Solved Past 1) Writing skills Official Report: - Report writing involves the creation of a concise document to Inform readers absent @ specific and make recommendation for future action n_Reporti: Administrative npection, independent of & | Caminal investigation, that is conducted for the purpose of determining compliance with applicable federal or state of law G& regulation inspection means Inquiry: While inquiry means “to seek formation in a formal way” enquire means ‘to kin a general way”. They can be used linterenangeably. Inquire and) enquire both ee from the same Latin word, meaning 10 | seek Roth words means to request information or examine f Facts finding report and audit report: » A report of factual finding in a report of factual finding that dors not specially address a financial statement. The report unlike an audit of the financial Statement docs not contain an opinion of an independent auditor, This opinion must be formed by the user based on the content of the report Il, D.0 letter: = DO siands of Demi official It is used in Correspondence between government officers, to draw personal attention of the _addressne officer _ UO Note: - Telegram, Circular, endorsement, Telex | messoge press communication /Note, Notification Officer order, important component. ‘An un-official UO note should be made sending a note on the file itself. This method of consultation should be generally employed | | between Divisions. Cireular:. A government circular is a written | statment of got policy. Kt will often provide | information guidance, rule and/or background information on. Businese Communieation:- A circular is the official communication medium which # business organization communicates. As the name itself | tells, it 15 a letter which is given the audience. [Girewliars have four component, head, opening, text a Letter: - A Ietier is written message that can be | hard written or Printed oF paper is hard written or printed on paper. [t usually sent to the recipient via mail or post in a envelope, although this is. Formal letter, informal letter serni-formal letter. d signature. Quetions Officer memo: - An inier office memorandum of memo is an internal document written to inform employees of the company or organization's policy, procedures, announcements, events or to give instructions Gazette Notifieatlon:-The pazette of Palzstan is the official government gazette of the Govt. of Pakistan, This gazette provides information about Govt. Acts, ordinance, regulations, and oriler's SROs, notification. appointments, promotions, leaves and awards Communication of Sanctlon:: sanctions or orders relating to financial matters be in writing verbal and telegraphic orders are to be deprecated as being able. @ Hf Lashari _ B.Communication _ Iv] Observation state It ts facts and observation af fact that 1s more important for discussion of observed data Draft Para:- When no reply 1s sent or the reply is not helpful to resolve the observations then the Advance Para 1s developed into the draft Para for incorporation in the report of the Auditor General 7 v) Rules of Business: The secretary shall be the official ead of the Division and shall be responsible for its efficient admumistration and All financial must discipline and for the proper follow the rules vil Secretarial Instruction: are applicable to the entire federal secretariat and understand the distnbution of the work, administrative responsibilities, role of head of Deptt. These instruction vil|_ Procedure drafting:- Noting:- The noting is the process of promding temarks on a paper under consideration (PUC) Drafting:- Drafting refer to actually writing the words of the paper. A part of the writing Process. f_efficial_noting and Vuainicu wil Ce