Enterprise Structure (Fusion)

Enterprise structure
Definition: An enterprise structure is the structure that represents an enterprise in the Oracle ERP
system. It is subdivided into various organizational units which, for legal reasons or business-related
reasons, are grouped together. An enterprise structure defines various levels in an organization.
1. Oracle Company will give the Customer Service Identity (CSI) number to the client once taken the
subscription.
2. Any employee can see SR’s in the team as if they are using the same CSI number. Monthly 10- 15
Free SR’s for one CSI after that it will charge for SR’s
Fusion VS R12
Fusion R12
1. Enterprise structure 1. Business group
2. Division (Optional)
3. Ledger & Legal entities 2. Ledger & Legal entities
4. Business unit (In fusion called business 3. Operating unit

unit)
5. IMO/ Inventory organization 4. IMO/ Inventory organization
6. Sub inventory organization (Not 5. Sub inventory organization

mandatory)
1. Enterprise structure : Barrick Gold (HRMS people do this setups)

In fusion we can create only one enterprise structure for one instance under this we can create N
number of structures called Legislative data groups (LDG). But in R12 we can create N number
of Business groups in in EBS (E Business suit)
LDG always specific to one county
2. Division: Barrick Mining’s, Barrick refinery, Barrick others
Different line of business or different regions that’s depend on client request
Division can refer multiple countries also
Difference between LDG and DIVISION: Company have auto mobiles business in 10 countries
this 10 can have one division like auto mobiles for each company we should have separate LDG
Enterprise structure Page 1

3. Legal entities: Whenever company establish we have to register under legal entity
USA (USA ledger), Spain (Spain ledger), AUS (AUS ledger)
4. Business unit: It can be a branch or units like Hyderabad, Bangalore.
Florida, Texas, Sydney
5. IMO/ Inventory organization: It can be a plant or factory
Refinery units
6. Sub inventory organization: Ware houses, Godowns
Multiple countries implementation: More than one country implementation
Busines
Define Enterprise s Group
Structure
Srilank
Division Division Division
LOB ( India) a Nepal
Country Srilanka Primary Nepalese

Primary Ledger Nepal Primary Ledger
(INR) LKR Ledger rupees
Legal Entity\Legal Legal Entity\ Legal Entity\

Establishment Legal Establishment Legal Establishment
Taxes\Juris
Head Office Business Unit Business Unit Colombo Business Unit
Exp\
Inventory Org Inventory Org Inventory Org
Revenues Colombo
Godowns\Ware Houses\ Godowns\Ware Houses\ Godowns\Ware Houses\

Factory Locators Locators Locators

Implementation Team
1. Functional Team
a. Financial Functional consultant
b. HR
c. SCM
d. CRM
e. HCM
2. Technical Team
3. Data Base Administration Team
General Ledger setups
1. Create Primary ledger and 4 c’s

2. Manage reference data sets (Cloud only) (HCM)
3. Manage locations (HCM)
4. Manage Enterprise structure (HCM)
5. Mange legal address(HCM)
6. Mange legal entity (HCM)
7. Manage legal entity registration (HCM)
8. Manage business units (HCM)
9. Assign business unit business function
10. Manage business unit set assignment
11. Manage business unit data access for users
To do any setup application implementation role is enough
Job role subset of multiple (Journal, voucher) set of duty roles
Roles to be assigned to user
1. Application Implementation consultant

2. Application Implementation Administrator
3. Chief financial officer
4. Controller
5. Employee
6. Financial Analyst
7. General Accountant
8. General Accounting manager
9. IT security Manager

After assigning the roles have to run the LDAP program
1. Create 4 c’s and Primary ledger

These setups already done in process we have in GL fusion document check it once if you have doubt
2. Manage reference data sets (RDS) (HCM)

It is available in cloud only. It allows you to access the data across business units or across
organizations. RDS is share the setup data across the BU or else to restrict. In fresh instances we have
only two sets Common and Enterprise sets
 Go to set up and maintenance

 Set up: Procurement/Financials
 Functional area: Enterprise profile
 Task: %Manage% reference% data%
 Select Manage Reference Data Sets
 Click on + to create data sets
 You can create new set or else you can take default once like if you take the default ( common)
set this set can access world wise
 Save and close
o Once you give the details you can’t edit and modify the set code you can edit or modify the set
name and description
This set can use in other units like while creating data sets just you can give the set name as this access
set then you can access the data
3. Manage locations (HCM)

We have to create location for enterprise (Head office), all the stock related information, stock
brokers, marketing related information and all the business information will maintain here. Payroll
comes into legal entity level. Head office nothing but that is going to looking some place that is the
purpose we have to create location

 Functional area: Enterprise profile
 Task: %Manage% location%
 Select Manage Locations
 Click on + to create location
 Under basic details we have location set as common set(default) but we have to change as our
data set likewise give the all information like contact details, legislative information(trade name:
if it is MNC we have trade name given by exchange)
 Give the address details

 Click on Review for your understanding if the information is right or wrong
 Save and submit
4. Manage Enterprise structure (HCM)
 Go to setup & maintenance

 Setup: Procurement/Financials
 Task : %Manage %Enterprise%
 Select : Manage Enterprise HCM information
 We don’t need to create we have default enterprises just we have to correct or update it
 One enterprise structure will come you can edit (Update and Correct) this as per you requirement
but we shouldn’t delete because it is predefined by oracle
 Click on Update one popup will come give the date and action reason and click on ok
 Give the details like enterprise name and location which we already created one
 Next give the details under enterprise information

 This will take care HCM people

o Worker NO generation: Automatic generation using legal entity
Automatic generation using Global sequence
Manual and not used this are depends up on client request
o Employment model: 2 Tier – single assignment (It gives the access across the globe)
Remaining options we have to know
And this option only in fusion
 Next give the details under User and role provisional information
o For all this option we have two options 1. Both person and party user
2. Party users only
3. None
First one allows to create user both customer and user
Second one only customer and third no one
 Click on submit and click on ok
5. Manage legal address (HCM)
 Go to setup & maintenance

