Development Brief and

Specification
Web Application MVP
Date: 06/01/2023

Revision: A
Contents
1. Project Overview

1.1 Background

1.2 Objective

1.3 Target Users

1.4 Scope

2. Developer Technical Requirements

2.1 Technology Stack

2.2 Data Management

2.3 API Integration

2.4 User Interface

2.5 Performance

3. Application Functional Requirements & Wireframes

3.1 User profile creation

3.2 Wireframes

3.3 Backend data storage & management

3.4 Benchmarking

3.5 Platform Management Features

4. Timeline and Milestones

5. Budget

6. Appendices

A: Project Backend Data Storage Example (excel)

B: Accommodation and Areas Columns (excel)

C: Wireframes (PDF)

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1. Project Overview

1.1 Background

This project originates from a need to revolutionise the way construction cost data is managed and
displayed within the surveying domain. The primary aim is to deliver a simplified yet powerful
application that facilitates the manipulation of table data and its visualization through Power BI
dashboards. This application is envisioned to become a robust platform where consultancies can
efficiently manage, generate, and share cost reports for their construction projects.

1.2 Objective

The core objective of this project is to develop a user-friendly modern application that enables
surveyors to create project cost reports using table and form data, and represent this data through
interactive Power BI dashboards. It will provide a mechanism for users to share dashboards with
clients in a controlled environment, where clients can view all their projects and the latest
dashboard reports without accessing the underlying data. This project is the foundation for an MVP,
with potential for further development based on the initial rollout's success.

1.3 Target Users

The application is targeted at consultancies seeking a streamlined solution for construction cost data
management and representation. The target users are expected to have a low level of technical
proficiency, thereby necessitating an intuitive interface and a straightforward user experience. The
app is not intended for in-house use but will be marketed to various consultancies, necessitating the
integration of payment systems for client subscriptions and robust security frameworks to protect
client data.

1.4 Scope

The scope of this project encompasses the development of the entire application, including front-
end and back-end components, API integrations with Power BI, and the setup of a SQL database for
data management. The selected SQL database technology will be at the developer's discretion,
provided it meets the project's requirements. The Power BI dashboards are excluded from your
scope as they are developed by me. The project's timeline is set for completion within the next 6 to
12 weeks, marking a critical path toward achieving a market-ready MVP.

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2.1 Technology Stack

Platform:

• Primary Platform: I am happy with you using a no code platform, or any other preferred
platform. Some initial work has been done on Bubble.io but you may wish to discard this and
use another platform.

Database:

• SQL Database: Any SQL database that meets the project's security and performance
requirements is acceptable but Microsoft Azure SQL is preferred for its easy integration with
Microsoft Power BI. The chosen database should support the necessary data manipulations,
querying, and transactions required for the app. It should also support scalable solutions to
cater for future growth in data size. Knowledge in optimizing database performance,
ensuring data integrity, and designing a logical and efficient database schema is crucial.

API Integration:

• Power BI: A two-way integration with Power BI is essential to ensure real-time

synchronization and accurate representation of data in Power BI dashboards. The
integration should allow for seamless data flow between the application and Power BI,
enabling real-time updates and interactions. Refer to documentation mentioned later in this
report.

• Other APIs: Depending on the project's evolution, there may be a need for integrating other
third-party services or APIs.

2.2 Data Management

SQL database; preferably the developer will use Microsoft Azure SQL database for storage as easy
integration with Microsoft power bi, but I am happy with any other

Security Standards:

• Segregated Databases: Employ database segregation for each client’s company

database to separate different types of data, minimizing risk.

• Row level security.

2.3 API Integration

See documentation: https://learn.microsoft.com/en-us/power-bi/developer/embedded/embed-

customer-app

Power BI:

• Two-Way Integration:

• It's imperative to establish a two-way integration with Power BI to ensure a

seamless flow of data between the application and Power BI dashboards. This will
allow for real-time synchronization, where updates made in the application are
instantly reflected in Power BI, and vice versa.

