OPTIONAL PARTS OF A BUSINESS LETTER enicatio Initiate -This part identifies the dictator of the letter and the typist or the encoder. ° } -It can be written in many ways. ror exami: ‘ If the, ictator i is Billy Jean Jockson and the encoder or the typist is Maria R- Cap? it Cart be Written these ways: BYmee | 4, Bu/mrc Bus: mre BUJ/ Maria Billy Jocks Billy Jockson~ ~~ Mrc OPTIONAL PARTS OF A BUSINESS LETTER Identification Initials -Ih cases when there is a need fo indicate the office where the letter came from, this can be placed before the initials of the togand the encoder. \ ond ple, Yethe letter originated from the Office of, Plannigg>#t-can be written this way: » OPDeHEtgra| PARTS OF A BUSINESS LETTER Carbon or Photocopy Notation -. If there are a lot of other recipients, you can group them ) according to their positions? = Coa Academic Deans \ Re - if you.do fiot want the original recipient of the letter to know that you also furnished copies to otyer concerned people, you may do this by-writing ben (blind copy notation) on all the letters other than the original one. “A OPTIONAL PARTS OF A BUSINESS LETTER Carbon or Photocopy Notation ) J GpejenMa 8 EGIPTO \ x) \O ; \, | “fer : 4 \ 7 NeOPTIONAL PARTS OF A BUSINESS LETTER Carbon or Photocopy Notation -If anyone other than you and the addressee is to receive a copy of the letter, include a carbon copy notation. -tt is written below the identification initials or enclosures. -lndicated in all the copies, the names and positions of the othef recipients are ideally stated here. -However, either the names or the positions can suffit “The abbréviations “cc” (carbon copy),”ccf” (carbon copy fu iyo (carbon copy nptation) are used when carbon papi ‘or the other duplicates. -Whena. photocopier is used, it is either “pe (photocopy furnished) or “pen” (photocopy notation) OPTIONAL PARTS OF A BUSINESS LETTER Carbon or Photocopy Notation -The phrase “ Copy to” or, “Copies to” can be used Bef Ds Lolita B. Cabalza, Dean, Student Servis aoe peayDr. Lolita B. Cabalza | ff Student Services YYOPTIONAL PARTS OF A BUSINESS LETTER Enclosures -This line indicates the enclosed or attached documents to the letter. \ “Written below identification initials. -It iggised to safeguard the accompanying sheets of the letter. -This can be Written in the following ways: x Enclosure! Original Transcript of Records _# Encl Original Transcript of Records Enclosures: Bigdata NK e Original Transcript of Records jodata Original Transcript of Records OPTIONAL PARTS OF A BUSINESS LETTER Enclosures -When the enclosures are important (checks, it is desirable to list in the enclosure potation exat are. Example: ; Enclospt@s 2- Policy # 951 and # 143 ifthe ackompaplying documents are already enumerated and idéntfied in the body, ¢f (er of the following styles can be used: @/ Enclosures: d ends: R7 $ ° -Itis also advisable to write the number of documents attached to a letter. Enclosures (4) Enels.:(4) legal documents or blueprints) actly what the enclosures