 Setup : Procurement/Financials
 Functional area: Legal structure
 Task : %Manage %legal% address%
 Select : Manage legal address
 Click on + to create address
 Give the legal address details

 Click on ok and submit the details
6. Manage legal entity (HCM)

 Setup : Procurement/Financials
 Task: %Manage% legal %entity%
 Select Manage legal entity (Scope should be your ledger name)
 Click on scope, click on create new and click on apply and go to task
 Click on + to create legal entity

 Give the details and legal address (which already created for legal address), save and
close

 Save and close
7. Manage legal entity registration (HCM)

 Task: %Manage% legal %entity% registration%
 Select Manage legal entity registration
 Click on scope, click on create new and click on apply and go to task
 Search and select your legal entity which already you created one
 Click on done
8. Manage business units (HCM)

 Functional area: Organization structure
 Task: %Manage% business% unit%
 Select Manage business unit
 Click on + to create Business unit
 Give the BU name and Location name and code

 Save and close
o In Fusion no need to build the relation between legal entity and business unit. We have
another way to do it.
9. Assign business unit business function

Here we can build the relationship between Legal entity and primary ledger and we can assign the
functions to business unit
More details about this go throw this link

https://www.youtube.com/watch?v=E8rvMM0C4bs

 Set up: Financials/Procurement
 Functional area: Organization structures
 Task: %Assign% business% unit% business% function%
 Select Assign business unit business function
 Scope should be Business unit because we are building the relationship between LE and PL
 Then under financial reporting section give the primary ledger name then automatically legal
entity name will come if you assign the relationship between these two in primary ledger
creation otherwise give the legal entity name here
 Then give the business unit functions means enable the functions which you want for this unit
 If you enable the all functions you can manage the all functions in the business unit

 Below points related to above points
o Receivable transaction process and revenue management also if you are going to implement
along with this billing process you can enable
o Advance collection if you are implementing
o It is different functional information
o If you are going to receipt Process for BU
o If you are going to expenses process for BU
o It is different functional information
o Project accounting – you can’t do project costing and billing setups if you are not enable this
10.Manage business unit set assignment

 Task: %Manage %business %unit% set%
 Select Manage business unit set assignment
 Scope should be our Business unit
 In this for business unit transactions we will give the set assignment like common set or our own
defined set then this unit transactions or functions will access by global or our particular region
or particular unit

11.Manage business unit data access for users
For more details click on below link

https://www.youtube.com/watch?v=Rmn-kbZlXzk
 Functional area: General ledger
 Task: %Manage %business %unit % data% access%
 Select Manage Business unit data access for user
 Click on + to assign Business unit to user
 Under Business unit security context we have to assign our business unit to user
 Click on save and close
 Likewise we have to do several roles to business unit
Which module ledgers work under Business Unit?
Business unit level Ledger Level Inventory Level
Accounts payable manager General Accountant
Accounts receivables General Accounting Manager

manager (Billing manager,
Billing specialist)
Project account Controller, Financial Analyst,

Financial specialist
Fixed asset (Asset manager,
Asset accounting)

Purchasing setups
In Real time we don’t do this purchase team will define it
S.No Particulars Required

1. Manage purchasing line types (Mandatory)
2. Manage unit measures (Optional)
3. Manage carrier lookups (Optional)
4. Manage Free On board (FOB) lookups (Optional)
5. Manage fright term lookups (Optional)
6. Manage purchasing document approvals (Mandatory)
7. Configure procurement business function (Mandatory)
8. Configure requisition business function (Mandatory)
9. Manage procurement document numbering (Mandatory)
10. Manage procurement agents (Mandatory)
11. Manage document styles (Optional)
12. Define translation rules (Mandatory) (TAD)
13. Manage Legislative Data Group (Mandatory)
14. Assign Legislative Group to Legal Entity (Mandatory)
13. Manage users (Employee as a user) (Mandatory)
14. Manage supplier (Mandatory)
Buyer
Purchase Analysis
Procurement Requester
Procurement Preparer
Procurement Manager
Supplier Manager
Supplier Administrator
1. Manage purchasing line types

 Set up: Procurement
 Functional area: Procurement foundation
 Task: %manage% purchasing%
 Select Manage purchasing line types
 In R12 we have default value but in cloud we have to create
 Click on + to create line types

 Create the line items like goods and services remaining options if you want to give you just give
it
2. Manage unit measures

Oracle gave the so many measures like liters, kg, tones apart from these if you want to create you can

 Task: %manage% units% of% measure%
 Select Manage units of measure
 Check before you create, your need measure there or not in the oracle default ones
 Click on + to create unit measure
 Give the name, code and class name (quantity)
 If you want new class name just click on manage UOM classes and define new one

3. Manage carrier lookups
Who is doing transportation for use for moving item one place to another place?

 Task: %manage% carriers % lookups%
 Select Manage carriers lookups
 Query the WSH_MODE_OF_TRANSPORT
 Select that and below we have lookup codes under this click on + and create transport details

4. Manage Free On board (FOB) lookups
It tells the owner ship and goods transport details like where the shipment is done and who is the
responsibility for this till goods deliver to receiver

 Task: %manage% F OB% lookups%
 Select Manage FOB lookups
5. Manage fright term lookups

Here we can specify who will pay the shipment and loading charge like suppler or customer

 Task: %manage% fright% term%
 Select Manage fright term lookup
 Click on + to create
 Give the details and save and close

6. Manage purchasing document approvals
Here we can create the purchasing document approval hierarchy

 Functional area: Approval management
 Task: %manage% purchasing% document% approvals%
 Select Manage purchasing document approvals
 Select the stage as Terms and participant as Terms Approval serial
 Then click on Edit rules in BPM (In R12 AME (Approval management) but in cloud
BPM(Business process management)
 One pop will come just click on ok and next same Select the stage as Terms and participant as
Terms Approval serial