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 • The integration should support the ability to write back data from Power BI to the
application, making it possible to interact with and update data directly from the
Power BI dashboards.

• The developer should have a sound understanding of the Power BI REST API and
should ensure that the integration adheres to Power BI’s best practices for data
connectivity, data transformation, and data refresh scenarios.

• Refer to backend data storage and the attached example which shows the format of
the data, including relevant columns and tables that needs to be sent the API.

• Real-Time Data Synchronization:

• Implement real-time data synchronization to ensure that the Power BI dashboards

always reflect the most current data, providing users with accurate and up-to-date
insights.

• Leverage the Power BI streaming data capabilities, if necessary, to achieve real-time

updates and maintain data accuracy.

• Security & Permissions:

• Make sure the connection is secure.

2.4 User Interface

Table Management:

• Refer to section 3 wireframes Excel-like Tables:

• The application should feature Excel-like tables within each project, supporting a
basic suite of Excel functions such as SUM, AVERAGE, COUNT, etc. Users must be
able to copy and paste cells. Refer to wireframes.

• Users should be able to reference data across the tables within the same project for
calculations and data analysis.

• The implementation should ensure smooth performance even with a substantial

amount of data.

• Inter-Table Integration:

• A mechanism should be established to allow for inter-table references within the

same project, enabling the utilization of data from different tables in calculations or
other functions.

• Permissions:

• A separate environment should be established for clients to view dashboard reports

that have been shared with them, ensuring a clear distinction between internal and
external user experiences.

General UI Considerations:

• Responsiveness:

• Initially, the focus will be on desktop UI.

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 • User Feedback:

• Implement standard UI feedback mechanisms such as loading indicators to inform

users of the system’s state and actions required.

• Accessibility:

• The UI should follow basic accessibility standards to ensure usability across a broad
user base. This includes clear labels, a logical tab order, and easily navigable menus
and options as already shown in the wireframes.

2.5 Performance

The performance of the application is critical to ensure a smooth user experience and to meet the
operational requirements of the project. Here are the key performance metrics and benchmarks
that should be adhered to:

Responsiveness:

• Page Load Time:

• The application's pages should load within 2 seconds or less to maintain a positive
user experience.

• Optimizations should be made to reduce the load time, such as minimizing HTTP
requests, optimizing images, and leveraging browser caching.

• API Response Time:

• The two-way API integration with Power BI and other third-party services should
have a response time of 2 second or less to ensure real-time data synchronization
and updates.

• Form Submission:

• Form submissions and other user-initiated actions should provide feedback within 1
second or less to keep the user informed and engaged.

Scalability:

• Concurrent Users:

• The application should be able to handle a minimum of 100 concurrent users

without degradation in performance.

• Network Scalability:

• The application should respond well under varying network conditions and should
maintain its performance benchmarks on both high-speed and slower network
connections

3. Functional Requirements & Wireframes

3.1 User profile creation

Creating a New Account

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 1. Accessing the Profile Creation Page

• Users initiate the process by selecting the “Create Profile” option on the
application’s landing page.

2. Entering Basic Information

• Users are required to fill in their personal details, including:

• Full Name

• Email Address (to be used as the login ID)

• Contact Number

• Job Title

• Password for account security

3. Profile Customisation

• Users can personalize their profile by uploading a profile picture and adding a brief
bio.

• They can also set preferences for notifications and choose interface themes.

4. Verification and Confirmation

• A verification link is sent to the provided email address.

• Once the email address is verified, users receive a confirmation message and can
then log into the app.

Linking to an Existing Company Profile

1. Receiving an Invitation

• To link to an existing company profile, users must receive an invitation from a

current member or administrator of the company.

• They can do this by selecting “Add Another User” from the company menu.

• This invitation is sent to the user’s email and contains a unique link to join the
company profile.

