Proceedings of the Third International Conference on Trends in Electronics and Informatics (ICOEI 2019)
IEEE Xplore Part Number: CFP19J32-ART; ISBN: 978-1-5386-9439-8
Intelligent System for Office Environment Using
Internet of Things
Rahul Sunchu
Dept. of Embedded Technology Dept. of Embedded Technology
Vellore Institute of Technology Vellore Institute of Technology
rahulsunchu@gmail.com
Prof. Shanmugasundaram M
IEEE Member
Vellore Institute of Technology
phdsundaram@gmail.com
Abstract— This Internet of Things is the
interconnection of everyday objects with each other via the
Internet of computing devices embedded in them, enabling
them to send and receive data. This paper presents the
design of smart office systems for controlling, monitoring
and automation of electrical appliances depending on the
entry and exit of the individual employee into the
workspace. This design also simultaneously maintains and
monitors the information in the cloud about the entry and
exit timings, number of cabins electrified and electricity
usage of the employees using the RFID tags scans at the
entry point of the office, It also allows and assists the
employees to control and monitor his cabin electricity
status through a smartphone. The Intelligent system for
office environment project mainly focuses on the use of
convenience for the users and to save electricity.
To optimize office administrative management, a
webpage is created which gives the administrative
management the information about how many cabins. The
equipment used for this is RC522 reader which is a Radio
Frequency Identification system (RFID) which will send
the data to the raspberry pi which controls the office
environment using IoT. A mobile phone application is
designed which works by integrating the concoction of
both IoT and the RFID system to monitor and control the
devices through the application ‘MQTT’ which remotely
gives the flexibility to the users.
Keywords—IoT, MQTT, RFID, Smart Office
I. INT RODUCT ION
With the quick advancement of the Internet in
modernistic years, every element of our lives has been
entwined from the usage of the Internet. This helps individuals
enhance the work proficiency and essence of life. With the end
goal to take care of the developing business sector demand,
and continually meet the outgrowth of social advancement,
conducive and intelligent Internet of things based on the
Internet appeared.
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Srichandrahaas Palli V.V. Sai Rama Datta
Dept. of Embedded Technology
Vellore Institute of Technology
pschaas@gmail.com dattavajjhala@gmail.com
The evolvement and advancement of the Internet of Things
applications, mobile, and the web, is on the surge.
Applications, working with information got from various
regions, for example, intelligent homes, transportation, public
assistance, health care, open administrations, and numerous
others. Internet of Things is a juncture where consistently
gadgets wind up to be more quick-witted, insightful,
understanding, intuitive and hence communication on daily
basis become much simpler and lucid. While the IoT is still
delving for its very own shape, its aftermaths have just gazed
in making fantastic walks as a widespread arrangement media
for the associated scenario.
With the advancement in the technology and
industrialization in software sector had evolved the huge
infrastructure, where managing this infrastructure is a
challenging. We made this project to ease the management of
the office with huge number of cabins by fully automating the
access, maintaining the records in the database, connecting it
to cloud, using the concept of home automation and internet of
things.
II. COMPONENTS
A. Hardware Implementation
These are the details of various components and sensors
used in the development of the project are discussed as
follows:
a) RFID (RC 522) Card reader:
The Radio Frequency Identification Technology (RFID)
which works on the principle of radio frequency used to
identify the different objects using a tag and a reader. There
are different types of RFID tags like active and passive.
RFID-RC522 is an electronic device used to read or write the
data on the tags using non-contact and near proximity range at
13.56 MHz These tags are small but have high integration.
Connected using few simple wires using Serial Peripheral
Interface (SPI).
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 Proceedings of the Third International Conference on Trends in Electronics and Informatics (ICOEI 2019)
IEEE Xplore Part Number: CFP19J32-ART; ISBN: 978-1-5386-9439-8
Fig.1. RFID Reader
b) Raspberry Pi:
Raspberry pi is a small sized pc designed for
educational purpose, developed by Raspberry Pi foundation in
UK. In this project we are using Raspberry Pi 3 Model B+
which runs at 1.4Ghz, dual-band wireless LAN,64 bit quad-
core processor, has inbuilt Bluetooth and Wi-Fi modules and
support of Power-over-Ethernet. It has 4 USB ports. It uses
Broadcom BCM2835 Soc in the first generation. The
Raspberry Pi 3+ uses a Broadcom BCM2837B0. Default it
operates at 700 MHz, the raspberry pi provided in the first
generation has a real-world performance nearly equal to 0.041
GFLOPS on CPU. This device requires a micro SD card
which is installed with a NOOBS operating system and a
Micro USB used for power supply at 2.1A. It can be used as a
desktop computer also.
Fig.2 Raspberry Pi 3+
This paper introduces the Raspberry Pi application in the
office through web and takes the information from the MQTT
server and does the exchanging activities appropriately by
reacting promptly. There are two Raspberry Pi used one either
at the entrance of office or any place suitable.
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Fig.3 Receiving section containing raspberry pi and relay
drivers
c) LM 35 Temperature Sensor:
The LM35 series are precision integrated circuit-based
temperature sensing devices with the output voltage which is
linearly proportional to the temperature measured in
Centigrade applied in the surrounding environment of the
sensor. LM35 series devices have an advantage when
compared to linear temperature sensors which calculate the
temperature in Kelvin, Since the user is not required to
subtract a large reference voltage from the output to get
convenient scaling in Centigrade. The LM35 series sensor has
3 pins namely Vcc that is voltage supply required by IC,
ground which is connected to the ground of the controller
The LM35 series IC’s do not need any external trimming or
the calibration to give typical accuracies of ±¼°C at an
average room temperature of ±¾°C, at a full −55°C to 150°C
range of temperature. These IC’s can be used with only one
power supply, or with two power supplies.
Fig.4 LM 35
d) Relay:
These relay modules are electrically operated switches
that allow switching circuit using either by voltage or current
which is higher the voltage level of the raspberry pi. There are
several relays used in this project to connect the each and
every electrical device which is to be controlled by the user
either from the IOT or by the lab manager through the AWS
server.
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 Proceedings of the Third International Conference on Trends in Electronics and Informatics (ICOEI 2019)
IEEE Xplore Part Number: CFP19J32-ART; ISBN: 978-1-5386-9439-8

