Gulf Lights SWD V1.0

Gulf Lights Electrical Engineering, Qatar Sage Accpac ERP Scope of Work Document
Gulf Lights Electrical Engineering
Gulf Lights Project Sage Accpac ERP System
Scope of Work Document

(SWD-V1.0)
Date :
22nd February 2010
Document Ref.: Gulf Lights PID-V1.0 Approvals
Mahesha S
____________________________ Brainwarelabs Project Manager _____________ Date
Khalid Hurzuk
______________________________ Gulf Lights Project Manager _____________ Date
CHANGE RECORD
Date 22/02/201 0 Author Mahesha S Version 1.0 Change Reference Document Initiation
Approved by
Name Anil Kumar B J Position / Organisation Project Director
DISTRIBUTION
Name Library Master Location Project Library
Scope of Work Document 1.0

Objective and the methodology used for the scope document.5 2.0 Background...6 3.0 The Objective..8 4.0 The workflow of Gulf Lights..9 5.0 Solution Overview .10 6.0 Gulf Lights Departments and Functions...11 6.1 System Manager..11 6.2 Order Entry.13 6.3 Purchase Order..14 6.4 Inventory Control........16 6.5 Accounts Receivable..17 6.6 Accounts Payable..20 6.7 General Ledger.23 6.8 Project and Job Costing. .25 6.9 Fixed Asset Management..26 6.9 Gulf Lights - Requirement Traceability Matrix..31 7.0 Important workflows and Snap Shots of Sage ACCPAC Modules48 7.1 Module: System Manager..48 7.2 Module: General Ledger.51 7.3 Module: Accounts Payable63 7.4 Module: Account Receivable..71 7.5 Module: Inventory Control.78
7.6 Module: Purchase Orders.81 7.7 Module: Fixed Asset Management.96 7.8 Module: Sales Order and Invoicing.99 7.9 Module: Project and Job Costing.107 8.0 Project Implementation Plan...109
1.0 Objective and the methodology used for the Scope of Work Document This document is intended to elucidate the requirements for the ERP software system that is proposed to be implemented for Gulf Lights Electrical Engineering-Qatar. It addresses in detail the processes that will be covered by the ERP software with the systems and procedures that are visualized. After detailed reading and approval from Gulf Lights, this document will form the basis for implementing the ERP software. The database setup, Software configuration etc will begin after approval is received for all the areas covered in this document. This scope document, after approval will form the basis for the implementation process and any deviations from the agreed scope has to be again approved by both project teams. The scope was derived by interviewing the designated heads of departments. The following table gives the users interviewed and their respective functions. Department Finance Representative Mr. Khalid Hurzuk Details Accounts Receivable, Accounts Payable, General Ledger, General Administration, MIS Reports, Operational Project Costing System Administration and Job Mr. Khalid Hurzuk Mr. Zakeer Mr. Khalid Hurzuk Mr. Zakeer Mr. Khalid Hurzuk, Mr. Abdul Salam IT infrastructure current and proposed, User Rights, Application User Rights Inventory Control, Purchasing, Sales Project and Job Costing
and Database back up requirements The actual requirements (specifications) as described by the above users of the respective functions have been discussed under separate sections later in the document.
2.0 Background The Gulf Lights Electrical Engineering - Qatar, Gulf Lights Electrical Engineering W.L.L. having its commercial registration in Doha, State of Qatar. We are an electrical engineering and trading company. The company is having 300 employees. The company represents number of lighting manufacturers of Europe and various part of the world. 80% of the revenue of the company is generated through the trading activities and the rest is from engineering contracts.
3.0 The Objective Gulf Lights Electrical Engineering-Qatar (Gulf Lights) decided to implement Sage Accpac ERP solution, Financial and Project & Job Costing. The key factors for implementing Sage Accpac system are to ensure the following: Systematic flow of information across all departments Avoiding duplication and increasing work efficiency Consolidation of accounting information Consolidation of the operational reports centrally for managerial review. Allow scaling up the operations and expansions as required
4.0 The Work flow at Gulf Lights The following is the generic work flow that is mapped to the Sage Accpac ERP solution.
Work flow Diagram of Gulf Lights Electrical Engineering
Sales Purchase
$
Stores
PJC
$ $
Accounts
Contract Quotation Purchase Requisition Purchase Receipt Project 1 Phase 1
AP Transactions
Invoice
Order Acceptance
Project 2
Purchase Order
Inventory Location Overheads Order Entry Vendor Mgmt Phase 2 rejected Inventory Location 1 Material issue Manpower Consumption
Fixed Asset
GL Posting and Financial Accounting
Inventory Location 2 Project Job Costing report AR Transactions
Inventory Check Yes Shipment Phase 3
Invoice Generation
5.0 Solution Overview Deployment Architecture The Sage Accpac solution would be configured to the Gulf Lights workflow and would be deployed based on the System Architecture Diagram described below.
SY STEMARCHITE CTURE IA GRAM D
Department 1 Ethernet
` Printer Desktops
` Printer Desktops
VPN Printer Server Ethernet Department 4 Ethernet
` Desktops
` Printers ERP Server

MS SQL 2005 Server ACCPAC Server
` Printer Desktops
Page 1
Salient Points:
The Sage Accpac application and the MS SQL 2005 database would be loaded on to the designated server. The designated user machines would be configured to access the application on Sage Accpac Gulf Lights has purchased 5 (seven) concurrent licenses on MS SQL. These 5 users would have access to the system based on the role and access rights assigned to them by the management of Gulf Lights.
6.0 Gulf Lights Departments and Functions
The various functions carried out in different departments are described in the following 6.1 System Manager Gulf Lights like to start using the SageAccpac system with the data transactions started from January 2010. Gulf Lights follows 12 fiscal periods in a fiscal year, fiscal periods start from 1st January to 31st December. Functional currency of the company is Qatari Riyals QAR, and like to follow with 2 decimal values. Sage Accpac system date format will be DD/MM/YYYY Gulf Lights, requires Tax components to be created in system to accomplish in purchase transactions. Gulf Lights, agreed to follow the standard functionality of Bank Services in sage Accpac.
6.2
Sales Even though Gulf Lights mainly into projects services, trading is also a part of companys business. Sales activity starts with Quotation generations. Order Entry/ Sales Order will be generated either with reference to Quotation or directly. Shipment of products will happen with reference to Order Entry. Authorized user will perform the shipment by generating print of Delivery Note The Invoice generation against the Order Entry will happen with reference to Shipment Number. In all above documents, user name who made the entry will be printed on the Accpac standard format. In addition to the information fields available on Order Entry of Sage Accpac, certain other fields to be created on the Screen of Order entry as with reference to MS Excel sheet sent by email sent by Mr. Khalid on 07th Feb2010.
6.3
Purchasing:
As already explained Gulf Lights do purchasing the items mainly for projects services and also for trading activity. Purchasing activity starts with Purchase Requisition activity, an internal document, but not necessarily be used in present scenario of Purchasing. As a future requirement Purchase Requisition function with standard configuration will be implemented. Purchase Order, an external/legal document will be generated using the data information from AP Vendor master, payment terms, IC Items and Location details. The Purchase workflow defines the approval steps and Budget defined in the GL Budgets restricts the generation of Purchase Order if the purchasing value is more than the defined value. Purchase Order generated not only prints hard copy, also soft copy (PDF doc)will be sent to vendor by email (Accpac system uses outlook/email server of user) Purchase Order Receipt, receiving the ordered items will happen with reference to PO number. The items will be received at the location/warehouse as defined in the PO or any other location by selecting from location master. Vendor Invoice entry will happen with reference to PO Receipt Number. Invoice entry can be made either in PO Receipt screen or separate Invoice entry screen. In all above documents, user name who makes the entry will be printed. The PO formats will be as per Accpac standard format with few changes as given by hard copies.
The procurement team will be able to generate the following reports