2. Accepting the Invitation

• By clicking on the link in the email, users are directed to a specific page in the app
where the company profile is pre-selected.

• Users should ensure their account details are consistent with the details provided to
the company member who sent the invitation.

3. Finalising the Link

• After accepting the invitation, the user’s individual profile is automatically linked to
the company profile.

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 • The user then has access to company-specific features and data, as per the
permissions set by the company's admin.

• Users can manage their personal information and have the option to modify or delete their
profiles in accordance with our data privacy policy.

3.2 Wireframes

The wireframes below and in the document attached received are the exact specifications for our
app's user interface. It's crucial to replicate the design details, interactions, and flows as they are laid
out in these documents.

Key Points to Adhere to:

• Design Accuracy: Match the wireframes in terms of layout, element placement, and size.
Deviations could affect the intended user experience unless absolutely necessary.

• Interactivity: While the wireframes provide a structural outline, they may not fully detail the
dynamics of user interactions. It's essential to implement a polished UI experience. For
interactive elements like buttons, ensure that hovering and clicking are accompanied by
smooth transitions and visual feedback, such as subtle shade changes or animation effects.
This level of detail is critical for a responsive user experience and will be key in engaging
users with the interface.

• Color Scheme: Use the defined color palette below.

• Responsive Behavior: Make sure that the interface elements scale and adjust properly to
different screen sizes as indicated.

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 • Accessibility: Follow the accessibility guidelines to ensure the app is usable by everyone,
including people with disabilities.

Adherence to these wireframes is non-negotiable for consistency and quality control. If you
encounter any issues or need clarifications, reach out immediately before proceeding.

Once the user has created a profile, they will arrive in main home where they are prompted to
create a project.

Fonts; Headings Calibri light, body; Calibri.

Wireframe 1: Create New Project Form

Wireframe 2: Company Menu – logging out / adding another user.

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Wireframe 3: Create new project form

Users are prompted to create a new project.

Project Name

• 25 Character limit,
• No special character
• Must be unique to other projects for that user.

Project Address:

• The physical location of the project (UK address) the primary contact address.

• Include validation for address format if necessary.

Region:

• Dropdown list of the following regions:

• Scotland
• North East
• North West
• Yorkshire and the Humber
• West Midlands
• East Midlands
• East of England
• London
• South East
• South West
• Wales

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Form Validation:

• All fields should be checked for validation before submission (e.g., no empty fields, correct
format).

• There should be clear error messages for users to correct their input.

Storage

• The format that this data should be stored is detailed in section 3.6. You must refer to this
section.

Wireframe 4: After creating a project the user is prompted to create Project Data.

Project Name

Wireframe 5: Add project data form

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Data Type: User can select from a dropdown list:

o Order of Cost Estimate

o Elemental Cost Plan
o High Level Tender Return
o Detailed Tender Return
o Agreed Contract Sum

RIBA Stage select from following list:

o Stage 0
o Stage 1
o Stage 2
o Stage 3
o Stage 4
o Stage 5
o Stage 6
o Stage 7

Prepared by Company:

• The company name attached to the user’s company profile

• Any other company within the company database.
• An option to add new company when selecting from the prepared by dropdown, this will be
stored as part of company name table database in the backend.

Date:

• Validated date format.

Wireframe 6: Newly created project data Ui

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Functional Elements

Project Header:

• Displays the project name, RIBA stage, Data Type, and company name.

• Additional options like 'Cost Basis' and 'Approval' are popups detailed later on in the
wireframes.

• Dashboards navigates to the project dashboards, detailed later on in the wireframes.

Block Addition:

• Blocks are auto named starting with Block A

• Users can add another block which will be auto named to Block B etc

Wireframe 7: Users can edit project details.

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Wireframe 8: Popout allowing the user to edit the existing project details.

Wireframe 9: Example showing the left side Nav is collapsable.

