Data Collection Instrument 1

CIVIL SERVICE COMMISSION

ORGANIZATIONAL DEVELOPMENT AND
DATA COLLECTION INSTRUMENT 1
ESTABLISHEMNT DEPARTMENT
1. REQUIREMENTS
The questionnaire should be filled by Managing Director in collaboration
with Head of HRM department
2. PURPOSE OF THE QUESTIONNAIRE
The purpose of the questionnaire is to collect information on the organizational
set up of MDAs focusing on their organizational structures, and staffing
requirements.
3. ORGANIZATIONAL SET UP

3.1 Name of Agency

3.2 Date of Establishment and Supporting Documents

ORGANIZATION STRUCTURE
(Please draw/share the current organizational structure)

4. FUNCTIONS FOR DEPARTMENTS AND SECTIONS

6.1 Departmental Functions
(List at least 5 key functions of each department)

Name of the Department Key Functions for each department

1. Industrial Development
• Formulation, implementation,
monitoring and evaluation of policies,
procedures, guidelines and regulations
for supporting the development and
promotion of industrial development
including industrial research,
investment promotion, attraction and
development
• Coordinate implementation and
evaluation of polices, strategies and
programmes for attracting national and
international industrial investments
• Coordinate the promotion of
foreign and domestic investment in the
manufacturing sector in Somaliland
• Oversee the research and studies
on the economy of Somaliland on the
manufacturing sector
 • Responsible for processing of
manufacturing license and approvals to
set up manufacturing projects in
Somaliland
• Establish a taskforce to review,
evaluate and improve existing and new
policies and legislations that will
increase the opportunities for more
industrial business activities in
Somaliland
• Improve and diversify
manufacturer sector to address supply
constraints in order to benefits from
trade and economic arrangements
concerning Somaliland
6.2 Functions for Sections
(List at least 5 functions for each of the divisions or sections within each department)

Department Section Key Function for each Section

1. Industrial Industrial Registration • Develop and implement

Development and Incentives
industries licensing information kit
and licensing forms
• Reviewing of policies,
procedures, guidelines, legislation
and regulations for industries
registration and licensing
• Proposing and implementing
policies and strategies for industries
registration and licensing
• Formulating industries
registration, licensing framework
and programmes in line with
established policies strategies
• Implementing the industries
registration and licensing
framework and programmes
• Protecting the industries
sector from detrimental and unfair
activities by appropriately
organizing the systems of industries
registration and standard
documentation required
• Organizing industries data of
registration and licenses in modern
technology to facilitate data
management
• Providing industry licensing,
 renewal of industry licensing and
cancellation of industry license
services
• Develop and implement
industries tax exceptions, small
scale industries information kit and
incentive forms
• Reviewing of policies,
procedures, guidelines, legislation
and regulations for industries
incentives and small scale industries
• Proposing and implementing
policies and strategies for industries
incentives and small scale industries
• Formulating industries
incentives and small scale industries
framework and programmes in line
with established policies strategies
2. Industrial Development • Review of policies,
Section procedures, guidelines, legislation
and regulations for industrial
research and development
• Proposing new, amendment
and implementing policies and
strategies for industrial research and
development
• Translating the industrial
research and development policies
into strategies, framework and
programmes for industrial research
and development
• Implementation of industrial
research and development
preparedness framework and
programmes
• Conducting preliminary
Study for identified project
investments
• Obtaining and analyzing
information/data on industry and
economic activity of Somaliland to
enhance industrial research and
development
• Collaborating with GoSL
Departments and private sector to
undertake studies relating to
industrial development in
Somaliland
• Conducting pre-planning of
 infrastructure supply for the
development of industrial project,
industrial zones or industrial estate
in Somaliland
• Evaluating and processing
the application for National
Government Approval for relevant
manufacturing projects
• Monitoring the development
& implementation of approved
manufacturing projects
• Coordinating with relevant
government agencies to solve
implementations and operational
problems faced by manufacturers
• Providing data for approved
manufacturing projects
• Ensuring development and
implement Government’s policy on
industrial infrastructure
development projects
• Providing technical
assistance to manufacturing using
local materials inputs.
3. Industrial protection • Develop and implement
Section industry protection framework such
as regulation.
• Developing and reviewing
of policies, procedures, guidelines,
legislation and regulations for
industries protection and industrial
design
• Protecting the industries
sector from detrimental and unfair
activities by appropriately
organizing the systems of industrial
design documentation required
• Monitor the implementation
of industry industries protection
and industrial design policies,
procedures, guidelines, regulations
and programmes in line with the
mandate of the Ministry
• Implementation of the five
(5) year strategic plan and budget in
the Commercial Protection Section
• Formulation of the Section’s
risk management framework, risk
profiling, risk reporting and
 monitoring Implementation of the
five (5) year strategic plan and
budget in the Industrial Research
and Development Section
• Formulation of the Section’s
risk management framework, risk
profiling, risk reporting and
monitoring
4. Industrial Supervision • Develop and conducting
Section monthly, quarterly and annual
industrial supervision and
producing the result and
comprehensive report about the
survey
• Develop and implement
industry supervisory framework
• Reviewing of policies,
procedures, guidelines, legislation
and regulations for industries
supervision
• Monitor the implementation
of industry supervision policies,
procedures, guidelines, regulations
and programmes in line with the
mandate of the Ministry
• Implementation of the five
(5) year strategic plan and budget in
the Commercial Supervision Section
• Formulation of the Section’s
risk management framework, risk
profiling, risk reporting and
monitoring
 5. STAFF ESTABLISHMENT FOR FULL TIME EMPLOYEES FOR EACH
DEPARTMENT.
Departme Direc Directo Heads Technical Regional Secretaries Drivers and Sub
of
nt/ Office tor rs Section Advisors Coordinat and Clerks Messengers Totals
s
Gene ors
ral