General Ledger Transactions Aged Purchase Orders Payables Clearing Audit List Posting Journals Purchase History Purchase Order Action Purchase Statistics Transaction List
6.4 Inventory Control Gulf Lights is currently having five inventory Control locations and same will be maintained in the system. Inventory items, as per the requirement on project wise, trading activity wise will be procured and stored in the locations defined. Inventory Items will be issued to project site and helps in calculating project cost and also generating material usage reports. Inventory items also can be transferred from location to another location by authorized user. Gulf Lights will follow FIFO Account set of Inventory items in Accpac. Inventory collection Item Code structure will follow the combination of Category and Product Code segments. The reports can be generated by users are listed below, Item Status Item Valuation Overstocked Items Physical Inventory Worksheet Posting Journals Reorder Report Stock Movement Transaction History Items are categorized like Transformer, Switch Gear and Light Fixture/Fittings etc. Detailed Item Category list will be provided during data
6.5 Accounts Receivable Once the Invoice is generated in Order Entry module, automatically a new Invoice batch will be created in Accounts Receivable module. Different Invoices created in OE module, creates separate new AR Invoice Batches in AR Module. The AR Invoice batches will be posted by user on confirmation In Receipt entry screen, payment will be received by customers against due invoices. In Receipt entry, different types of transactions like prepayment, payment will be done by receiving the amount in different payment codes like cheque, cash etc. Each Receipt entry transaction done creates separate batch in Receipt entry and then after confirmation will be posted. The posted Receipt entry batch will create separate transaction batch in General Ledger batch list. After completing Receipt entry, Receipt form will be printed in the standard Accpac format. In the receipt form, user name will be printed. The customer classification will be done based on the companys services and classification data will be given during the data collection stage. Some of the other functions that can be handled in Accounts Receivable module are Create summary or detailed invoices using the item price list and calculate taxes on a summary or line-by-line basis. Create adjustment batches automatically to write off small account or transaction balances, and choose whether to charge interest on overdue balances or individual invoices. Import transactions from other applications.
Schedule any number of recurring charge invoices for fast invoicing of monthly charges, and update recurring charges automatically by amount or percentage. Clear inactive recurring charges using the Delete Inactive Records form. Enter recurring charges with details that total to a zero amount. Check a customers credit based on the pending transactions in Accounts Receivable and Order Entry, the customers current posted balanced in Accounts Receivable, and transactions contained in other integrated applications. Automatically carry forward descriptions and comments from one detail line to the next using quick entry mode in Invoice Entry. Designate a multi-currency rounding account. Perform data integrity checks on specific functions within the Accounts Receivable module. Bill Project and Job Costing Fixed Price projects using a summary or item invoice Update Bank Services with deposit and receipt information. Enter multiple receipt batches on a single deposit slip. Automatically calculate taxes on miscellaneous receipts and update the Tax Tracking report. Mix currencies in a single batch. Track credit card payments received from your customers. Easily write off small overpayments by adjusting the receipt in Adjustments. Choose to automatically apply a receipt to the transactions of open item customers. Enter and post a prepayment without specifying the document number to which the prepayment will be applied. Handle Advance Credit Claims in Receipt Entry
Record a refund by check, cash, or credit card from the Accounts Receivable module. Issue both credit refunds (for credit notes, pre-payments, unapplied cash, and receipts) and return refunds (refund issued automatically for returned goods). Decide if you want your system to issue a warning or an error when duplicate check numbers are processed. Void a check from Refund Entry.
The system will help the users to generate the following reports Aged Trial Balance Batch Listing Batch Status Customer Transactions Deposit Slips General Ledger Transactions Invoices Item Sales History Posting Journals Customer Receivables Customer Statistics
6.6 Accounts Payable Once the invoice entry happens in Purchase Order module, a new AP Invoice batch will be generated in Accounts Payable module. After confirmation AP Invoice bath will be posted Payment will be made to vendors against due invoices in AP Payment entry screen In Payment entry, different types of transactions like prepayment, payment will be done by paying the amount in different payment codes like cheque, cash etc. After completing Payment entry, payment form will be printed in the standard Accpac format. In the Payment form, user name will be printed. Each Payment entry transaction creates separate batches in payment entry and then after confirmation will be posted. The posted payment batches will create separate transaction batches in General Ledger batch list. The Vendor classification will be done based on the services they provide and the vendor classification data will be given during data collection stage. Some of the other functions that can be handled in the Accounts Payable module are
Create a new vendor and remit-to location on the fly. Organize vendor records quickly and easily, and flag inactive records that are retained for historical reporting. Automatically prohibit the vendor and remit-to-location from being deleted or set to inactive if documents exist that has not been posted. Prohibit the changing of remit-to information when a remit-to location is specified in Payment Entry. Change the accounts within an account set even when the account set is in use by a vendor Automatically distribute invoices to as many general ledger expense or asset accounts as you require by defining distribution sets. Calculate tax for vendor invoices or manually distribute tax. Change discount percentages or amounts as required and establish standard payment selection criteria for creating check batches. Reinstate invoices by reversing posted checks. Set up and schedule recurring payables for invoices paid on a regular basis and create reminders. For fixed price projects, capture cost details needed to support summary or item billing in Accounts Receivable. Enter summary and item invoices for Project and Job Costing fixed-price projects. Automatically carry forward descriptions and comments from one detail line to the next using quick entry mode in Invoice Entry. Clear inactive recurring payables using the Delete Inactive Records form. Designate a multi-currency rounding account. Force or withhold payment of individual transactions, subject to maximum payment limits.
Use a vendor optional field or default payment code to select invoices for payment. Generate and print system checks for current payables and last-minute transactions with or without payment advices. Keep details of all fully paid transactions and print them when needed. Prepay invoices that you have not yet received. Determine how you wish to handle duplicate checksprovide a warning or an error when duplicate check numbers are encountered. Specify the method of payment for documents within Payment Entry. Set up payment codes to define the type of payment such as credit card, cash, or check. Automatically calculate taxes on miscellaneous payments and update the Tax Tracking report. Limit the maximum payment amount for documents. Receive a warning when entering a payment in Payment Entry for a document that is currently on hold. Void checks during entry of payments or pre-payments. Print checks Automatically generate separate checks for each invoice or create summary checks Drill down from General Ledger transaction history to Accounts Payable transactions and then to originating Purchase Orders transactions. Drill down from the vendors transactions and payments in Vendor Activity to the originating transactions and payments. View payments in date order or check number order in Vendor Activity. Save the selections you make to view transactions within Vendor Activity (e.g. Order By) so that they can be used as defaults. Easily view and enter vendor comments by date.
View year-to-date statistics for the vendor and the vendor group. View your vendor payments by bank range, vendor range, check status, transaction type, date range, Year and period range, and check number range. Print the Batch Listing report from the transaction entry forms. Indicate vendors subject to 1099/CPRS reporting.
The system will help the users to generate the following reports Aged Cash Requirements Aged Payables Batch Listing Batch Status Check Register General Ledger Transactions Posting Journals Vendor Transactions
6.7 General Ledger Gulf Lights, like to setup Chart of Accounts in such a way tracking the accounts by country and division will become easy. Hence 3 segments need to be created as below 1. Country 2. Division 3. Account Account structure would be combinations of above said segments and will be used while creating a chart of account
The chart of Accounts of Gulf Lights will be created with value addition based one the excel sheet data sent by Mr. Khalid on 13th Feb 2010. As explained in AR and AP, transaction batches will be created in GL when the transaction batches are posted from AR and AP modules, also Journal Entry can be done directly in GL. Gulf Lights agrees to follow other General Ledger features as per the standard functionalities of SageAccpac. The various functions that can be done in the General Ledger Module are Processing Assign different retained earnings accounts to different account segments. Automatically create budgets using prior-year information or choose from seven other computation methods. Auto-reverse entries to eliminate manual accrual tracking and specify the period for the reversal. Integrate powerful financial diagnostic and strategic analysis tools through ACCPAC CFO. Lock budgets to prevent unauthorized changes. Maintain separate periods for adjusting and closing entries. Reverse a posted transaction. Set up and schedule recurring journal entries for transactions that are processed on a regular basis Maintaining Accounts Flag General Ledger accounts as inactive to stop using them, but retain them in the system for historical and reporting purposes. Create alphanumeric account numbers as long as 45 characters. Define your own account groups and assign them to your General Ledger accounts for quick financial Statement and report design.
Performing Inquiries Drill down from an unposted journal entry to the originating transaction. Drill down to the originating journal entry and transaction from transaction history. Limit the batches shown in the Batch List window to only those from a single sub ledger. Reporting Create analytical reports, spreadsheets, graphs, and charts, and update budgets automatically through full integration with Microsoft Excel. Print consolidated statements or divisional statements based on account number segments. Produce fast, flexible, customized financial statements through full integration with Microsoft Excel. Reduce wasted paper with detailed selection criteria for reports. Drill down to transactions from financial statements using the Financial
6.8 Project and Job Costing Gulf Lights presently following a simple project and job costing system but with Sage Accpac system would like to track the costing of different resources consumed in different projects.
Gulf Lights, when gets a contract from client defines different tasks/projects under a contract. In each project, estimation of different sources like materials, manpower, overheads, miscellaneous/bank charges will be defined and after approval releases the task. Actual usage of Material Qty, overheads and other resources against each project will be updated as and when occur. Gulf Lights agrees to implement other PJC features as per standard SageAccpac functionalities.
6.9 Fixed Asset Management The core functionality module, Asset Accounting, can be used to process the entire asset accounting transactions, including acquisition, depreciation, adjustment, disposal,
merge and split. The higher functionality module, Asset Maintenance and Asset Leasing can be used to facilitate the asset maintenance and lease management. The complete Asset Tracking facility is available. Highlights

