Joining Checklist

Associate Name Associate ID DOJ Process Location

Shaik abdul jawed ahmed 31-05-2023 jiomart hyderabad

Sl. No. Index Submitted

1 Joining Report Yes / No
2 Employee Personal Information Form Yes / No
3 Declaration Forms
3.1. Background Verification Consent Form Yes / No
3.2. Criminal Disclosure Declaration Form Yes / No
4 Nomination Forms
4.1. Life Insurance Beneficiary Nomination Form Yes / No
4.2. Gratuity Nomination Form Yes / No
4.3. PF Nomination Form Yes / No
5 Statutory Forms
5.1. Form 11 Yes / No
5.2. ESI Form Yes / No
6 Physical Access Rights Requisition / SEZ Form Yes / No
7 Mandatory Documents Checklist Yes / No
8 Feedback Form Yes / No

Note:
 Dates to be filled in DD – MM – YYYY format
 Circle either Yes or No for the right response
 TechM addresses its employees as ‘Associates’
 Associate ID details will be filled by the Joining / ID generation team.

Page 1
 Associate ID:_________________

1. Joining Report

Date of Joining: 31-05-2023 Kindly Affix

latest Passport Size
Photo (White
Backgro

und Only)

With reference to your offer of appointment dated __31-05-

2023____________________, I,
_________________shaik abdul jawed ahmed______________________________________________________ do
hereby join Tech Mahindra,
in Band ________ as _____jiomart ______________________________________ (Designation).

I, hereby, undertake to abide by the rules, regulations, terms and conditions, applicable to me in Tech Mahindra Ltd.

HR Joining SPOC Associate

Signature :
shaik
Signature : ahmed
Date : 31-
Name : 05-2023

Associate ID :

Date :
Page 2
 Associate ID:_________________

2. Employee Personal Information Form

Name as per Aadhaar Card Shaik abdul jawed ahmed

Date of Birth (DD-MM-YYYY) 25th-may-1998
Gender male
Blood Group 0+
Marital Status single
Nationality indian
1.mole on right hand

Personal Identification Mark

2.a mole on right chicke

Current Address Hayat conte road number 5 , balapur malapur , pin 500005
(In Block Letters Only)

Permanent Address
( In Block Letters Only) Hayat conte road number 5 , balapur malapur , pin 500005

Mobile No.: 7671087569

Associate Contact Details Email ID: javeedahmed5959@gmail.com
Landline No.:
Name:
Mobile No.:
Emergency Contact Details
Landline No.:
Email-ID (if any):
Aadhaar Number 484464224040
Permanent Account Number (PAN) CJUPA8519D
Number :
Passport details Valid Till :
Issued by :

SHAIKAHMED
Date: Associate Signature
 Associate ID:_________________

3.1. Background Verification Consent Form

I, ___SHAIK JAWEED AHMED

__________________________________________________________________________________________,

First name Middle name Last name

hereby authorize Tech Mahindra Limited, or a third party agency/agent engaged by Tech Mahindra to contact any
former employers as indicated in the Application Form / Resume and carry out all background checks, not restricted to
education and employment, deemed appropriate through the selection procedure.

I authorize former employers, agencies and educational institutes etc., to release any information pertaining to my
employment / education and I release them from any liability in doing so.

I confirm that the information provided by me in the Application Form / Resume is correct to the best of my knowledge.
I understand that any misrepresentation of information on the Application Form may, in the event of my obtaining
employment, result in action based on Tech Mahindra policies.

Signature: SHIAKAHMED_________________________ Date: _______31-05-

2023_____________________

Page 4
 Associate ID:_________________

3.2 . Criminal Disclosure Declaration

Associate Name: ________________________________________________________

Associate ID: ________________________________________________________

Permanent Address: ________________________________________________________

________________________________________________________

________________________________________________________

________________________________________________________

Have you ever been accused, charged and/or convicted for any criminal offence by a court of law in India or in a
foreign country?