 Click on edit rules
 Click on + to create rules
 Click on Add action under Actions
oAction type: Approval required

oRoute using: Single, group, job, position hierarchy here we keep as singe approver because
of if we keep it as other we can create hierarchy group or job like that.
o User type: keep it as buyer because of we are creating rule for the PO
 Then click on Add conditions under conditions tab
 Give the conditions

o Type: Approval task attribute (System)
User defined attributes (Own)
o Attribute: Functional ordered amount we have different attributes like currency, material
base and amount base (why we do this this condition will apply for functional consultant for
approvals )
o Operator :Keep it as between then minimum and maximum values give means approval
value amount
 Why we add this to condition if functional consultant done any orders for Bu (Functional
ordered amount) between 10 to 10000 condition will apply for approval
 Add the another condition
o Type: Approval task attribute (System)

User defined attributes (Own)
o Attribute: Procurement BU (why we do this as attribute because this condition will apply for
BU
 After saving this deploy option will highlight
 Click on deploy and save and close

7. Configure procurement business function
This is place where define document types (Standard, Contract and Blanket PO, etc.)

 Functional area: Procurement Foundation
 Task: %configure% procurement%
 Select Configure procurement business function
 Select the BU and click on ok
 Give the details under General tab in Main tab
 Payment terms, shipping method, freight terms, FOB, inventory org, line of goods, currency and
currency conversion rate
 Under purchasing tab give the details like maximum file size and match approval level
 Ignore sourcing and save it

 Then go to Document types tab
 Here we can see the PO types like Blanket Contract and Normal PO
 In cloud Planned PO is not their
 In cloud no need of hierarchy
 In SAAS we can’t do the changes In PAAS you can do customization
 Here you can change the names

8. Configure requisition business function

 Task: %configure% requisition%
 Select Configure requisition business function
 Select the BU and click on ok
 Give the details under requisition default deliver to organization should be child org
 Save and close
9. Manage procurement document numbering

 Task: %manage% procurement% document%
 Select Manage procurement document numbering
 Click on + to create numbering
 You can give the all document type if you want
 Save and close

10.Manage procurement agents

 Task: %manage% procurement% agents%
 Scope should be your BU
 Select Manage procurement agents
 Click on + to create agent
 Save and close

11.Manage document styles
Here you can create your own PO style

 Task: %manage% document% styles%
 Select Manage document styles
 Click on + to create style
12. Define translation rules (SLA setups)

In R12 we give the default code combinations like Receiving, Accruals, Purchasing but in cloud it
manage in SLA (Sub Ledger Accounting)
 Manage Mapping sets

 Manage Account Rules

 Manage Transaction Accounting Definitions (TAD)
 Manage Subledger Accounting Options
 Run Update Subledger Application options
1. Manage mapping sets

For mapping set we have to assign for 3 Accounts
1. Accrual account
2. Charge account
3. Purchase price variance

 Functional area: Procurement Translation account rules
 Task: %manage% mapping% sets%
 Select Manage mapping sets
 As a purchasing setups we can set 3 accounts
 1. Accrual account
2. Purchase price variance (PPV)
3. Charge account
 Difference between PPV and RPV(Receipt price variance) is called Standard cost
 Without define this setups we can’t create PO
 We have to create this three accounts
 Click on + to create rule under input source
 Give the mapping set details and go to input source tab
 Click on actions and click on select and add procurement business unit and item category
separately
1. Accrual Account

 Again click on actions and choose Select and add then give the source as item category
 Go to Chart of accounts tab

 Click on + icon and give your COA
 Then go to Mappings tab and click on + icon to mapping
 Give the details like Bu and category ( your categories or “*” it indicates all type of categories)
and charge account is accrued expenses, if you give the specific item then give the related charge
account
2. Charge account

 Then go to chart of account tab give your COA instances
 Then go to mappings tab give the business unit name and item category ( here item category if
you give the any category like raw material, goods then you can give the account code
combination then when you enter with this category this expenses hit to that combination next if
you give the item category as (*) this means it includes all materials means which you defined
ones and give the hitting account combination
 Charge account if you give the * (all items) account should be Accrued expenses if you give the
any one item give the related account
 In the below I gave only * item category because I didn’t created items
3. Purchase price variance (Do the same as above)
2. Manage account rules

For Accounts rules we have to assign for 3 Accounts

1. Accrual account
2. Charge account
3. Purchase price variance

 Task: %manage %account %rules%
 Select Manage Account rules
 Click on + to create rules
 Give the rules and click on + to under Rules tab
1. Accrual account
2. Charge account
 Give the mapping set as a value type and value is charge account
 Save and close
3. Price Price variance account

3. Manage Transaction Accounting Definitions (TAD)

 Task: %manage % transaction% account %
 Select Manage Transaction account definitions
 Select seeded one like Purchasing TAB Default Accounting and click on Duplicate Icon
 Give the name and click on save and close
 After that you will get the one page in that assign your account rules to Transactions Like charge
account to your created charge account, accrual and PPV to your created ones
 Status will show as incomplete once you save and active it. It will change as complete

4. Manage Sub ledger Accounting Options

 Task: %manage % Sub% ledger% accounting % Option%
 Select Manage Sub Ledger accounting Options
 Query you primary ledger and expand the ledger
 Then will get list of values then click on Purchasing and update accounting options

 Then one page will appear in that give the Transaction account definition (TAD) details
 Save and close
5. Run Update Sub ledger Application options

 Task: %update % Sub% ledger% accounting % Option%
 Select Update Sub Ledger accounting Options
 Give the purchasing as Sub Ledger Application
 Go to navigation tab
 Select the Tools
 Click on schedule process an check the status of the program