Integration with GL, AP, AR, IC, PO Comprehensive asset transaction processing. Asset depreciation for book & tax purpose respectively Powerful and flexible depreciation facility. Asset maintenance scheduling and expense processing. Asset lease tracking and billing processing. Complete barcode tracking facility. Image can be attached to location and asset register. Extensive inquiries and reporting. Uses the fiscal calendar and currency of Common Service module. Asset transactions generate General Ledger batches automatically. Integrates with PO streamline the asset requisition, acquisition and invoicing process. Integrates with IC on asset acquisition, disposal and maintenance. AP invoice can be created from asset acquisition batch automatically. AR invoice can be created from the asset disposal batch automatically. AP invoice can be created from asset maintenance batch automatically. AR invoice can be created from asset lease billing entry automatically. Drill down from G/L, A/P and A/R to originating asset transaction.
Integrated functions
Comprehensive Setup Option

Options Accounts Sets
Categories Cost Centre Locations Groups Depreciation Periods Depreciation Methods Acquisition Codes Classifications Budgets Templates Maintenance Types
Extensive Inquiries and Reporting

Search asset by category, group, cost centre, location. Review complete asset activities history and the original transaction entry. Check component assets of master asset. Maintain serial no. and bar-coding for each unit of asset. Print standard or customized label for each unit of asset. Print asset list, asset history and depreciation report for audit or reconciliation with G/L. Print depreciation projection report for the financial planning. Print capitalization analysis to compare budget with expenditure.
Asset Accounting The Asset Accounting module provides the basic functionality for processing asset accounting transaction, including acquisition, depreciation, adjustment and disposal. Asset merge and split are also available in this module. Acquisition
Acquires the WIP or normal asset.
Integrates with PO to manage the asset acquisition process. Issues IC item to create WIP or normal asset. Acquisition entry books the transaction and defines the asset information. A/P invoice batch is automatically created from acquisition batch.
Depreciation

Separates depreciation for book or tax purpose respectively. Runs depreciation for a range of assets for any number of periods. Depreciation calculation uses standard or user-defined formula. Depreciation can be reversed back to beginning period of the current year. Depreciation Projection facilitates the financial planning. Fully supports the US MACRS/ARCS rules and Canadian Tax Pooling.
Reports

Batch Listing GL Transaction Provisional Revaluation Accumulated Depreciation Depreciation by Period Depreciation Projection US Depreciation Worksheet Asset History Capitalization Analysis Asset Listing Asset Schedule PO Receipt Audit List Master Assets and Components
Asset Maintenance Based on the Asset Accounting module, the Asset Maintenance module can be used to schedule and manage the asset maintenance activity, and to process maintenance expense with the Sage Accpac ERP Account Payable module. Maintenance Type

Sets up maintenance type to categorize the maintenance expense. Specifies maintenance expense account for maintenance type. Defines cost class (parts, labor or miscellaneous) for maintenance type. Selects IC item for maintenance type.
Maintenance Order

Specifies maintenance vendor for each maintenance order. Specifies due date for each maintenance order. Includes multiple assets in a maintenance order. Specifies maintenance type for each asset. Defines maintenance budget for each asset. Creates PO for maintenance order.
Maintenance Expense Process

Books actual maintenance expense against maintenance order. Posting maintenance batch creates AP invoice batch automatically. Posting maintenance batch updates the actual expenditure. Posting maintenance batch updates the asset maintenance history. Creates IC shipments to issue IC item for asset maintenance.
Reports

Maintenance Order Maintenance Batch Listing Maintenance GL Transaction Maintenance Order Action Detail Maintenance History
Asset Leasing
GULF LIGHTS SWD VER 1.3
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Based on the Asset Accounting module, the Asset Leasing module can be used to manage the asset leasing activity, and to process lease billing transaction with the Sage Accpac ERP Account Receivable module. Lease Rate Lease Contract Create Billing Batch Lease Billing Entry
Reports

Lease Contract. Lease Billing Batch Listing. Lease GL Transaction. Lease Contract Action Detail. Lease Billing History
Asset Tracking Based on the Asset Accounting module, the Asset Tracking module works with a variety of barcode scanning device to keep track of your assets.