YES NO

If Yes - Kindly provide the details:

_______________________________________________________________________________________________

_______________________________________________________________________________________________

_______________________________________________________________________________________________

_______________________________________________________________________________________________

Signature: _________________________

Date: _________________________

Page 5
 Associate ID:_________________

4.1. Life Insurance Beneficiary Nomination Form

_________SHAIK ABDUL JAWEED AHMED
Associate Name: _______________________________________________

___________HAYAT CONTE ROAD NUMBER 5, BALAPUR MALLAPUR PIN

Permanent Address: 50005_____________________________________________

Sl. No. Name & Address of Beneficiary Relationship Proportion by which the benefits will be shared
IMRANA AFROZE &
HAYAT CONTE
ROAD NUMBER 5,
BALAPUR
MALLAPUR PIN
50005 mother To mother

Please note:

1. You can nominate a single person or several persons as beneficiaries, however, please ensure that the total of all nominations
is 100%. If Nominee is a Minor, the details of the guardian with proof of Identity required.
2. Details provided by associate will be valid till replaced by a revised nomination form in the Easy Portal.
3. It is recommended that the details provided above, be reviewed in case of : (i) Change of Marital Status, (ii) Birth of children,
(ii) Death of Nominated beneficiary, etc.

Declaration:

I wish to nominate the Beneficiary /Beneficiaries as named above to receive in the proportions shown, any final settlement that my
dues including proceeds, payable upon my death.

I understand that this nomination supersedes any earlier nomination made by me. I will also undertake to update the same in PACE-
HR Portal, post getting access to Tech Mahindra Internal Portals.

Date: Associate Signature

For HR Use only:

HR Name: ID No.: Signature : Date:

Page 6
 4.2 Gratuity Nomination Form
FORM 'F'
See sub-rule (1) of Rule 6
Nomination
To,
(Give here name or description of the establishment with full address)
Imrana afroze & HAYAT CONTE ROAD NUMBER 5, BALAPUR MALLAPUR PIN 50005

I, Shri/Shrimati/Kumari
(Name in full here)
whose particulars are given in the statement below, hereby nominate the person(s) mentioned below to receive the
gratuity payable after my death as also the gratuity standing to my credit in the event of my death before that
amount has become payable, or having become payable has not been paid and direct that the said amount of gratuity
shall be paid in proportion indicated against the name(s) of the nominee(s).
2. I hereby certify that the person(s) mentioned is/are a member(s) of my family within the meaning of clause
(h) of Section 2 of the Payment of Gratuity Act, 1972.
3. I hereby declare that I have no family within the meaning of clause (h) of Section 2 of the said Act.
4 (a) My father/mother/parents is/are not dependent on me.
(b) My husband's father/mother/parents is/are not dependent on my husband.
5. I have excluded my husband from my family by a notice dated the to the controlling authority in terms of the
proviso to clause (h) of Section 2 of the said Act.
6. Nomination made herein invalidates my previous nomination.
Nominee(s)

Name in full with full Relationship with Age of Proportion by which

address of nominee(s) the employee nominee the gratuity will be
shared

(1) (2) (3) (4)

Imrana afroze & HAYAT CONTE ROAD

NUMBER 5, BALAPUR MALLAPUR PIN
1. 50005 Mother 45 To mother
2.
3.
So
on.

Statement
1. Name of employee in full shaik abdul jawed ahmed
2. Sex male
3. Religion muslim
4. Whether unmarried/married/widow/widower single
5. Department/Branch/Section where employed jiomart as a customer support
6. Post held with Ticket No. or Serial No., if any
7. Date of appointment 31-05-2023
Page 7
8. Permanent address:
Village Thana balapur Sub-division
Post Office balapur District RR State Telangana

Place:
Signature/Thumb-impression of the
Employee
Date:
Declaration by Witnesses

Nomination signed/thumb-impressed before me

Name in full and full address of witnesses. Signature of Witnesses.
1. 1.

2. 2.

Place:
Date:

Certificate by the Employer

Certified that the particulars of the above nomination have been verified and recorded in this establishment.
Employer's Reference No., if any Signature of the employer/Officer authorized

Designation

Date: Name and address of the establishment or

rubber stamp thereof.

Acknowledgement by the Employee

Received the duplicate copy of nomination in Form 'F' filed by me and duly certified by the employer.