13. Manage Legislative Data Group (LDG)

 Task: %manage% legislative% data% group%
 Select Manage Legislative Data Group
 Scope should be your Legal entity
 Click on + to create data group
 Give the details of LDG
 Click on Submit
14. Assign Legislative Group to Legal Entity

 Task: %manage% legal % entity% HCM% Information%
 Select Manage Legal Entity HCM Information
 Scope should be your legal entity

 Then click on Edit Button and choose the Update option
 Go to Payroll statutory tab and give the LDG group to Associated LDG
 Click on submit
 Click on Done
15. Manage users (Employee as a user)

 Functional area: User and Security
 Task: %manage % users%
 Select Manage Users
 Click on + to create user as an employee
 Give the employee name under Personal details and
 Go to employment information and give the details

 Save it
16. Manage supplier

In fusion supplier site can’t be created by any user it have few restrictions but in EBS we can for this we
have to give the role as
Supplier Manager it gives the supplier creation power to user
If we are doing the implementation for any client before creating supplier we have to run a report called.
Present we are doing the practice in vision so no need to do this because of that was already done
Specify supplier number
 Go to setup and maintenance

 Go to task click on implementation project
 Query your project and search the task called Specify supplier numbering

 Click on go to task if it is fresh instance you have to give the number if it is vision instances
number already given
 Save and close
 Go to Home page
 Select the Procurement tile
 Then click on Suppliers under that
 Click on Task icon

 Select the Create supplier option
 Give the supplier details and click on create

 Give the details under Profile Tab like general information and under profile details give the
payments tab information means give the payment type like check or electronic payment
 Select the check and click on tick icon then check will activate
 Click on save
 Click on Addresses tab then click on + icon to create address

 Click on Address tab and then click on + (I con) to create address

 If you want to do the electronic payment just click on that then this term will activate if you give
this you have to give the bank account also
 Go to bank accounts sub tab and give the details
o Update unpaid invoices: If you keep it as yes means before creating the bank account
invoices also will effect
 Click on ok and submit.s

 Give the address details and click on save and close
 Go to contact tab and give the details

 Then go to site tab here + Icon will in gray color means it will not create in fusion we should
create address and contacts but we should not create sites details. If you want to create you have
to be Procurement agent even though procurement manager role is given he has to be made as
procurement agent to supplier
How to create procurement agent

https://www.youtube.com/watch?v=lmE3WTqgI8k
Why should we create procurement agent: In real time procurement agent will create the supplier site but
this is demo instances so we must create employee as a procurement agent.
 Go to setups & maintenance

 Setup: Procurement
 Task: %Manage% Procurement% Agents%
 Select Manage Procurement Agents
 Click on + to create procurement agent
 Give the details of procurement BU and agent details

 Login to the employee user
 Then query the supplier (Go to procurement tile  Click on procurement  select the suppliers
 Click on the Task icon  Select the Manage suppliers  query with your supplier name )
and go to sites tab
 Click on + icon to create site for supplier
 Give the BU name and Address name means supplier name
 Click on save then site assignment tab will enable (if you not give this in PO creation supplier
name will not show)
 Click on + to assign BU
 Give the Buyer BU details and ship to bill to location details

 Go to invoicing tab and give the payment currency

 Then if you get the any message in site level like site has no contact go to contact tab and
give the details normally it will give in the starting contact creation only if you missed their
have to give here
 Go to contact tab Select you supplier then click on pencil (edit) icon
 Go to Actions under Contact addresses
 Click on Select and add under Actions tab and give the address

 Save and Close
Inventory setup
If you want to do these setups first we have to add offerings to our project
1. Procurement (Core purchasing related setups)

2. Material Management and Logistics (For creating inventory and sub inventory related definition)
3. Product Management (For creating item related definition)
S.No Particulars Required

1. Manage Location (Mandatory)
2. Assign Business unit Business Functions (Mandatory)
3. Define Facilities for Procurement (Optional)
Facility Shifts
Facility Work day pattern
Facility Schedules
4. Create Item Master organization (IMO) (Mandatory
5. Create Inventory organization (Child) (Mandatory)
6. Create cost organization (Mandatory)
7. Manage cost books (Mandatory)
8. Manage cost organization relationship (Mandatory)
9. Create sub inventory (Mandatory)

10. Manage functional area catalog (Mandatory)
11. Create item category (Inventory & Purchasing) (Mandatory)
12. Manage item class (Optional)
13. Manage items (Mandatory)
14. Manage receiving parameters (Optional)
15. Sub ledger accounting (SLM) (Mandatory)
1) Mapping sets (At least 2 we have to define (Receiving, inventory material account))
2) Manage accounting rules
3) Manage sub ledger journal entry
4) Manage accounting methods
5) Run update sub ledger application options
Inventory manager
Shipping Agent
Shipping Manager
Supply chain planning application administrator
Product Manager
Product configuration manager
1. Manage Location for inventory

Created in GL setups, if you want to create new you can create.
2. Assign Business unit Business Functions

This set up already done in the Payable set up but we make sure procurement related options should
be enable in this

 Task: %Assign% business% unit% business% function%
 Select Assign business unit business function
 We should enable the Procurement, Requisitioning, Receiving and Material Management

 Save and Close
3. Define Facilities for Procurement

In EBS when you create inventory organization we assigned workday calendar it is mandatory. Here the
same calendar is calling as Facilities
1. Manage Facility Shifts

 Set up: Procurementa
 Task: %Manage %facility %shifts%
 Select Manage Facility Shifts
 Click on + icon to create shifts
 Give the shift details
 Save and close
2. Manage Facility Work day pattern


 Task: %Manage %facility %workday %pattern%
 Select Manage Facility Workday Pattern
 Click on + icon to workday
 Give the workday details length in days 7 working days and assign facility shift
 Save and Close
3. Manage Facility Schedules

 Task: %Manage %facility % schedule %
 Select Manage Facility Schedules
 Give the details and go to schedule tab and click on + icon and assign the workday pattern here
 Save and close
4. Manage Item Master Organization (IMO)

For more details click on the below link
https://www.youtube.com/watch?v=be9J-METNJc

 Task: %Manage %item % organization%
 Select Manage Item organization
 Click on + to create item master org
 Give the BU name, Legal entity name, and Location details
 Click on Next and give the master org details and save
5. Manage inventory organization (ICO)

It is nothing but where we identify to maintain physical on hand stack.