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Wireframe 10: Example showing project data options

• Edit project details

• Duplicate data
• Delete data

Wireframe 11: Duplicate report allows a user to duplicate report to an existing or to a new project

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User must be able to duplicate the data to an existing project (such as the current one) or to a new
project where they will be taken to the create a new project.

The “Approval” table must be wiped when this happens.

Wireframe 12: Edit data details

Wireframe 13: Edit report details

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Popout with the same data as the original user data input screen.

Wireframe 14: Right Side Nav

Wireframe 15: Right Side Nav

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 • Right side Nav has two tabs:
• Data tab listing the project data within that project, grouped by the company name
prepared by.
• The selected dataset is highlighted in bold.

Wireframe 16: Right Side Nav

Hovering over the checkbox displays a message for displaying data in main benchmarking
dashboard. This is a single select box (can only be one dataset from each project) and only applies to
data that has not been created by the user’s company. Refer to data storage sections for detail on
what this does in the backend.

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Wireframe 17: Add Block Use

Selecting add block use allows a user to select a block use class and a build type from the following
list:

• Car Parking
• Offices
• Commercial
• Shops
• Warehouses
• Industrial
• Livestock Buildings
• Co-Living
• PBSA
• Youth hostel
• Hotel
• Residential Houses
• Residential Apartments
• Hospital
• Doctor Surgery
• Fire Station
• Law Court
• Prison
• Theatre
• Cinema
• Restaurant
• Squash Court
• Football Stadium

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 • School

Wireframe 18: Key Attributes

Users must fill out key attributes by selecting a single item from each category (single select only).

The user cannot enter the other sections (elemental costs, areas etc) without selecting one item for
each category and must receive this message if they try to do so.

Build Type:

• New Build

• Renovation

• Refurbishment

• Conversion

• Restoration

• Recladding

• Demolition

• Other

Frame Type:

• Concrete Frame

• Steel Frame

• Load bearing Masonry

• Light Gauge Steel Frame

• Space Frame

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 • Composite

• Other

Façade System:

• Traditional Brick

• Brick Slip

• Precast System

• Rainscreen Cladding

• Unitised System

• Curtain Walling

• Double Skin

• Other

Fit Out Spec:

• Budget

• Mid Range

• High End

• CAT-A

• Excluded/ Shell & Core

• CAT-B

• Other

Wireframe 19: Key Attributes

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Once the user has selected an item from each category they can proceed to the next tabs and come
back and change the categories if required.

Wireframe 20: Elemental Costs

After selecting a block use and build type, three tabs appear

• Elemental Costs; works similarly to an excel table.

o Users cannot edit column headers
o Users can reference other tables and carry out calculations

Wireframe 21: option for user to duplicate block

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User can duplicate block to another project or to the existing project.

User can delete a block or user class, this must be prompted by a are you sure message.

Wireframe 22: User can edit the block use and block type or duplicate the block use within that
block only

Wireframe 23: User can add a section the elemental costs tab

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Selecting from a dropdown list including:

• Facilitating Works & Abnormals

• Substructures
• Frame
• Upper Floors
• Roof
• Stairs and Ramps
• External Walls, Windows & External doors
• Architectural Metalwork
• Internal Walls & Partitions
• Internal Doors
• Wall Finishes
• Floor Finishes
• Ceiling Finishes
• Fixtures, furnishings & Equipment
• Sanitaryware
• Mechanical & Electrical Services
• Lifts
• External Works
• Drainage
• Utilities
• Main Contractor’s Preliminaries
• Main Contractor’s Overheads & Profit
• Project & Design Teem Fees
• Other Project Costs
• Risk
• Inflation

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Wireframe 24: After user has selected a section, the first row to add data appears.

