Professional Documents
Culture Documents
Gr9t2 Ems Wk2 7 Topic 1 Financial Literacy
Gr9t2 Ems Wk2 7 Topic 1 Financial Literacy
www.e-classroom.co.za © e-classroom
If for example, sales are made on credit to Customer A for R200 and Customer B for R400 the first entry
would be to the sales day book to record the sales.
The next entry would be to the Sales Ledger to record the Debtors to the personal accounts of each
customer.
Finally the double entry posting would be the total from the sales day book and the sales ledger.
Debtors
Debtors are amounts which are owed to you by your customers, they are sometimes referred to as
Accounts Receivable.
When you allow your customer credit and invoice them for a product or service and receive payment at a
later date 30 days 60 days etc, then while they owe you the money they are classified as a debtor.
Debtors are recorded in the balance sheet of the business under the heading Current Assets, that means
they are convertible into cash within a year.
www.e-classroom.co.za © e-classroom 2
Source document:
Invoice- the debtor takes the original invoice and the business keeps the duplicate.
Journal:
DJ
Source document:
The debtor is given the original receipt and a copy is kept in the receipt book.
The duplicate receipt serves as the internal source document.
Journal:
CRJ
Example
Instruction
Use the CRJ and the DJ gven below to post to the Debtors Ledger and General Ledger of Crowder
Traders.
The following balances appeared in the books of Crowders Traders on 1 September 2013:
S.Soomar (D1) R1 176
J.du Preez (D2) R 846
CROWDERS TRADERS
DEBTORS JOURNAL –SEPTEMBER 2013
Inv. No. Day Debtors Folio Sales Cost of sales
140 7 S.Soomar D1 240 200
141 12 J.du Preez D2 60 50
142 12 S.Soomar D1 216 180
516 430
B10/N1 N2/B9
CROWDER TRADERS
CASH RECEIPTS JOURNAL – SEPTEMBER 2013
Doc. No. Day Details Fol. Analysis of Bank Sales Cost of Debtors
Receipts sales Control
www.e-classroom.co.za © e-classroom 3
DEBTORS LEDGER OF CROWDER TRADERS – SEPTEMBER 2013
www.e-classroom.co.za © e-classroom 4
GENERAL LEDGER OF CROWDER TRADERS- MARCH 2014
+ TRADING STOCK (B5)(A) -
2014 1 Balance bld 8630 2014 31 Cost of Sales CRJ 5280
March March
31 Cost of Sales DJ 2177.60
Balance cld 1172.40
8630 8630
April 1 bld 1172.40
The purpose of the NCA is to promote and advance the social and
economic welfare of South Africans; promote a fair, transparent,
competitive, sustainable, responsible, efficient, effective and
accessible credit market and industry; and to protect consumers
while balancing the rights of suppliers.
To promote a fair and non-discriminatory marketplace for access to consumer credit and for that
purpose to provide for the general regulation of consumer credit and improved standards of consumer
information; to promote black economic empowerment and ownership within the consumer credit
industry; to prohibit certain unfair credit and credit-marketing practices; to promote responsible credit
granting and use and for that purpose to prohibit reckless credit granting; to provide for debt re-
organisation in cases of over-indebtedness; to regulate credit information; to provide for registration of
credit bureau, credit providers and debt counselling services; to establish national norms and standards
relating to consumer credit; to promote a consistent enforcement framework relating to consumer
credit; to establish the National Credit Regulator and the National Consumer Tribunal; to repeal the Usury
Act, 1968, and the Credit Agreements Act, 1980; and to provide for related incidental matters.
Debtors allowance
When a debtor returns the goods purchased on account, the sale of the goods returned needs to be
cancelled. The business will issue a credit note to the debtor and then the return is recorded in the
DEBTORS ALLOWANCES JOURNAL.
Before we actually make entries, let us look at the possible reasons for debtor’s
allowances:
1. The goods are not as ordered or there are too many of a kind, then the debtor
physically returns the goods. In this case the Cost of sales of the original sales
will need to be cancelled as well, as the goods will be added back to the
trading stock again.
www.e-classroom.co.za © e-classroom 5
2. The goods delivered may have been damaged or are not exactly what the customer ordered,
e.g. wrong colour, but the debtor decides to keep it, but wants a discount because the debtor
is not completely satisfied with the goods. In this case the Cost of sales of the original sales will not
be cancelled as well, because the goods were not physically returned and will Not be added back to
the Trading stock again.
1 Sold the following goods on credit to B. Baker and issued invoice213: One ironing Board, R450 and
one Steam iron,
R330.The business uses a profit mark-up of 25% on cost price.
