitable retention period has been accorded to each record series after ascertained their Administrative, Financial, Legal, Social and Historical values. In this connection, a large number of current) semi-curtent fites and file registers of each subordinate offices were also examined, Discussions with concerned officers of the each section of all the subordinate offices of Directorate General All India Radio were also held for better appreciation of various subject heads. 21, Procedure in respect of recording, classification and reviewing of records as prescribed in the Manual of Office Procedure (Diglot Edition) were kept in view while compiling the Retention Schedule. Besides, the officers of the team utilised their experience they have gained in the field of compilation of Retention Schedule of records of various Ministries) Departments.0 2. 29. 3. 32. 33. ammrorareh Pre gee fecrfeat aster & ate, ae aeae Poor war 2 fee adver arafenit & erect er wit, seeite S starter wet att wt & dente arafar seft Sort & tena-1x H afer 21 afc par, Ca ad a ate ag are 2 rex att ce Bh daa ew aera Ta ca Ara 2m fe aries cafe far & ta 70 HF fre ae waert & rez 21 sae ot ste floor sa 2 fe reer re arden ea a aE at ae Profi eT aT Tec A feaafta at art 1 raters ait Aare Aer a9 arya, HH a ate re Te areaTe GT TE A fare ax Pear ara arc Stary rest ot Ree ate ae a oft after rent 41-9 onitrer aaterat & ae apart Hae ae Petras 2 Brae ee & Rrra Peard wa at at A meh 2 alte 3 rater mecagel al ar eT AT a A fearat Bt aqentirarst we 4, aed Atfear t, Rett safe A tat at wet fran srererardh merase & erorT aH sited arate F Pafeg aid & scene cred ates A TET ant Wt Prorat @ frat are 3 feet qe at aa Fae ated an ont #1 Fe ae a arareranst aerirterra S aeltree eraterat & ferwrdie Fears wat ar sit Preterer Peer Bt me carecte oe Bert Haren fis fear wa at Bee fare querer een ET Peon ae aT TES TT A aoeh ag ah ay aratrah a, erat Meer Se & et oe Teh Pe Bt aflrare rate Pears ee soe aor ae oy Pear wet Pears are wee ater refer ream, ated Prard water Ft oe yaar 21 a: ae Aee St ae 2 Pe orareare wat Sat featant 4, Sette afrarea arate sala Aaa S cows Lx A Praher eee Ss ara Tz, fram afteren/orefetr freed frafaa Pe ara safe 1 ees ara at safe fee ae eR rea ator Teer VERT TATE Pore TH Beret ae A eth TA aT uaget at frag ay ga att f rate cats Sqarr & Aer 70 ate vfefine-17 Ft Far aT sec a1 att BAe ore oH fe die ad a aftr eet 8 sed foarte feared |e at earatafee wx feat ara safer ar a1 830) 4 ere sere 2 Pe feared A we ore eRe ee At sate aT aT daver ad 3 afer at at afer sas wwang Te ferania fears wa Ff earaiafea x ear ae yet arp a's", Ce ah a” at ht ret A Prafecran eet sf wa A Aare at TC ATE 10 at ae Ten wre Ot A TeTaT Ga AA Taare fey wet ae awa at, oie yer vie, coed & ards A ett ont a fe Patra eit & seriaAIR MANUAL 82 OBSERVATIONS: 22. 23. 24. 25. 2. 28, Ik has been observed during the study that files in the subordinate offices have not been opened under the Main Head, Sub Head as requited under Chapter IX of Manual of Office Procedure. Most of the sections are not maintaining file registers for the files opened ina year. Onlya typed list is kept in the sections which is contrary to the provisions made in para 70 of the Manual of Office Procedure. It has also been noticed that all the sections are not recording their files regularly even after the action on the file is completed. As per para 80 of the Manual of Office Procedure a file shoutd be recorded as soon as action on it is completed. Semi-current files which are more than 3 years old were also found lying in the various sections of, these subordinate offices. They are not sent regularly to Departmental Record Room and are ‘occupying costly working space in the offices. Reference media in the form of indexes of records was also not noticed in any of these offices. The practice of opening files under the head misc. is also prevalent in almost all the subordinate offices of Directorate General, All India Radio, which will make retrieval of information very difficult at a later stage ‘The team also inspected Departmental Record Rooms of these subordinate offices of Directorate General All India Radio. It was generally observed that the record rooms are not manned by full time staff, with the result records are not maintained property. Dust has also accumulated on the files. In some of the offices the files were lying on the floor that too ina disorderly manner. In most of the offices no fire fighting equipment have been noticed near the record room. SUGGESTIONS: 29, 30. 3 32. 