Deepak Menon, DTM

First Vice President Candidate, 2017-18

WHEN YOU ARE THE GENERAL EVALUATOR

As the General Evaluator, you are responsible for the Evaluation segment of the meeting. This
includes asking for the Table Topics Evaluator to evaluate the Table Topics speeches, asking the
individual evaluators to evaluate each prepared speech, calling for reports from the Timer, Ah-
Counter, Grammarian and Parliamentarian and evaluating the entire meeting yourself. Your
evaluation of the meeting can include those parts of the meeting covered by another person’s
report, if you feel you can add something important that was not mentioned. Particularly, you
should comment on the job done by the Presiding Officer, the Toastmaster of the Meeting and
the Table Topics Master as well as the Table Topics and Prepared Speech Evaluators. This
should be done in a helpful, supportive manner. Compliment them on what they did well and
also mention those areas in which they have opportunity for improvement.

After hearing the evaluations from the Table Topics Evaluator and the Evaluators of the
prepared speeches, call for a vote for the Best Evaluator.

Attached is a checklist for your use during the meeting, to remind yourself of some of the many
factors you should consider. However, do not simply read the checklist in giving your
evaluation. Select from the checklist only those items on which you feel you should comment;
those things that were done especially well or which might need improvement. And, do not
limit yourself to the items on the checklist.

As General Evaluator, here is your opportunity to make suggestions you feel will improve the
efficient running of the meetings. However, it would be improper to suggest changes that are
not in accordance with the Toastmasters program, a program which has proven for more than
90 years to be very effective. Your suggestions should be within the framework of the
Toastmasters program.

An example of an improper suggestion would be that we eliminate the timing of speeches. A

proper suggestion would be that the club purchase a better set of timing lights or that the lights
be placed on a higher table so the speakers can see them more easily.

In any event, your suggestions for improvement should not be stated in a dictatorial manner,
but as your personal opinion that you are offering to the Club for its consideration in an effort to
improve the effectiveness of the Toastmasters program. (Your maximum time for evaluation of
the meeting in general may be 5 minutes).

At the conclusion of your remarks, say “This concludes the evaluation part of the program. I
now return the control of the lectern to the Toastmaster of the meeting.”

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Deepak Menon, DTM
First Vice President Candidate, 2017-18

SCRIPT FOR THE MEETING

Thank you Mr./Madam Toastmaster for such a lovely introduction.

Good _______ … Fellow Toastmasters, ladies and gentlemen.

1. This is the most important segment of the meeting where feedback is provided to the speakers
and other role players.
a. I have a panel of experienced evaluators who will evaluate the speakers
b. My appeal to evaluators is … please give your evaluation as per the project and as per the
seniority of the speaker. Your encouraging words will bring them back to the lectern
soon.
c. The first evaluator of the meeting is TM----------------------------, He/She is ---------------------
------------------------------------------------------------------------------------------------------------------
-------------------------------------------------------------------- To evaluate the speech by speaker
………………………….. Help me invite TM - - - - - --------------------- to the lectern.
d. The second evaluator of the meeting is TM----------------------------, He/She is -----------------
------------------------------------------------------------------------------------------------------------------
------------------------------------------------------------------------To evaluate the speech by
speaker ………………………….. Help me invite TM - - - - - --------------------- to the lectern.
e. The third evaluator of the meeting is TM----------------------------, He/She is --------------------
------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------To evaluate the speech by speaker
………………………….. Help me invite TM - - - - - --------------------- to the lectern.
f. Now it is time to evaluate the Table topics speakers. To help me in this task we have TM -
----------------------------. He/She is a very enthusiastic toastmaster and his/her
contribution to our club is enormous. There were ______ speakers and therefore, Mr.
Timer please time the evaluation to maximum of __ minutes. Now it is my pleasure to
invite TM _________________to the lectern to evaluate Table topics.
g. Audience may please vote for the best evaluator and the Sergeant at arms is requested to
collect the ballots.
2. Now the time has come to gather reports from the Grammarian. TM ------------------------- please
come to the lectern and present your report.
3. Next I would like to invite the Ah counter -------------------- to come to lectern and present his/her
report.
4. May we now have the report of the Timer _________________.
5. Fellow toastmasters now it is my turn to evaluate the meeting. The meeting started on time. The
Sgt. at arms ……(name)…………… did a good job in introducing the club President.
6. The business session conducted by the President was …………… and introduction of the
toastmaster was done -----------------. The Toastmaster carried out his duty -----------------------. My
observations are …………………………….
7. The Table topics session was conducted as per the book by the TT Master ………………... ….. (A
simple comment on questions like easy or appropriate).
8. The evaluators performed their tasks -----------------------------------------. I suggest the evaluators to
see the speakers at the end of the meeting and go over the evaluation once again for the benefit of
the latter. The meeting assistants delivered their report as per the standard.
9. The banner was displayed appropriately. The room setup was done professionally by the Sgt. at
arms.

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Deepak Menon, DTM
First Vice President Candidate, 2017-18

10. I liked the following things in the meeting

a.
b.
c.
11. The following things needs attention
a.
b.

12. It was a great honor for me to be the General Evaluator. It is now time to invite the Toastmaster
back and I hand over the control of the lectern. Mr. Toastmaster ------------------------------------------