Republic of Zambia PSMD/7/2/6 Office of the President Public Service Management Division P.O. Box 30587 LUSAKA 13 December, 2023 PUBLIC SERVICE MANAGEMENT DIVISION CIRCULAR NO. B.3 OF 2024 To: All Permanent Secretaries Principal Private Secretary, State House Deputy Auditor General (A) Secretaries: All Service Commissions Public Protector Anti-Corruption Commission All Heads of Departments REVIEW OF SALARIES AND CONDITIONS OF SERVICE FOR UNIONISED CIVIL SERVICE EMPLOYEES IN THE PUBLIC SERVICE You are hereby informed that following the successful negotiations with the Zambia Union of Government and Allied Workers (UG), Government has revised the salaries and conditions of service for Unionised Civil Service employees as follows REVISED SALARIES 2. The revised salaries are as set out at Appendix I of this Circular and will apply to unionised serving employees and those recruited on or after 1*t January 2024. 1CONDITIONS OF SERVICE REMUNERATIVE ALLOWANCES 3. The following remunerative allowances shall continue to be paid as a percentage of the revised salaries with effect from 1s January, 2024 as follows: @ Housing Allowance Housing Allowance shall be paid at the rate of twenty (20) percent of the monthly basic salary. (ii) ‘Transport Allowance Transport Allowance has been revised and shall be paid at the rate of twenty (20) percent of the monthly basic salary. DUTY FACILITATING ALLOWANCES 4. The following Duty facilitating allowances shall continue to be administered as follows: @ Infectious Health Care Risk Allowance Infectious Health Care Risk Allowance shall be paid to all health personnel through the payroll at the rate of two (2) percent of monthly basic salary. (ii) Ordinary Overtime Allowance Ordinary Overtime Allowance shall continue to be paid at the existing rates through the payroll. (iii) Rural Hardship Allowance Rural Hardship Allowance shall continue to be paid at the rate of twenty (20) percent of the monthly basic salary. (iv) Remote Hardship Allowance Remote Hardship Allowance shall continue to be paid at the rate of twenty-five (25) percent of the monthly basic salary.vi) (wii) wii) (ix) Health Personnel Shift Differential Allowance Health Personnel Shift Differential Allowance shall continue to be paid through the payroll at the rate of fifteen (15) percent of the monthly basic salary to eligible Nurses, Midwives, Nursing Officers, ‘Tutors, Lecturers and Paramedical Personnel who were previously in Medical Scales (MS). Commuted Night Duty Allowance Commuted Night Duty Allowance shall continue to be paid to eligible employees through the payroll at the rate of seven (7) percent of monthly basic salary. Interface Allowance Interface Allowance shall continue to be paid to eligible employees through the payroll at the rate of fifteen (15) percent of monthly basic salary. Subsistence Allowance Subsistence Allowance shall continue to be paid at differentiated rates outside the payroll as follows: LOCATION DIVISION RATES | (zMw) Lusaka, Livingstone and _ | Division I 1,250.00 Solwezi Division II 1,100.00 Division Il 900.00 Chipata, Mongu, Kasama, | Division T 1,150.00 Mansa, Kabwe, Chingola, [Division if __| _1,000.00 Kitwe, Ndola, Choma and [Division | 800.00 | Chinsali Other locations Division 1050.00 Division 11 950.00 Division IL 770.00_| Out-of-Pocket Allowance Out-of-Pocket Allowance shall continue to be paid at differentiated rates outside the payroll as follows:LOCATION DIVISION Lusaka, Livingstone and Division I olsen Division It Division Tit Chipata, Mongu, Kasama, | Division T Mansa, Kabwe, Chingola, | Kitwe, Ndola, Choma and —_[ Division IT Chinsali Division iit Other locations Division I Division 1 Division Ii OTHER ALLOWANCES (i) Leave Travel Benefits Leave Travel Benefits shall continue to be paid outside the payroll as follows: [Division __ [RATE (ZMW) Division T _ 3,500.00 i K3,000.00 Division UL K2,500.00 (i) Repatriation Allowance Repatriation Allowance shall continue to be paid outside the payroll as follows: Division RATE (2MW) Division I | K6,700.00 Division _| K5,700.00 Division if [4,700.00 (ii) Meal Allowance Meal Allowance has been revised and shall be paid at the rate of K130.00 outside the payroll.(iv) Settling-In-Allowance Settling-in allowance shall continue to be paid at a single rate of twenty-five (25) per cent of annual basic salary through the payroll. OTHER CONDITIONS OF SERVICE Occasional Leave Occasional leave of twelve (12) days has been extended to Pharmacists. ‘The leave must be taken during the calendar year in which it is granted, if not taken, it shall be forfeited. Paternity Leave 6. Paternity Leave shall be ten (10) calendar days to be taken once every two (2) years on production of a record of birth of the child duly signed and issued by a registered Health Practitioner. Maternity Leave 7. Maternity Leave shall continue to be administered in line with the provisions of the Employment Code Act No. 3 of 2019 as