33. A proper filing system is pre-requisite of a sound record management. It is, therefore, advised that subject classification, functional filing, system based on the instructions laid down in Chapter 1X of the Central Secretariat Manual of Office Procedure may be evolved and introduced all All India Radio Stations/ Offices. Each section should maintain a file register of its own to have a record of files opened during a calendar year. In this regard instructions contained in para 70 and Appendix 17 of Manual of Office Procedure may be consulted. All semi-current files which are more than 3 years old should be transferred to the departmental Record Room. Para 83(i) of Manual, clearly states that, recorded files will be serially arranged in section concerned for not more than 3 calendar years. There after they will be transferred to the Departmental Record Room, Reference medi the form of indexes of *A’, ‘B’ and those of ‘C’ category files which are required to be kept for 10 years, should be prepared in each section, which wil] help in retrieval of information quickly. As far as possible files should be opened undera sepeific main head, sub-head and not under a misc. head.83 34 35. aera Pras re ra rest re at a arch arcane gt At a at TR fre ae ar aa eet Read ed aes aT da a1 ste 92 a te Aer aT) areas afer at ag fr a St -ary Prord cert fre afer ears sueree aT Pere RA aT a are eB tat eae ac ears ate & Fre Fer er o-afee ofetrr ea Ae FeoT sara afiey ey far atwererare ate er der 3 vias BL ate TAT Wa Reard ee aes srr arat satay aif fret afer fon enfant A aa oT a) Fears ww a SH aTaTTEATE arferis Bqaeae-L HA oe 21 safer reds en ere ore, 17-4155) 82-9, Paar 5. warfare 4 11019) 4) 83-AIATREATD 2D. 3.84 Hr 13/19-6-84) 36. tare safes Ser 19 Fae Tas, are V-XVI are wa 7 Pee art are Prove & Ferg averse aefrterra area a Ae-1/58/eaTe Prat 18.5.59, 17(72)/S1-2/58 Prat 14-9-59 AT 12.7.60, 3) & wre oh/s9, Peaie 13.11.59, rs/oe fra 17.2.60, 1.7.60, 6.8.60 7 7/17/65- FATT fee Berar meat 2 ae fates Peart at arfarr cara Sf arate atte Popret Ht Gard wet S Fy anfevia faq my @ fot ome Hf cen arr aT (i) arava Pare ors 1963 & arate 13° at eee rate fy eT a, feared Ba area fax ae @) APravset aivarea & grates vata AyHer & ofefinee ora-w, H rare A veer, Sat wer & sate fer WT Bi (2) aaa ward we, Peard efor cet A eater Pree & fire, Peon aren wa ee ay eT wear ad 3 & ag afar fafa at ar oe Re a aera ca ak ht vat er, arch ak er tha ae Pte Pet ez fe er Rae te BA eer fe aa, ek ree fae Pkt ar, ee ae ewe a ee rare ce ate ra a captor fier ft 2a Rema ao ag. area arom et at ae we Bat ae ETF aT re A afer Peo are cer etrerera Haha wafer afeerat at acre car ATE (nferere sarees seme wer &, 27/2/71 eat Pea 23 wee, 1972) (3) Ser & state feare a, daft merctarare ot aatie & Paar ate a Pa aT, aT Te Prater wate & fore wet & aie wat aT ETT EA ah (4) Ger star feortt & safer Gar ae a Prot om, afe sa ae feo ont sam 21 (5) vate a Sarah are, Fear ee, sera ae AR ave at A aT aire arTATE ah Ram erat ats arr afro ST Te ah A aT a an at Se a SNE al 2 Rare cer a erat 2 ate eet at are ate HA stern ae, ee oer Har eet pear, ae Pao, wr & fre Peaered wae A Tae Rea sey aera Te ae fio att Pears at faraco vale aqart 4 var aa safec (9) er ste ware frond a np 7 8 at ad raf F Pee aes ca TTAIR MANUAL 3 34. Files should be recorded after action on the issues considered thereon has been completed. While 35. recording files paras 81 & 82 of the Manual should be consulted, Each office should provide a suitable space to house their semi-current records, Records should be kept on steel racks, duly arranged. For proper maintenance of records, full time trained staff should be posted in the record rooms as required under para 3 of the Archival Policy Resolution. Fire fighting equipment should be installed near the record room to avoid any possible damage by accidental fire. Minimum requirements of the Record Room are given in Annexure Ifor guidence. (Authority: National Archives of Indi letier No.17-4-15 (8) 82-Rs dated 5,1.84 and Directorate’: No.A-11019/4/43-Scor dt 36. 