B. Software Implementation
This paper uses various software technologies which are
both at client and server side, the different software’s used in
this paper are mentioned below
 Python
 Amazon Web Services: In AWS we have used a
Ubuntu EC2 virtual machine.
 MySQL
 PHP

III. INT ELLIGENT OFFICE M ANAGEMENT SYST EM

A. Internet of things
The internet of things is a notion of expanding internet
accordance beyond simple platforms of computing such as
cellular devices and computers. It’s definition has been
evolving since. Fields of automation, wireless technology
using sensor networks, embedded systems and many more are Fig.5 Webpage showing the user Entries and exits and
contributing in enabling this technology. number of live users
This technology of internet of things has massive amounts
of benefits in today’s world. They are used massively in
wearables such as smart watches, smart goggles etc. They are As the employee enters the office where the RFID
also used in technologies that improve the way we live scanners are installed at the entrance RFID reader/scanner
through smart homes and smart offices. Today the field of identifies the passage of the employee then it will send the
automobiles is concentrating mainly on developing a data of the employee to the raspberry pi which stacks the
communication basis between vehicles and between driver and information on the AWS server simultaneously on MQTT
vehicle using internet of things. server which is used to operate the cubical electrical status
There are many more fields in which this blooming through mobile phone. The information which is sent to the
technology is being used such as smart retail, smart supply AWS server is saved in database which is used to monitor the
chain, smart grid, health related technology, industrial internet, office environment using the webpage which shows all the
smart farming etc. information in that page.
Here in this paper, we solely discuss and implement this
blooming technology of internet of things that is implemented
in office environment to greatly reduce the usage of
electricity.
B. The architecture of the intelligent office environment
system
This intelligent office framework is intended for both
client driven and office administrator/colleague driven
purposes.

In this, the framework or the client chooses the "on" or

"off" of the electrical devices for a particular cubicle or area in
office when a worker having a place with that cubicle enters
the workplace. The employees additionally have the decision
to pick which electrical gadgets should be turned "on" or "off" Fig.6 Block diagram at the sender side.
when he enters or leaves and the database will record the
choice that has been made.
There is another raspberry pi which receives the
information consisting of employee Id and his cabin Id form
the server and also from the MQTT server simultaneously as
the collector, which gets the live information from database
and actuates the cubical electrical status accordingly
simultaneously receives the data from the MQTT.