Date: Signature of the Employee

Page 8
 4.3 PF Nomination Form
Employees Provident Fund Scheme
Form 2
Paragraphs 33 & 61(1) of the Employees Provident Funds Scheme, 1952 and
Paragraph 18 of the Employees’ Pension Scheme, 1995
Nomination and Declaration Form for Unexempted/Exempted Establishment
Declaration and Nomination Form under the Employees’ Provident Funds
and Employees’ Family Pension Schemes

1. Name in Block Letters _______shaik abdul jawed

ahmed__________________________________________________
2 Father’s / Husband’s Name _________shaik abdul fareed anwar
____________________________________________
3 Date of Birth __________________25th may
1998_______________________________________________
4 Sex _________male ________________________________________________________

5 Marital Status _____single___________________________________________________________

6 Account No. _____
10046530962_____________________________________________________________
7 Address hayat conte road number 5 , balapur mallapur ,hyd pin 500005
Permanent
8 Temporary hayat conte road number 5 , balapur mallapur ,hyd pin 500005

Part A (EPF)
I hereby nominate the person(s)/cancel the nomination made by me previously and nominate the person(s),
mentioned below to receive the amount standing to my credit in the Employees’ Provident Fund, in the event of
my death:
Name of the Address Nominee’s Age of Total amount If the Nominee is a minor,
nominee/nomi Relationship Nominee(s) or share of name & relationship &
nees with the accumulation address of the guardian
Member s in Provident who may receive the
Fund to be amount during the
paid to each minority of nominee
nominee
1 2 3 4 5 6
5 hayat
conte road
number 5 ,
balapur
mallapur ,
hyd pin
500005
Imrana afroze To mother 45 Whole amount Not minor
Shaik abdul 5 hayat Brother 28 Whole Not minor
 conte road
number 5 ,
balapur
mallapur ,
hyd pin
wajeed 500005
Kamran amount

1. *Certified that I have no family as defined in Para 2(g) of the Employees’ Provident Funds Scheme,
1952 and should I acquire a family hereafter the above nomination should be deemed as cancelled.
2. *Certified that my father/mother is / are dependent upon me.

Signature or thumb impression of the subscriber

Page 9
 Part B (EPS)
(Part 18)
I hereby furnish below particulars of the members of my family who would be eligible to receive Widow/Children
Pension in the event of my death.
Sl. No. Name & Address of the family member Age Relationship with
the member
Name Address
1 2 3 4 5
5 hayat conte road
number 5 ,
balapur mallapur
,hyd pin 500005
1 Imran afroze 45 To mother
5 hayat conte
road number 5 ,
balapur mallapur
Shaik abdul wajeed ,hyd pin 500005
2 Kamran 28 brother
3
4

* Certified that I have no family as defined in Para 2 (vii) of the Employees’ Pension Scheme, 1971 and should
acquire a family hereafter I shall furnish particulars thereon in the above form.

31-5-2023
Dated Signature of thumb impression of the subscriber
*Strike out whichever is not applicable.

Certificate by employer

Certified that the above declaration and nomination has been signed/thumb impressed before me by
Shri/Smt/Km ………shaik abdul jawed ahmed …………………………………… employed in my establishment
after he/she has read the
entries. The entries have been read over to him/her by me and got confirmed by him/her.

Signature of the employer or other

Authorized officer of the establishment

Place `Designation

Date Name & Address of the Factory / establishment or rubber stamp

Page 10
 5.1 ESI Form
DECLARATION FORM Form-1

To be filled by employee after reading instruction overleaf. Two Postcard Size phtographs to be attached with the form. This form
is free of cost.
(A) INSURED PERSON'S PARTICULARS (B) EMPLOYER'S PARTICULARS
1- Insurance No. 9- Employer's Code No.
2- Name in block letters 10- Date of Appointment Day Month Year

3 Father's/Husband's Name 11- Name & Address of the Employer

4-
Date of Birth Day Month Yr
7- Present Address
______________________
______________________
______________________
__________________________________________________
__________________________________________________
Marital __________________________________________________
Statu
12-
s M/U/W In case of any previous employment please fill up the details as under.
Sex M.F.
8- Permanent Address (a) Previous Ins. No.
______________________ (b) Employer's Code No.
______________________
______________________ (c) Name & Address of the Employer

Pin Code Pin Code e-mail address

Brach Office Dispensary

(c) Details of Nominee u/s 71 of ESI Act 1948/Rule-56(2) of ESI (Central) Rules, 1950 for payment of cash benefit in the event of death.

Name Relationship Address

I hereby decalare that the particulars given by me are correct to the best of my knowledge and belief. I undertake to intimate the corporation any changes in the
membership of my family within 15 days of such change.

Counter signature by the employer Signature /T.I.of IP.