20.3.84 and 13/19.6.84.) As stated in para 19 above with regard to such record which is not covered by Annexures 5 to [6 a reference is invited to DG, AIR, Memo. Nos. Weedge-1/58-Scor dated 18.5.59, 19(72)D2/ 58, dated 14.9.59 & 12.7.60, 3(1) A&G/ 59, dated 13.11.59 25(1)60-P6 dated 17.2.1960, [-7-60, 6-8-60 & 7/17/65-Scor, dated 1-12-69 which contained the period & preservation for various records & following guidelines for weeding out of old record, which may also be kept in view ()_ The General Financial Rules contain instructions regarding accounts records common to all Government Offices vide Appendix 13 of GFRs. 1963. Appendix V-A of the Cabinet Secretariat Manual of Office Procedure atso contains similar instructions regarding records prescribed in that Manual. (2) The period of preservation indicated in the Annexures should be reckoned from the last date of the latest official year covered by the record. Note: The preservation petiod of a contract isto be reckoned from the last date of the afficial year in which itis marked for estruction i... the preservation period is tobe counted from the last date ofthe year in which it becomes known that no action isto be taken in connection with the contract in question. Incase a copy of recording has been supplied to the EU orto other Stations of AIR, then the éesttuction ofthe contract should be under intimation to them, The contracts pertaining to recordings in the National Archives should, however, be preserved. (Authority: DG AIR Memo No.27/2/71-PS dated 23rd February, 1972) (3) Records which pertain to accounts should not be destroyed without getting the concurrence of the Accountant General concerned, even if they had been already preserved for the prescribed period. (4) Records relating to audit objections should on no account be destroyed if the objections is still pending, (5) _ In January of every year the record-keeper will send to the Sections concerned the files marked for destruction in that year. These will be examined by the Section Officers. Files which appear still to be of use will be kept for a further period. The remaining files will be separated from the file bundles and after being marked for destruction in the File Register shall be sent to the Records Room for destruction, Full details of all records destroyed from time to time should be kept in each Section. (6) Accounts and General records should be preserved for the periods indicated in Annexure 17.ee _ 84 . arn sTaT Fa TATE 31 WU fears ae wT wa ae weet fare dt omy va a are A atet ae TT: “at wez Ht TT" aan ated & aqere wa ve es ET a hi aT aT tse ate A ge oe afatz ae se ate Se ue fete afer & eaters a AEC at ore stead wet Ae aed Prard a Pear ory ales oe ad are ate ae fron are) az fee oT & Fare ot Feared 2m at wre 2, gaeht ate ve aaferare are att safe ot aatua weet ar frre aca #1 Raa Te or at ae heratt fe ag ee a Pe oT TTT frat Pe reer a qe eo Cat aT aT THT aS OT aH ZN ATL er TEST Bt te eT aes Paar aT canafape Promece are AY acct a at sex aoe B ate Ta Te Rea aT ate sas ATT TT a Fe SIC aE a A AT Tee Te are eater a TAH ae a eo & Pry ew TAT IT TAT TT Reard Pear ari fore weet & mecaaol arrara Bar a sweet afer A aecaeet at wet F-sTS ATT, ae sour wen are Ras ase tA aT AS aaa Pare aegcaye! Prerit ate fe iat reat at vate aTAIR MANUAL 86 37. Destruction of Old records When a file is recorded, it should be stamped with a rubber stamp of the following description: “To be destroyed in * ‘and the year up to which it is to be preserved in accordance with the orders in this regard should be entered therein under the initials of a responsible officer. Files which are of a purely ephemeral nature should not be recorded but destroyed as soon as they are onc year old. The records due for destruction should be examined by the officers who disposed of the files concerned and they should cither mark them for destruction or for further retention either in whole or in part. These files should be examined by the Assistant Station Director or Programme Executive. The list of files should be put up to the Head of the Station/Office and his orders obtained. A certificate of destruction should be recorded on the lists which should be preserved permanently foreference. Care should be taken to see that files containing papers which are important or are likely to be important in future are not destroyed, e.g. Paras containing disetssions of important principles and questions of policy.85 merrearit Pan TTT I (tra 35 3a) ua Prarg ea & Pag apres arrermard afta war weet afee 1. Wert arth wart te Prorat 2 ae ater st ah Pe ore ara a ee & Rand er ah) Te acters aT A aT ap & sarc fart & ore Shag Pear em 81 ay ART &, fos ete frat A aah eet Bore rare em aearee araiere awit #1 ecard Part & Prorat & cercenea afte Tee are Ta A Kees a safer eR & ae oT To 8 Pe aaa Sarat a a 8 fa ae aha ea a ae ate bare fear afer aera ae fora we aT a Ll ward, ser fet rai ha a ae ere Fd ae Fe, sree apy sneer A vat @ fare ae ocha afeserne a eamtafer Beat ara é1 1.2. Att were ag sper src Ht, ae Pree Ream-Peefeit wt Pree ah fara car Re arate & re a scat A ater ware Ta omer A Tear aT enfin fee Set eater ers afoae Pad ea at Pra fare “are UH 2663-1964- te sre Pree Bre & Afar