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 Proceedings of the Third International Conference on Trends in Electronics and Informatics (ICOEI 2019)
IEEE Xplore Part Number: CFP19J32-ART; ISBN: 978-1-5386-9439-8
While the AWS server after receiving the data, it stores
the received data in the database. The information is updated
on the website showing the number of users in the office and
their logs. This webpage also allows the office
assistant/manager to turn “on” or “off” the devices at a higher
authority level.
Fig.7 Block diagram at the receiver side.
IV. RELAT ED W ORKS
Considering the fact that this project is solely based on the
concept of Internet of things, there is a lot of groundwork that
is being done by many that included various ways of
implementing the perception of internet of things in a whole
new way. The contemporary work is primarily based on the
regulation and supervision of lighting systems.
In Hang Li et al [1], he exclusively talks about the smart
utilization of office environment by concentrating on the
ventilation, lighting of the rooms and the ventilation that is
being provided in the offices. Spreading more light on this
topic we have Shang-Wei Wang et al [2], who in his paper
talks about the vivid use of RFID in healthcare by
demonstrating its applications in hospitals.
Moving forward to another paper which was written by
Yichen Ma et al [3], he concentrates on the Radio Frequency
Identification System also well known as RFID. He
conceptualizes the idea of RFID system in laboratories and
how the educational institutions get benefited by this
identification system. Another person by the name Rahul D S
et al [4], discusses in his paper about how the Solar power and
IoT together when intertwined can lead to great advancements
in the field of agriculture. He talks about how the farm and
irrigation monitoring can be optimized with the usage of IoT
along with solar power which are unified with Wi-Fi.
R.Nageswara Rao et al [5], argues about the vital role of
agriculture and the aftermath of using IoT based systems in
this field of agriculture for monitoring the crop and
mechanization of irrigation. He used Raspberry Pi for
developing this system which could improve the productivity
of the whole agricultural fashion. In a paper by Somansh
Kumar et al [6], the authors talked about air pollution and the
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after effects of it. They presented a monitoring system for
measuring the quality of ait in real-time with the help of
Internet of things and Raspberry pi. They tested this system in
city of Delhi and these measurements that were recorded by
them were compared with the provided information that was
provided by the control authority. In another paper by Andrea
Horch et al [7], the authors talked about the digitization of
technologies such as Cloud computing and Internet of things.
They brought forward the differentiations in the areas of
intelligent buildings, offices and homes. In a paper by Xuemei
Li et al [8], they discuss about the Radio Frequency
Identification system based smart architecture for home. They
proposed a ubiquitous computing based smart home safety
management (U-SHM) for a digital life with which people can
relax in their home.
In Cho, keonhee, SeungHwan Kim, Byeongkwan Kang,
SeongMan Jang, and Sehyun Park et al [9], in their paper on
“Intelligent office energy management system by analysis in
Hyper-connected-IoT environments”, they suggested about
management method of energy across the cloeseness of device
and user that is mainly based on the Hyper-connected-IoT and
it’s materialization environments. In another paper by Rego,
Albert, Alejandro Canovas, Jose M. Jiménez, and Jaime Lloret
et al [10], they put forward an intelligence system for finding
and correcting errors in transmission of multimedia in a IoT
environment of surveillance connected through a SDN. The
architecture, algorithm, and messages of the SDN are detailed.
The AI system design is described, and the test-bed and the
data set are explained. In another paper by Vignesh Govindraj
et al [11], they presented a design of smart home automation
framework that uses the consolidation of wireless
communication and cloud networking, to control numerous
appliances remotely to the residents within their houses using
their smart phones. Finally, in a paper by Daniel Minoli et al
[12], they discussed about the considerations in the internet of
things, their requirements and the architectures of intelligent
or smart buildings along with energy optimization and the
next-generation building management systems. These are just
a few in a billion who threw light upon the cumbersome
Internet of things.
V. RESULT S
The implementation of the project in the real word is
intended to accomplish a much proficient and clear execution
of saving power and expanding work process productivity in
the workplace condition. The AWS server assumes an
imperative role in dealing with all the mind-boggling tasks of
keeping up the whole database of every last worker and in this
way gradually learning itself about every individual
representative's entrance and leave timings. The MQTT server
is another stage which is exclusively utilized in cell phones for
the straightforward access of representatives at whatever point
they need to thereby decrease the power utilized.
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 Proceedings of the Third International Conference on Trends in Electronics and Informatics (ICOEI 2019)
IEEE Xplore Part Number: CFP19J32-ART; ISBN: 978-1-5386-9439-8
Fig. 8 Webpage showing the data of users
Fig. 8 Prototype of the project
VI. CONCLUSION AND FUT URE SCOPE
In this paper, we proposed a method on intelligent system
for office environment that is solely based on the prin ciple of
Internet of things. The use of RFID tagging system and
raspberry pi 3 is to procure the management of the office which
is smart enough. In the pragmatic or practical approach this
project yields better results than that of the theoretical results.
RFID and Raspberry Pi are the hardware capable components.
The data is received from RFID reader and is sent to Amazon
web server and MQTT server. We also regulate the Electrical
and Electronics devices of various employees distinctively by
using the ID tag. The data about the details of an employee are
transferred to the cloud.
A mobile phone application which works by integrating the
concoction of both IoT and the RFID system to monitor and
control the devices through the application ‘MQTT’ which
remotely gives the flexibility to the users. Thus, reducing
energy consumption and thereby increasing the effectiveness.
The results proved that the prototype is worked well. This
system helps to efficiently scale down the load of work that is
on the employees.
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VII. A CKNOWLEDGEMENT
This Work is performed under the valuable guidance of Dr.
Arun M and Prof. Shanmugasundaram M of Vellore Institute
of Technology. We are very thankful to the VIT
(www.vit.ac.in) for supporting and sponsoring the hardware
and software equipment and infrastructure required for the
project implementation.
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