Signature with seal

(D) Family Particulars of Insured person

SI. No. Name Relationship with the

Date of Birth/Age as on Employee Whether residing If' No' state Place of
date of filling form with him/her. Residence
Yes No Town State

ESI Corporation Temporary Identity Card (Valid for 3 month from the date of appointment)

Name

Ins. No. Date of appointment

Branch Office Dispensary (Space for photograph)

fu;kstd dh dwV la[;k o irk

Employer's Code No. & Address

Validity

Dated Signature/T.I. of I.P. Signature of B.M. with seal

 INSTRUCTIONS

1- Submission of Form-I is governed by regulation 11 & 12 of ESI (General) Regulations, 1950

2- “Family” means all or any of the following relatives of an Insured Person namely:-

(i) a spouse (ii) a minor legitimate or adopted child dependent upon the I.P.; (iii) a child who is wholly dependent on the earnings
of the I.P. and who is (a) receiving education, till he or she attains the age of 21 years (b) an unmarried daughter;
(iv) a child who is infirm by reason of any physical or mental abnormality or injury and is wholly dependent on the earnings
of the I.P. so long as the infirmity continues; (v) dependent parents (Please see Section 2 clause 11 of the ESI Act 1948
for details.
3 Identity Card is Non-Transferable.

4- Loss of Identity Card be reported to Employer/Branch Manager immediately.

5- Submission of false information attracts penal action Under Section 84 of ESI Act. 1948.
6- This form duly filled in must reach the concerned Branch Office within 10 days of appointment of an Employee. Delay
attracts penal action under Section 85 of the Act, against employer.
7- As an insured person you and your dependent family members are entitled to full medical care. The other benefits in cash
include (1) Sickness Benefit (2) Temporary Disablement benefit (3) Permanent disablement Benefit (4) Dependents benefit and
(5) Maternity Benefit (in case of woman employees) subject of fulfillment of contributory conditions.
8- For more details please contact website of ESIC at www. esic.org. in. or contact Regional Office or Branch Office.

For Branch Office Use only

1- Date of allotment of Ins. No. :_________________________________________

2- Date of Issue of T.I.C.: ______________________________________________

3- Name /No. of Dispensary: ___________________________________________

4- Whether reciprocal Medical arrangements involved. if yes, please indicate:

Signature of Branch Manager

-
SI. No. Name Relationship with the
Date of Birth/Age as on Employee Whether residing If' No, state Place of
date of filling form with him/her. Residence
Yes No Town State

Page 12
 Composite Declaration Form -11
(To be employer for future by the reference)
EMPLOYEES' PROVIDENT FUND ORGAN ISATION
Employe’s Provident Funds Scheme, 1952 (Paragraph 34 & 57)
Employee’s' pension Scheme, 19ÐS (Paragraph 24)
(Declaration by a person taking up employment is say establishment on which EPF, Scheme 1952 and/ or EPF, 1995 applicable)

1 Name of the member SHAIK ABDUL JAWEED AHMED

Father's Name SHAIK ABDUL FAREED ANWAR
2 Spouse’s Name
3 Date of Birth: ( DD/MM/YVYV ) 25TH MAY 1998
4 Gender: (Male/Female/Transgender) MALE
5 Marital Status: (Married]Unmarried/Widow/Widower/Divorcee) SINGLE
(a) Email ID:
6 JAVEEDAHMED5959@GMAIL.COM
(b) Mobile No:
Present employment details:
7 Dale of joining in the current establishment (DI)/MM/YYYY)
KYC Details: (attach self-attested copies of following KVCs)
a) Bank Account No.: 10046530962
b) IFS Code of the branch: DFB0080205
8 c) AADHAR Number 484464224040
d) Permanent Account Number (PAN), if available HAYAT CONTE ROAD NUMBER 5 , BALAPUR
MALLAPUR HYD PIN 500005
Whether earlier a member of Employees' Provident Fund Scheme, Yes : No
9 1952
10 Whether earlier a member of Employees' Pension Scheme,1995 Yes / No
Previous employment details: {if Yes to 9 AND/OR I0 above} un-exempted
Establishment Universal PF Account Date of joining Date of exit Scheme PPO Number Nott
Name & Address Account Number (DDÆfM1 (DDI/MM/ Certificate (if issued) Contributory
Number VYYY) YYYY) No. Period
(If issued) (NCP) Days

11

12 Previous employment details: {if Yes to 9 AND/OR 10above}- For exempted trusts
Name & Address UAN Member Date of Date of exit Scheme Noncontributory
of the trust EPS A/c joining (DD/MM/YY) Certificate period (NCP)
number (DD/MM/YY) No. (if days
issued)

Page 13
 13 A) International worker: YES / NO

B) If yes, state country of origin (India/ Name of other

country)

C) Passport No.