Oferta em at Pere sas Pate re sTKETEaT aT wed apres fag ah wat 1 2. Praré ea 21 at dareat rant & fing ag acaraeae @ fe wad a oe were a freed en /eaw Clow at wat oe ave at Pere ea, eae & yr Te oT eae eT TTF, ea fe Sa Te tere Fare ate TAT art ar safe ard rat ate oat at ahordt & rat S fee ash ears ae ta ets a A HET ware att ara & aqter 8 ae aoe A arti @ Pe st eee Fart are A er Atfhs eet oT 22 forge ar wef ter dtr aioe fe oa oe fearé att eh nfs arent & on oT THI 23° wet arava ott Paarea & arqare aren a at, care fear, Feared dant afte earea tela error ae safer 3. wet Praret 3. Pemre em ar care ara ae ae afaficas ae Paar ora fee Peard ea war & oe, Se aT AS eT aT ate res ar rater or ore a at aT Tar a See afafcat, eles A eh sears a Thea Fae Sit fae oat owe at aa aT TH TA ee rare eT aT Ta A el RET Fear HH aT AT aaa, wer & oer ait 8 go avatar sre aa gar eT TT 3.2 pfeit & art ot a ary aad & fe vee ae Soe Ta eh aafeT 4, UAT EETT 4.1 atarpaferr araracor & fearé vet & sett ore ahh a A ere fret Bi ara: fears er & fer afrart @1 adam waat # oat ox Sette qrarqean eaacer ai @ wet ye Ge ey am Pee-aey got eérafia a fair St ardt @1AIR MANUAL 85 Annexure I (Gee Paragraph 35) ‘MINIMUM REQUIREMENTS FOR A RECORD ROOM INCLUDING FIRE FIGHTING ARRANGEMENTS 1, INTRODUCTORY All Ministries and Departments of the Government are expected to have their own Record Rooms. But at present only a few Ministries/ Departments have proper Record Rooms. In some cases even those Ministries) Departments who have their own buildings have their Record Rooms in ordinary office rooms. Occasional Survey of conditions of maintenance and preservation of records in Government Departments have shown that adequate measures which will ensure proper upkeep and longevity of records are wanting. 1.1. The present aote, therefore, discusses and lays down the basic requirements which are essential for the health of the scmi-current and non-current records which the Ministries/ Departments have to preserve {ill their retirement to the National Archives. 1.2. The salient features described below do not take into consideration the broad guidelines which have to be kept in view while planning new buildings for affices with adequately well equipped Record Rooms for which a reference to “IS: 2663-1964 Code of practice for the Basic Elements in the Design of Building for Archives” will be helpful. 2. Record Room 2.1, A separate Record Room/stack area is a vital necessity for all Government Ministries and Departments. A Record Room should as far as possible, be located either om the ground floor of a building or in the court-vatds in the interior they should be fitted with neral grills and wire nesh nets. To avoid splasing of rain water in the room rain shades should be provided at all these openings. For reasons of safety of records and security it is advisable to permit limited entry into such rooms. 2.2, The floor of a Record Room should be such as to permit easy movement of records carrying trolleys ete, 2.3. Where accommodation and design so permits, the stack area, the record reference and reception portions should be separate. 3. Drainage 3.1, While selecting the location of the Record Room, it may be ensured that no water pipes or drainge ‘pass near, above, or undcr the Record Room building. Further, in order to prevant any inflow of waterin the stacks due to blockage of drains or accidental damage to water pipes in the building, its floor level should be raised a few centimeters above the general level of the other floors of the building. 3.2. To allow free movement of trolleys. ramps should be provided near the entrance. 4, Air Conditioning 4.1, Storage of records in an air-conditioned atmosphere is conducive to its longevity. Air-conditioning is, therefore, essential for Record Rooms. In existing buildings which do not have central air- conditioning, use of package type air-conditioner or window type air-conditioner is recommended.42 43 44 45 arent an pa ore ar E ER 8a, Te wa vee ee Te Pe aR aac FS ee a ae tbe aT rar are A ara eee TT, whew ws S wre, afte aT Poe eH et aT ea A en att ate aree wrt art feard & are ger ree ares ane A ome HF ce athe) rare frard em Yonder te mera at Prafier er B area afi fore ew S oftaa ar ager va GER gt aie: (1) AUT 22°-25° rar (2) waa ama 45% arargaes Sr atte mde Probe aaa cart & Fee ae ae & fe Stare a wef & ator Ae ret eet safe pet ater ge att safe ate dart ae eee ona te Shin FL aA safe Reard wa cae-aedhare ert wer oe ae cee aafiee Fee ee RTT aiae aie we her wee site aed we are we fh cates ga aE aed BCS Sale H aT Iw TT aT ENT A, we ve ATE aE Ba aren A