") ED(nimes) (i ada stake stor xPser fees Brom ata wees arom acter fret ‘wracres Ud warratar ferarat stot af oS-12(2)/2023/342 March 21,2023 OFFICE ORDER No.3555/AO ‘Sub: Scheme for reimbursement of expenses incurred on entertainment for official purpose Ithas been decided to introduce a Scheme for reimbursement of expenses incurred on entertainment for official purpose, for executives of Bokaro Steel Plant with following features: 1.0. OBJECTIVE To provide more opportunities to executives of Bokaro Steel Plant for team-building, for small meetings/discussions, for rewarding exemplary and outstanding work at work-place as well as for Ii with clients by reimbursement of expenses incurred for such official purposes. 2.0 COVERAGE ‘This scheme covers all the executives from E-4 to E-8 level of BSL posted at Bokaro Steel City or other Tocations including Mines, Collieries and CCSO. The annual limit of reimbursement grade wise, shall be as under: Grade “Annual Limit on Entertainment Expenses (cxcluding taxes as applicable) ES Rs, 50,000.00 ET Rs. 10,000.00 ES Rs, 8,000.00 ES) Rs, 6,000.00 Ed Rs. 5,000.00, 3.0 TERMS & CONDITIONS ) Expenditure incurred at Bokaro Club, Company's guest house, any restaurant, hotel, eating points will be allowed for reimbursement within the Annual Limit identified for executives made under this scheme during a FY, Expenses may be done preferably in Club wherever available, ») This expressed amount will be for the Financial Year. Expenses may be reimbursed maximum twice a year. There will be no carry forward of unutilized amount from one year to another year. ‘) The transaction will be done through digital payment mode only. 4) Executives posted in BSL have to submit the details of expenditure in SAP and upload the proper billsinvoice in SAP system using t-code “ZES” link “Re-imbursement of Entertainment exp.” for reimbursement of expenditure. ©) Executives posted in Mines, Collieries and CCSO will be required to send the details of expenses incurred on entertainment for official purpose to their respective Finance section along with proper bills/invoice (non-alcoholic) in original duly signed by the concerned executive. 4, Executives posted in BSL should upload proper billsinvoice (non-alcoholic) in SAP to avoid rejection of Claims. Bills/Invoice copy and digital payment record to be maintained by the concerned executive. 2) Incase of Executives posted in BSL, claims will be processed for payment by Pay Acts Section, BSL and amount will be directly credited in the Bank Account of executives hh) Bokaro Steel Plant can withdraw / modify this scheme at any time without any notice. ‘This supersedes the Office Order No.3255/AO issued earlier to give financial power of Rs.50,000 per annum to all CGMS at sl. n0.86 of DOP to subordinates of CEO 2014. ‘This issues with the approval of the competent authority. OM ad (UKSingh) DEM (LBA) so Distribution: ae Woe 3 ow iw 1ALOnOs c we ZAILCGMs Sa 3. GM ( P-Rules) — with original notes and file.