D) Validity of passport {(DD/MM/YYYY) to

(DD/MM/YYYY)}

UNDERTAKING
1)Certified that the particular are true to the best of my knowledge.
2)I authorize EPFO to IBC my Aadhar for verification/authentication-KYC purpose for Service delivery-
3)Kindly transfer the funds and service details, if applicable, from the previous PF account as declared above to the
present P.F. Account as I am an Aadhar verified employee in my previous PF Account. *
4)In case of changes in above details, the same win intimated to employer at the earliest.
Date:
Place: Signature of Member

DECLARATION BY PRESENT EMPLOYER

A. The member Mr./Ms./Mrs. …………………………. has joined on……………………….and has been allotted
PF No……………………and UAN………………………………………….

B.In case the person was earlier not a member of EPF Scheme, 1952 and EPS, 1995:

*Please Tick the Appropriate Option:

-The KYC details of the above member in the UAN database
Have not been uploaded.
Have been uploaded but not approved.
Have been uploaded and approved with DSC/e-sign.

C.In case the person was earlier a member of EPF Scheme, 1952 and EPS, 1995:
* Please Tick the Appropriate Option: -
The KYC details of the above member in the UAN database have been approved with E-sign/Digital Signature
Certificate and transfer request has been generated on portal.
The previous Account of the member is not Aadhar verified and hence physical transfer form shall be initiated.

Date: Signature of Employer with Seal of

Establishment

*Auto transfer of previous PF account would be possible in respect of Aadhar verified employees Only. Other employees are requested to file physical claim
(Form- 13) for transfer of account from the previous establishment.

Page 14
 Company Confidential

5.2 SHIFT (24*7) UNDERTAKING

I Mr. /Ms. /Mrs. ___SHAIK ABDUL JAWEED AHMED _______________ (Emp. Id)
_JAVEEDAHMED5959@GMAIL.COM_________ hereby confirm that I am willing to
work between 7 PM and 10 AM and I am not forced by any Tech Mahindra official to work
during the above mentioned working hours. I hereby confirm the following are being taken care
of, for working in the above said shift hours.

My working hours are not more than 8 hours in a day excluding lunch and tea breaks.

Company is providing me transport and security services from my residence to office and back in odd
shift hours.

Tech Mahindra provides adequate facilities for Tea/ Coffee/ Lunch / Dinner and breakfast.

I hereby confirm that I am signing the undertaking consciously and was not forced to sign the
undertaking by anyone.

Signature: _________________________

Name: ___SHAIK ABDUL JAWEED AHMED _________________________

Emp. Id: ____JAVEEDAHMED5959@GMAIL.COM______________________

Place: ______ HAYAT CONTE ROAD NUMBER 5, BALAPUR MALLAPUR,PIN 500005 HYDERABAD
______________________

Date: ___________31-05-1998__________________

Process: ___JIOMART CUSTOMER CARE________________________

Page 15
 Company Confidential

5.3 Confidentiality Undertaking

Pursuant to the terms and condition of my offer letter of contract/ Appointment which outlines
the Stipend and the remuneration post confirmation, I further undertake to comply with the
follow:

I undertake to maintain strict confidentiality of the remuneration package offered to me by Tech

Mahindra at all times which shall extend beyond normal working hours, whether inside or
outside the office premises.

I also understand that my remuneration package is strictly confidential between the Company
and myself and I shall not discuss the same with anyone or divulge the information to anyone in
any manner whatsoever. However, in case absolutely necessary, I shall discuss my remuneration
related queries with either the HR Department or Centre head only.

I understand that non-conformance of this Undertaking shall attract strict disciplinary action
against me as per the disciplinary procedures of Tech Mahindra including termination of
employment.

Signature: …………………………………………………

Name: .........SHAIK ABDUL JAWEED AHMED..................................................

Emp ID........................JAVEEDAHMED5959@gmail.com...................................

Date: .....31-05-2023........................................................

Page 16
 Company Confidential

5.4 Declaration Affirming Appropriate Usage of Tech Mahindra Resources and

facilities.

I hereby declare that I will use the resources and facilities provided to me by the company in
judicious and responsible manner.

I agree to abide by all the policies and procedures to the use of Tech Mahindra’s internet,
applications, software and hardware facilities that are in force.