set atc were He erat S Celt cer der at aac @ fone Pears era at a a 1 5, tre-ererepaiet or 3 52 ave Prmexat at ome Fart a, ad mrt @, rare ew at Taree a TAT ane Het aha ett rere, cae wear, a ate Cras ha vere eR eRSaTT form eat afer a ge sarke & sora ata aT a atte Pear Ba A ears ear BN A wea oT aS) Tera B waa a a wee em AH we Fh @ Rafer Fer ar cere aa eT mT Tae Pt mela ai ra GHEE re are @ ae ae & shor Ie tg, ar EO eee a aS Tr 1 feard wa & fare rae en ehh fee ar see tee aeTET Bat safe ate Rare eH aT TTT Siar oF cer ay ae ait & areca aise war rarer Bq ae Peare HS Cae eerRAeT, Pr SB a he car Prov & det at eae at Persad eT ge er RL Sea ATT a PT ST aeAT a are a ar ver ae Fe at A ANH hae ears oe TS ae aT a Persea Te aTeTE Tae ist aT re Refeete em ee or ferefeet ee oe aT a Peat aT Ta 21 6. fete 61 6.2 feord ee 3 ates sare, stators, arg, ANE FST A se, Pare H anette et anit wee Be Read an aferacrn ara at a1 a af ote gee a afer are aR eT fy ae afer sifiree afar ate start ger ett akc teat af dare & ae foes feat ara sifey te a8 Be a arr cht oe ce ae Sofi aie teat a 380.71, 1 A, a et aah she ead Seta a 1.5.20 wr at wae aT ea aT, 2663-1964 he ome Aram Ge = aferaefte ea x fear anes fale ore arcergae ® Prater arma & agen stat ates steal At atts ware ze, eraet Sead, ord ay aa Te cats noe Pe wed br weden ered aes ate sora Bee fret ace MiAIR MANUAL 86 4.2. For effective air-conditioning, ventilation should be so planned as to permit minimum leakage of the conditioned atmosphere. While catculating conditioning load, bulk of shelving equipment, archive material, the number of persons sitting in the Record Room, the bulk of records moving in and out, and thé lighting wattage should be taken into account. 4.3. Humidity and temperature in conditioned Record Rooms should be measured regularly. The ambient conditions for storage of records are (i) temp. 22°-25°C and (ii) relative humidity 45%. 4.4. In order to maintain proper humidity control in the conditioned area, it is necessary that permeation of dampness through the walls or floors does not take place. The floor should be laid water proof and the wails should be given water proof oil paint coating. 48. While considering air-conditioning of the Record Rooms, it may be taken into account that the air~ conditioning plant has to be planned for clock-wise air-conditioning all the year round. Such running of plant will often lead to occasional service break downs, and a provision for stand by plant may have to be made, Otherwise such breakdowns are likely to create conditions which lead to accelerated damage to records. 5. Non-Conditioned Ares. 5.1. Keeping in view economy in resources, in many cases, it may not be possible to get Record Rooms conditioned. In such a case step should be taken to provide circulation of air in the storage room by providing air-circulators, fans and exhaust fans to conteract the effect of high humidity and prevent formation of pockets of stagnant ir in the storage room. Use of chemicals, like silica gel or slaked lime in enamelled or glazed earthen pots, help to reduce humidity in the room. Mechanical dehumidifiers are now available and during rains their use will help check the deleterious influence of excessively humid climate, $.2, Temperature in Record Rooms can be kept within reasonable range by choosing such rooms, which are in the interior or have a veranda around them. During summer, if the Record Room is fitted with air- Circulators, electric fans and exhaust fans for proper circulation of air, high temperature can be brought down by installation of room coolers in windows. Care should be taken to see that direct sunlight does not fall on the records, This can be achieved by fitting either ground glass panes or heat resistant glass panes on the windows and by providing curtains. 6. Shel 6.1. Shelving in a Record Room should be functional, durable casy to clean, simple in design and which offers maximum protection to the records. It should provide maximum safety from fire, dust ete. and offer maximum facility and convenience for servicing, 6.2, Shelves should be fixed away from the walls on upright fixers and equi-distance throughout the storage area. Distance between successive shelf rows may vary from 0.71 M to | M with a central gangway of 1.5-2 Morin accordance with the requirements laid down in “IS: 2663-1964 Code of practice for the Basic Elements in the Design of Buildings for Archives” distance between successive rows of shelves may depend on the dimensions of records files and the manner of keeping the record series on them. A persual of Indian Standards Code