7 B. Baker returned the ironing Board, purchased on 1 April 20.5, R450. Issued Credit note 01. (Cost
price, R360)
10 Sold a set of 6 mugs to R. Rampala on Credit, R180. (Cost price, R144) Issued Invoice 216
12 R. Rampala complained that the one mug had a chip. R&R Retailers issued a credit note for R30. (Cost
price, R24)
Issued credit note 02.
15 Received R1 030 from B. Baker in settlement of his account. Issued receipt 554.
www.e-classroom.co.za © e-classroom 6
NB: When you record the allowances in the Debtors allowances journal, it is important to verify whether
the goods were returned or whether only an allowance was given. In the case of the transaction on the
7 April 2015, B. Baker returned the steam iron, therefore it needs to be added back to the trading stock.
That is why the cost price is recorded in the Cost of sales column, to cancel the cost of sales and to add it
back to the Trading stock.
Use the Debtors journal, Debtors allowances journal and Cash receipts journal recorded in example 2.2 to
complete the following instructions:
a) Post from the Debtors Journal to the Debtors ledger and General ledger of R&R Retailers. Show folio
references.
b) Post from the Debtors Allowance Journal to the Debtors ledger and General ledger of R&R Retailers.
Show folio references.
c) Post the Cash Receipts Journal to the Debtors ledger and General ledger of R&R Retailers. Show folio
references.
INFORMATION:
The following balances appeared, amongst others, in the General ledger of R&R Retailers on 1 April 20.5:
Bank R5 550.00
Trading Inventory R3 400.00
www.e-classroom.co.za © e-classroom 7
www.e-classroom.co.za © e-classroom 8
Transaction 1: A debtor, J. Jackson returned goods with a selling price of R560 and a cost price of R448.
Issued credit Note 32.
First the sale has been cancelled: To do this the Debtors allowance account, an expenses account, has to be
debited with the original sales amount, which will decrease the Owner’s equity. The debtor, J. Jacksons’ debt
has to be decreased, therefore his account in the debtor ledger will be credited, because he does not owe
www.e-classroom.co.za © e-classroom 9
that money any more, as well as the Debtors control account in the General ledger has to be credited. The
debtor is a current asset which decreases.
Transaction 1: A debtor, J. Jackson returned goods with a selling price of R560 and a cost price of R448.
Issued credit
Note 32.
Secondly the Trading inventory is returned to the stock in the business. The cost price of the goods has
to be cancelled in the Cost of Sales account, which is an expense account, but in this case it becomes an
“Income”, because the expense is cancelled, which means the Owners’ equity will increase and the Cost
of sales account is credited. At the same time the trading stock increases, which means the Current assets
are increasing, therefore the Trading inventory account is debited with the cost price.
Transaction 2: Issued credit not 222, R200 (Cost price, R160) to a debtor, H. Hlope, as an allowance
(discount) for damaged goods.
www.e-classroom.co.za © e-classroom 10
Transaction Source Journal General Ledger Debtors Ledger A O/E L
No. doc. Account Account Account Account
debited credited debited credited
1. Duplicate DAJ Debtors Debtors J. Jackson -560 -560 0
credit note allowances control
Trading Cost of +488 +488 0
inventory sales
2. Duplicate DAJ Debtors Debtors H. Hlope -200 -200 0
credit note allowance control
Accounting cycle
The accounting cycle is the name given to the collective process of recording and processing the
accounting events of a company. The series of steps begin when a transaction occurs and ends with its
inclusion in the financial statements.
www.e-classroom.co.za © e-classroom 11
This includes all purchase payed with…
Check
Cash
Credit Card
Voucher
Duplicate receipt
Dressed to a specific person or business
A receipt is issued when the business receives money for
capital from people that owe money
Debtors
Original vs. Duplicate
The customer always gets the original
The business keeps the duplicate
Bank deposit slip
A deposit slip is completed whenever money is
deposited INTO the businesses bank account
The bank keeps the original
The business keeps the duplicate as confirmation that
the money was deposited
• DJ
Duplicate invoice
Invoice means credit
This invoice is for credit sales
You give the original to people that owe you money
These people become your debtors
• CAJ
Duplicate debit note
This is linked with CREDITORS CONTROL
The business issues a debit note when…
It returns an un-satisfactory product to their creditor
When it requests an allowance from their creditor as they are not satisfied with their
product
• DAJ
Duplicate credit note
This is used for allowances and returns
It is not possible for anyone to receive an original credit note
The business gives a credit note because…
When it agrees to accept goods returned by the debtor
When it gives the debtor an allowance because they were not satisfied with the product
1. SOURCE
2. JOURNALS
DOCUMENTS
3. LEDGER
5. FINANCIAL
(T-ACCOUNTS)
STATEMENTS
4. TRIAL
BALANCE
www.e-classroom.co.za © e-classroom 12
Recording of transactions to Debtors Journal (DJ)
Buying the product (Bought by the business from another business):
When buying a product, you either buy it on credit or with cash.