I am aware that relevant process documents are available on the Tech Mahindra LAN and
shall refer to them in case of doubt. I agree to adhere to the guidelines stated in the attached
Security in the Workplace Annexure:

I am fully aware that violation of the above undertaking in any manner will lead to disciplinary

action, including termination of my employment.

Shaik abdul jawed ahmed

Signature: Employee Name

Date: Employee No:

31-05-2023

Page 17
 Company Confidential

5.5 Annexure - Security in the Workplace

You would

 Be responsible and accountable for the appropriate and judicious use of resources and
services made available to you by the company and our clients.
 Ensure that your actions do not compromise the security of company’s valuable
information assets and resources.
 Be aware of Tech Mahindra’s Security Policy and at all time work towards meeting its
objectives.
 Be responsible for ensuring that all information pertaining to our company and clients is
kept confidential.
 Follow work practices which ensure that the security of the I.T. resources is not
compromised.
 Ensure that I.T. resources are not misused and actively prevent others from doing so.
 View data as a valuable company asset. Protect it with regular backups.
 Exercise a sense of responsibility and ethics in the use of services like E-mail and Internet.
 Prevent the distribution of inappropriate material, pictures and literature.
 Keep your password confidential.
 Not share the password, even with your closest friends
 Change password regularly
 Follow the password related guidelines available on the LAN

Your Password gives you certain privileges. Protect it. Else, you will bear the consequences of
its misuse by others who know your password.

 You have an obligation to maintain the confidentiality of information related to the

company and our customers that you come across.
 Do not discuss any customer related information with anyone who does not need to
know. This includes un-related client representatives, other clients and friends within
Tech Mahindra
 Do not read or access any information not related to you work.
 If you accidentally come across sensitive information, inform your Group Head
immediately.

Any unauthorized use or an attempt to use services and resource will lead to disciplinary action,

Page 18
 Company Confidential

including termination for a serious breach. Some examples are :

 Using a password other than your own

 Attempt to break into systems
 Use of customer servers that you are not authorized to access

Ensure the security of information by..

 Switching off your PC if you are going to be away from your desk for a long duration.
 Using a screen saver preferably with a password
 Not leaving information lying around on your desk while you are away. Store the
information in a secure place
 Keeping all confidential information locked.
 Using appropriate privacy markings i.e “ Confidential”
 Shredding sensitive material

The company expressly forbids the use and distribution of inappropriate material.

 Do not bring inappropriate material such as obscene literature, pictures and jokes
into the organization either by down loading from the Internet, via mail or by disk.
 Do not browse obscene and vulgar sites

Each user has the responsibility to protect the company’s resources from virus attack.

 Check all desktop files using antivirus software

 Ensure that the latest antivirus software made available by TIM is running on the
desktop
 Do not download files from Internet or use executable files not related to office work
 Report incidents of virus attack to the TIM Group

Physical Security

 Please do not enter secure areas like Server Rooms, without proper authorization.
These areas are marked “Entry Restricted - Authorized Users only”.
 Please inform TIM Group, if you see any unauthorized person in such areas.
 You are responsible for the behavior of the visitors, contractors and clients that you
bring in the company premises. See to it that they respect the security obligations.
 Always wear your identification badge.

Page 19
 Company Confidential

Software & Internet Usage

You Will

1. Confirm to Tech Mahindra’s obligations pertaining to the use of software.

2. Install and use only that software which is relevant for my work in Tech Mahindra.

3. Not to use any software downloaded from the Internet without proper authorization.

4. Not use any software beyond the period for which its use is authorized or illegally
permitted.

5. Abide by Tech Mahindra’s policy in respect of password control.

6. Access only those web sites, which are relevant to my work at hand.

7. Not indulge in “Hacking” either Tech Mahindra or client

8. Not download any information of customer, customer access, circulate or distribute

offensive/pornographic material through e-mail or in any other manner.

9. Not attempt trying to gain unauthorized access to company and client systems or
information in order to commit fraud, network intrusion, industrial espionage, identity
theft, or simply to disrupt the system or network.

10. Not discuss company related, agency parties related and client related information with
external agencies.

E-mail
• Do not send unsolicited mails. This causes harassment to the recipients.
• Avoid mails with unnecessarily large attachments.
• Do not propagate chain mails or junk mails
• Do not circulate inappropriate material through e-mail
• Though you can send and receive personal mails, use the facility judiciously

Page 20
 Company Confidential

Faxes and Telephone Calls

All computers, network, software and office automation equipment is to be used for official
work only. Kindly do not

1. Use any computer or telecommunication resources for personal use

2. Send or receive personal faxes
3. Make long distance telephone calls

If you detect any security breach or violations to the Acceptable Usage Policy …..or theft and
vandalism.