referred to above will be helpful.7 63 WW 72 73 14 15 TTT FT Fe feard wart ee & aha feu ae at oe ia se Fear are aa He eat ato Ter ae a acaee ta rae se ae Gt eas des eis ata alee aries Aa BT anath 3 at oy ab) oat oat art 3 ‘eter Bact re at at dee anf 4 aa ae ce safem, view & fert ate enh aaté at ate ac Gar afer ene ete arena at ate a Tee aa Fearé wat & cat art are ard areare, are afte ae at Aira Por att Be eet arareram fret ae rest aa vite, oreet, rrafirttat, sai, ard, carr site gree ante aa 21 aren at wah, ee ae Be arqare tes vader 3 fag fates anrdy ot araecear aft 21 gr viewt at fewres aed a, ae safer Far or at a ators tre a A ea Te Teh ag a a at Stara a athe a A eT aT TT a et @1 ar, wa ate wet @ eh 6 €e (15 &. A) aM aem feard at dren te arom safe anf gar or or as atte order B aay | aT OT wl fe are eT Pears at ar at 5 cong ate” & at Stat ats cer are ar area are Far are ane ante at qehre TAT wee Ferd abr heer sd yee ar he nes sh a een pt aT vate Pet a foe & fare St wat S fag tet Be, athe BG oh orn a Areas earl foe eT wef ate Sard a ay quiet at ae dar snieg afte sat re aie eet Ta A oe FT aT Sa) Se TT Sere wre ot sat vere & aaeRet ar seine Pasar on ewer B) ent, Beer seat Treat ar At ea fee sara ag re weer & oe atte ae Rare oA mora atc earder 9 ee IFAT AT) ge ATE fet er 8 wore ee Sar sec aheaarcefad ar 4, afrerat a vita Pear or saan 3 aa aperdia are ht oe sit eos a TT ere @ ar teat re Perea ware Peard ae A etre cee Bs AerTere HA fetes ete-atea or ea sa Se gay Sets Tas eT Feared a ore: saver appara ast a eta a oe seta At an @ fs Peare ww Ht saw aT A Aer aT ‘gerd erg Prva afore ge arch ators or afte af & Pear ea a Path ace oir ait or at stat Pears 2 Prone & fer eee ae aft Aare ea ot Read ea aa ere ae a oe athe a wet sora feet any atte a et eater fear & Atty warty eae! Ferd war & anor & were oer Pores aa at rare ee ae At eafe ate Pree veere B fren aT GT onfe frang @ at asia afetarmt ay feet da deo a afrand eo a mez at omy Sa ce a we ee Sa Saree oS ere aes oe oe ‘FA: We AAT & weet & fees arth ore se endo fee hem che A ee at oT He Bh ee Pa i Risk dasikadaat Dsus dnkstibcarhnmcubiliatnicabeameibicadcd Fer arordy &h arth afer, ered at abr ghar afr fre’ gree aaa RHE Te ATA ST AE! ToT sive wore a aditAIR MANUAL " 6.3. If steel shelving is provided in the Record Room it should be painted rust proof. The paint should be Stable and non-injurious to documents. Steel shelves may preferably be slotted for vertical free circulation of air. Where wooden shelves are provided the wood should be protected against termite infestation, Sharp edges and corners in the shelves and support, which can result in physical damage to documents, should be rounded off. 7. Storage 7A. Collections in Record Rooms differ in bulk, size and shape and commonly consist of bound volumes, loose sheets. files, manuscripts, maps, charts, plans & drawings. Stilving arrangement needed for specific materials need designing according to the nature, shape and bulk of the material. While designing these shelves it may be ensured that neither these nor the materials kept on them to, either the walls, ceiling or the fioor. The distance from wall, ceiling and floor should be atleast six inches (15m). 7.2. The records should be loosely packed on the shelves to enable free circulation of air abd prevent formation of pockets of high humidity. Unbound records may either be tied between 2 pieces of 5 ply boards or kept in carton boxes for safety. 7.3, Use may be made of step ladders or platform type ladders and trolleys fixed with swivel castors for movement and proper servicing of records. 7.4. For safeguarding the records against damage due to insect infestation, the Record Room should be sprayde with insecticidal sclutions beneath the shelves, behind the cabinets and also in corners etc. All racks in the floor and walls should be filled up to deny any hiding place to pests. Use of spray guns or pressure guns or any other similar equipment can be made. However, only these chemicals should be sprayed whose effect on the durability and permanency of paper and other record components has been properly studied. In a non-conditioned area, use of preservatives like naphthalene in the form of balls tied in meshed cloth or bricks kept on shelves helps to keep the records safe from insects, The insecticidal formulations like flit, shell-tox and other related insecticides are effective. Much damage to record is usually done by rodents. Whereas it is desirable to prevent their entry into the Record Room by using proper wire mesh at the outlet drains, a few rate traps should be kept handy