 Set up: Financials
 Task: %Manage %inventory% organization%
 Select Manage inventory organization
 Click on + to create inventory child org
 Give the BU name, Legal entity name, and Location details

 Click on Next and give the schedule(predefined one) and item master organization
 Save and close

o Schedule : Work day calendar (Shifts, holidays etc)
o Starting Revision : Its falls under inventory controls
o Locator control: It’s clearly tell the exact place of goods means items, we can maintain
inventory or item level if you enable at inventory level we can follow for another goods
also so we can do at item level
o Allow negative balances: When we don’t have items in the unit but we have to adjust
somewhere that’s the reason we have to enable it
o Allow negative on-hand transaction: When we don’t have on hand items but we have to
send/ distribution the item if you enable this system allow the items to send
6. Manage cost organizations

In cost organization level you can open the period not in the inventory organization

 Set up: Manufacturing and supply chain materials management
 Functional area: Cost accounting
 Task: %cost% organization%

 Select Manage cost organization
 Click on + to create organization
 Give the details of name and legal entity
 Save and close
7. Manage cost books

In R12 if we open 10 inventory organization we have to open 10 inventory organizations but in cloud
not like that we have to open cost book only then all books will open

 Set up: Manufacturing and Supply Chain Materials Management
 Task: %manage% cost% books%
 Select Manage cost books
 Click on + to create cost books
8. Manage cost organization relationship

Here we build the relationship between cost organization, Inventory master organization (IMO) and
legal entity

 Set up: Manufacturing and Supply Chain Materials Management

 Task: %manage% cost% organization% relation%
 Select Manage cost organization relationships
 Click on + to build the relationship between cost organization, Inventory master organization
(IMO) and legal entity
 Select your cost organization and in the item organization select the IMO which you already
created in GL setups
 Then click on create under Relationship tab (set assignments)
 Then go to inventory organizations tab under relationship tab

 Click on + and give the inventory organization details
 Then go to Cost books Tab

 Click on + icon and give the cost book, ledger, conversion type and first period details

 Click on Ok and save the record
9. Create sub inventory

Doubt
10. 11. Manage functional area catalog and category

It is nothing but item category catalog

 Functional area: Purchasing categories
 Task: %manage% functional% area% catalogs%
 Select Manage Functional area Catalogs
 Here just we rename the existing one
 Query the purchasing catalog click on the purchasing
 Then will get the purchasing catalog if you expand the Purchasing catalog you can see the
categories, if you want to add the categories you can add throw click the + icon
 Click on create button and create the new catalog

 Click o save and continue and click on save
 Then one page will open under this you can create number of categories
 Click on + icon to create category
o If you want to change the catalog name just click the square icon on the left then you can edit that
name
 Save and close
12. Manage item class

 Set up: Product Management
 Functional area: Items
 Task: %manage% item% classes%
 Select Manage item classes
 Click on + to create item classes
 Then give the details of item classes

 Click on Save and Add details
 Then go to security tab (Here you have to add Person and other details)
 Click on + icon to create
 Give the security details for person and group person means user, group means Product and
inventory manager assign the same for child organization also
 Select group (CELLO-ICO) (INVENTORY MANAGER) go down on this name on tab will show
 Click on select and add icon
 Search with item then 30 item lines will show select all and click on Apply and ok

 Do the same for all IMO and ICO organizations
13. Manage items
 Go to home page
 Select Product management tile (If you give the product manager role to user then it will appear)
 Click on the Product information management icon

 Click on task icon and click on Create Item
 Items will create in Master org only then those item have to link with child org
 Give the organization name and item classes (If we done the item classes item assignment in
security tab then it will show)
 Give the details of item and other information
 Go to Overview tab and give the UOM is Each and secondary is kgs
 Go to specification tab and go to the inventory under item organization and keep the yes for
inventory related options

 Then go to purchasing tab under item organization tab and go to outside processing item option
and matching approval level is receipt and invoice matching option is 3 or 4 way
 Go to Associations tab click on select and add icon and search with the organization and choose
the child org and apply and done now this item will available for two organizations (Main and
child)
 Then go to Categories tab

 Click on + icon and give the catalogs, categories

14.Manage receiving parameters

 Set up: Manufacturing and supply chain materials managements
 Functional area: Receiving
 Task: %manage% receive% parameters%
 Select manage receiving parameters
 One pop will come in this we have to give the Inventory organization (For all Inventory
organizations) then save and close
Accounts Payable
Definition: Accounts payable is money owed by a business to its suppliers shown as a liability on a
company's balance sheet. It is distinct from notes payable liabilities, which are debts created by formal legal
instrument documents
Setups
1. Manage Reference data sets (Common and BU)

2. Manage Location for Business Unit (BU Level)
3. Manage Business unit (BU Level)
4. Assign Business Unit Business Functions (BU Level)
5. Manage payment terms (Common and BU)
6. Manage common options for payables and procurement (BU Level)
7. Manage Invoice options (BU Level)
8. Manage payment options (BU Level)
9. Manage business unit data access for user (BU Level)

10. Manage Bank accounts
11. Manage Payment Process Profile (PPF)
12. Manage Document sequence
13. Open periods
4. Accounts Payable Manager

5. Accounts Payable specialist
6. Accounts Payable supervisor
7. Accounts Payable invoice supervisor
8. Accounts Payable Payment supervisor
1, 2, 3, 4 Setups done at General Ledger (HCM)
5 . Manage payment terms