• Buying on credit
When buying on credit or purchasing a product or service
with the intention of paying the company back later, it will fall
under the CJ (Creditors journal).
• Selling on credit
When selling on credit (or any transaction that involves giving a product or service with the
intention of receiving the money later), it will always fall under the DJ (Debtors journal).
It is important for the business to keep track of all its debtors because they are only going to pay
back the money at a later stage.
Returning a product:
This includes both returns from someone and returns to someone when you/they are not happy with the
product received.
www.e-classroom.co.za © e-classroom 13
• There are 7 types of journals.
CRJ (Cash Receipts Journal)
DJ (Debtors Journal)
DAJ (Debtors Allowance Journal)
CPJ (Cash Payments Journal)
CJ (Creditors Journal)
CAJ (Creditors Allowance Journal)
PCJ (Petty Cash Journal)
When debtors pay their debt, the cash received is recorded in the CRJ.
The CRJ makes provision for an additional column headed Debtors
Control.
A receipt is issued to the debtor as proof that the money was received. This is called the source document
for the entry.
The effect of the transaction on the accounting equation is as follows:
• Assets + (Cash in bank increases)
• Assets – (Debtors’ debt decreases)
Use the information below to complete the Cash Receipts Journal (CRJ) and Debtors Journal (DJ) of
Highway Dealers.
Highway Dealers sell goods on credit and for cash.
The following transactions must be recorded in DJ 3.3.1 for May and DJ 3.3.2 for June 2003, and in CRJ
3.3.1 for June 2003.
May 2003
3 Sells goods for R320 on credit to S. Weston and issues invoice no. 141 (cp. R256)
8 Issues invoice 142 to A. Niemand for goods sold on credit for R240 (cp. R192)
10 Sells goods for R160 on credit to H. Olwage and issues invoice no. 143 (cp. R128)
12 Sells goods on credit to:
S. Selby for R280, invoice no. 144 (cp. R224)
W. Willow for R120, invoice no. 145 (cp. R96)
June 2003
3 Receives a cheque from S. Weston for R320, issues receipt no. 61
Cash sales of goods, R4 000 (cp. R3 200)
5 Receives R160 cash from H. Olwage and issues receipt no. 62 to him
Cash sales of goods, R1 600 (cp. R1 280)
6 Receives a cheque for R280 from S. Selby and issues receipt no. 63
Cash sales of goods, R1 200 (cp. R960)
14 Sells goods on credit to:
W. Willow for R80, invoice no. 146 (cp. R64)
A. Niemand for R40, invoice no. 147 (cp. R32)
24 Supplies goods on credit to:
S. Selby together with invoice no. 148 for R120 (cp. R96)
30 Cash sales of goods, R4 800 (cp. R3 840)
www.e-classroom.co.za © e-classroom 14
www.e-classroom.co.za © e-classroom 15
[55]
Desmond’s Dealers had the following balances/totals (among others) in their books at the beginning of
March 2014:
General Ledger:
Debtors Ledger:
P. Barry D1 R410
T. White D2 R330
S. Adams D3 R520
Instruction
1. Calculate the percentage mark-up by making use of the given information.
2. Record the transactions below in the following journals:
3. Debtors Journal for March 2014
4. Cash Receipts Journal for March 2014
5. Close off the Journals and post to the Debtors Ledger and General Ledger.
04 Issued invoice no. 301 to P. Barry for goods sold to him, R960
Recieved S. Adam’s cheque for R520 in settlement of his debt; issued receipt no. 909
24 Received a cheque from T. White for R180 in part-payment of his debt. Issued receipt.
www.e-classroom.co.za © e-classroom 16
31 Sold goods on credit:
T. White (CP=R369.60
S. Adams (SP=R580)
DEBTORS JOURNAL –
Inv. No. Day Debtors Folio Sales Cost of Sales
CASH RECEIPTS JOURNAL –
Doc No. Day Details Folio Analysis of Bank Sales Cost of Debtors
Receipts Sales control
[12]
[18]
DEBTORS LEDGER OF
Date Details/Doc. No. Folio Debit Credit Balance
P. Barry
Date Details/Doc. No. Folio Debit Credit Balance
T. White
[9]
www.e-classroom.co.za © e-classroom 17
-
[1]
31 Sold goods on credit:
T. White (CP=R369.30)
S. Adams (CP=R580)
References
https://goo.gl/myM6tS
https://goo.gl/Q7sMwv
https://goo.gl/Yty1Mi
https://goo.gl/Wucy6Y
https://goo.gl/2VBGbQ
https://goo.gl/R5SRbY
https://goo.gl/BUW9Uu
https://goo.gl/c4TTW4
https://goo.gl/1sKWGE
https://goo.gl/FgTzqG
www.e-classroom.co.za © e-classroom 18