1. In case of misuse of I.T assets and customer confidential data, report the incidence to
the Group Head TIM
2. In case of theft, vandalism or willful destruction of property report the incidence to
the Manager Administration.
3. User must report any software malfunction i.e. unpredictable behavior to the TIM
Group.

I have read and understood the contents of the Security in the workplace. Also understand that if
I violate any of the above provisions, the company can initiate at its discretion appropriate
disciplinary action against me .

Shiak abdul jawed ahmed

Signature: Employee Name

Date: 31-may-2023 Employee No:

Page 21
 Company Confidential

5.6 Code of Conduct Acknowledgement Form

I acknowledge that I have received 1 (one) copy of the Code of Conduct policy.

I understand that the information represents guidelines that I am expected to follow and that
the company reserves the right to modify this handbook or amend or terminate any policies,
procedures, or employee benefit programs, whether or not described in this handbook, at
any time, or to require and/or increase contributions toward these benefit programs. I
understand that I am responsible for reading the handbook, familiarizing myself with its
contents and adhering to all of the policies and procedures of Tech Mahindra. Tech Mahindra
whether set forth in this handbook or elsewhere.

I understand that this handbook is not a contract of employment, express or implied,

between and me and that I should not view it as such, or as a guarantee of employment for
any specific duration.

I further understand that no representative of Tech Mahindra other than the President or
designated supervisor responsible has any authority to enter into any agreement guaranteeing
employment for any specific period of time or that I will be terminated only for specific
reasons. I also understand that any such agreement, if made, shall not be enforceable unless it
is in a formal written agreement signed by both parties.

I understand that violations of any Tech Mahindra policies, rules, or regulations, will be cause
for disciplinary action, up to and including dismissal.

Name of Employee:
Employee’s Signature:
Date:

Name of Manager HR/HR Rep

Signature of Manager HR/HR Rep
Date:

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 Company Confidential

5.7 NETWORK SECURITY DECLARATION

I _____shaik abdul jawed ahmed __________________________ Employee Code ______________

hereby declare that

the User Identification and all passwords provided to me for project work either as a user or as
a super user are for my use and any use or misuse by any other user is my sole responsibility. I
authorize the company to initiate any disciplinary action against me the event of any misuse of
my user identification and password.

I further understand that the misuse of Passwords and Identification numbers can be
security risk for the business interest of the company.

Name of the Employee____shaik abdul jawed ahmed ______________

Signature of the Employee_______________

Place: hayat conte road number 5 balapur mallapur pin code 500005 hyderabad

Date: __________31-may -2023_____

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 Company Confidential

5.8 Health Declaration by The Employee

The Disability Discrimination Act defines a person as having a disability if he or she “has a
physical or mental impairment which has a substantial and long term adverse effect on his or
her ability to carry out day to day activities”.
Do you regard yourself as having a disability which may require us to give additional
consideration to how you could fulfill the duties of this post?
(Please provide details on a separate sheet if necessary)
Yes No

Do you have any unresolved health problems that would affect your job, if yes, please give
details: (Please provide details on a separate sheet if necessary)
Yes No

 I confirm that the above statements are true and correct, and understand that any
misrepresentation of facts, or withheld information, particularly criminal convictions and health
issues, will invalidate my application, and if already appointed I may face disciplinary action or my
employment could be terminated.

 I have not been convicted of any criminal offence, been bound over or cautioned or currently the
subject of any police investigations, which might lead to a conviction in any country.

 I understand that information about this application will be recorded and processed on computer
in order to progress and monitor appointments, and to consent to this in accordance with the
Data Protection Act.