1. Immediate payment term (Without discount)
 Functional area: payables
 Task: %payment% terms%
 Select Payment terms
 Click on + to create payment terms
 Give the name of payment term and click on + under installment tab to create discount for
payment
 Click on + to create set code for this payment terms you can give our own defined set or default
one

2. With discount (2/10 net of 30)
Net 30 means in 30 days you have to pay total amount, 2/10 means if you pay the payment within
10 days you are eligible for 2% discount like this you can create three discount like if you pay in
first 10 days you can eligible for 5% , second pay in 20 days 10% for 25 days you have 12% like
this you can create as per your company policy

 Task: %payment% terms%
 Select Payment terms
 Click on + to create payment terms
 Give the name of payment term and click on + under installment tab to create discount for
payment
6. Manage common options for payables and procurement

 Task: %manage% common% option%
 Select Manage common options for payables and procurement
 Scope should be your BU
 Give the default distribution and currency conversion options

 Click on Save and close
7. Manage invoice options

 Task: %manage% invoice% option%
 Select Manage invoice options
 Scope should be our BU
 Under Invoice entry enable the all options except require invoice group
 All data bases should be invoice data bases except pay data base is should be discount data base

o Required invoice group: Acts like invoice batch, in this you can add number of invoices
like Batch names (RT-123) under this batch we have so many invoices like (INV-
1,2,3,4)like this
o Allow document category override: It assigns a unique numbers like
1. AP INV-123-1000 (When you enter invoice with 123 Starting invoice number)
2. AP INV-124-2000 (When you enter invoice with 124 Starting invoice number)
o Allow adjustments to paid invoices: When I am creating invoice wrongly entered debit
account instead of advertisement expenses debited telephone expenses, if you enable this
you can edit the invoice.
o Allow remit to supplier override for third party payments: If you want to pay the money
to third party you can enable this ex: Invoices will be one supplier but payment should
pay to another party(third party) along with this supplier
o Recalculate invoice installments: When you change the due for payments then system
automatically change the dates also Ex: NET10 (FEB 23) change the payment term from
this to NET50(MAR20) then system will change the due date feb23 to mar 20
o Hold unmatched invoiced: We have PO and NON PO based invoice if you enable this it
holds the NON PO based invoices because it doesn’t have any matching PO
o Payment terms: It depends on suppliers
o Term data basis: In which date system will generate the payment is called Term data basis
we have below dates
15. Goods receipt date
16. Invoice receipt date
17. System date
18. Invoice date
Term D Basis G.R Date Inv. Date Inv. R Date Sys Date

NET30 01-JAN-19 05-JAN-19 10-JAN-19 15-JAN-19
Due date 30-JAN-19 04-FEB-19 9-FEB-19 14-FEB-19
This option give importance is supplier level, if info not available in this then it go to invoice option
level
o Pay date basis: If you enable this on the date of discount date payment will run otherwise
normal payment
EX: Discount date NET 30, 5(%)/10(D) if you give this as payment term
01-Jan-2019
11-Jan-2019 (Discount date)
30-Jan-2019 (Net date)
o Accounting date base: Doubt
Note: In EBS we have profile option enable but in cloud we don’t have
 Under matching tab enable only one option like allow matching distribution override
 Under Discount tab enable only one option like always take discount
 Under prepayments tab give the payment terms and show available prepayments during invoice
entry
 Under interest tab enable the Create interest invoices and give the account of interest expenses
distribution and minimum interest amount is 10
 Under payment request give the payment terms

8. Manage payment options

 Task: %manage% payment% option%
 Select Manage payment options
 Scope should be our BU
 Enable all options under payment accounting and overrides
 Save and close
9. Manage business unit data access for users

For more details click on below link
https://www.youtube.com/watch?v=Rmn-kbZlXzk
 Functional area: General ledger
 Task: %Manage %business %unit % data% access%
 Select Manage Business unit data access for user
 Click on + to assign Business unit to user
 Under Business unit security context we have to assign our business unit to user
 Likewise we have to do several roles to business unit

 Click on Done
10. Manage Bank account creation
1. Manage bank
2. Manage Branch
3. Manage Bank account
1.2 Manage Bank and Branch

 Functional area: Cash management and Banking
 Task: %Manage % banks %
 Select Manage Banks
 Click on + to create bank
 Give the details of bank and addresses, contacts optional

 Save and close
 Then select the bank in same screen and click on create Branch
 Give the branch name here addresses and Contacts is optional
3. Manage Bank account

 Functional area: Cash management and Banking
 Task: %Manage % bank % accounts%
 Select Manage Bank accounts
 Click on + to create bank account and give the details

 Give the cash account under the general tab it is mandatory to bank
 Go to Payment documents tab and click on + to create

 Give the Document Information details and give the document numbers also
 Save it
 Go to Business Unit Access tab
 Click on + icon to assign BU to this account
 Save it

11. Manage Payment Process Profile (PPP)
If you want to process the payment what account will follow and for which bank account to cost the
payment and other criteria rules will define here

 Functional area: Payments
 Task: %Manage % payment% process% profiles%
 Select Manage Payment Process Profiles
 Click on + to create PPF
 Give the details of ppf and under usage rules give the enable the all for all
 Save and close
12. Manage Payables Document sequence

 Functional area: Payments
 Task: %Manage % payables% document % sequences%
 Select Manage Payables Document Sequences
 Click on + to create sequences
 Give the details and go to assignment tab give the details

 Save and Close
13. Open periods
 Go to Home page
 Go to Payments tile and click any one like invoice or payments
 Click on task icon