Barcode Label Interface with Barcode Scanner
Asset Audit Report
Print out the asset audit report to facilitate reconciliation.
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Gulf Lights Electrical Engineering - Requirement Traceability Matrix System Manager Task Process Requirement Module Mapped Where mapped ID (sequential) Ref / Gap ERP?
SM1 Database Creating Database in MSSQL Server 2005 MS-SQL Server Enterprise Manager Database setup Common Services Common Services Mapped
in
Start -> Programs ->MSSQL Server -> Enterprise Manager Start -> Programs ->Sage ACCPAC -> Database setup Common Services-> Company Profile -> Address Common Services>Common Services Activation and General Ledger>Financial Reporter Common Services>Common Services Activation Common Services>Common Services, MC Activation Administrative Services -> User Administrative Services ->Security Groups Administrative Services ->User Authorizations Common Services-> Scheduling -> Reminder List Common Services-> Scheduling -> Schedules
SM2
Database Setup Company Profile Fiscal period
Configure database Sage ACCPAC Gulf Lights Engineering
in
Mapped
SM3
Electrical
Mapped
SM4
Number of fiscal periods is 12 fiscal year starts from January to December Require functional Currency QAR Multicurrency function is required for overseas transactions. Creating Users
Mapped
SM5
Functional Currency Multi Currency Add user
Common Services Common Services Administr ative Services Administr ative Services Administr ative Services Common Services Common Services
Mapped
SM6
Mapped
SM7
Mapped
SM8
SM9
SM10
Assign Security to user Groups User Authorizatio ns Reminder
Creating Roles and Responsibilities for user Map user with roles and responsibility Creating reminders for payables and receivables Creating schedules for payment and other issue specification to be provide Currency rate type- Daily spot rate Currency rates to be converted to QAR from USD, EURO etc Option to create profiles of 4 to 5 Banks profiles
Mapped
Mapped
Mapped
SM11
Scheduling
Mapped
SM12
Currency rate type Currency Conversion rates Bank profiles
Common Services Common Services Bank Services
Mapped
SM13
Mapped
SM14
Mapped
Common Services-> Currency -> Currency Rate Types Common Services-> Currency -> Currency Rates Common Services-> Bank Services -> Banks
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SM15
SM16
Banks account linked with GL account Bank's Check no. Bank Transaction Types Bank G/L Integration Integration Bank Transactions -Reconcile Statements Import OFX Statements
specification to be provide Each bank requires separate GL Account.
->profile Bank Services Mapped Common Services-> Bank Services -> Banks ->Accounts Common Services-> Bank Services -> Banks ->check Stocks Common Services-> Bank Services -> Bank Setup -> Transaction Types Common Services-> Bank Services -> Bank Setup -> G/L Integration Common Services-> Bank Services -> Bank Transactions -> Reconcile Statements Common Services-> Bank Services -> Bank Transactions -> Import OFX Statements Common Services-> Bank Services -> Bank Transactions -> Bank Transfers Common Services-> Bank Services -> Bank Transactions -> Return Customer Checks -> Reverse Payments Common Services-> Bank Services -> Bank Transaction Reports -> Deposits Status Common Services-> Bank Services -> Bank Transaction Reports -> Withdrawals Status Common Services-> Bank Services -> Bank Transaction Reports -> Reconciliation Status Common Services-> Bank Services -> Bank Transaction Reports -> Bank Reconciliation Common Services-> Bank Services -> Bank Transaction Reports ->
they would like to print checks Issue payments in deferent Vendors currency Bank transaction post to GL automatically Reconcile banks transaction on monthly basis Reconcile Bank transaction automatically if facility to be provided by bank fund transfer from one bank to other banks
Bank Services Bank Services Bank Services Bank Services
Mapped
SM17
Mapped
SM18
Mapped
SM19
Mapped
SM20
Bank Services
Mapped
SM21
Bank Transfers
Bank Services
Mapped
SM22
Return Customer Checks
maintain customer's returned checks and change status of Invoice as due invoice Print deposit report status
Bank Services
Mapped
SM23
SM24
Bank Deposits Status Report Withdrawals status Reports Bank Reconciliatio n Status Report Bank Reconciliatio n Reconciliatio n Posting Journal
Bank Services
Mapped
Print withdrawals Status Report
Bank Services
Mapped
SM25
Print Reconciliation Status Report
Bank Services
Mapped
SM26
Print Bank Reconciliation
Bank Services
Mapped
SM27
Print report of Reconciliation Posting Journal
Bank Services
Mapped
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Reconciliation Journal
Posting
Order Entry (Sales Order) Task ID Process OE1 Customer
Requirement (sequential) Local and
Module Ref Foreign Sales Master
Mapped / Gap Mapped
Where mapped in ERP? Sales Master data-
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OE2
Master setup Customer Master setup
Customer master setup Purchase/ Sales tax key attaching to customer and with credit limit definition Defining Ship To, Sales Commission & Sales Contract location
Data Sales Master Data
Mapped
OE3
Customer Master setup
Sales Master Data
Mapped
OE4
Customer Price list
OE5 OE6 OE7
OE8
OE9
OE10
OE11
OE12
OE13
Generating different price lists based on territory, customer, item, discount pattern etc Quotation To generate Sales Quotation Order Entry Confirming the Order Entry based on agreed terms Check points Check points like Tender Bond, Performance Bond etc. on Screen Pop message Pop message as PB# expiry date(when admin login to system) Maintain Shipment of materials Shipment with reference to Order Entry Invoice After Shipment of generation Material for the Order Entry, Invoice to be generated. Sales Analysis Analysis of Sales based on Report customer, Items, Territory, Sales person Sales History History of Sales based on report customer, Items, Territory, Sales person Sales Contract Sales Contract Review and Report Order Entries and Invoices Viewing of Order Entries and Invoices for the purpose of account consolidation Shipment status (on hand, shipped, shipment due,
Sales Master Data
Mapped
> Customer Sales Master data> Customer>transaction defaults Sales Master data>Ship To, Sales Commission & Sales Contract Sales Master data>Price Matrix for Customer Item Order Entry -> Quotation Order Entry -> Quotation-Active Customization
Order Entry Order Entry Order Entry
Mapped Mapped GAP
Login
GAP
Customization
Order Entry
Mapped
Order Entry -> Maintain Shipment Order Entry -> Transfer to Invoice
Order Entry
Mapped
Order Entry Reports Order Entry Reports Order Entry Reports Order Entry Reports
Mapped
Mapped
Mapped
OE14
Mapped
Order Entry Report -> Sales Analysis Report Order Entry Report -> Sales History Report Order Entry Report -> Sales contract Report Order Entry Report -> Order Entry report, Invoices Order Entry Report -> Shipment item/status wise Report Order Entry Report -> Sales commission report
OE15
Shipment Status
Order Entry Reports
Mapped
OE16
Sales Commission
Tracking commission
of
sales
Order Entry Reports
Mapped
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Purchasing Task ID Process PO1 Vendor Master
Requirement (sequential) Defining Local& Foreign Vendors, Credit limit details, Applicable Purchase tax authorities, class and rates and linking with respective G/L accounts Setting up Contract types -
Module Ref Accounts Payable
Mapped / Gap Mapped
Where mapped in ERP? AP->AP Vendors>Vendor Information
PO2
Contracts
Purchase
Mapped
Purchase
Master
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PO3
Vendor-Item & Evaluation Purchase Requisition
PO6
PO8
Purchase Order
PO9
Purchase Order Receipt (GRN) Invoice Entry Due Purchase Orders Over due Vendors
Value based/ Cost based/ Time based for a vendor for supplying materials Attaching a default vendor for an item and Vendor evaluation Internal Document - to be generated by different departments for material requirement Legal, External Document to be sent to Vendor for materials supply. Receiving the items as per the PO Receipt of Vendor Invoice Pending PO's Pending PO's- Vendor and Due date wise
Master Data
Data->Contracts
Purchase Master Data Purchase Order
Mapped
Purchase master> Vendor item Purchase Order>Purchase Requisition Purchase Order-> Purchase order entry Purchase Order -> Purchase Order receipt Purchase Order>Invoice Entry Purchase Report>Over due PO Purchase Report>Over due PO
Mapped
Purchase Order Purchase order Purchase Order PO Reports PO Reports
Mapped
Mapped
PO10 PO11 PO12
Mapped Mapped Mapped
Inventory Control Task Process ID IC1 Item Master IC2 Item UOMs
Requirement (sequential) Defining the Item description, Item classes Item's Unit of measurements at Purchase side, Stock side& Selling side Item Costing methodstandard, Moving Average, Average cost, last cost methods
Module Ref Inventory Control Inventory Control Inventory Control
Mapped / Gap Mapped Mapped
IC4
Item Costing method
Mapped
Where mapped in ERP? Inventory Control->IC Item->Items Inventory Control->IC Setup->Unit of Measure Inventory Control->IC Items->Items & Location details
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IC9
Item Storage
Item storage locations up to bin level Defining the pricing& Cost details of an Item and linking to respective G/L accounts Item Qty details related to Re order Point, Economic Order Quantity, Safety stock Classifying as buy/make type To adjust the damaged/ spoilt Inventory Items with particular G/L Account Shipping Inventory items from one warehouse location to another location and also within premises from one storage location to another Physical counting of Inventory Item based on selected periods
Inventory Control Inventory Control Inventory Control Inventory Control Inventory Control Inventory Control
Mapped
IC10
Item pricing
Mapped
IC11
Item details
Qty
Mapped
IC12 IC13
Item type Item adjustment Inventory Movement / Transaction
Mapped Mapped
IC14
Mapped
Inventory Control->IC Items-> Location details Inventory Control->IC Item &Price -> Item Pricing Inventory Control ->IC Items -> ReOrder Point Inventory Control-> IC Setup->Category Inventory Control-> IC Transactions>Adjustments Inventory Control-> IC Transactions>Transfers
IC15
Physical Counting
Inventory Control
Mapped
Inventory Control-> IC Physical Inventory
Accounts Receivable Task Process ID AR1 Company profile setup AR2 Processing
Requirement (sequential) Company Profile Contact details.
Module Ref with Accounts Receivable Accounts Receivable
Mapped / Gap Mapped
Where mapped in ERP? A/R Setup -> Options>Company A/R Setup -> Options>Processing
Setting up for the Process of Recurring Charge, Force listing of all batches, Edit of imported/ external batches. Keeping the customer Statistics, Keeping Sales person
Mapped
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AR3 AR4
Transaction Numbering
AR5 AR6 AR7
Statements Statements Account Sets Distribution Codes Dunning Messages Salesperson s Terms
AR8 AR9 AR10 AR11
AR12 AR13
Items E-mail Messages
AR14
G/L Integration Customer Groups Customers Ship-To Locations Customer Activity Recurring Charges Create G/L Batch Create Interest Batch Create Recurring
AR15 AR16 AR17
Statistics. Setting up for the transaction defaults. All document no. should be 13 char length with prefix. Aging period is to be 1-30, 31-60, 61-90, 90+ Printing the Zero Balance Statements Creating account sets for Categorizing customer transactions Map to GL account number by name Set Message to use for each aging period Creating sale person profile Creating Payment Terms for customers and customer Groups Creating Customer Item list Configuring to send emails to the customers automatically for Recurring payments. Setting for configuration of posting A/R batches to the G/L Creating Customer Groups Creating Customer Profile Creating Finish goods delivery locations for each customer Viewing Customer summary and transaction details Creating Recurring Charges for customers Creating G/L Batches Creating Interest Batch
Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable
Mapped Mapped
A/R Setup -> Options>Transaction A/R Setup -> Options>Numbering A/R Setup -> Options>Statements A/R Setup -> Options>Statements A/R Setup -> Account Sets
Mapped Mapped Mapped Mapped
A/R Setup -> Distribution Codes A/R Setup -> Dunning Messages A/R Setup ->Salespersons A/R Setup ->Terms
Mapped Mapped
A/R Setup ->Item A/R Setup Messages ->E-mail
Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable
Mapped
A/R Setup Integration
->G/L
A/R Customers ->Customer Groups A/R Customers -> Customers A/R Customers ->Ship-To Locations A/R Customers Customer Activity ->
AR18
Mapped
AR19 AR20 AR21
A/R Customers -> Recurring Charges A/R Periodic Processing ->Create G/L Batch A/R Periodic Processing ->Create Interest Batch A/R Periodic Processing ->Create Recurring Charge
AR22
Creating Recurring Charge Batch
Mapped
PAGE 39 OF 109
AR23
AR24
AR25
Charge Batch Create Write-Off Batch Clear History& Statistics Year End
Batch Creating Write-Off Batch Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Mapped A/R Periodic Processing ->Create Write-Off Batch A/R Periodic Processing ->Clear History A/R Periodic Processing ->Year End A/R Periodic Processing ->Delete Inactive Records A/R Periodic Processing ->Update Recurring Charges A/R Customer Reports ->Customer Groups A/R Customer Reports ->Customers A/R Customer Reports ->Ship-To Locations A/R Customer Reports ->Recurring Charges A/R Customer Reports ->Statements / Letters / Labels A/R Customer Reports ->Labels A/R Setup Reports ->Options A/R Setup Reports ->Account Sets A/R Setup Reports ->Distribution Codes A/R Setup Reports ->Dunning Messages A/R Setup Reports ->Salespersons A/R Setup Reports ->Terms A/R Setup Reports ->Item A/R Setup Reports ->Email Messages A/R Setup Reports ->G/L Integration A/R Transaction Reports -> Batch Listing