The cells act like an excel table these are the column headers:

• Sub-element – users can input text

• Component – users can input text
• Quantity – users can input decimal numbers
• Unit – user can select from a dropdown list
o Nr
o M2
o M3
o Lm
o Item
o %
• Rate – £ currency format £0,000.00
• Cost – £ currency format £0,000.00
• Assumption – User can input text
• VE Alternative component – user can input text
• VE Quantity – users can input decimal numbers
• VE Unit – user can select from a dropdown list
o Nr
o M2
o M3
o Lm
o Item
o %
• VE Rate – currency format £0,000.00
• VE Cost – currency format £0,000.00

Wireframe 25: Section measures

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 • Section measures automatically appear when the user starts adding data and shows:
o Total Cost which is the sum of the cost column for that section
o Total Cost divided by the GIA m2 (refer to areas tab)
o Total cost divided by the GIA ft2 (or multiply GIA m2 figure by 10.6739)
o Total Cost divided by total sum of Function unit columns (see wireframes 28 & 29)
• Delete section option is also to be included; are you sure message popup will appear.
• Units selected from the dropdown list will appear in the following format:

o Nr

o M2

o M3

o Lm

o Item

o %

Wireframe 26: Excel like table example

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Users should be able to do basic excel formulas, such as sum, sumif, count, countif etc and reference
other tabs (areas / notes tabs) for that use class.

Users must be able to click into a different tab and select cells to reference forumlas from rather
than just typing the formulas (just like excel).

Wireframe 27: Total row

Total row shows the sum of each section measure, fixed to the bottom of the screen not matter
where you scroll.

Wireframe 28: Example of Elemental cost tab scrolled right.

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Wireframe 29: Area & accommodation tab

Shows the following columns (those on the wireframe might be slightly different, see below):

• Storey Nr with following dropdowns

o B3
o B2
o B1
o LG
o G
o UG
o M

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 o 1
o 2
o 3
o 4
o 5
o 6
o 7 increasing by 1 all the way to 75
• Other columns, for each Use Class there will be a different set of columns. Refer to the excel
document attached “Accommodation & Areas” Columns. It is important that in the backend,
all columns no matter what the use class are maintained so that tables with different use
classes can still be appended to each other
• Column formats; refer to accommodation & areas

Wireframe 30: example of Areas & accommodation tab scrolled right.

Wireframe 31: Add column popup

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 • Users are can add a column, selecting from the standard dropdown for unit, additional
columns created by users are not sent to power bi but must still be stored.

Wireframe 32: Notes

Notes and workings is a blank excel type sheet allowing you to scroll down or across to hundreds of
rows and columns.

Wireframe 33: Cost Basis

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Cost basis it a popup window with three simple single column tables allowing the user to add rows
when they input data.

Wireframe 34: Approval

A second popup with a simple box input for the user to full out/ Max 30 characters for the prepared
by / checked by / approved by. Date must be validated date format.

Once approval data is entered, the approval box should appear green.

Wireframe 35: Create dashboard menu

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After the user has selected the dashboard button or clicked add dashboard from the right side nav,
the user is taken to a screen where they can select from dashboard templates or select from existing
dashboards.

Both templates and existing will need a scroll wheel once there are a lot of reports. Existing reports
should be sorted by the most recent first.

In the backend, I must be able to create custom templates for users, therefore when a new company
account is created a new folder is created in the power bi workspace with the company name as the
folder title with a standard set of templates. I can then enter the folder and edit their basic
templates.

Wireframe 36: Create a new Dashboard

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After selecting from one of the templates, the user can give the dashboard a name, and select which
data from that project to include in the dashboard (and later edit this via the right side nav (as
shown on wireframe 40).

Wireframe 37: Power bi report example

”Print” button allows the user to print existing page (dashboard only not any side or top nav) to PDF.

Two way API created with power bi.

Wireframe 38: Share Power BI report

Users can then share Power Bi report via an email or via link.

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Users must login or create an account to view the report and must have permission to view the
report.

Wireframe 39: Right Side Nav

Wireframe 40: Right Side Nav – changing data to be displayed.

When a dashboard is open, the right side nav has a checkbox that allows users to include the data
within the dashboard or not. (any existing option to include in main benchmarking dashboard)

Wireframe 41: Preferences – My Profile

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Users can change password or icon.