for eliminating their menance in case of their entry in the Record Room. Neither eatables nor smoking nor naked flame should be allowed in the storage area. 7.8. At the first sign of rise in humidity in the Record Room preventive action should be initiated. Also help of institutions like he National Archives, New Delhi, should invariably be sought when any insect infestation or fungus growth is noticed or detected. Inspite of dust proof buildings and air-conditioning, dust does find its way to the stored materials. Regular dusting operation in the storage area with the help of a vacuum cleaneris, therefore, desirable to remove dust from the stored material. The Record Room itself should also be kept absolutely clean. Staff engaged in dusting should be provided with dust sespirators. A cloth bag with surgical lining which can be changed occasionally, works as a satisfactory respirator.8 ararerare Fao 8 TerT cil 8.1 sete eas foe vere sft araeme & art ae orate sere tm AP aera ome Aro REND AEE TIT Teh BT A en aed he Reed Be ew gatt fear on aeat @ at ore Bt fewaaen som at 9. afrreret water : 9.1 Rett ware at afer gen & Tat S fre, wt gare A arate wage ate men ate ae é ah eM ‘safe st Ps eater ofear & aree are ATT at Set oe ava ft, Peard wa after afereheht ar mafia) Te vert # afaften anette Sorea crane ant anfte antes & avant ae at ae alte afta ora reat fa hey WO ue ware ft and 2 fe Rand ead ger ar 3 athe aarti te tS sf aa CART , aecryet Peoore at efere ear Te a re a a ers Rave ent rae Petaere ata, Precast sag ts eater fear re aT eT TAT aT aI Rare HH wert aE AM, ee Ee eS a ara war & 1 ater een & ares ate Me, Hater aH sei, aH aera site rae ATES oT aT Bea a ee Se Fars wes are ere ale amare GF at ed ae gata wera 81 See TEE SEE fag ate cette tee re wears ate aa frac cs Aaa we a Ta eT, wert ara ar watt Peat ater safe stern #, fait aia Ht Refer at eerr-aeT Te te wer wieg ae aa Sterrt at Se fear wt ad ake oe Se Pet wT Te 92 ae wet fry, waa 8, eobren-oreaee are S aa afte carat oc ora aT sage wet ve arent oat ar abs eae atta, Pret at are at wht afer ge aT TaTET ST & fing arex oad ate ste anit ae ort stieT 9.3 rae Pecafen at corre western dat A Prater siererett re Steer eT fier one ee aT Pesaretter aT EL TH are feard eats cam Bt oreo Pine ee aA safeT) oPiefiea cer wt aT wet & fae dt waa Fo ww ae ae fra at eT 9.4 arma toate she ree-qaten & art a feared Pears wa Ht ocard att afew antes afta oft areea H, are are St gat arrare caat atl set ate, Praré em a Sale ene ox Pelee rat afte aT ‘eae Fran ster safe antes sera oak aioe Pesan we ara eae, arrereraretter Peete Sar att oe atta area Paetestt & ascent ven at at aay 10, eraeret sire atear : 10.1 8TH, wed arse After, cass ce gers aH, GPS area, ate eer a ae TTA Pare a Bree a iat wafer oe Tan oe EAT BL sre: fate aoendt ate erearor & Feo ere a fey eC att wat A Fa eT TAP tayAIR MABUAL 88 8 Lighting 8.1. Good lighting with either natural or artificial light is necessary for every Record Room. Modern ing practice is to provide diffused lights or varying intensity’ for different rooms. Lighting can be improved by using paints that reflect light. 9, Fire Fighting Arrangements 9.1. To protect against any accidental fire, all electric wiring should be through conduits and the main control switches of lights ete. installed in the storage area should be located outside the Record Room. As far as possible the Record Room should be made fire resistant. In big Record Rooms the storage space should be divided into separate fire resistant compartments and additional automatic dampers should be installed in the centrally air-conditioned ducts to ensure the immediate closure and thereby preventing the spread of fire to other compartments, It is advisable to provide emergency exists besides the main entry door to the Record Room to remove valuable archival material to safety when necessary. Every Record Room should be fitted with a fire detection alrarm system to detect any fire in the storage area. Use of naked light, heaters and smokingin the room should be prohibited. Asa preventive measure against accidental fires, all light and power circuits should be switched off after office hours. Watch and Ward staff provided for this area may use torches if necessary. Use of temporary lights, loose and ordinary flexible wire for fans, aircirculators and other electrical appliances for the repository should be avoided and instead workshop braded and armoured flexible wire should be used. Electrical appliances and fittings in the repository should be periodically checked for loose conrtections and defects rectified 9.2. For combating fires, adequate equipment of carbon dioxide Coz type should be provided at suitable places in the building for casy accessibility, Besides, water pipes and hoses should be installed at convenient points to fight any major conflagration. 