SATISFACTORY ACADEMIC PROGRESS APPEAL FORM

(This form is NOT to be used for students appealing a Trustees Scholarship.) UNIVERSITY OF LOUISVILLE Student Financial Aid Office Louisville KY 40292 (502) 852-5511

STUDENT SECTION: Please read the appeal instructions & procedures BEFORE completing the information below. A letter detailing the decision of your appeal will be mailed to your Home Address. Please make sure that your Home Address is updated on ULink and is listed correctly on this form. ________________________________________________________________ Name: Last First M.I. _______________________ Student I.D.

____________________________________________________________________________________________________ Students Address (street, city, zip code) @louisville.edu Phone #

Semester(s) for approval consideration:

Confirm your UofL e-mail address

____ Summer 2011 (deadline June 9, 2011) ____ Fall 2011 (deadline November 4, 2011) ____ Spring 2012 (deadline April 6, 2012)

Student Responsibilities (please check each item as you read it):

o o o o o o o I have read the information and instructions on the back of this form and, I am submitting all information required. I am responsible for any payment due while my appeal is being processed. If my appeal is approved, any aid I may be receiving could be delayed since my SAP has delayed the awarding process. If my appeal is denied, I am responsible for full payment of university charges. I am responsible for checking the status of my appeal via ULink. I am responsible for ensuring the completion of all other components of my financial aid file. I understand that if my appeal is denied, I am responsible for raising my GPA, earning hours, and/or changing my grade level at my own expense. At the completion of this, I may submit a SAP Clearance form. I understand that the processing of appeals can take up 14 days during peak times. Additionally, if my appeal is deferred because it is incomplete or additional documentation is needed, the process will be delayed. __________________________ Date

___________________________________________________ Student Signature OFFICE USE ONLY:

Main Menu Campus CommunityCommunications Person CommunicationsCommunication Management Context column = FA-SAP Comments = GPA / FAYE / FEH Campus CommunityChecklistPerson Checklist Person Checklist Summary (remove responsible ID, then search) SAP from Legacy = Y / N #SAPAP ______ (Count # of SAPAP) Financial AidView Packaging Status Summary Satis. Acad. Prog. = Not Met / Meets SAP DB Match: NSLDS Match = Eligible / Inst. Ovrd / Default Financial AidAwardsAward Process.Assign Pack. Var. Year: ______ Total Needed: _____ Total Earned: _____ Financial AidAwardsAggregratesView Agg Aid Reached Loan Aggregates for Grade Level? Y/N COMMITTEE USE ONLY App / Den / Def Checklist: ____ Checklist Summary (include SAP# in comments) ____ Meets SAP- 2011-2012 (Pack. Status Summary) ____ Not Eligible ______________ SAP (Pack. Variables) ____ #SAPAP w/date (Packaging Variables) ____ Service Indicator ___________ _______________ Initials Date

Rec. & Enroll.Stud. Term InfoTerm His. Units Earned Towards Acad Load ________ Total Adjusted Transferred Units + ________ ________ Total Cumulative Units Cum GPA ___________ Acad Lvl = Fr / So / Jr / Sr PB / Law / Gr ACA - Academic Hold or PNG service indicator Y/N Cardinal Covenant recipient (if yes, give to SAP coordinator) Y/N

Signature of FAO Staff completing form

Date

Comments:

2011-2012

APPEAL INSTRUCTIONS & PROCEDURES

General Information According to federal regulations, the University must determine if students are making satisfactory academic progress towards their degrees regardless of whether they have ever applied for or received federal financial aid funds. Once students apply for any of the federal student aid programs (i.e., Pell Grant, TEACH Grant, Stafford Loan, Federal Work-Study, Nursing Loan, State Grant, Perkins Loan, SEOG, or PLUS loans) their academic progress must be reviewed. At the University of Louisville, the Satisfactory Academic Progress Policy examines three factors: GPA (Grade Point Average), FAYE (Financial Aid Years of Eligibility) and FEH (Financial Aid Earned Hours). GPA measures and evaluates the progress of undergraduate students by requiring those students who have earned 60 or more credit hours to have a cumulative (not program or semester) GPA of 2.0 or higher. 2. FAYE is an index that establishes limitations on the cumulative length of time that a student may receive consideration for federal financial aid, depending on the type of degree program in which they are enrolled. Cumulative hours include all transfer hours. 3. FEH measures and evaluates if an undergraduate student, who received federal aid, has earned the minimum number of financial aid hours for which aid was disbursed. You may visit the financial aid web site for more detailed information regarding the SAP policy. Please review the SAP information page regularly as federal regulations will mandate changes to the policy. Appeal Information If a student, due to extenuating circumstances, fails to meet any of the above conditions, the student may appeal to the Student Aid Committee for an exception to the policy. The Committee realizes that students may or may not be able to continue their education without financial assistance; however, this is not a reason that will be considered. Supporting documentation (i.e., doctor statements, letters from advisors or counselors, or any other documentation which would support an appeal) is required or the appeal will be denied. When an appeal involves FAYE factors, the student must state the expected graduation date and number of hours needed to complete the current degree and have a supporting letter from their academic advisor. Finally, this appeal form is for financial aid purposes only and does not have any direct relationship to other types of appeals (academic, admissions, reinstatement, scholarship etc.) that may be required. Appeals are not guaranteed to be approved. Student Responsibilities 1. 2. Complete the front side of this form. Please verify that your HOME address is correct via ULink. Attach a typed & signed letter addressed to the Student Aid Committee explaining the extenuating circumstances that led to this appeal. Explanations should include specific information such as important dates surrounding circumstances that contributed to poor academic performance, incomplete or failing grades, late withdrawals, number of years in college, etc. The letter should explain the circumstances that affected the students academic performance and how the situation has improved. The student should also specify steps taken to ensure improved academic performance. Attach copies of supporting documentation (documents will not be returned). Appeals submitted without documentation will not be approved. Return this form with your signed letter and documentation to the Student Financial Aid Office at the address listed on the reverse side of this page. During peak times, appeals make take up to 14 business days to process. 1.

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Student Aid Office Responsibilities 1. 2. 3. Prepare appeal for review by the Student Aid Committee (determine/verify violated factor(s), print U of L academic transcripts, etc.). Submit the prepared appeal to the Student Aid Committee for review. Notify the student of the Committees decision and update the students file with the results. Students will be notified by mail. The decision will also be listed on the students ULink to do list. Details will only be provided in the mailed letter. Information regarding the reason for a hold or the appeal decision cannot be discussed over the phone. If you need more detailed information regarding your SAP hold or decision please email our service account at finaid@louisville.edu from your UofL student email address. 2011-2012

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