History & Statistics to be cleared on request Reset batch no, clearing the statistics at the year end deleting Inactive Records
Mapped
Mapped
AR26
AR27
AR28 AR29 AR30 AR31 AR32
Delete Inactive Records Update Recurring Charges Customer Groups Customers Ship-To Locations Recurring Charges Statements / Letters / Labels Labels Options Account Sets Distribution Codes Dunning Messages Salesperson s Terms Items E-mail Messages G/L Integration Batch Listing
Mapped
to be make modification in Recurring Charges Printing Customer Groups list Printing Customers list Printing Ship-To Locations list for ranges of customer Printing Recurring Charges report Printing Statements / Letters / Labels for customer Printing Labels for the list of customer Printing AR setup Options details Printing Account Sets list Printing Distribution Codes list Printing Dunning Messages for customer Printing Salespersons list Printing list of Terms Printing list of customer's Item Printing E-mail Messages Printing Defined G/L Integration settings Printing Batch Listing details
Mapped
Mapped Mapped Mapped Mapped Mapped
AR33 AR34 AR35 AR36 AR37 AR38 AR39 AR40 AR41 AR42 AR43
Mapped Mapped Mapped Mapped Mapped Mapped Mapped Mapped Mapped Mapped Mapped
PAGE 40 OF 109
AR44 AR45 AR46 AR47 AR48
Batch Status Posting Journals Invoices Receipts G/L Transaction s Posting Errors Customer Transaction s Item Sales History Aged Trial Balance
Printing Batch Status report Printing Posting Journals Printing Invoices Printing Receipts Printing G/L Transactions
Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable Accounts Receivable
Mapped Mapped Mapped Mapped Mapped
A/R Transaction Reports -> Batch Status A/R Transaction Reports -> Posting Journals A/R Transaction Reports -> Invoices A/R Transaction Reports -> Receipts A/R Transaction Reports -> G/L Transactions A/R Transaction Reports -> Posting Errors A/R Transaction Reports -> Customer Transactions A/R Transaction Reports -> Item Sales History A/R Transaction Reports -> Aged Trial Balance
AR49 AR50
Printing Posting Errors Printing Customer Transactions details Printing customer Item Sales History Printing customers Aged Trial Balances
Mapped Mapped
AR51 AR52
Mapped Mapped
Accounts Payable Task Process ID AP1 Company AP2 Processing
Requirement (sequential) Company Profile Setting option for Force listing of all batches, Editable option for imported batch. Keeping the default Vendor comments 15 days Default features of transactions to be set. Document no. length to be 13 char with prefix. Aging period is to be 1-30, 3160, 61-90,90+
Module Ref Accounts Payable Accounts Payable
Mapped / Gap Mapped Mapped
Where mapped in ERP? A/P Setup->Options>Company A/P Setup->Options>Processing
AP3 AP4 AP5
Transaction Numbering Processing
Accounts Payable Accounts Payable Accounts Payable
A/P Setup->Options>Transaction A/P Setup->Options>Numbering A/P Setup->Options>Processing
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AP6
Account Sets Distribution Codes Distribution Sets
AP7 AP8
AP9 AP10 AP11
Payment Codes Terms E-mail Messages G/L Integration Vendor Groups Vendors Remit-To Locations Vendor Activity Recurring Payables Create G/L Batch Create Recurring Payable Batch Clear History& Statistics Year End
Creating few account sets for Categorizing Vendor transactions Map to GL account number by name. Creating distribution set for standard groups of distributions to general ledger accounts Creating Payment code Creating Payment Terms for Vendor and Vendors Group Configuring to send email messages to the Vendors about purchasing Setting up to post AP to G/L Creating Vendor Groups Creating Vendor Profile Creating Remit-To Locations for vendor payments Viewing Vendor summary and transaction details Creating Recurring Payables for few Vendors. Creating G/L Batch
Mapped
A/P Setup->Account Sets A/P Setup>Distribution Codes A/P Setup>Distribution Sets
Mapped Mapped
Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable
A/P Setup>Payment Code A/P Setup->Terms A/P Setup->E-mail Messages A/P Setup->G/L Integration A/P Vendors -> Vendor Groups A/P Vendors -> Vendors A/P Vendors -> Remit-To Locations A/P Vendors -> Vendor Activity A/P Vendors -> Recurring Payables A/P Periodic Processing -> Create G/L Batch A/P Periodic Processing -> Create Recurring Payable Batch A/P Periodic Processing -> Clear History A/P Periodic Processing -> Year End A/P Periodic Processing -> Delete Inactive Records A/P Vendor Reports -> Vendor Groups A/P Vendor Reports -> Vendors
AP12 AP13 AP14 AP15 AP16 AP17 AP18
Mapped Mapped Mapped Mapped Mapped Mapped Mapped
AP19
Creating Create Payable Batch
Recurring
Mapped
AP20
to be Cleared History & Statistics on request reset batch no, clear activity statistics Deleting Inactive Records
Mapped
AP21
Mapped
AP22
Delete Inactive Records Vendor Groups Vendors
Mapped
AP23
Printing Vendor Groups list
Accounts Payable Accounts Payable
Mapped
AP24
Printing Vendors list
Mapped
PAGE 42 OF 109
AP25
Remit-To Locations Recurring Payables Letters Labels Setup Account Sets Distribution Codes Distribution Sets Payment Codes Terms E-mail Messages G/L Integration Payment Selection Codes Batch Listing Batch Status /
Printing Remit-To Locations list for each Vendor Printing Recurring Payables report Printing Letters / Labels for Vendor Printing AP setup Options details Printing Account Sets list Printing Distribution Codes list Printing Distribution Sets Printing Payment Codes list Printing list of Terms Printing E-mail Messages Printing Defined G/L Integration settings Printing Payment Selection Codes Printing Batch Listing details
Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable
Mapped
AP26
Mapped
AP27
Mapped
AP28 AP29 AP30
AP31 AP32 AP33 AP34 AP35 AP36
Mapped Mapped Mapped Mapped Mapped Mapped
AP37
Mapped
AP38
Printing Batch Status report
Mapped
AP39
Posting Journals Check Register G/L Transactions Posting Errors Vendor Transactions
Printing Posting Journals
Mapped
AP40
Printing Check Register
Mapped
AP41
Printing G/L Transactions
Mapped
AP42
Printing Posting Errors
Mapped
AP43
Printing Vendor Transactions details
Mapped
A/P Vendor Reports -> RemitTo Locations A/P Vendor Reports -> Recurring Payables A/P Vendor Reports -> Letters / Labels A/P Setup Reports -> Options A/P Setup Reports -> Account Sets A/P Setup Reports -> Distribution Codes A/P Setup Reports -> Distribution Sets A/P Setup Reports -> Payment Codes A/P Setup Reports -> Terms A/P Setup Reports -> E-mail Messages A/P Setup Reports -> G/L Integration A/P Setup Reports -> Payment Selection Codes A/P Transaction Reports ->Batch Listing A/P Transaction Reports ->Batch Status A/P Transaction Reports ->Posting Journals A/P Transaction Reports ->Check Register A/P Transaction Reports ->G/L Transactions A/P Transaction Reports ->Posting Errors A/P Transaction Reports ->Vendor Transactions
PAGE 43 OF 109
AP44
Aged Payables Aged Cash Requiremen ts
Printing Aged Payables
Accounts Payable Cash Accounts Payable
Mapped
AP45
Printing Aged Requirements
Mapped
A/P Transaction Reports ->Aged Payables A/P Transaction Reports ->Aged Cash Requirements
General Ledger Task Process ID GL1 Company Profile
GL2
Account setup
GL3
Posting setup
GL4
setup
Segments
GL5
Source Codes
GL6 GL7 GL8
Source Journal Profiles Segment Codes Account Structures
GL9
Recurring Entries Create Allocation
GL10
Requirement (sequential) Company Profile with Account Dept. head Contact person name and Contact to be provide Use account groups system, applying GL securities and one default control account required up to 5 Nos. budgets to be maintained, posting of previous year data not required, allow for provisional Posting set 6 segment of GL Account and segment length to be 5+4+3+3+2+2(#####-#######-###-##-##) To identify the type of transaction details in General Ledger. To print the type of Transaction details set the each segment Name and descriptions Defining the format of the account numbers which are assigned to the account structure code. Journal entries for transactions that recur on specific schedule. The expenses of branches should be allocated in
Module Ref General Ledger
Mapped / Gap Mapped
Where mapped in ERP? G/L Setup -> Options -> Company
General Ledger
Mapped
G/L Setup -> Options -> Account
General Ledger
Mapped
G/L Setup -> Options -> Posting
General Ledger
Mapped
G/L Setup -> Options ->Segments
General Ledger General Ledger General Ledger General Ledger
Mapped
G/L Setup -> Source Codes G/L Setup ->Source Journal Profiles G/L Setup -> Segment Codes G/L Setup -> Account Structures
General Ledger General Ledger
Mapped
G/L Setup Recurring Entries
->
Mapped
G/L Periodic Processing -> Create
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GL11
Batch Consolidate Posted Trans.
percentages among them. General Ledger consolidates a group of transactions, Creating a new fiscal year and closing the current year Maintain the end of fiscal year to be delete inactive account, Reset batch nos. Creating a journal entry batch of recurring entries on reminder Clear all information for printed posting journals. of To view the Chart of accounts Creating new accounts To view the individual Account history Enter and display budget data for each G/L account. Displays all transactions posted to an account in a particular year and fiscal period Display account information for two fiscal sets, to compare the net changes or period balances Automatic creating a chat of accounts with set of specific criteria Printing the chart of accounts Printing the Trial Balance, Work Sheet, Provisional work sheet etc Printing list of transaction details of all accounts in the selected range, for the specified fiscal periods.
General Ledger
Mapped
GL12
Create Year
New
General Ledger General Ledger General Ledger
Mapped
GL13
Period End Maintenance Create Recurring Entries Batch Clear History
Mapped
GL14
Mapped
GL15
General Ledger General Ledger General Ledger General Ledger General Ledger General Ledger
Mapped
GL16 GL17 GL18
Chart Accounts Accounts
Account History Inquiry Budget Maintenance Transaction History
GL19
Mapped
GL20
Mapped
Allocation Batch G/L Periodic Processing -> Consolidate Posted Trans. G/L Periodic Processing -> Create New Year G/L Periodic Processing ->Period End Maintenance G/L Periodic Processing ->Create Recurring Entries Batch G/L Periodic Processing ->Clear History G/L Accounts ->Chart of Accounts G/L Accounts ->Accounts G/L Accounts ->Account History Inquiry G/L Accounts ->Budget Maintenance G/L Accounts ->Transaction History
GL21
Fiscal Set Comparison
General Ledger
Mapped
G/L Accounts ->Fiscal Set Comparison
GL22
Create Accounts
Mapped
G/L Accounts ->Create Accounts G/L Reports -> Chart of Accounts G/L Reports -> Trial Balance
GL23 GL24
Chart of Accounts Trial Balance
Mapped Mapped
GL25
Transactions Listing
General Ledger
Mapped
G/L Reports -> Transactions Listing
PAGE 45 OF 109
GL26
Source Journals
GL27
Batch Status
GL28
Posting Journals
GL29
Recurring Entries Account Structures Segment Codes Source Codes Print Financial Statements
GL30 GL31 GL32 GL33
GL34
Statement Designer
Printing the Source journals list the details of posted transactions Printing the batch status reports in range of Batches Creating audit trail report of all un cleared details that have been posted. Printing the Recurring Entries in the selected range. Printing the account structure code list Printing the Segment Codes list Printing the Source Codes list Printing report of GL uses Microsoft Excel to generate Financial Statements report Creating Financial Statements report using Microsoft Excel sheet
Mapped
G/L Reports Source Journals
->
Mapped
G/L Reports ->Batch Status G/L Reports ->Posting Journals
Mapped
General Ledger General Ledger General Ledger General Ledger General Ledger
Mapped
G/L Reports ->Recurring Entries G/L Reports ->Account Structures G/L Reports ->Segment Codes G/L Reports ->Source Codes Financial Reporter ->Print Financial Statements Financial Reporter ->Statement Designer
Mapped Mapped Mapped Mapped
General Ledger
Mapped
PAGE 46 OF 109
Project and Job Costing Task Process ID PJC1 Contracts
Requirement (sequential) Contracts of client
Module Ref PJC
Mapped / Gap Mapped
PJC2 PJC3
Projects Resources
Tasks, Projects Manpower, Equipment, definition Material, Overheads
PJC PJC
Mapped Mapped
PJC4
Material usage
Material consumption
PJC
Mapped
Where mapped in ERP? PJC transaction>contract maintenance PJC Setup -> Projects PJC Setup ->Employees, Equipment, Overhead expenses, Subcontractors PJC Transactions-> Material Usage
PAGE 47 OF 109
7.0 Important workflows and Snap Shots of Sage ACCPAC Modules
7.1 Module: System Manager After installing the software, Company profile will be created with all the details as shown in the screen below
PAGE 48 OF 109
Fiscal periods, Country code, Multicurrency option and Functional currency will be defined as below,
1.
Fiscal Calendar
PAGE 49 OF 109
2.
Tax Services Tax Classes
PAGE 50 OF 109
7.2 Module: General Ledger a. G/L Work Flow
PAGE 51 OF 109
b. Processing Transactions in General Ledger
PAGE 52 OF 109
Snap shots of General Ledger module