 Click on Manage accounting period under Payables periods

 Then place cursor on the primary ledger then it will show how many ledgers assigned to that
primary ledger
 Click on the primary ledger and give the first period and go to Action and click on Target period
and give the target month
 Click on save
 Then go to the below navigation accounts payables period status will show as open
Another Navigation
 Go to Navigation icon
 Select General accounting option
 Click on Period close
 Data access should be your primary ledger
 Click on Payables icon which is given under the general ledger
 Click on Task Icon and click on Manage Accounting Periods
 Click on your ledger under Ledger tab

 Then Click on actions tab and select the Open target period and open the period which you
want to open and click on done

Period status
 Open
 Closed
 Permanently closed  Once you closed you can’t reopen
 Future enterable
Fixed Assets
Assets which are purchased for long-term use and are not likely to be converted quickly into cash,
such as land, buildings, and equipment
Setups
1. Manage Fixed Assets Flex field Value Sets

a. Category (Major, Minor)
b. Location
c. Asset Key
2. Manage Fixed Assets Key Flex field Structure
a. Category
b. Location
c. Asset Key
3. Manage Key Flex field Structure Instance

a. Category
b. Location
c. Asset Key
4. Create Segment Values for Category , Location and Asset Key KFF Segment
5. Deploy Flex fields
6. Manage System Controls
7. Manage Fiscal Year Calendar
8. Manage Asset (Depreciation) Calendar
9. Manage Prorate Convention
10. Manage Asset Books (Corporate and Tax)
11. Manage Asset Categories
12. Manage Asset Location
13. Manage Asset Keys (Optional)

14. Manage Depreciation method (Optional)
15. Manage Prorate Calendar
16. Manage Asset Distribution Sets
1. Asset Accounting Manager

2. Asset Administrator
3. Asset Accountant
4. GL Accountant
5. GL Accountant Manager Assign Ap Roles for reviewing purpose
1. Manage Fixed Assets Flex field Value Sets
1. Category Flex field (major and minor)

We will categories the assets based up on asset nature; we can create minimum 1 and maximum 7
Create value set (Major)

 Go to Setup & Maintenance
 Setup : Financials
 Functional are : Fixed Assets
 Task : %Manage% fixed% value%
 Select Manage Fixed Assets Flex fields Value Sets
 Oracle never Provide seeded value sets in FA, In vision version we have but we will not have in
real time
 Click on + to create value sets
 Give the details and save
 Save and close
Create value set (Minor)

 Click on + to create value set
 Give the details and Validation type should be dependent ( if you give the dependent value here
below one box will appear in that give the dependent value)
 Save and close
2. Location Flex field

Here location value sets will define as per client for example Country, State, City and Building.
Create value set (Country)

 Click on + to create values sets
 Give the details of value sets

 Save and close
Create value set (State)

 Save and Close
Create value set (City)


 Save and close
Create value set (Building)

 Save and close
3. Key Flex field

It is not mandatory but will do at least one, Max 10 segment and Min 1 segment
Create value set


 Save and Close
2. Manage Fixed Assets Key Flex field Structure
1. Category Flex field

Create Category structure
 Task : %Manage% fixed% asset%
 Select Manage Fixed Assets Key Flexfiled
 Query with module or Flexfield name
 Select the Category Flexfield

 Click On Manage Structures
 Click on + to create structure
 Give the structure details and save then you will do the further steps, in real time we should
create only one time but in this vision this is already created by someone
 Click on + to create the segment

 Give the segment details here you can create the Min 1 and Max 7
 Click on + to add the minor segment

 Give the details same as minor category

 Save and close
 Save and close

Create Location structure
 Select the Location Flexfield
 Click on manage structure

 Give the segment details for state only segment label is mandatory
 Save and close

 Click on + add the state segment
 Save and close

 Click on + icon and do the remaining segments like city, building
 Save and close

 Save and close
3. Key Flex filed

Create Key structure
 Select the Key Flexfield
 Click on Manage Structure
 Save and close

 Click on + to create structure
 Give the details and save then + icon (creation) of segments will highlight

 Give the details of segments
 Save and close
3. Manage Key Flex field Structure Instance
1. Category Flex filed

Create Category structure instances
 Select the Category Flexfield
 Click on Manage structure instances

 Click on + to create instances
 Give the details and go to segment instances tab select the segment then click on edit and enable
the require option do for all segments
 Save and close
2. Location Flex filed
Create Location structure instances

 Select the Location Flexfield
 Click on + to create structure instances


 Save and close
3. Asset Key Flex field
Create Asset key structure instances

 Select the Asset Key Flexfield
 Click on + icon to crate structure instances


 Save and close
4. Deploy Flex field

 Select Category Flex field line
 Then click on Deploy Flexfield
 Save and close


 Select Location Flex field line
 Save and Close

 Select Asset key Flex field line
 Save and Close
5. Manage Fixed Assets Flex field Value Sets (Create values)

Create category value set values (Major)


 Task : %Manage% fixed% asset %value%
 Query the value sets
 Select the Major category and click on Manage values
 Click on + to create values

 Give the major value details
 Save and close
Create category value set values (Minor)


 Select the Minor category and click on Manage values
 Click on + to create minor values
 Save and Close
Create Location value set values

 Select the Location Flex fields (Country) and click on Manage values
 Click on Manage values

 Save and close

 Likewise create the other segments like state, city, Building.
Asset Key value set values

 Select the Asset key and click on Manage values
 Click on Manage values

 Save and Close
6. Manage System Controls

It controls or works at instance level, System will not create more than one

 Task : %Manage% system% controls%
 Select Manage System Controls
 Give the Enterprise name

 Save and close
7. Manage Fiscal Years Calendar

It is one time setup in implementation

 Task : %Manage% fiscal% years%
 Select Manage Fiscal Years
 We have fiscal year calendar in GL, still we have to create in FA
 Click on + to create
 Give the details and save it, then + icon will highlight in the Fiscal year tab
 Click on + icon to create calendar