follows: a) Proceeding on Maternity Leave A responsible Officer shall grant maternity leave to enable a female employee to be absent from duty for a maximum period of fourteen (14) weeks on production of a record of birth relating to the pregnancy, dully signed and issued by a registered Health Practitioner to be taken as follows: i. Immediately preceding the expected date of delivery, except that at least six (6) weeks maternity leave shall be taken immediately after delivery; or after the delivery. ji, Maternity leave shall, in the case of a multiple birth, be extended for a further period of four (4) weeks. iii, A female employee who gives birth to a premature child is entitled to an extension of the maternity leave for a period that she be recommended by a Medical Doctor.iv. In an event that a female employee does not take maternity leave before the expectant date of delivery and has a premature child, such an employee shall be granted maternity leave. v. A female employee who suffers a miscarriage during the third trimester of pregnancy or bears a still born is entitled to six (6) weeks maternity leave immediately after the miscarriage or still birth, except that the miscarriage or still birth, shall be duly certified by a Medical Doctor. vi A female employee will be eligible for the grant of a subsequent maternity leave with full pay if she has served a continuous Period of not less than two (2) years since returning from duty from her pervious maternity leave. b) Nursing Breaks A female employee who is nursing that employee’s unweaned child, is entitled each working day, at a time convenient to the employee and having regard to the needs of the child, to at least: (i) Two nursing breaks of thirty (30) minutes each; or (ii) One nursing break of one (01) hour. The nursing breaks specified above, shall be for a period of two months from the date of return from the maternity leave and shall not be deducted from the number of paid hours of work of that female employee. 8. Other conditions of service which have not been covered in this Circular shall continue to be in force. 9. _ This Circular has introduced changes in salaries and some conditions of service and every effort has been made to ensure that it correctly reflects the intention of Government. Government, however, reserves the right to correct any errors, omissions and make amendments where necessary. margaret Rall iyoba ae) Permanent Secretary PUBLIC SERVICE MANAGEMENT DIVISION 6ce. ce. ce. ‘The Secretary to the Cabinet Cabinet Office LUSAKA ‘The Secretary to the Treasury Ministry of Finance and National Planning LUSAKA ‘The Auditor General Office of the Auditor General LUSAKA ‘The Chief Executive Public Service Pensions Fund LUSAKA ‘The Chief Executive National Pension Scheme Authority LUSAKA ‘The General Secretary Zambia Union of Government and Allied Workers LUSAKAAPPENDIX | “The following are the revised salaries for employees in the Civil Service with effet from Ist January, 2024 satay Exismine kevise SCALE ANNUAL (K) * (K) : vos ast iss vs isan icone tar Issa team tsoase a9 vs989 tae tia 19999 sass fessor bso "oat tam tisor wane tia tina toesae sian ios tons mex sos ix 0 mi i2san0 136090 nasa wens ratsoa ase rinse 13958 tian tiga tonzno risan0 tosaas tina touts tonne 38 soa ooane oie Ba0 2s $5408 >is fooee mise teats Bats mm x tou an ane siass nas saxo ss pin ton mise tas ast Bast root nen nos fibre ron mon nse mas itate mate rones maa Bano ate seasr yeast a aoe 66,581 x 1033 73,151 1,053$9297 58,823, 58,349 S7.875 37,401 56,927 56,453, 55,979 55,505 55,031 34,387 54,083 53,609 53,135 52,661 962 880 ana 80,846 79,884 78922 77.960 76,998 76,036 75,074 az 73,150 72.188 71226 70,264 69,302 68.340 1378 a4 B54 7,664 T1784 908 70,024 69,148 68,264 67384 66,508 65,024 64,748 63,864 62,984 62,108 65,897 65,423 64949 64475 64,001 6.527 63083 319 62,105 61,631 6137 60,683 60,209 59.735 59.261, 962 80 41456,134 $5,700 35,266 54,832 54298 53,964 53,330, 53,096 52,662 52,228 Su794 51360, 50,926 $0,492 50,058 $3271 52,868, 52,465 52,062 31,659 31236 50883, 50,450 30,047 49,644, 49241 48,838 48,435, 48032 41,629 50,665 50,286 49,907 49,528 49,149 48,770 48391 ago 47633 47254 46,875 46,496 46,117 45,738, 45,359 a4 403 319 apse 62,300 61,866 61,432 60,998 60,564 60,130 59,696 59.262 38828 $8,304 37.960 37,526 STOR 56,658 597i 59.488 59,068 38,662 58,259 57,856 57453, 57,080 56,617 56.244 35,841 55,438 35,035 54,632 34,229 37,265, 56,885 56,507 56,128 55,149 33,370 54991 54612 34233, 53,854 53,475, 53,096 saiT 52,338 31,959 4 403 379APPENDIX I “The followig are the revised salaries for Civil Servants whose salaries wre higher than the entry notch in their respective Salary Grades. EXISTING 2023 rood ; aa REVISE SALARY SCALE MONTHLY) [| ANNUAL(K) MONTHLY () ANNUAL (K) Siw Bao Tas | S 496775 | $9613.00] 960.75 9.61300 e978 [76.7000 | — 76.77.00,| a ——s3s00|—— —s9750 7 T2035 25.00 Siss78 Tw.6800| —— $80.73 | 106.209,00 | 335095