1.
G/L Setup Options - Company
PAGE 53 OF 109
2.
G/L Setup Options Account
3.
G/L Setup Options Posting
PAGE 54 OF 109
4.
G/L Setup Options Segments
PAGE 55 OF 109
5.
G/L Setup G/L Account Structures
6.
G/L Setup G/L Recurring Entries
PAGE 56 OF 109
7.
G/L Periodic Processing G/L Period End Maintenance
8.
G/L Periodic Processing- G/L Clear History
PAGE 57 OF 109
9.
G/L Accounts Chart Of Accounts
PAGE 58 OF 109
10.
G/L Accounts Accounts Detail
PAGE 59 OF 109
11.
G/L Accounts G/L Account History Inquiry
12.
G/L Accounts G/L Budget Maintenance
PAGE 60 OF 109
13.
G/L Accounts G/L Fiscal Set Comparison
PAGE 61 OF 109
14.
G/L Accounts G/L Print Financial Statements
Sage Accpac has a distinct functionality to create user defined balance sheet in with MS excel integration inside the Accpac. Then while generating Financial Statement just browse for the file designed and generate the statement.
PAGE 62 OF 109
7.3 Module: Accounts Payable a. Accounts Payable work Flow
PAGE 63 OF 109
b. Overview of Accounts Payable Processing
1. Account Payable- Setup Option Transaction
PAGE 64 OF 109
2. AP-Vendor Group-Group tab Linking the Vendor to General Ledger A/c at Vendor Class level.
GULF LIGHTS SWD VER 1.3 PAGE 65 OF 109
PAGE 66 OF 109
3. A/P Transactions A/P Invoice Batch List A/P Invoice Entry - Document
PAGE 67 OF 109
4. A/P Transactions A/P Invoice Batch List A/P Invoice Entry Totals
5. A/P Transactions A/P Payment Batch List
PAGE 68 OF 109
6. A/P Transactions A/P Payment Entry
8. A/P Transactions A/P Payment Entry Payment Information
PAGE 69 OF 109
9. A/P Transactions A/P Adjustment Entry Document
PAGE 70 OF 109
7.4 Module: Account Receivable a. Accounts Receivables Work Flow
PAGE 71 OF 109
b. Over view of Accounts Receivable Processing
PAGE 72 OF 109
PAGE 73 OF 109
1. Account Receivable- Setup function- Processing feature
PAGE 74 OF 109
2 Account Receivable- Terms
PAGE 75 OF 109
3.
Accounts Receivable-Customer Group, Capturing the GL a/c at Customer group level
4. Accounts Receivable- Invoice Entry
5. Accounts Receivables- Receipt Batch list
PAGE 76 OF 109
6. Account Receivable- Receipt Enquiry
7.5 Module: Inventory Control
PAGE 77 OF 109
a Inventory Control Work Flow
Overview of Inventory Control Processing
PAGE 78 OF 109
1. A Fee item will be created as below
PAGE 79 OF 109
2. Different Fees will be combined to generate Invoice would be as below,
PAGE 80 OF 109
7.6 Module: Purchase Orders a. Purchase Order Work Flow
b. Overview of Purchase Orders Processing
PAGE 81 OF 109
PAGE 82 OF 109
1.
PO Transaction Requisition Entry - Requisition
PAGE 83 OF 109
2.
PO Transaction Purchase Order - Order
PAGE 84 OF 109
3.
PO Transaction Purchase Order Taxes
PAGE 85 OF 109
4.
PO Transaction Purchase Order Total
PAGE 86 OF 109
5.
PO Transaction Purchase Order Details Items/Taxes
PAGE 87 OF 109
6.
PO Transaction Receipt Entry - Receipt
PAGE 88 OF 109
7.
PO Transaction Receipt Entry Detail Items/Taxes
PAGE 89 OF 109
8.
PO Transaction Receipt Entry Taxes
9.
PO Transaction Receipt Entry Totals
PAGE 90 OF 109
10.
PO Transaction Invoice Entry Invoice
PAGE 91 OF 109
11.
PO Transaction Invoice Entry Detail Items/Taxes
PAGE 92 OF 109
12.
PO Transaction Invoice Entry Taxes
PAGE 93 OF 109
13.
PO Transaction Invoice Entry Totals
PAGE 94 OF 109
14.
PO Transaction Return Entry Return
PAGE 95 OF 109
15.
PO Transaction Return Entry Detail Items/ Taxes
16.
PO Transaction Return Entry Taxes
PAGE 96 OF 109
7.7 Module: Fixed Asset Management 1. Asset Management screen
2. Asset depreciation expense can be allocated across multiple GL accounts by fixed percentage.
PAGE 97 OF 109
3. All asset transactions create G/L transaction automatically
4. Depreciation calculation can use standard or user-defined formula
PAGE 98 OF 109
7.8 Module: Sales Order and Invoicing