9.3. All the equipment for either detecting of fire or combating of fire should be checked at regular intervals to ensure their being in active operative state at all times. tly, staff connected with the storage of records should be trained in fire fighting. A fire drill may be arranged at least one in two months to keep the trained staff alert. 94. Instructions regarding preventon of fire and fire fighting in case of fire for the common man should be prominently displayed in the Record Room. Likewise telephone number of the District Fire Service for contact in emergency should be prominently displayed at a central place in the Record Room. It will help seeking quick aid of the export fire fighting agencies whenever exigencies so demand, 10, Care & Vigilance 10.1. To sump up, good house keeping, creation of hygienic conditions proper breathing environment, combined with constant staff vigilance alone facilitate the maintaining of records in healthy state and for prolonging their life. Note: For list of firms dealing in various equipment and materials for conservation, please see ANNEXURE-IL0 ararerartht Prom geass SANA [] (3S ofeferez 1, er 10-1 & are az) aaa ae, afr ere oe atte afereere ante Stor eer are wat S ava at at () a aie 1. Sept safer ster ue afr RF (gro) fates FATS, TAE-46 2. tet enter ree 24131, afer ae feet 3, Saat arefer tracer Pro 4, Fata %, Hoste aaa Ho 73, PARTI (=) tee wie 1. dant Serer eafage Fo are feat Fito Ae WT, FTE AE, ag feret-110 001 2. test tera efea Fro 10190-4, Fare wat ‘ang fecefl-110 001 3. test weet oreitters ‘to Mo araT 229 6, TR a, Ae feet 4, trend fig aren afege arctan fro 5, Wat wRrisn, waa, Fara 5. fad Bae WE to fro 19-0, afte ae, FrA-110 054 « (7) ater ee as 1, #0 Pirttites Fro dae fafeer, ae Sa, SaeAT 2. fo Stra are afta 166 aren arg ate ae were] 3, fo aaah tart ors oTORro. mem Sra, ata ats, aeAIR MANUAL Annexure If (See Annexure ]—Note below Para 10-1) LIST OF FIRMS DEALING IN VACUUM CLEANERS, FIRE FIGHTING EQUIPMENT AND PRESERVATIVES ETC. A. Spray Machine 1 M/s America Spraying and Pressing Works (P) Ltd. Malad, Bombay-46. M/s Khandelwal Amarnath, 21/31 Shakti Nagar, Delhi 7. M/s, Jardin Henderson Ltd., 4, Clive Row, P.O.B. No. 73, Calcutta B. Vacuum Cleaner L 2. M/s. General Electric Co. of India Ltd., Connaught House, Connaught Place, New Delhi-110001. Mis. Rallis India Ltd.. 10;90-B, Connaught Circus, New Delhi-1 10001. M/s Gardeners Corporation, P.B. No, 299, 6, Doctors Lane, New Delhi M/s Hindustan General Flectrical Corp Ltd. 5, Royal Exchange Place, Calcutta. Mis. Spencer & Co. Ltd., 19-A Alipere Road, Dethi-110054. C. Fire-Fighting Equipment 1 2, 3 M/s Minimax Ltd., Mercantile Building, Lall Bazar, Calcutta, M/s. Zenith Fire Service, 166, Dadabhai Naroji Road, Bombay-t M/s Koverji Devshi & Co. Pvt. Led., Arun Chambers, Tradeo Road Bombay. 890 amarerartt Prom eas 4, fo Prom wetted raz AE Ao 35, aida fea, FFaE-400 072 (2) reacts 1, te arat ate go fro 4, Fas a, BEAT 2. do are afte ste stato aad fro 6, THT Te Ca, SRT 4, fo ad we eo 74 Haq, TE Perst-110 001 5. fo ata ore itera 6122, WrTT, Peeat-6 (=) temas ther Bere", “errr” ane ft eerie ont at cemnit te sac adore Fe wat At (=) Referrer 1, fo defies trteter teeta, AIT War, AAT 2, To Wat ade Te ae 2. fo fo mae Us Fo 1 aea Biz wae. ‘ae are arate faftea, adh oe, aera (3) seems atte afer are Py: A chore” 1. 40 arate fem woke 21 arare aie, BAER 16 2. fo wea oar E1413, aRTe ae We, aE PecAIR MANUAL 90 4. M/s. Vijay Machinery Store. Plot No.35 Chandival Village, Bombay-400072, Napthalene 1, M/s Barare Coke Co. Lid. 4 Clive Row, Calcutta, 2. M/s Bengal Chemical & Pharmaceutical Works Ltd., 6, Ganesh Chander Avenue, Calcutta. 3. M/s Shalimar Tar Products Ltd., Mercantile Building, E-Block, Connaught Place, New Delhi-1 10001. 4. M/s Bird & Co. 74 Janpath, New Delhi-110001 5. M/s Bengal Tar Products, 6/22 Roop Nagar, Delhi-6. Insecticidal Solutions, ‘Flit' ‘Shelltox’ Any locat firm dealing in chemicals and general merchandise. Dehumidifier 1. M/s Technical'Referigeration Industries, Mangra Bhawan, No.2, Dr. Annie Besant Road, Bombay 2. M/s C. Docotor & Co., I, Bruce Street, Bombay-] or Bank of Baroda Building, Gandhi Road Ahmedabad-1. For measuring Temperature and Humidity: Thermograph 1. M/s. Bestobell India Pvt. Ltd., 21, Camac Street, Caleutta-16. 2, M/s Sehgal Sons, As14/3, Asaf Ali Road, New Delhi.