 In fixed assets we should create the calendar beyond one year
 Save and Close

8. Manage Asset (Depreciation) Calendar
The depreciation calendar determines the number of ACCOUNTING periods in a fiscal year i.e. how many
times depreciation will need to be run. You can use one depreciation calendar for multiple depreciation
books and as both the depreciation and prorate calendar for a book. When we are creating depreciation
calendar this naming convention should be same as GL Fiscal year calendar naming convention means
both naming should be same. We never keep the adjustment month in the fixed assets. You can use this
calendar for single corporate book or N number of corporate book for single country or N number of
countries
We can define the asset
1. Daily wise
2. Weekly wise
3. Half Monthly
4. Monthly
5. Quarterly
6. Half yearly
7. Yearly
GL Fiscal Year calendar

 Task : %Manage% asset% calendar%
 Select Manage Asset Calendars
 Click on + icon to create calendars

 Give the calendar details and save it then period creation icon will appear
 Click on + icon to create Periods

 Give the details of periods same as GL fiscal year names
 And add the one future year ( As per standard functionality present year shouldn’t be the last
year, oracle always suggesting one additional year for present year for depreciation calculation
purpose)
 Save and close
9. Manage Prorate Convention (Calendar)

The prorate calendar determines the number of PRORATE periods in your fiscal year. It is use full
for depreciation and it is associate with Depreciation Calendar.

 Task : %Manage% prorate% conventions%
 Select Manage Prorate Conventions
 Give the details
 Click on + icon to create prorate calendar dates

 If you want to create depreciation for assets for deferent methods like daily , monthly, quarterly
then you have to crate different prorate calendars
 Save and close
10. Manage Asset Books

1. Corporate Book
It can define on the basis of Ledger or Legal entity; we can define multiple corporate books under one
ledger
 Task : %Manage% books%
 Select Manage Books
 Click on + to create book
 Give the details
o If the depreciation is day wise then Divide Depreciation is keep it as By Days

 Go to Accounts Tab and give the details
 Go to the Rules tab and assign the set code as enterprise data
 Save and Close
2. Tax Book
11. Manage Asset Categories

 Task : %Manage% asset% categories%
 Select Manage Asset Categories
 Click on + to create categories
 We shouldn’t get the values in the LOV because of our own defined structure is in inactive we
shouldn’t enable that because of structure already created in this vision version
 So and query the active structure and add the our values to that structure then under LOV that
values will appear
 Give the category details

 Go to books tab
 Click on + icon to assign book and give the corporate book details
 Go to accounts tab give the default account details for the particular asset
o We shouldn’t give the CIP account details will give only for CIP assets
o Revaluation account will give only for Buildings and premises
o One category assign to number of corporate books and number of countries
o We can add the only one corporation book while creating the category if you want to add the
different book query the category and add the book.
 Go to Default rules tab and give the depreciation and life etc.. details for that particular asset
o If you give the category as buildings then disable the Depreciation field because buildings and
premises will appreciate not depreciate
 Save and close
12. Manage Asset Location


 Task : %Manage% asset% location%
 Select Manage Asset Categories
 Click on + to add the location details
 Save and close
13. Manage Asset Keys (Optional)

 Task : %Manage% asset% key%
 Select Manage Asset Keys
 Click on + to assign key set and add the asset key
 Save and close
14. Manage Depreciation method (Optional)

Oracle provided seed depreciation method; we are using the seeded methods.

 Task : %Manage% depreciation% methods%
 Select Manage Depreciation Methods

 Click on + icon to creation depreciation methods
 Save and close.
1. Why multi org will do what is the need to do this

Enterprise Structure (Fusion)

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Enterprise structure

1. Enterprise structure 1. Business group

3. Ledger & Legal entities 2. Ledger & Legal entities

4. Business unit (In fusion called business 3. Operating unit

5. IMO/ Inventory organization 4. IMO/ Inventory organization

6. Sub inventory organization (Not 5. Sub inventory organization

1. Enterprise structure : Barrick Gold (HRMS people do this setups)

Enterprise structure Page 1

Multiple countries implementation: More than one country implementation

Country Srilanka Primary Nepalese

Legal Entity\Legal Legal Entity\ Legal Entity\

Head Office Business Unit Business Unit Colombo Business Unit

Godowns\Ware Houses\ Godowns\Ware Houses\ Godowns\Ware Houses\

Enterprise structure Page 2

General Ledger setups

1. Create Primary ledger and 4 c’s

To do any setup application implementation role is enough

Job role subset of multiple (Journal, voucher) set of duty roles

Roles to be assigned to user

1. Application Implementation consultant

Enterprise structure Page 3

1. Create 4 c’s and Primary ledger

2. Manage reference data sets (RDS) (HCM)

 Go to set up and maintenance

3. Manage locations (HCM)

 Go to set up and maintenance

Enterprise structure Page 4

 Give the address details

 Save and submit

4. Manage Enterprise structure (HCM)

 Go to setup & maintenance

Enterprise structure Page 5

 Next give the details under enterprise information

Enterprise structure Page 6

5. Manage legal address (HCM)

 Go to setup & maintenance

Enterprise structure Page 7

6. Manage legal entity (HCM)

 Go to set up and maintenance

 Click on + to create legal entity

Enterprise structure Page 8

7. Manage legal entity registration (HCM)

 Go to set up and maintenance

8. Manage business units (HCM)

 Go to set up and maintenance

Enterprise structure Page 9

9. Assign business unit business function

More details about this go throw this link

 Go to set up and maintenance

Enterprise structure Page 10

10.Manage business unit set assignment

 Go to set up and maintenance

Enterprise structure Page 11

For more details click on below link

 Likewise we have to do several roles to business unit

Which module ledgers work under Business Unit?

Business unit level Ledger Level Inventory Level

Accounts payable manager General Accountant

Accounts receivables General Accounting Manager

Project account Controller, Financial Analyst,

Enterprise structure Page 12

S.No Particulars Required

Roles to be assigned to user