Wireframe 42: Preferences – My Company

Admin members; users can add or delete members to their company, change admin members.

Wireframe 43: Global Settings

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Global Settings; Only admin members have access to this. For non admin members, a message is
displayed “Request Access From your Admin”.

Wireframe 44: Global Settings

Wireframe 45: Global Settings

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Global settings, these contain three tables:

Standard Exclusions; Single column table that can by dynamically added to, hovering over an item
allows a user to delete the exclusions (with an are you sure message). Users can add an exclusion at
the bottom.

Inflation Factor; Contains a list of quarters & years back to 1Q2018. Each time a new quarter begins
(i.e 1st January 2024) the new line is automatically created, the admin user can the edit the different
corresponding number in the second column.

Wireframe 46: Global Settings; Region Factor

Region Factor; contains a fixed list of 11 regions listed below, users can edit the numbers on the list.

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 • Scotland
• North East
• North West
• Yorkshire and the Humber
• West Midlands
• East Midlands
• East of England
• London
• South East
• South West
• Wales

Users can edit the standard list of numbers in the second column.

Wireframe 47: Example of shared report to new user.

Users than do not have a company account that reports have been shared with can view a list of
projects that reports have already been shared with them in the side navigation bar.

They can also reshare the report to other users.

3.3 Back End Data Storage

This section describes how data should be stored in the backend and the format that it should be
sent to power bi. For each project dataset, the following 6 tables need to be created and sent to
power bi via the api. This section details what the columns are in each table.

In the attached excel document “Back End Data Storage Example”, I give an example of two projects
(and two reports in each project), and I explain each column below.

Project Info;

Each report has a row of date in the “project info” table which contains the following:

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 Client Nr Project Nr Cost Stage Revision Report ID Benchmark

1 1 2 1 1_1_2_1 Yes
Automatically Automatically Based on Automatically Combination of Included in
generated, generated, the user’s generated, Client Nr, Project Benchmark?
each company each project selection starting at 1 Nr, Cost Stage, Yes/ no
account is for each user for “RIBA for each Revision. checkbox;
assigned a is assigned a Stage” project nr refer to
unique unique refer to and cost wireframe 16.
number number wireframe stage.
starting at 1 starting at 1 5.

Client Project Name

Client’s user name. Project Name Example

Client’s username created when user first Project Name user generated in “Create a new
creates a new company profile. project” refer to wireframe 3

Project Address Project Project Region Cost Type Date Prepared by

Postcode Company
Project Address SE8 3DZ Greater London Order of Cost 24/07/2023 Company
Example Estimate Name Example
Project Name Project Project Region Cost Type Date, Selected from
user generated Postcode selected from selected from created in the list or
in “Create a generated in the list in the list in the ”Create created in the
new project” “Create a new “Create a new ”Create Project Project Data" ”Create
refer to project” refer to project” refer to Data" form refer form refer to Project Data"
wireframe 3 wireframe 3 wireframe 3 to wireframe 5. wireframe 5. form refer to
wireframe 5.

Prepared by Prepared by Comp by Comp by Approved by Approved by

date date date
JS 01/01/2024 RT 01/01/2024 RS 01/01/2024

Created in Created in Created in Created in Created in Created in

the the the the the the
"Approval" "Approval" "Approval" "Approval" "Approval" "Approval"
section refer section refer section refer section refer section refer section refer
to wireframe to wireframe to wireframe to wireframe to wireframe to wireframe
34 34 34 34 34 34

Elemental Costs

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 Report ID Block ID Block Use Build Type Frame Type

1_1_2_1 A Student New Build Concrete

Frame
Report ID Refer to Refer to Refer to Refer to
repeated in each wireframes, wireframes, wireframes wireframes
table and in repeated repeated on (attributes), (attributes),
every row (refer on each each row repeated on repeated on
to Project info row each row each row
tab)

