CONFIDENTIAL

Title : CONTROL OF RECORDS Revision No: 1.000

Document No : XXX/QAD/PSOP/004 Replaced Rev. No: 0
Document Type : Standard Operating Procedures Valid date of : 01.09.2017
Retention time: 2 years from
Department : Quality Assurance
date of next revision

Name Designation Date Sign

Prepared by
Approved by
Released by

Recipient QA - Department

1. OBJECTIVE

To define the procedure for control of records prepared by all divisions of (Company) ltd.

2. SCOPE

This procedure is applicable to all records prepared in (Company)’s facility by various divisions viz.
Production, quality control, quality assurance, HR & Administration, maintenance, warehouse and
logistics & sales.

3. RESPONSIBILITY

3.1 QA Executive

3.2 QA Manager

4. ACCOUNTABILITY

4.1 QA Manager

5. PROCEDURE

5.1 All record formats shall be prepared and maintained by the QA department

5.2 All records shall be numbered according the procedure defined in XXX/QAD/PSOP/002

5.3 Records in register format shall be issued to respective departments along with the issue of their
parent documents.

5.4. Records such as monitoring registers, cleaning logs etc shall be issued periodically from the QA
department and the completed records shall be collected filed in respective files.

5.5 The QA Manager shall ensure that all records are maintained up to date by every department.
 CONFIDENTIAL

Title : CONTROL OF RECORDS Revision No: 1.000

Document No : XXX/QAD/PSOP/004 Replaced Rev. No: 0
Document Type : Standard Operating Procedures Valid date of : 01.09.2017
Retention time: 2 years from
Department : Quality Assurance
date of next revision

5.6. Records which are in the form of Registers/Ledgers shall be serially numbered showing the financial
year, Record number and serial number of individual ledger and the issue of ledgers are controlled
by Ledger Issue Register given in XXX/QAR1/PSOP/004.

6. LIST OF RECORDS

SL.NO NAME OF RECORD RECORD NO

1 Ledger Issue Register XXX/QAR1/PSOP/004

7 ABBREVIATIONS

7.1 QA - Quality Assurance

7.2 PSOP – Process Standard Operating Procedure

7.3 V.P – Vice President