a. Order Entry Work Flow
PAGE 99 OF 109
b. Overview of Order Entry Processing
1.
O/E Transactions Quotation and Order Entry Order
PAGE 100 OF 109
PAGE 101 OF 109
2.
O/E Transactions Order Entry Customer
PAGE 102 OF 109
3.
O/E Transactions Order Entry Taxes
PAGE 103 OF 109
4.
O/E Transactions Order Entry Totals
5.
O/E Transactions Invoice Entry Invoices
PAGE 104 OF 109
PAGE 105 OF 109
6.
O/E Transactions Invoice Generation Customer
7.
O/E Transactions Invoice Entry Totals
PAGE 106 OF 109
7.9 Module: Project and Job Costing 1. Tasks/Projects masters
2. Employee (Manpower) master
PAGE 107 OF 109
3. Over head expenses master
4. Contract Maintenance, Different tasks/projects in a contract of a given client
PAGE 108 OF 109
8.0 Project Plan

Month Task Week #
Project Contract Sign Off Ramp up Kick Off System Study Interview with users Documentation Gap Analysis Scope Finalization Mile Stone#1 Review Meeting Installation and Configuration Installation of software on server Installation of work stations Module Configuration Masters set up Loading Opening Balances Data and formats collection Data migration Mile Stone#2 Review Meeting Customization MIS Reports Forms and Documents Mile Stone#3 Review Meeting Change Management and Go-live Pilot run User Acceptance User training Go-Live Milestone#4:Project Completion Sign-Off 2
Feb-10 1 2 3 4
Mar-10 5 6 7
Apr-10 1 8 9 0
1 1
May-10 1 1 1 2 3 4
PAGE 109 OF 109