Façade System Fit Out Cost Element Sub-Element

Specification

Rainscreen Budget Substructure CFA Piles

Cladding
Refer to Refer to Refer to Refer to
wireframes wireframes wireframes wireframes
(attributes), (attributes),
repeated on each repeated on
row each row

Component Quantity Unit Rate Cost

300mm Dia Piles 30 Nr 1000 £30,000

Refer to wireframes Refer to Refer to Refer to Refer to
wireframes wireframes wireframes wireframes

Assumption VE VE Quantity VE Unit VE Rate VE Cost

Alternative
Component

Refer to Refer to Refer to Refer to Refer to Refer to

wireframes wireframes wireframes wireframes wireframes wireframes

Areas

Report All other

ID columns (36)

1_1_2_1
Report Refer to “Areas
ID &
repeated Accommodation

40
 in each Columns”
table spreadsheet
and in
every
row
(refer to
Project
info tab)

Technical Exclusions

Report Technical
ID Exclusions

1_1_2_1
Report Single column
ID table (other
repeated than report ID).
in each Text format
table
and in
every
row
(refer to
Project
info tab)

General Assumptions

Report General
ID Assumptions

1_1_2_1
Report Single column
ID table (other
repeated than report ID).
in each Text format
table
and in
every
row
(refer to
Project
info tab)
Information Used

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 Report Information
ID Used

1_1_2_1
Report Single column
ID table (other
repeated than report ID).
in each Text format
table
and in
every
row
(refer to
Project
info tab)

Other tables

Three other tables, standard Exclusions, Inflation Factor and Region Factor, refer to preferences
wireframes. These tables also need to be sent via the api.

Standard Exclusions

Standard
Exclusions

Single column
table (no report
ID as applies
across all
projects) Text
format. Refer to
preferences
wireframe

Inflation Factor

YearQuater Inflation Factor

1Q2018 183
Refer to Refer to
wireframes wireframes

Region Factor

42
 Region Inflation Factor

London 183
Refer to Refer to
wireframes wireframes

3.4 Benchmarking

Benchmarking incudes all data where “include in main dashboard” checkbox has been selected.
Refer to wireframe 16. All other tables in section 3.3 are sent.

3.5 Platform Management Features

To effectively manage the platform, you will implement a comprehensive administration panel that
allows for the management of subscriptions and users, and give me access. Key features include:

• User Management: Capabilities to add, remove, or modify user accounts, track user activity,
and manage user roles and permissions.

• Subscription Management: Tool to oversee subscription plans, process payments, handle

renewals, and track billing history.

This section will ensure the platform owner has full control and oversight of the platform's
operational aspects, enhancing the ability to manage and grow the user base effectively.

4. Timeline and Milestones

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 • Initial Phase: Project initiation and requirement gathering, concluding by the end of
December.

• January 2024: Entire month dedicated to the design phase, focusing on UI/UX and system
architecture.

• February 2024 (Early): Start of the comprehensive testing phase, including performance,
security, and usability testing in the staging environment.

• February 2024 (Mid): Feedback implementation and bug fixing based on testing results.

• February 2024 (End): Final deployment to production environment.

Note: Progress updates will be provided at each major milestone to ensure the project remains on
track for the targeted completion date.

Note: At the end of each week, a summary update will be provided to outline the status of the
project, detailing progress made, any challenges encountered, and next steps planned. This will
ensure ongoing communication and transparency throughout the project's lifecycle.

8. Budget

Given the project's limited budget for the initial phase, we will adhere to a fixed price model. This
approach will ensure cost predictability and control. While the budget is constrained at this stage,
we recognize the potential for future development and expansion. Therefore, the focus will be on
delivering core functionalities efficiently, laying a solid foundation for subsequent enhancements as
additional funding becomes available. This strategy allows for balancing immediate project needs
with long-term growth opportunities, ensuring a sustainable and scalable approach to development.

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