TOTAL

6. DEPARTMENTS /SECTIONS LIKELY TO BE COMBINED

Based on the current organizational structure in section 5 and the departmental
/sections functions in section 6 indicate which department should be combined in
order to avoid duplication of functions.

7. NEW DEPARTMENTS REQUIRED

Indicate the new departments that need to be added to the organizational
structure and their functions.
New Department Functions
1.

2.
3.
4.
5.
6.

7. (List at least 5 key functions of each office)

 Name of offices Functions for each office
1.

2.
3.
4.
5.
6.
 ORGANIZATIONAL DEVELOPMENT
AND ESTABLISHMENT DEPARTMENT

Data Collection Instrument 2

CIVIL SERVICE COMMISSION

ORGANIZATIONAL DEVELOPMENT AND ESTABLISHMENT

1. TITLE OF INSTRUMENT: Profile of Staff and Identification of Training Needs

2. PURPOSE

The purpose of this instrument is to obtain the profile of each of the staff member within the department. The information required
includes name of the employee, sex, date of birth, academic qualification, and years with the Agency, employee’s department/ division,
current position and grade, payroll and ID number or passport number, current annual salary and first priority future training needs.
3. REQUIREMENTS

To be filled by the Head of HRM in collaboration with other Heads of Departments

(1) (2 (3) (4 (5 (6 (7) (8) (9 (10) (11)

) ) ) ) )
No. Employe Sex Dat Academic Years Employee’ Current Payroll Current First
es e of Qualifications With s Position and ID Annual Priority
Name Birt and Type of Agenc Departme and Grade Number Salary Future
h Qualification (e.g. y nt/ or Training
Masters of Science Section Passport Need
in Accounting) Number

Assessment Organizational Development and Establishment | Page V

Assessment Organizational Development and Establishment | Page V
 PREPARED BY

NAME DEPARTMENT DESIGNATION

SIGNATURE DATE

Assessment Organizational Development and Establishment | Page V

Assessment Organizational Development and Es

Assessment Organizational Development and Establishment | Page V