Signed ____________________

Name _______shaik abdul jawed ahmed _____________

Date ____31-may-2023_______________

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 Associate ID:_________________

6. Physical Access Right Information

Applicable for SEZ Card

(for Hyderabad and locations where applicable)
Associate Name Shaik abdul jawed ahmed
Associate ID
Kindly Af

Activation Date 31-may-2023 fix latest

Passport Size Phone
Blood Group O+
(White Background
hayat conte road number 5 balapur mallapur pin code
Location with Building Name* 500005 hyderabad only)
TechM IT / BPS
SBU / IBG / IBU
Please attach photocopy of any Govt. ID proof below: (PAN / Passport / Aadhaar)

*Building Names applicable to Hyderabad based associates only

th
Unit 01 – TMIC SEZ T2, Ground to 5 Floor Unit 03 – TMTC SEZ D-Block
th
Unit 02 – TMIC SEZ T1, GF Floor to 5 Floor, Central Block and TMLW Unit 04 – TMTC SEZ A-Block

Associate Human Resources Corporate Services SEZ Verifier

Name: Name: Name: Name:

Signature: Signature: Signature: Signature:

ID No.: ID No.: ID No.: ID No.:

Date: Date: Date: Date:
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 Associate ID:_________________

7. Mandatory Documents Checklist

Mr. / Mrs./ Ms. First Name Middle Name Last Name

Ahmed Abdul jaweed

Sl. No. Type of Documents Associate Joining SPOC

1 Education Qualification Documents

Yes / No
1.1 10th Standard /SSC Certificate & Mark sheets Yes / No

Yes / No
1.2 12th Standard/ HSC/PUC Certificate & Mark sheets Yes / No

2 Graduation : B.E/ B.Tech/ B.Sc/ B.A./ B.Com/ Diploma/Others (Regular / Distance Learning)

2.1 Semester Wise Marks Sheet/ Year Wise Marks Sheet Yes / No Yes / No

2.2 Provisional Certificates Yes / No Yes / No

Yes / No
2.3 Degree/ Diploma Certificates Yes / No

3 Post-Graduation : M.Tech/ MCA/ MBA/ M.Sc/ M.A./ M.Com/ Others (Regular / Distance Learning)

3.1 Semester Wise Marks Sheet/ Year Wise Marks Sheet Yes / No Yes / No

3.2 Provisional Certificates Yes / No Yes / No

3.3 Degree/ Diploma Certificates Yes / No Yes / No

4 Employment Documents

4.1 Experience Letter/ Resignation Acceptance from Last Employer Yes / No Yes / No

4.2 Salary slips of last 3 months from last employer Yes / No Yes / No

4.3 Experience Letter from previous Employer 2 Yes / No Yes / No

4.4 Experience Letter from previous Employer 3 Yes / No Yes / No

4.5 Experience Letter from previous Employer 4 Yes / No Yes / No

Page 26
Associate ID:_________________
Sl. No. Type of Documents Associate Joining SPOC
 5 Government Identity Proofs

5.1 PAN Card (Mandatory) Yes / No Yes / No

5.2 Aadhaar Card (Mandatory) Yes / No Yes / No

5.3 Passport Yes / No Yes / No

5.4 Voter ID Yes / No Yes / No

5.5 Driving Licence Yes / No Yes / No

6 Other Mandatory Documents:

6.1 Tech Mahindra Offer Letter (Duly Signed on all pages) Yes / No Yes / No

6.2 Passport Size Photograph - 4 (white Background) Yes / No Yes / No

Yes / No
6.3 Blood Group : Yes / No

Declaration:

I, hereby, declare that all the documents submitted by me are Authentic. The documents which I am unable to submit
now will be submitted by me, no later than 60 days from my DOJ in Tech Mahindra, failing which the company can take
appropriate action against me.

Date : Associate Signature

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 8. FEEDBACK FORM

Dear Associate,

Welcome to Tech Mahindra.

Your feedback is important to us to improvise our process and service levels. Kindly rate your experience on the
following parameters:

5- Excellent, 4- Very Good, 3- Good, 2- Average, 1- Poor

Sl. No. PARAMETERS 1 2 3 4 5

1 Were the offer letter terms and conditions explained by your Recruiter?
2 Clarity of Instruction in joining form filling given by joining SPOC
3 Is the duration sufficient for Joining Process?
4 Query resolution by the Joining SPOC
5 Quality of Information provided by the Joining / HR SPOC
6 Your rating of the overall Joining Process

Other information:

Sl. No. Information Details to be filled in by associate

1 Date and Time of receipt of Offer letter from TechM
2 Date of Joining and reporting location
3 Your reported time for joining purpose
4 Time taken at security gate to complete the entry process
5 Time taken from reported time to starting the joining process
6 Duration of Joining process
7 Joining HR SPOC
8 Recruiter Name

Any positive experiences which you like to highlight: Any areas where we could have done better:

I would like to thank : Other Feedback:

for :

We value your inputs and ensure that your feedback would be taken to improve the joining experience, thank you.

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