Gulf Lights SWD V1.0

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Gulf Lights Electrical Engineering, Qatar Sage Accpac ERP Scope of Work Document

Gulf Lights Electrical Engineering

Gulf Lights Project Sage Accpac ERP System

Scope of Work Document

22nd February 2010

Document Ref.: Gulf Lights PID-V1.0 Approvals

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Scope of Work Document 1.0

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Contract Quotation Purchase Requisition Purchase Receipt Project 1 Phase 1

GL Posting and Financial Accounting

Inventory Location 2 Project Job Costing report AR Transactions

Inventory Check Yes Shipment Phase 3

Gulf Lights Electrical Engineering

VPN Printer Server Ethernet Department 4 Ethernet

` Printers ERP Server

Gulf Lights Electrical Engineering

6.0 Gulf Lights Departments and Functions

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

The procurement team will be able to generate the following reports

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Gulf Lights Electrical Engineering

Comprehensive Setup Option

Options Accounts Sets

Gulf Lights Electrical Engineering

Extensive Inquiries and Reporting

Acquires the WIP or normal asset.

Gulf Lights Electrical Engineering

Maintenance Expense Process

GULF LIGHTS SWD VER 1.3

Barcode Label Interface with Barcode Scanner

Asset Audit Report

Print out the asset audit report to facilitate reconciliation.

GULF LIGHTS SWD VER 1.3

Database Setup Company Profile Fiscal period

Configure database Sage ACCPAC Gulf Lights Engineering

Functional Currency Multi Currency Add user

Assign Security to user Groups User Authorizatio ns Reminder

Currency rate type Currency Conversion rates Bank profiles

Common Services Common Services Bank Services

GULF LIGHTS SWD VER 1.3

specification to be provide Each bank requires separate GL Account.

Bank Services Bank Services Bank Services Bank Services

Return Customer Checks